SPE4A520R0150-QandA-25Jun20.pdf

SPE4A5-20-R-0150

Q&A - 25 June 2020

1. Appendix A, TEP. Freight for products shipping to the contractor’s warehouse must be considered when determining prices. Will the Government please provide the weight and unit weight of measure for each NIIN listed?

a. In accordance with SOW Section C 3.3, FOB Origin terms apply, therefore the Government is responsible for freight costs. Additionally, SOW Section 2.7.3 explains that Vendor Shipment Module (VSM) shall be used to process all delivery orders. Once orders are ready for shipment, the Contractor shall enter order information into the VSM portal from which the Government will provide shipping labels and determine carriers.

b. Appendix M, was created and posted to Contract Opportunities under Amendment 4 on 22 June 2020 to provide the weight and cubic feet of each item.

2. Section L., p. 4, Sect. L.7.1 Format for Proposals. The instructions ask for multiple hard copies of proposal volumes. Given that social distancing is prohibiting staff from being in office environments with high-speed printer capabilities, will the Government please consider email submittal of all five proposal volumes?

The Government is preparing an alternative electronic method of proposal submission. With the proposal due date extension to September 17, 2020, the Government will monitor the need to move to an electronic alternative. In the event that an alternative electronic method is required, detailed instructions will be provided within an amendment.

3. Section L., p.13, Sect. L.11.5. Alternative Basket Pricing. The Government states “The contractor will provide EOQs for the Alternative Basket…” Once EOQs are established for an Alternative Basket item, will Government customers be allowed to order quantities outside the EOQ amount?

EOQ ranges should allow for any quantity, starting at 1. The Government does not expect there to be any quantity “outside the EOQ amount” for any item. For example, if EOQ quantity ranges are setup as follows, any quantity can be ordered, just at different prices:

Quantity Range Price (each) 1 – 5 $1.00 6 – 25 $0.75 26 – 99 $0.50 100 – 300 $0.25 301 and up $0.15

As stated at SOW Section C 1.3 (3) EOQs may be proposed to ensure optimal ordering quantities and are highly suggested for items with Estimated Annual Demand (EAD) of 1.

4. SOW Section 10.1, Supply Chain Management, page 22. The Government states that NSNs on the Alternative list do not require warehousing, forecasting, or shelf life management as “non-stocked” items. However, many of the NSN’s on the alternate list have demonstrated substantial order volume history by customers. Based off the A1 Appendix Alt Requisition History, a spot check of order volume indicates the following NSNs and their respective 4-month order volume:

NSN Number of orders Jan-April 2019 (4 Mos) Acquisition Advice Code (AAC)

39193 39 AAC D

40397 65 AAC Z

102996 76 AAC Z

246580 678 AAC Z

5373929 117 AAC D

Will the contractor place an order with the supplier of these non-stock items each time a DLA customer places an order for them? In this case, 975 individual procurement orders, 975 individual receipts at the warehouse, and transportation costs to ship 975 individual customers would result in significantly higher costs to the Government.

a. The Contractor is expected to process each Alternative Basket order upon receipt from the Government/DLA and ship in accordance with the PLT. This would include the Contractor ordering from their supplier(s).

b. The example NIINs above are all stocked at DLA warehouses based on their Acquisition Advice Codes (AAC) of “D” or “Z” (see Appendix C – Technical Tabs, Column “AAC”). DLA orders AAC D and Z items from the Contractor to put stock on shelves to fulfill incoming customer requisitions. The Requisition History example provided above reflects the requisitions that turned into orders to DLA and DLA shipped the orders out to customers from DLA stock. In this case, the requisitions listed in the History does not represent orders the Contractors received from DLA for processing. For example, while NIIN 000246580 experienced 678 customer requisitions, DLA may have only placed a few orders with the Contractor.

That said, AAC “H” (264 NIINs) and AAC “J” (23,470 NIINs) items within the Alternative Basket will ship direct to the customer (in accordance with the PLT) and their Requisition History is reflective of the number of orders the Contractor can expect to receive. AAC “J” items, however, are non-forecastable parts and are not frequently ordered by DLA’s customers. So while these items will ship direct to the customer, they will not see quite the volume of requisitions as AAC D or AAC Z items. DLA suggests cross-referencing AAC codes of Appendix C with the Requisition History of Appendix I for a deeper dive.

c. In addition, there is language in the SOW to allow for the contractor to suggest movement of items from the Alternative to Core basket throughout the contract period.

5. SOW Section 2.7.3, p. 8, VSM. The Government states that the method the contractor will utilize is VSM to ship orders to DLA customers.

a) Will the contractor be required to use the VSM Free On Board Destination Shipment process, the VSM Free On Board Origin Shipment Process, or a combination of both? If both, please provide an estimated percentage of orders that will utilize each method, as the time to process shipments varies greatly between the two systems.

In accordance with SOW Section C 3.3, FOB Origin terms apply.

b) What type of packing list will be required with these shipments and from what system will it be generated?

Per DLA Distribution, VSM will generate a packing list, if one is required.

6. Section L., p.8, L.9.4 Small Business Commitment Plan

Will the Government provide the total contract dollar value offerors should use for basing and constructing a Small Business Participation Plan?

No. Offerors should consider their total proposal value (Appendix A – Total Evaluated Price) as the basis for constructing a Small Business Participation Plan.

Will the Government provide the dollar metrics and an example template for how offerors should propose an incentive scale above the required 25% to reach the 60% small business participation plan?

No. Providing an incentive scale example in the SOW may limit offerors in the development a unique and competitive incremental incentive scale that allows them to reach the 60% participation.

7. Delivery Orders Contract Line Item Numbers (CLINs) Will delivery orders include one NIIN or multiple NIINS per order? Can a sample order be provided?

a. One NIIN per order is planned.

b. A redacted sample delivery order is attached to show how an order looks in the PDF format, however, the Government will not utilize the PDF format for day-to-day delivery order transmission to the Contractor. In accordance with SOW Section C 2.7.1, delivery orders will be submitted electronically to the Contractor via Electronic Data Interchange (EDI) Transaction 850.

Sikorsky Aircraft Corporation

DBA

Reference PIID / Order Number

SPE4A5- /SPE4AX-20-F-

DO Counter:089133

BDN:

SCHEDULE

NSN/PartNumber: 536501

SPACER

WEIGHT: 10.000 CUBE: 0.005

MFR. CAGE 78 P/N 7 -101

QTY. VARIANCE +0.0% -0.0%

SHIP TO:

PARCEL:SW3222

DLA DISTRIBUTION CORPUS CHRISTI TX

DDCT-S 540 FIRST STREET SE

CORPUS CHRISTI TX 78419-5255

USA

Ref

CLIN ITEM QUANTITY U/I UNIT PRICE TOTAL DELIVERY FOB INSP. ACC.

0001 609.000 EA $18.79 $11443.11 20APR2020 ORIG ORIG ORIG

FREIGHT:

SW3222

DLA DISTRIBUTION CORPUS CHRISTI TX

540 FIRST STREET SE BLDG 1846

GPS USE 100 NAS DR PH 361 961 2500

CORPUS CHRISTI TX 78419-5255

USA