SPE5B114R0001-0001.pdf

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Amendment 0001 is hereby organized as follows:

A. Notices B. Changes incorporated into the solicitation.

C. Questions submitted by interested parties and the Government’s responses.

D. Changes to PEL Items (Tab 1) on the revised Attachments 1, 2, 3 and 4.

E. Pre-Proposal Information Session Attendance List

A. Notices:

• DLA Troop Support Europe and Africa (DLA-TS E&A) will be revising the pricing strategy for the EUCOM region. DLA-TS E&A will be breaking out the transportation costs for the European region to reflect the same procedures the solicitation currently uses for the African region. The solicitation will require significant changes as a result of the revised strategy, and those changes will be addressed in the second amendment which will follow in a few days. That amendment will also provide two transportation type scenarios similar to the African scenarios for you to price prior to turning in your proposal. At this time there will not be an extension to the proposal due date of 12 May 2014.

• Updated Attachment 5 is included with this amendment and replaces in its entirety the Attachment 5 originally posted with the solicitation.

• Updated Attachments 1, 2, 3 and 4 are included with this amendment and replaces in its entirety the Attachments 1, 2, 3 and 4 originally posted with the solicitation.

B. The following changes are hereby incorporated into the solicitation:

• Page 1, Block 8 Offer Due Date/Local Time:

o Offer Due Date/Local Time: May 12, 2014 at 5:00 P.M. EST

• Page 3, Block 9 (Continued). Address for mailed offers through Commercial Postal Service change to:

o DLA Troop Support

Post Office Box 56667 Philadelphia, PA 19111-6667

• Page 3, Block 9 (Continued). Hand carried offers address change to:

o DLA Troop Support

Business Opportunities Office Building 36, 2nd Floor 700 Robbins Avenue Philadelphia, PA 19111-5092

• Page 3, Note is revised as follow: All hand carried offers are to be delivered to the Business Opportunities Office between 8:00 a.m. and 5:00 p.m. EST, Monday through Friday hand carried offers may not be submitted on legal federal holidays as set forth in 5 USC 6103. Offerors using

SPE5B114R0001-0001 MRO EUCOM and AFRICOM Page 3 of 20 a commercial carrier service must ensure that the carrier service “hand carries” the package to the Business Opportunities Office specified above for hand carried offers prior to the scheduled opening/closing time. Package must be plainly marked ON THE OUTSIDE OF THE COMMERCIAL CARRIER’S ENVELOPE with the solicitation number, date, and time set forth for receipt of offers as indicated in Block 8 of the Standard Form 1449. 2. Examples of “hand carried” offers include: In-person delivery by contractor, Fed Ex, Airborne, UPS, DHL, Emery, other commercial carrier, USPS Express Mail, and USPS Certified Mail.

• Page 4, second paragraph is revised as follow: Offerors intending to deliver hand carried offers either in-person or through a hand-carried delivery service are advised that the Business Opportunities Office (Bid Room) is located within a secure military installation. In order to gain access to the facility, an escort may be required. The escort will be an employee from the Bid Room. The following are telephone numbers for the Bid Room: (215)737-8511, (215)737-9044, or (215)737-7354. Please allow sufficient time to complete delivery of hand carried offers. Since the length of time necessary to gain access to the facility varies based on a number of circumstances, it is recommended that you arrive at the installation at least one hour prior to the time the solicitation closes to allow for security processing and to secure an escort. NOTE:

THIS IS A SUGGESTION AND NOT A GUARANTEE THAT YOU WILL GAIN ACCESS

TO THE BASE IF YOU ARRIVE ONE HOUR BEFORE THE OFFER IS DUE.

• Page 60, NOTE is revised as follow: The information below is required at the offeror’s individual level (not at a corporate level, but for the actual firm or firms that will actively participate in the performance of this contract). Offerors that are proposing a joint venture, partnership, or teaming approach to perform the contract requirements should fully cite each participating firm to be used, describe the functions that will be performed by each member or firm, and provide the required past performance information for each participating entity. The most relevant experience and past performance data, and that which will receive the most credit, is the information directly related to the primary offering entity.

• The following Clause is removed from the Solicitation:

o FAR 52.215-20, Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data Answer (OCT 2010).

• All references to EUCOM Region and AFRICOM Region are updated as follow:

o EUCOM Region to European Region o AFRICOM Region to African Region

• Attachment #6, “EUCOM and AFRICOM Countries” is removed from the Solicitation.

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• Attachment #5– Countries by Zone has been revised as follow:

Andorra Latvia Albania Slovenia Armenia Liechtenstin Bosnia and Herzegovina Spain Austria Lithuania Croatia Turkey Azerbaijan Luxembourg Cyprus Morocco Belarus Moldova France Algeria Belgium Netherlands Greece Libya Bulgaria Norway Holy See Tunisia Czech Republic Poland Israel Egypt Denmark Romania Italy Estonia Russia Kosovo Finland San Marino Macedonia Georgia Slovakia Malta Germany Sweden Monaco Hungary Switzerland Montenegro Iceland Ukraine Portugal Ireland United Kingdom Serbia

European Region Mediterranean Countries

Zone 2

North of the Alps Zone 1

Southeast Africa Zone 2

Angola Guinea-Bissau Botswana Benin Liberia Burundi Burkina Faso Mali Comoros Cameroon Mauritania Djibouti Cape Verde Namibia Eritrea Central Africa Republic Niger Ethiopia Chad Nigeria kenya Cote D'Ivoire Republic of the Congo Lesotho Democratic Republic of the Congo Sao Tome and Principe Madagascar Equatorial Guinea Senegal Malawi Gabon Sierra Leone Mauritius The Gambia Togo Mozambique Ghana Western Sahara Rwanda Guinea Seychelles

Somalia South Africa Sudan Swaziland South Sudan Tanzania Uganda Zambia Zimbabwe

African Region

Zone 1

Southwest Africa

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C. The following are questions submitted by interested parties and the Government’s responses.

An offeror’s question may not appear in the exact wording or format submitted due to consolidation of questions.

1. Question: Will the Government consider removing 52.215-20 - Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data from this solicitation on the basis of there being adequate price competition for this procurement?

Answer: FAR 52.215-20, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (OCT 2010) on pages 79-80 of the solicitation is deleted in its entirety.

2. Question: Please clarify the lists of countries in attachments 5 and 6. The countries in question are Algeria, Egypt, Libya, Morocco, and Tunisia.

Answer: Attachment #6 is removed from the Solicitation. Refer to Attachment #5 for the list of countries in each zone and region.

3. Question: Page 62, Sub-Factor (b) Distribution/ Delivery states “For all carriers and distribution centers that are planned to be utilized in the performance of any resultant contract in each Zone for the EU COM Region and AFRICOM Region, and that are listed as part of a response to this factor, provide written evidence”. Can the written evidence be provided as an attachment to the Non-Price Proposal and excluded from the page limitation?

Answer: Page 58-59, Proposal Organization. The following statement has been updated: ****Non- Price Proposals, including attachments (except the attachment for FACTOR II, Subfactor (b), see page 62), shall be no longer than 50 pages (Times New Roman, 12 point font, single spaced).

Graphics and charts are permitted to have a font and font size other than Times New Roman 12 point. Font must be legible and font size should be no smaller than 8 point. Any information included in a proposal past page 50, except the attachment for FACTOR II, Subfactor (b), will not be considered.

4. Question: Definitions; Transportation Price, page 66: (Applicable to AFRICOM only) the total price charged per delivery order of product delivered to the customer. The price must be for transportation to any destination (installation) within the Zone covered by the Contract. The Transportation Price shall be reflective of the level of effort for transporting the product. Attachment 3, AFRICOM Transportation Acquisition Price, states that this pricing table is for transportation costs only and that this should not include any management fee. Please confirm that prime contractor G&A costs related to transportation carrier/subcontractor management should not be included in the Attachment 3 pricing.

Answer: As stated in attachment #3, Tab 6. Total Acquisition Price shall be for the TRANSPORTATION COSTS ONLY. Please provide the name of your Sub-Contractor and a total acquisition price for the Transportation of the material only. Do NOT include the price of any supplies; assume all supplies are covered in separate line items on the delivery order. Do NOT include any management fee.

5. Question: The Statement of Work, page 48 section 8, states "the total logistics support required by this contract includes the ability to transport and deliver MRO items and provide incidental services ... within the time requested by the customer to meet their facilities maintenance mission requirements". The SOW also provides a table with the expected delivery times. Are the expected delivery times the required delivery times after contract award?

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Answer: As stated on page 48, the delivery timeframes listed are “expected delivery timeframes.” The TLS Vendor will work with each customer to establish an acceptable delivery time for each requirement.

Per page 7, as part of the proposal, the offeror shall submit a plan on how the offeror would provide support for the customers in the EUCOM and AFRICOM AORs. Time frames for delivery within a country will be outlined in any resultant request for quote issued to satisfy requirements submitted by program customers.

6. Question: Will DLA consider amending the expected delivery timeframes to differentiate between materials sourced from the United States versus locally within the applicable Zone?

Answer: DLA considered alternatives and determined the current approach best meets the needs of the Government.

7. Question: Can the Government please confirm Transportation Price, as defined on page 66, will be billed as a separate line item, at cost, for every delivery order?

Answer: Yes. The transportation price as described in the pricing strategy for the African region on page 66 is to be broken out from the acquisition unit price and Management Fee for pricing each delivery order, although the customer will be charged one Contract Unit Price as defined on page 66.

Transportation is to be charged at cost with the contractor providing a minimum of two competitive quotes for transportation for each delivery order under $25,000 and a minimum of three competitive quotes for each delivery order at $25,000 and greater.

8. Question: Page 10 - Surge & Sustainment -"Therefore, although Surge and Sustainment Plan clauses are still contained in this solicitation, offerors are not required to submit a Surge and Sustainment/ Capability Assessment Plan". On Page 80 - "Surge and Sustainment capability is a requirement in this solicitation. The S&S evaluation will be based on the Capability Assessment Plan (CAP), test/validation plan (if required), surge costs/prices, and S&S performance history (see (d) below). The offeror's proposal may be deemed unacceptable for failure to submit the required S&S information in accordance with the solicitation". Please clarify - is a Surge and Sustainment CAP to be included in our proposal response?

Answer: As stated on page 10 of the solicitation a Surge and Sustainment Plan/Capability Assessment Plan is not required for this procurement at this time. There are no surge requirements for any items included in the Price Evaluation List at the time of this solicitation. Therefore, although Surge and Sustainment Plan clauses are still contained in this solicitation, offerors are not required to submit a Surge and Sustainment/ Capability Asessment Plan. In the event that an item is added to the Price Evaluation List during the pre-award stage or after an award is made requiring surge, the offeror and/or awardee may be required to submit a Surge and Sustainment Plan/Capability Assessment Plan.

9. Question: On page 37, 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). What percentage of orders must be on U.S. Flag Commercial Vessels?

Answer: The contractor would be required to follow the terms of the clause as explained in its full text, which can be found by using the website listed on page 58 of the solicitation (http://www.acq.osd.mil/dpap/dars/index.html).

10. Question: Page 40 b) "Distribution prices and Management Fee Prices are firm fixed ceiling unit prices". Are the ceiling rates only applied on the items listed in the PEL, or does the ceiling price apply for all items purchased during the associated timeframe.

http://www.acq.osd.mil/dpap/dars/index.html

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Answer: As defined on page 66, the Distribution Ceiling Price is the total maximum distribution price the TLS PV can charge for an order within the applicable tier in the Distribution Matrix, including those with incidental services, during each pricing period. As described on page 67, the Management Fee Ceiling Price is the total maximum distribution price the TLS PV can charge for an order within the applicable tier in the Management Fee Matrix, including those with incidental services, during each pricing period.

11. Question: Page 60 - Past Performance (a) " ... Provide a list of your top three (3) highest dollar value contracts performed OCONUS or CONUS at some point within the past five years for Maintenance, Repair and Operations (MRO) type items." Would the government accept past performance for other non-MRO DLA commodities (such as Class I) in place of the Class IV items specified? For example, could a contract to provide Prime Vendor services for a different commodity group be assessed as "Relevant" and given a "substantial or satisfactory confidence" rating or would it be precluded from receiving those ratings because it was for a different Class of commodities?

Answer: As stated on page 75 of the solicitation, 'The Government will evaluate the relevancy of the contracts identified by the contractor in its proposal. Performance occurring in the last five years may be considered recent with performance occurring in the last three years the most relevant.

Relevancy includes, but is not limited to: recency, type of items, delivery locations, geography, length, volume, and dollar value. ... However, contracts determined “not relevant” will not be evaluated for performance.” It would be a business decision by the offeror regarding which contracts to submit for past performance evaluation, provided the contracts are in accordance with the submission requirements on page 60. Refer to page 60, paragraph (a) and (b) for instructions.

12. Question: Page 64 - Distribution Price "The Distribution Price will be expressed in two ways: as a total price per delivery order and per unit of product." Attachment 1 and 2, Tab Distribution Fee, does not provide a column for "price per unit of product." Are we required to provide a price per unit of product in our proposals, and if yes, will the spreadsheets be modified to accommodate this?

Answer: As stated on page 68(b), EUCOM Region → TABs 2, 3 and 4 – Distribution Matrix.

Offerors shall submit a firm fixed Total Distribution Ceiling Price expressed as a dollar amount for each range in the Matrix for each Pricing Period. In Tabs 2, 3 and 4 of attachments #1 and #2 the Contractor is required to offer a firm fixed total distribution ceiling price, offered as a dollar amount, for each of the 20 pricing tiers listed in the matrix. The tiers are specific dollar value ranges based on the Total Acquisition Price Per Order (exclusive of Air Freight). They will be used to assign a corresponding total distribution ceiling price for the order. The ceiling price represents the total maximum distribution price the TLS PV can charge for an order within the range, including those with incidental services. The prices are fixed for each pricing period. During contract performance, the Total Acquisition Price (exclusive of Air Freight) of a delivery order will fall into one of the twenty dollar value ranges and the corresponding total distribution ceiling price will then be applicable to that order.

13. Question: On Attachment 1 and 2 on the Distribution Tabs, Column C shows the number Of deliveries in a 24 month period. Is there any information available on the frequency of the orders?

On the number of line items in an order?

Answer: As stated in Attachment 1 and 2 on the Distribution Tabs, “The numbers of delivery orders included in the Distribution Tab are representative of historical demand under other MRO program and take into account the expected demand in the region. These values represent the best estimate

SPE5B114R0001-0001 MRO EUCOM and AFRICOM Page 8 of 20 available from the Government and are not guaranteed.” Additional information will not be provided at this time.

14. Question: On Attachment 3 and 4 on the Management Fee Tabs, Column C shows the number of deliveries in a 24 month period. Is there any information available on the frequency of the orders? On the average number of line items in an order?

Answer: As stated in Attachment 3 and 4 on the Management Fee Tabs, “The number of delivery orders included in the Management Fee Tab are representative of historical demand under other MRO programs and takes into account the expected demand in the region. These values represent the best estimate available from the Government and are not guaranteed” Additional information will not be provided at this time.

15. Question: Where will the supply orders be placed from? Philadelphia or Germany?

Answer: DLA Troop Support Europe and Africa located in Kaiserslautern, Germany will be administering these contracts.

16. Question: Attachment 1. "Price Evaluation List." Column x, COUNTRY OF ORIGIN. Does the government expect in this field the information on the country where the item will be manufactured, or the country where the item will be purchased by the Bidder?

Answer: Attachment 1. "Price Evaluation List." Column x, COUNTRY OF ORIGIN shall be filled with the information on the country where the item is manufactured.

17. Question: Page 8, third paragraph from the top. What: "Offerors may offer alternate items.

However, the offeror must provide a complete technical data package for the Alternate item being offered as well as the item on the Price Evaluation List for comparison purposes." Can the government elaborate on the specifics of the data package: what format? Should it be attached as a separate supporting document to the Pricing Proposal (Volume II)?

Answer: As stated on page 69, under IV. c. Alternate Items: The offeror shall furnish with its offer legible copies of all drawings, specifications, or other data necessary to clearly describe the characteristics and features of the alternate product being offered as well as a link to the manufacturer’s website (if available) to locate and identify the item requested. Data submitted shall cover design, materials, performance, function, interchangeability, inspection and/or testing criteria, and other characteristics of the offered product. In addition, the offeror shall furnish drawings and other data covering the design, materials, etc. of the exact product cited in the Price Evaluation List sufficient to enable the Government to determine whether the offeror's product is “equal” to the product cited in the Price Evaluation List. The substantiation is to be part of the Physical Price Proposal copy and must clearly identify the PEL item for which an alternate is being offered.

18. Question: Attachments 3-4. Transportation Price (Applicable to AFRICOM only). Can the government help clarify what it means to include in Transportation? Freight only, or also insurance and customs clearance expenses?

Answer: As stated in page 66, Transportation Price (Applicable to AFRICOM only) is the total price charged per delivery order of product delivered to the customer. The price must be for transportation to any destination (installation) within the Zone covered by the Contract. The Transportation Price shall be reflective of the level of effort for transporting the product. On Attachments 3-4, Tab 6. Transportation Price, the offeror shall provide a total acquisition price for the TRANSPORTATION COSTS ONLY. Please provide the name of your Sub-Contractor and a total acquisition price for the Transportation of the material only. Do NOT include the price of any

SPE5B114R0001-0001 MRO EUCOM and AFRICOM Page 9 of 20 supplies; assume all supplies are covered in separate line items on the delivery order. Do NOT include any management fee.

19. Question: Attachment 4. Distribution Matrix tabs. Is this a typo? Did the government mean to label these "Management Fee," give that Attachment 4 is for AFRICOM Answer: Attachment 4, Tabs 2, 3 and 4 labels are revised as follows:

• Tab 2 – Management Fee Matrix Base

• Tab 3 – Management Fee Matrix Option 1

• Tab 4 – Management Fee Matrix Option 2

20. Question: Page 64, second paragraph from the top. "NOTE 1: During contract performance, the cost of Air Freight is to be excluded from the calculation of the Total Acquisition Price Per Order for the purposes of determining the applicable distribution fee in the Distribution Matrix." We understand this note as the instruction to include all delivery costs, including Air Freight or ground transportation, into the Distribution Price in Attachment 1 and 2. Can the Government please confirm this understanding re-states the meaning of the above clause accurately? If not, can the Government elaborate on the Air Freight instruction in further detail?

Answer: Please refer to part A. Notices above.

21. Question: Attachments 1-4. Distribution Matrix and Management Fee Matrix. Will the government consider adding per-order weight and volume information for every pricing tier listed on the above matrices? It is impossible to estimate each order's dimensional weight and delivery costs without this information. If the answer to the above is negative, does the Government expect bidders to make assumptions regarding the per-order dimensional weight for every pricing tier, and does the Government plan to accept prices applicable strictly to those bidder-assumed specifications?

Answer: DLA Troop Support Europe and Africa (DLA-TS E&A) will be revising the pricing strategy for the EUCOM region. DLA-TS E&A will be breaking out the transportation costs for the European region to reflect the same procedures the solicitation currently uses for the African region.

22. Question: The solicitation says that the USG "may" incorporate the Berry Agreement/Buy American Act. Should contractors propose their preference for use of the Berry Agreement/Buy American Act, or should we assume that the USG wants this incorporated regardless?

Answer: As stated on page 7, Offerors are advised that the Berry Amendment and the Trade Agreements Act apply to this solicitation. Additionally, there are other procurement restrictions that may apply to certain specific products. Clauses implementing applicable restrictions may be separately incorporated into the contracts or individual orders under the contracts. Contractors shall be aware of which provision applies at the time that they submit their offer on those orders.

23. Question: The transportation scenario matrix requires surface transport, but does not specify a Required Delivery Date nor allow for offerors to annotate anticipated delivery lead time. How will the Government evaluate transportation scenario pricing on an equal basis that considers delivery lead time as well as the price of transportation services?

Answer: In the transportation scenario the government is only evaluating the cost of transporting the material. The delivery lead time will vary on each requirement. The customer will communicate to the TLS PV an acceptable delivery date.

24. Question: What or who will determine if an item is considered "Commercial off the Shelf"?

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Answer: Commercial item means any item, other than real property, that is of a type customarily used by the general public or by non-governmental entities for purposes other than governmental purposes, and has been sold, leased, or licensed to the general public; or, has been offered for sale, lease, or license to the general public. Commercially available off-the-shelf (COTS) item means any item or supply (including construction material) that is a commercial item (as defined above), is sold in substantial quantities in the commercial marketplace; and offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products. For full text please refer to FAR 2.101, Definitions.

The Contracting Officer will make the final determination on any item.

25. Question: What is the triggering event that will allow TLS PV to invoice for items ordered on the MRO program?

Answer: The TLS PV will be able to invoice once the material has been accepted at destination.

26. Question: If the Defense Transportation System Fee Pricing is not to be considered or assumed, should TLSPVs take delivery lead times, which may be significant particularly in Africa) into account when developing distribution and management fees?

Answer: The offeror’s propose management and distribution fee is the responsibility and business decision of the offeror.

27. Question: Marketing and growth of the program is not an evaluation factor, yet the RFP and statement of work describe the importance of the successful offeror's ability to market the program.

How does the government intend to factor this competency into the evaluation and award process?

Answer: As described on page 39 in the Statement of Work, “The Contractor may market the program to all eligible installations in the awarded Regions…The expansion of the contract beyond that of the current projections will depend greatly upon the successful management and marketing of the contract by the awardee(s). The evaluation factors relevant to this solicitation are described on pages 60-79.

28. Question: Will assigned Warfighter Support Representatives (WSRs) be available to support joint marketing efforts? Alternatively, will PVs on this program be guaranteed open access to customers whether or not WSRs support or facilitate this contact?

Answer: As stated in Page 39, Marketing/Expansion. The Contractor may market the program to all eligible installations in the awarded Regions. The contractor may develop, publish, and subject to the approval of the Contracting Officer, distribute appropriate publications and/or marketing materials to inform eligible installations about the operation of the MRO program. The materials will cover the types of products supplied under the program, the customer service offered by the contractor, and a toll-free telephone number and dedicated e-mail that may be used by eligible customers for any questions regarding the program. The contractor may travel to the various eligible installations as part of this marketing effort. The expansion of the contract beyond that of the current projections will depend greatly upon the successful management and marketing of the contract by the awardee(s). The marketing support and travel to various eligible installations is at no cost to the Government.

29. Question: Will there be a target standard for processing orders on this contract?

Answer: The government does not intend on establishing a target standard for processing orders on this contract, although orders will be processed as quickly as practicable.

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30. Question: Will the Government issue Common Access Cards (CAC), or another form of

Government provided identification to facilitate base/facility access in order to more effectively market the program and provide customer support?

Answer: The Government does not issue Common Access Cards or any other form of Government identification to the TLS PV.

31. Question: During the Pre-Proposal Conference, it was mentioned that Djibouti was to be reassigned to AFRICOM Zone 2 (Africa Southeast) from its current listing in AFRICOM Zone 1 (Africa Southwest). Because Camp Lemonier, Djibouti is the U.S. military's only enduring base in Africa, this shift from Zone 1 to Zone 2 will have a significant impact on offerors business rationale for bidding the AFRICOM zones. Will the Government change the order of awards in the AFRICOM Region so that Africa Southeast (the zone where Djibouti is to be reassigned) will be awarded before Africa Southwest (the zone without Djibouti)?

Answer: As stated in Page 72, the contracts will be awarded in the following order: EUCOM Region Zone 1 (North of the Alps) first, EUCOM Region Zone 2 (Mediterranean Countries) second, AFRICOM Region Zone 2 (Southeast Africa) third and AFRICOM Region Zone 1 (Southwest Africa) fourth. This order will be maintained, but as noted on pages 3 and 4 of this amendment, the countries within each Region and Zone have been revised.

32. Question: What will determine which of the anticipated four individual contracts will be used? Will it be from where the customer is making the request or the delivery destination?

Answer: The delivery destination will determine which contract will be used to fulfill the requirement from the customer.

33. Question: Are supplier quotes required to be submitted with price proposals as documentation of PEL item pricing?

Answer: No, supplier quotes are not required to be submitted with price proposals.

34. Question: The RFP states alternate PEL items will be considered and offerors are required to provide full specification information to allow the Government to evaluate form, fit, and function.

Should the Government reject a proposed alternate PEL item; will the offeror be informed of the rejection and offered an opportunity to propose another alternate item or exact item?

Answer: As stated in Pages 69-70, (c) Alternate Items, paragraph 4; Offerors are cautioned that if an item submitted as an alternate is not found to be acceptable by the Government and the business proposal does not include pricing for 100% of the items listed on the Price Evaluation List or Acceptable Alternates, then its offer may not be considered for award. Items submitted for evaluation will not be reviewed until after the solicitation has closed.

35. Question: PEL pricing is required to be a FOB Origin price and not include any other offeror costs.

In addition to supplier prices, are offerors to include their own estimates in Acquisition Unit Prices to account for market and price fluctuations that could occur during the life of resulting contracts?

Answer: The offeror’s proposed PEL pricing is the responsibility and business decision of the offeror.

36. Question: Will the Government consider an economic price adjustment process for PEL pricing to account for market conditions and price fluctuations that cannot be forecasted accurately at this time?

Answer: DLA considered alternatives and determined the current approach best meets the needs

SPE5B114R0001-0001 MRO EUCOM and AFRICOM Page 12 of 20 of the Government.

37. Question: Given the extended solicitation timelines on previous MRO contracts, will the Government modify the stated period of acceptance to at least 365 days?

Answer: DLA considered alternatives and determined the current period of acceptance of offers best meets the needs of the Government.

38. Question: Does DLATS plan to streamline the administrative process or otherwise reduce claims for this program?

Answer: DLA Troop Support Europe and Africa will be administering this program as efficiently as possible. Claims are submitted at the discretion of the individual Prime Vendor.

39. Question: We have been told on other MRO programs the Government shares competitor pricing and supplier data with other PVs. Will this sharing of what could be considered proprietary data continue on the EUCOM &AFRICOM-MRO program?

Answer: The Government does not share proprietary data without the express consent of a vendor.

40. Question: Is there a suspense date for written questions or the amendment?

Answer: The government will address all questions in an expeditious approach as not to affect the closing date of the Solicitation.

41. Question: Will the breakout session questions be released?

Answer: The Government will release all questions in an amendment except the ones that include proprietary information.

42. Question: Will the attendance list and contact information be released?

Answer: The Government will post the attendance list and contact information in an amendment excluding the vendors that did not want their information released.

43. Question: What is the deadline to submit additional questions?

Answer: The deadline for question related to the PEL is May 5, 2014 at 5:00 P.M. EST. For any other questions the offeror have up until the due date of the solicitation. The Offer Due Date/Local Time is May 12, 2014 at 5:00 P.M. EST.

44. Question: Given the relatively small annual value, was a small business set aside considered?

Answer: Small business requirements do not apply as the acquisition is overseas.

45. Question: Is there a current small business model that is working well for DLA?

Answer: That information is not going to be shared at this time.

46. Question: Does the Government anticipate use of multiple distribution facilities?

Answer: The use of multiple distribution facilities is at the discretion of the offeror.

47. Question: What percentage of orders will be direct to customer?

Answer: That information is not available.

48. Question: Can we assume that transportation will be duty/ custom exempt?

Answer: It will be on a country by country basis.

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49. Question: What is the future of DLA Distribution? Will BOMs be consolidated at DLA

Distribution, like they were with CENTCOM?

Answer: DLA Distribution played a large role with CENTCOM for two reasons –U.S. products for Afghanistan and multiple contractors. DLA Distribution was used then because it was multiple awards, which is why consolidations where more frequently done. This is a single award so the use of DLA Distribution is not anticipated but is a possibility.

50. Question: Say a BoM is large enough for a container, can we utilize SDDC?

Answer: The use of SDDC is a possibility but would be identified in the scope of work for an individual order or the issuance of the requisition.

51. Question: What percentage of orders do you anticipate going to Africa and to Europe? Will there still be stock?

Answer: The contract estimates and maximums for each zone are provided in the solicitation on page 5.

52. Question: What situations do you think will by duty free? Would the customer do the clearance?

Should we be doing the clearances for Senegal and Niger? For pricing, should we assume dutiable or exemption?

Answer: The situation will be different country to country. Shipping to Africa FOB destination would be a commercial shipment until getting to the customer. The proposal of pricing is a business decision from the offeror.

53. Question: Can you provide the number of transactions over the past year by month?

Answer: Refer to Tabs 2, 3, and 4 in attachments 1, 2, 3 and 4. The numbers of delivery orders included are representative of historical demand under other MRO programs and take into account the expected demand in the region. These values represent the best estimate available from the Government and are not guaranteed

54. Question: Can DLA provide a list of historical demand?

Answer: Refer to Tab 1 in Attachments 1, 2, 3 and 4. The price evaluation list is a representative sample of the types of items purchased by the Maintenance, Repair and Operations Customers in the applicable Zone.

55. Question: Is there a list of customer DoDAACs available?

Answer: Currently there is no MRO program in place supporting the EUCOM and AFRICOM areas of responsibility. The MRO EUCOM and AFRICOM program purpose is to provide support for MRO type materials to the United States Department of Defense and other federal Agencies activities in the EUCOM and AFRICOM Areas of Responsibility.

56. Question: How were the PEL items derived? What data was used?

Answer: The list includes traditional C & E items procured in FY 2011, FY 2012 and FY 2013, items from other MRO programs applicable to the MRO EUCOM and AFRICOM program, and items procured by DLA Troop Support Europe and Africa under operational contracting.

57. Question: Do you foresee a similar list of demands to CENTCOM (CLIV)?

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Answer: The scope includes but is not limited to MRO materials and other supplies, as described on page 38 of the solicitation.

58. Question: Why will Germany be evaluating this instead of Troop Support?

Answer: The proposals will be sent to and will be evaluated in Philadelphia by a combination of DLA Troop Support Philadelphia and DLA Troop Support Europe and Africa (E&A) personnel.

The program will be administered by DLA Troop Support E&A.

59. Question: Will this be multiple awards?

Answer: A total of four contracts will be awarded under this solicitation. As stated on pages 7, 58, and 72, the Government intends to make a single award per Zone.

60. Question: Will you make the award on the lowest offer?

Answer: As stated on pages 7, and 72, Proposals for each Zone will be evaluated using Best Value Tradeoff source selection procedures with the non-price factors being significantly more important than price. As the non-price ratings of offers become more equivalent, price will become more important.

61. Question: What type of business model is DLA looking for?

Answer: Offerors may submit any business model, as long as it is compliant with the requirements of the solicitation. Proposals will be evaluated in accordance with the terms of the solicitation as summarized on pages 71 and 72.

62. Question: On page 51, you refer to dedicated personnel, which may or may not mean FTEs. Could you discuss?

Answer: As stated on page 51, “The Contractor must have dedicated personnel assigned to the day to day management of the TLS PV Contract. Education, experience and qualifications of assigned personnel shall be commensurate with responsibilities.” The determination of the resources required to meet this standard and the other standards included in the solicitation are left to the business judgment of the offeror.

63. Question: In the Past Performance on page 60, “at the individual level” you use the term facility, which is misleading. Do you mean organization structure?

Answer: Language has been revised please see section B “Changes incorporated into the solicitation” above for updated language.

64. Question: Regarding Factor I – Past Performance, the solicitation notes that “this requirement applies to contract as distinguished from delivery orders”. Isn’t a delivery order a contract?

Answer: Refer to FAR 2.101 “Delivery Order”.

65. Question: The solicitation requested three past performance MRO contracts and three past performance OCONUS contracts (with two being acceptable). Is it actually acceptable?

Answer: As stated in Page 60, “Instructions to Offerors Non-Price Proposals”(b). In addition to the contracts above [reference Instruction to Offerors Non-Price Proposal(a)], Provide a list of your top three (3) highest dollar value contracts performed OCONUS or CONUS at some point within the past five years for Maintenance, Repair and Operations (MRO) type items. This requirement may include contracts with Federal, state, local government or international agencies and/or with

SPE5B114R0001-0001 MRO EUCOM and AFRICOM Page 15 of 20 commercial customers, unless already listed above. If offeror lists less than three (3), the offeror should make a clear statement that less than three (3) contracts have been provided.

66. Question: Can you elaborate on the impact of TAA compliance?

Answer: TAA compliance is required at the prime and subcontractor levels and applies to the purchase of the end product. Review DFARS 225.4, 252.225-7021 and 252.225-7020 for additional information.

67. Question: Are procurements in Africa required to be TAA compliant?

Answer: Yes, if the TAA applies to the procurement.

68. Question: TAA compliance will be challenging in AFRICOM. We don’t foresee similar issues in EUCOM. The center of commerce in AFRICOM is focused on South Africa. South Africa is non- TAA. Under the CENTCOM contract, we were requested to provide supplies that were TAA compliant at both the manufacturer and distributor level. The distributor was in a noncompliant country. Is that the definition of TAA compliance?

Answer: TAA compliance is required at the prime and subcontractor levels and applies to the purchase of the end product. Review DFARS 225.4, 252.225-7021 and 252.225-7020 for additional information.

69. Question: Is DLA arranging suppliers?

Answer: The offeror is responsible for sourcing suppliers.

70. Question: Will there be a certification effort to vet local suppliers? If they require material produced to local specifications, why would they source through DLA?

Answer: It is the responsibility of the offeror to find local suppliers. The offeror will be working with the customer to determine requirements where local sourcing is required.

71. Question: One of the sourcing issues is the lack of availability of these commodities in Africa and Europe. These items are U.S. spec and U.S. goods.

Answer: The offeror will work with the customer to define the requirement (including the spec).

The customer will advise the offeror exactly what they require.

72. Question: The 100 items on the PEL were overwhelmingly U.S. origin. Could you please discuss?

Answer: The PEL items included are representative of historical demand from current DLA Troop Support Europe and Africa purchases and under other MRO programs. These items represent the best estimate available from the Government.

73. Question: Can you discuss the pricing tiers?

Answer: The tiers of the Distribution and Management Fee matrixes are specific dollar value ranges based on the Total Acquisition Price Per Order (exclusive of Air Freight).

74. Question: The upper tier is open-ended for the distribution and management fee matrices. The final tier is $1M and up. Can you address this? In Afghanistan, you did not anticipate high dollar value orders either.

Answer: As demonstrated in the distribution and management fee matrices, we are expecting very few orders over $1M. The pricing is a business decision of the offerors, and should take into account all relevant information provided in the solicitation.

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75. Question: For the distribution and management tiers, why is it a fee and not a percentage? This would reduce risk to contractors and help with the tiers because of total order cost.

Answer: DLA considered alternatives and determined the current firm-fixed price award approach best meets the needs of the Government. Additionally, Per FAR 16.102, a cost-plus-a-percentage-of-cost system of contracting shall not be used.

76. Question: Will you make a conditional award on alternate offers?

Answer: No, As explained on page 70, Offerors are cautioned that if an item submitted as an alternate is not found to be acceptable by the Government and the business proposal does not include pricing for 100% of the items listed on the Price Evaluation List or Acceptable Alternates, then its offer may not be considered for award.

77. Question: Will the reverse auction be conducted pre-award or post-award?

Answer: If conducted, Reverse Action will be conducted before Award.

78. Question: We have price lists for African suppliers already. Can we submit those with the proposal?

Answer: Please refer to “Instructions to Offerors” beginning on page 57 for guidance including page limitations expressed on page 59 and as amended in the answer to question 3 above.

79. Question: How do we account for price fluctuations in the PEL?

Answer: It is the offeror’s responsibility to determine the ceiling prices proposed on the PEL.

80. Question: How do we proceed if the actual price of a PEL item does not increase as much as our proposed price?

Answer: The initial PEL pricing provided is a ceiling, and found fair and reasonable for each pricing period at the time of award. The vendor may quote a lower and more representative price to the Government at the time of an order issued under the contract.

81. Question: Is the PEL a base catalog? Will additional items be added?

Answer: Yes, as stated on page 40 and elsewhere, all PEL items and Acceptable Alternates determined to be fair and reasonable will become part of the initial Price Catalog as Acquisition Ceiling Prices. Items will be added to the Price Catalog prior to or simultaneous with issuance of each delivery order, but the prices of items added to the catalog are not ceiling prices for the rest of the contract.

82. Question: Will the customer be able to see the PEL? It does not mention it in the solicitation.

Answer: As described on page 43, the TLS PV’s web page shall include an electronic Catalog of items (without prices) the listing shall include initially the Price Evaluation List items specified in the award. The customer will be able to see the PEL.

83. Question: Are economic adjustments possible?

Answer: No.

84. Question: Can you provide a clear definition of incidental service?

Answer: As stated on Page 39, Incidental services are standard commercial services that the contractor may be asked to perform in connection with supplying items under the scope of the contract. Such services engage the time and effort of the contractor to perform an identifiable task in addition to furnishing an end item supplied. Performing such services does not change the primary

SPE5B114R0001-0001 MRO EUCOM and AFRICOM Page 17 of 20 purpose of the contract from a supply to a service contract. What constitutes an incidental service is fact specific and will be a function of factors such as type of service, amount charged for the service, dollar amount charged for the supplies, existence of a close relationship between the service and the item supplied, and the time required to perform the service. Incidental services are usually requested at the same time the item of supply is ordered and will generally have a separate line item requesting the services. Whether a service is “incidental” or not will be determined by the Contracting Officer prior to placing such order for the incidental service. Generally, incidental services will not exceed 25% of the value of the order without additional supporting documentation. This may include project specific information from the ordering activity.

85. Question: Regarding incidental services, will there be questions or discussion prior to issuance of order?

Answer: The offeror will discuss with the customer what type of service is needed, and then the KO will review the order submitted to determine whether or not the proposed incidental service is in scope.

86. Question: Regarding incidental services, where does the boundary lie between responsibility of the

PV and the responsibility of the contracted base operations company on base? We are providing a procurement and transportation service. Who is liable for future problems, the PV or the on-site maintenance team?

Answer: The awardee will work directly with customer who will define the requirement. If the awardee can support that requirement, the customer will give the awardee the clearance. Incidental services are standard commercial services that the contractor may be asked to perform in connection with supplying items under the scope of the contract. Performing such services does not change the primary purpose of the contract from a supply to a service contract.

87. Question: Is there a management info system that the MRO vendor is required to use?

Answer: DLA utilize two sources of data – the KO Portal and data submitted on monthly data (spreadsheet of information) used in tracking historical data.

88. Question: Can you explain your EDI purchase order to receipt process?

Answer: Refer to Page 41, “Information Technology (IT)/Order Receipt Processing”

89. Question: There are a significant number of IT requirements. Are commercially equivalent solutions acceptable as long as you receive a message you can work with?

Answer: Refer to page 43, “Information Technology (IT)/Order Receipt Processing” for IT requirements.

90. Question: Was Accenture involved with EBS?

Answer: Yes.

91. Question: Is it your expectation that the awardee will market the EUCOM and AFRICOM programs? Can the awardees go to difference facilities to market the program? It’s easier to develop a marketing plan for EUCOM than it is for AFRICOM.

Answer: As stated in Page 39, Marketing/Expansion. The Contractor may market the program to all eligible installations in the awarded Regions.