EUCOM_and_AFRICOM_MRO_Pre-Proposal_Information_Session_-_April_16 _2014.pdf

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support Pre-Proposal Information Session

MRO EUCOM & AFRICOM

TLS Prime Vendor

SPE5B1-14-R-0001

April 16, 2014

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Please…

• Sign-in

• Mute all cell phones.

• No cameras, video taping or recording devices

• Hold all questions to the end of the presentation

– Questions can be written and submitted during breaks or asked verbally

Information Session Ground Rules & Participation Guidelines

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Agenda

• Arrival and Sign In - 0800

• Opening Remarks/Introductions - 0830

• Program Presentation- 0845

• Caution Notices

• Statement of Work

• Submission Requirements

• Ethics / Fraud Briefing

• Questions & Answers

• Breakout sessions - 1030

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Amendments supersede Pre-Proposal Information

Session discussions

REMINDER: NOTHING SAID DURING THIS PRE-PROPOSAL INFORMATION

SESSION IS BINDING OR INCORPORATED INTO THE SOLICITATION UNTIL A

WRITTEN AMENDMENT HAS BEEN ISSUED. ANY TOPICS DISCUSSED DURING

THE PRESENTATIONS ARE FOR GENERAL INFORMATIONAL PURPOSES ONLY.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Caution Notices (Dollar Values)

GUARANTEED

MINIMUM

(Base Period)

GUARANTEED

MINIMUM

(Options)

CONTRACT

ESTIMATE

(PER YEAR)

CONTRACT

MAX

(TOTAL)

European Zone 1 Zone 2 African Zone 1 Zone 2

$250,000

$187,500

$3,200,000 $2,300,000

$1,600,000 $1,900,000

$96,000,000 $69,000,000

$48,000,000 $57,000,000

The contract estimate and contract max set forth in the solicitation are GOOD FAITH ESTIMATES ONLY based on the best data available to the contracting officer at the time of issuance of this solicitation. There is NO guarantee that this volume or value will actually be ordered.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Caution Notices

• MRO EUCOM and AFRICOM areas of responsibility are broken into two regions with two zones per region:

– European Region

• Zone 1: North of the Alps

• Zone 2: Mediterranean Countries

– African Region

• Zone 1: Southwest Africa

• Zone 2: Southeast Africa

• Offerors may submit proposals for one or more Zones

• Single TLS PV contract for each Zone.

• Indefinite Delivery with 2 year base and two 18 - months options

• Unrestricted

• MRO Products & Incidental Services

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Caution Notices (European Region)

Mediterranean Countries Zone 2

Andorra Latvia Albania Armenia Liechtenstin Bosnia and Herzegovina Austria Lithuania Croatia Azerbaijan Luxembourg France Belarus Moldova Greece Belgium Monaco Israel Bulgaria Netherlands Italy Cyprus Norway Kosovo Czech Republic Poland Macedonia Denmark Romania Malta Estonia Russia Montenegro Finland San Marino Portugal Georgia Slovakia Serbia Germany Sweden Slovenia Holy See Switzerland Spain Hungary Ukraine Turkey Iceland United Kingdom Morocco Ireland Algeria

Libya Tunisia Egypt

North of the Alps

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Caution Notices (African Region)

Southeast Africa Zone 2

Angola Lesotho Botswana Benin Liberia Burundi Burkina Faso Mali Comoros Cameroon Mauritania Eritrea Cape Verde Mauritius Ethiopia Central Africa Republic Namibia kenya Chad Niger Madagascar Cote D'Ivoire Nigeria Malawi Democratic Republic of the Congo Republic of the Congo Mozambique Djibouti Sao Tome and Principe Rwanda Equatorial Guinea Senegal Somalia Gabon Seychelles South Africa The Gambia Sierra Leone Sudan Ghana Swaziland South Sudan Guinea Togo Tanzania Guinea-Bissau Western Sahara Uganda

Zambia Zimbabwe

Southwest Africa

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• Proposals for each Zone will be evaluated using Best Value Tradeoff source selection procedures with the non-price factors being significantly more important than price.

• Surge/Sustainment Plan not required at this time

• The contracts will be awarded in the following order:

1) European Region Zone 1

2) European Region Zone 2

3) African Region Zone 2

4) African Region Zone 1

• The offeror who is selected for award in Zone 1 from the European Region can compete for zones 1 & 2 in the African Region but will be excluded from consideration from Zone 2 in the European region.

• The offeror who is selected for award in Zone 2 from the African Region can compete for zones 1 & 2 in the European Region but is excluded from consideration from Zone 1in the African region.

• In the event the Government does not receive more than one acceptable offer, the same vendor may be awarded more than one zone within a region

Caution Notices

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Scope of contract includes, but is not limited to:

• Heating, Ventilation and Air Conditioning (HVAC) supplies

• Plumbing supplies (including bath and shower items, ablution units)

• Electrical products (including generators, wire/cable, connectors, sockets, outlets, lights, etc…)

• Tools of various kinds

• Chemical, lubricating, and rubber products and products including same

• Construction supplies (including, but not limited to cement, lumber and plywood, bricks, blocks, steel, aluminum, and other metal products, conduits, prefabricated structures to include re-locatable buildings (RLBs & ablution units)

• Perimeter security items such as barriers, barbed wire, concertina wire, and sand bags (also used for erosion prevention)

• Communication devices (such as walkie-talkies, two-way radios, etc. used by the maintenance personnel)

• Various other commercial supplies required by the war-fighters to accomplish their mission AND related incidental services

Statement of Work (SOW)

(Product Support)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• All items are commercial or modified commercial products and identified by manufacturer’s part number and/or commercial item description

• Incidental services are standard commercial services that the contractor may be asked to perform in connection with supplying items under the contract

– Performing such services does not change the primary purpose of the contract from a supply to a service contract.

– Factors to consider: type of service, amount charged for the service, dollar amount charged for the supplies, existence of a close relationship between the service and the item supplied, and the time required to perform the service.

– Generally, will not exceed 25% of the value of the order

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Each TLS PV contractor is required to have the capability to develop sources in the EUCOM and AFRICOM AORs that have the ability to provide products with quality comparable to U.S. standards and deliver these where required within the required timeframe in the event that there may be a need to source from suppliers in the area.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

TRADE AGREEMENTS ACT (TAA)

(FAR 25.4 AND DFARS 252.225-7021)

As of February 2014, subject to change

Afghanistan Czech Republic Japan Saba Angola Democratic Republic of Congo Kiribati Samoa Antigua and Barbuda Denmark Korea (Republic of) Sao Tome and Principe Armenia Djibouti Laos Senegal Aruba Dominica Latvia Sierra Leone Australia Dominican Republic Lesotho Singapore Austria El Salvador Liechtenstein Sint Eustatius Bahamas Equatorial Guinea Liberia Sint Maarten Bahrain Eritrea Lithuania Slovak Republic Bangladesh Estonia Luxembourg Slovenia Barbados Ethiopia Madagascar Solomon Islands Belgium Finland Malawi Somalia Belize France Mali South Sudan Benin Gambia Malta Spain Bhutan Germany Mauritania St. Kitts and Nevis Bonaire Greece Mexico St. Lucia British Virgin Islands Grenada Montserrat St. Vincent & the Grenadines Bulgaria Guatemala Morocco Sweden Burkina Faso Guinea Mozambique Switzerland Burundi Guinea-Bissau Nepal Taiwan (Penghu, Kinmen & Matsu) Cambodia Guyana Netherlands Tanzania Canada Haiti Nicaragua Timor-Leste Central African Republic Honduras Niger Togo Chad Hong Kong Norway Trinidad and Tobago Chile Hungary Oman Tuvalu Colombia Iceland Panama Uganda Comoros Ireland Peru United Kingdom Costa Rica Israel Poland Vanuatu Croatia Italy Portugal Yemen Curacao Jamaica Romania Zambia Cyprus Rwanda

TAA Compliant Countries

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Price Proposals for the European Region will include the following:

• Three (3) elements of Pricing:

– Firm Fixed Acquisition Ceiling Prices for Price Evaluation List (PEL) items for three pricing periods.

– Firm Fixed Distribution Ceiling Prices for twenty pricing tiers for three pricing periods

– Total Acquisition price for an incidental service based on a scenario

• PRICING PERIODS:

̶ Period 1: Base – 2 years ̶ Period 2: Option 1 – 18 months ̶ Period 3: Option 2 – 18 months

Statement of Work (Pricing)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Price Proposals for the African Region will include the following:

• Four (4) elements of Pricing:

– Firm Fixed Acquisition Ceiling Prices for Price Evaluation List (PEL) items for three pricing periods

– Firm Fixed Management Fee Ceiling Prices NOT including transportation for twenty pricing tiers for three pricing periods

– Total Acquisition price for an incidental service based on a scenario

– Total Acquisition price for Transportation based on two scenarios

• PRICING PERIODS:

̶ Period 1: Base – 2 years ̶ Period 2: Option 1 – 18 months ̶ Period 3: Option 2 – 18 months

(Pricing)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• TLS PV is responsible for allowing ordering activities to place orders directly with them or request a quote. The TLS PV must provide phone, facsimile, email, web based and/or eBusiness approaches.

– TLS PV will submit the order to DLA Troop Support via EDI using

American National Standards Institute ANSIX12 855 Transaction Standard Purchase Order Acknowledgement.

– TLS PV is not authorized to perform until the order is approved by the Contracting Officer. The TLS PV will be notified of success or problems via the EDI 864 transaction.

– Upon shipment to the customer, the contractor must create and forward an 856 – Advanced Shipping Notice transaction.

Statement of Work (Information Technology)

All information presented is subject to change per the solicitation.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• The supplier’s EDI 856 must contain the Carrier Name and Carrier Assigned Package Identification Number (Tracking Number).

– For shipments that do not utilize an independent transporter, suppliers must provide an electronic Proof of Delivery to the NGE (Next Generation ELLIS) web based application. Examples of electronic Proof of Delivery format include PDF or image files with Delivery Signature Confirmation.

– DLA Troop Support anticipates using the 856 data and the data in NGE in the calculation of the Performance Metrics (Quantity Fill Rate and On Time Delivery Rate).

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Invoicing. TLS PV can choose between two methods for invoicing each delivery order in accordance with the payment terms of the contract:

Wide-Area Workflow (WAWF) and/or the EDI 810 transaction set.

– Fast Pay utilized for delivery orders valued less than $100,000.00

– Prompt Pay utilized for all delivery orders valued at or above

$100,000.00

– DLA Troop Support Europe and Africa anticipates using carrier data provided by 856 advance shipping notices and other data captured by NGE and/or Proof of Deliveries (PODS) provided by the contractor to facilitate prompt payment and for the fast pay audit.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• Offeror must be able to support, at a minimum, the following transaction sets in order to submit the order to DLA Troop Support Europe and Africa and invoice:

– 855 Purchase Order

– 856 Ship Notice / Manifest

– 864 Text Message (KO Portal)

– 865 Purchase Order Change - Seller Initiated https://www.troopsupport.dla.mil/ce/EDI/BKOP_Guides/

Statement of Work (Information Technology) https://www.troopsupport.dla.mil/ce/EDI/BKOP_Guides/

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• Delivery shall be to the receiving location no later than the end of a particular activity’s normal work day (normally between 3:00PM – 5:00PM/local activity time)

• All items contained in a delivery order must be delivered at the same time unless the activity placing the order authorizes otherwise.

(Distribution/Delivery)

Routine Emergency European - Commercial Off The Shelf (COTS) 3-10 days 24-72 hours

African - Commercial Off The Shelf (COTS) 7-21 days 24-72 hours

• Total logistics support required includes ability to transport and deliver MRO items and provide incidental services to any ordering activity in the Region/Zone within the time requested by the customer to meet their facilities maintenance mission requirements.

• Expected delivery timeframes for European Region and African Region:

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• Quantity Fill Rate. The contractor is required to maintain a 98% quantity fill rate.

• Quantity Fill Rate shall be calculated as follows:

Line Quantity delivered Line Quantity Ordered

• To calculate the Quantity Fill Rate Performance Metric, the Government may use the following data sources: Usage Data provided monthly, data from the KOP (Contracting Officer’s Portal), invoice data and the Next Generation Enterprise Linked Logistics Information Source (NGE). Performance will be measured through NGE by the data provided in the EDI transactions. Quantity Fill Rate.

(Fill Rates)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• On-Time Delivery Rate. The contractor is required to maintain a 95% on-time delivery rate.

• On-time delivery shall be calculated as follows:

Number of Lines delivered on time Total number of lines due in

• To calculate the Quantity Fill Rate Performance Metric, the Government may use the following data sources: Usage Data provided monthly, data from the KOP (Contracting Officer’s Portal), invoice data and the Next Generation Enterprise Linked Logistics Information Source (NGE). Performance will be measured through NGE by the data provided in the EDI transactions. Quantity Fill Rate.

(Fill Rates)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• The contractor must have dedicated personnel assigned to day to day management of TLS PV contract.

• Customer support includes, but not limited to: order tracking, problem resolution and technical guidance.

• The contractor shall assign personnel with expertise (technically proficient) in the various product classes to provide technical assistance to each ordering activity.

• The contractor must provide a point of contact and phone number to each ordering activity to use to escalate customer support problems.

• The contractor may be requested to have customer service visits or meetings at an ordering activity at the discretion of the Contracting Officer, at the ordering activities request or during In Process Reviews

(IPR).

(Customer Support)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• Contractor is required to have a purchasing system in accordance with DLAD 52.217-9017 and the SOW. It shall include the following elements:

1. Personnel assigned for providing quotes to customers and receipting orders.

2. Internal audits or management audits, training, and policies and procedures for the purchasing department to ensure the integrity of the purchasing system.

3. Policies and procedures to assure purchase orders and subcontracts contain all flow down clauses, including terms and conditions required by the prime contract, as well as any clauses needed to carry out the requirements of the prime contract.

4. An organizational and administrative structure that ensures effective and efficient procurement of required quality materials and parts at the most economical cost from responsible/reliable sources.

5. Selection processes to ensure the most responsive and responsible sources for furnishing required quality parts and materials and to promote competitive sourcing among dependable suppliers so that purchases are reasonably priced and from sources that meet contractor quality requirements.

6. Price analysis performed with every purchasing action.

7. Procedures to ensure that proper types of subcontracts are selected and that there are controls including oversight and surveillance of subcontracted effort.

(Purchasing System)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-1 Instructions to Offerors

• Proposal Organization:

– Offerors must clearly mark which Zone and Region they are submitting an offer for on the first page of each Volume.

– Offerors proposing on multiple Zones must submit separate Non-Price Proposals and Price Proposals for each Zone.

– Offerors proposing on multiple Zones are only required to submit one physical copy of Volume III Other, but must clearly mark on the first page which Zones and/or Regions for which the offeror is submitting Volume III.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-1 Instructions to Offerors

Volume Volume Title No of Copies

Page Limit

I Non-Price Proposal

4* 50****

II Price Proposal 3** NONE III Other 1*** NONE

* Three (3) physical copies of the Non-Price Proposal and one (1) copy submitted as a Microsoft Word document on a disk per Zone proposed.

** One (1) physical copy of Price Proposal and two (2) copies submitted as a Microsoft Excel spreadsheet on a disk per Zone proposed. Please do not submit the electronic copy in a format other than Microsoft Excel. An Adobe PDF format is not acceptable.

*** One (1) physical copy of Other.

****Non-Price Proposals, including attachments, shall be no longer than 50 pages (Times New Roman, 12 point font, single spaced). Any information included in a proposal past page 50 will not be considered.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-1 Instructions to Offerors (Non-Price Proposals)

• Offerors are required to prepare and submit their proposals aligned with the evaluation factors and sub factors listed below:

– Factor I: Past Performance - Confidence Assessment

– Factor II: Technical Merit Sub-Factor (a) → Product Sourcing

Sub-Factor (b) → Distribution/Delivery

Sub-Factor (c) → Customer Support

Sub-Factor (d) → Local Sourcing

• Each of your individual responses shall cite the applicable factor and paragraph to which you are responding.

• Continuation sheets shall clearly identify the solicitation number and your firm’s name on each page.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-1 Instructions to Offerors (Price Proposals)

• Offerors must propose 100% of the Price Evaluation List (PEL) for all pricing periods for each Zone for which the offeror is submitting a proposal.

• For Offers on European Zone 1 and/or Zone 2, offerors must propose on ALL distribution tiers in the Distribution Matrix for all Pricing Periods.

• For Offers on African Zone 1 and/or Zone 2, Offerors must propose on ALL management fee tiers in the Management Fee Matrix for all Pricing Periods.

– For the Transportation scenario offerors must propose a total acquisition price for transportation only based on the provided scenario.

• Offerors for any Zone must propose a total acquisition price for the service portion only for an incidental service based on the provided scenario.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• Distribution Price - Firm fixed price offered as a dollar amount which represents all elements of the contract price other than the acquisition price.

– Consists of the TLS PV’s projected general and administrative expenses, overhead, packaging costs, anticipated profit, all transportation and any other projected expense associated with the TLS PV functions.

• Management Fee Price - Firm fixed price offered as a dollar amount which represent all elements of the contract price other than the acquisition price and transportation.

– Consists of the TLS PV’s projected general and administrative expenses, overhead, packaging costs, anticipated profit and any other projected expense associated with the TLS PV functions.

Definitions

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-1 Instructions to Offerors (Price Proposals)

• Applicable to European Region only

– Firm fixed total distribution ceiling price, offered as a dollar amount, for each of the 20 pricing tiers listed in the matrix.

– The tiers are specific dollar value ranges based on the Total Acquisition Price Per Order (exclusive of Air Freight).

– They will be used to assign a corresponding total distribution ceiling price for the order.

– The ceiling price represents the total maximum distribution price the TLS PV can charge for an order within the range, including those with incidental services.

– The prices are fixed for each pricing period.

Distribution Matrix

Tier Total Acquisition Price Per Order

1 Less than $10.00 2 $10.00 to $24.99 3 $25.00 to $49.99 4 $50.00 to $99.99 5 $100.00 to $249.99 6 $250.00 to $499.99 7 $500.00 to $749.99 8 $750.00 to $999.99 9 $1,000.00 to $2,499.99 10 $2,500.00 to $4,999.99 11 $5,000.00 to $7,499.99 12 $7,500.00 to $9,999.99 13 $10,000.00 to $24,999.99 14 $25,000.00 to $49,999.99 15 $50,000.00 to $74,999.99 16 $75,000.00 to $99,999.99 17 $100,000.00 to $249,999.99 18 $250,000.00 to $499,999.99 19 $500,000.00 to $999,999.99 20 $1,000,000.00 and above

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-1 Instructions to Offerors (Price Proposals)

• Applicable to African Region only

– Firm fixed total Management Fee ceiling price, offered as a dollar amount, for each of the 20 pricing tiers listed in the matrix.

– The tiers are specific dollar value ranges based on the Total Acquisition Price Per Order (exclusive of Air Freight and Transportation).

– They will be used to assign a corresponding total management fee ceiling price for the order.

– The management fee ceiling price represents the total dollar value the TLS PV can charge for an order within the range, including those with incidental services.

– The prices are fixed for each pricing period.

Management Fee Matrix

Tier Total Acquisition Price Per Order

1 Less than $10.00 2 $10.00 to $24.99 3 $25.00 to $49.99 4 $50.00 to $99.99 5 $100.00 to $249.99 6 $250.00 to $499.99 7 $500.00 to $749.99 8 $750.00 to $999.99 9 $1,000.00 to $2,499.99 10 $2,500.00 to $4,999.99 11 $5,000.00 to $7,499.99 12 $7,500.00 to $9,999.99 13 $10,000.00 to $24,999.99 14 $25,000.00 to $49,999.99 15 $50,000.00 to $74,999.99 16 $75,000.00 to $99,999.99 17 $100,000.00 to $249,999.99 18 $250,000.00 to $499,999.99 19 $500,000.00 to $999,999.99 20 $1,000,000.00 and above

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-1 Instructions to Offerors (Price Proposals)

• Offerors will fill-out Tabs 1 through Tab 5 or 6 in the provided spreadsheets for the Zone(s) for which they are submitting an offer.

– TAB 1 – Price Evaluation List (PEL).

– TABs 2, 3 and 4 – Distribution Matrix (EUCOM Region)

– TABs 2, 3 and 4 – Management Fee Matrix (AFRICOM Region)

– TAB 5 – Incidental Service Scenario

– TAB 6 – Transportation (Applicable only for AFRICOM Region)

• The pre-formatted spreadsheet(s) is the ONLY acceptable method of returning the Price Proposal(s).

• Vendors should not change the format in the spreadsheet(s), any changes to the spreadsheet format may adversely impact the evaluation of their price proposals.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-2 Evaluation (Factor I - Past Performance/Confidence Assessment)

• The Government will evaluate the relevancy of the recent contracts identified by the contractor in its proposal.

• Performance occurring in the last five years will be considered recent and performance occurring within the last three years will be considered most relevant.

• The Government will also evaluate how well the contractor performed on the contracts identified by the contractor in its proposal.

• Sources for Past Performance information:

– Information provided by the offeror

– Information obtained from questionnaire

– Past Performance Information Retrieval System (PPIRS)

– Contractor Performance Assessment Reporting Assessment (CPARS),

– Federal Awardee Performance Integrity Information System (FAPIIS)

– Interviews with Program Managers, Contracting Officers, and the Defense Contract

Management Agency.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-2 Evaluation (Factor II - Technical Merit)

• SUB-FACTOR (a) – PRODUCT SOURCING

– The Government will evaluate the offeror’s plan to provide product sourcing including:

• The purchasing system

• The ability to provide product

• Approach to meeting and monitoring the Quantity fill rate metric of 98%

• Plan to monitor supplier’s compliance with domestic sourcing restrictions

• SUB-FACTOR (b) – DISTRIBUTION/DELIVERY

– The Government will evaluate the offeror’s plan to meet the expected delivery requirements in the EUCOM and AFRICOM Regions including:

• Routine delivery

• Urgent delivery

• Bills of Material (BOMs)

• On-time delivery metric of 95%.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-2 Evaluation

• SUB-FACTOR (c) – CUSTOMER SUPPORT

– The Government will evaluate the offeror’s ability to meet customer support requirements including:

• Plan to provide support (order tracking, problem resolution, technical guidance)

• Access to the support (hours of operation, response time, availability of toll free number/fax number, and e-mail)

• Personnel assigned (management, personnel for tracking and resolution, POC(s) for emergency orders, POC(s) for problem escalation, and technical assistance).

• SUB-FACTOR (d) – LOCAL SOURCING

– The Government will evaluate the offeror’s plan to identify and develop sources of material both in the United States and abroad and, in particular, for products mined, produced, or manufactured in the Zone for which the offer was submitted.

– The Government shall also evaluate the plan on how the offeror has or will ensure oversight of these sources with regards to quality control, compliance with established product standards, production scheduling, packaging, and transportation/delivery from these sources to the Government.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

FAR 52.212-2 Evaluation (Price)

• European Region total Evaluated Price for Zone 1 and Zone 2 is based on the following formula:

Overall Aggregate Acquisition Ceiling Price of PEL Items & Acceptable Alternates + Overall Aggregate Distribution Ceiling Price (Distribution Matrix) + Total Acquisition Price Incidental Service Scenario Total Evaluated Price

• African Region total Evaluated Price for Zone 1 and Zone 2 is based on the following formula:

Overall Aggregate Acquisition Ceiling Price of PEL Items & Acceptable Alternates + Overall Aggregate Management Fee Ceiling Price (Management Fee Matrix) + Total Acquisition Price Incidental Service Scenario + Total Acquisition Price Transportation Scenarios Total Evaluated Price

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Source Selection Authority (SSA)

Chairperson Source Selection Advisory

Council (SSAC)

Chairperson Source Selection

Evaluation Board (SSEB)

Non-Price Proposal Team

Non-Price Proposal

Price Proposal Team

Price Proposal

Source Selection Process/Roles

Contracting Officer

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• REVERSE AUCTION. If discussions are held, all elements of pricing may be negotiated. The Government may conduct a Reverse Auction on the Distribution Ceiling Prices in the Distribution Matrix and Management Fee Ceiling Prices in the Management Fee Matrix for each pricing period with those offers in the competitive range.

Reverse Auction

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• DLA Troop Support has partnered with Procurex, Inc.

– Reverse Auction Platform Tool (RAPT)

• Auctions are hosted on the Procurex DLA Website

• Events are Invitation Only

• Comprehensive Training will be provided

• Supplier Support

– DLA Representatives

– Procurex Helpdesk

• Offerors will utilize the reverse auction tool to submit their lowest prices for each tier in the Distribution Matrix and Management Fee Matrix for each pricing period.

– The Reverse Auction Vendor provides the tool/software that allows for the Reverse Auction.

– By submitting an offer, the offeror consents that the RA Vendor may have access to its submitted data for the purpose of the Reverse Auction. The RA Vendor has a confidentiality agreement in place.

• The lowest offered price will be shown for each tier (Anonymous)

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Steps

• Register Company

• Modify Profile and Create Users

• Access Training

• Participate in Mock Auction

– Mock Auction runs for approximately one week

• Live Auction

– Contains automatic extensions which provides each Vendor a fair opportunity to submit best offer

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support Business Integrity

• STEWARDSHIP – Troop Support and Industry as Co-Stewards

• Affordable and sustainable warfighter readiness

• Troop Support initiatives

̶ Lean Six

̶ Material cost reduction (goal 10%)

̶ Fraud, waste and abuse prevention and detection

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• Procurement Integrity

• All contractors/offerors on an even playing field

• All questions should be directed to the Contracting Officer or designees

• Company proprietary information will be safeguarded by the Contracting Officer

• Responses to relevant questions will not release proprietary information

DLA Troop Support Business Integrity

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• FAR 3.10 Contractor Code of Business Ethics and Conduct

• FAR 52.203-13, Contractor Code of Business Ethics and Conduct (APR

2010)

• Policy

– Government contractors must conduct themselves with highest degree of integrity and honesty

– Contractors should have a written code of business ethics and conduct

• Used in contracts/solicitations over $5 Million/in excess of 120 days

• Flows down to subcontractors valued in excess of $5 Million/120 days

• All disclosures of violations of False Claims Act or Federal criminal law shall be directed to DODIG/Contractor Disclosure office with a copy to the Contracting Officer

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DODIG Contractor Disclosure Program Program Manager Ms. Lynn McCormick

DoD Office of the Inspector General Investigative Policy and Oversight 400 Army Navy Drive, Suite 1037 Arlington, VA 22202-4704

Toll Free Phone: 866-429-8011 or 703-604-8711 Fax: 571-372-7557

Website: http://www.dodig.mil/programs/cd/index.html

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

• Bryan Scott, Contracting Officer

– +49 0631-411-2211

– Bryan.Scott@dla.mil

• Carlos I. Torres Román, Acquisition Specialist

– +49 0631-411-2254

– Carlos.Torres@dla.mil

Acquisition POCs mailto:Bryan.Scott@dla.mil mailto:Carlos.Torres@dla.mil