Fort Riley KS PWS (TE-1).docx

TECHNICAL EXHIBIT 1

(TE-1)

PERFORMANCE WORK STATEMENT

C.1.1. Scope of Work. The Contractor shall provide all personnel, equipment, transportation, labor to include, but not limited to, maintenance, tools, parts, materials, lubricants, supplies, temporary facilities/buildings and/or other items and services to perform and maintain the equipment in proper operating condition during installation and delivery. The Contractor shall also provide supervision over all services necessary to perform repairs, replacements, modifications, maintenance, installation of food service equipment and Millwork (to include food service support equipment, refrigeration equipment), minor plumbing, and electrical support to ensure proper operation and service, as defined in this Performance Work Statement (PWS) except as specified in Section 3 as Government furnished property (GFP). Service shall be performed at Fort Riley, KS. The Government requires the Contractor to perform in accordance with (IAW) the standards in this contract to maintain all equipment in good repair and always operating properly during warranty period.

C.1.2. Background Information.

C.1.2.1. List of building/Location is shown in Technical Exhibit 1 TE-4 TE 2.1 Fort Riley, Kansas (Physical Address: 7626 Normandy Dr, Fort Riley, KS 66442 Bldg.# 7626.

C.1.2.2. Performance Requirements Summary (PRS), Scope of Work, TE-2

C.1.2.3. The estimated quantities of work are listed in TE-3, Equipment and Millwork listing.

C.1.3. Contractor Personnel.

C.1.3.1. Project Manager (PM). The Contractor shall provide a PM who shall have the overall responsibility for the performance of the work in the absence of the Contractor. The PM shall have a minimum of three (3) years within the last two (2) years in the supervision of repair personnel in the related areas of food service equipment and support, small appliances, and refrigeration/freezer equipment. This individual shall be responsible for a full range of management duties including, but not limited to, planning, scheduling, report preparation, quality control, safety and overall management and coordination of this contract. The PM shall be available within thirty (30) minutes during normal duty hours to meet with Government personnel designated by the KO to discuss problem areas. After normal duty hours, the PM or designated alternate shall be available within two (2) hours. The PM shall not be a working manager; however, the alternate PM may be a working manager.

C.1.3.1.1. Alternate PM. The Contractor shall designate an alternate PM who shall have the same duties, responsibilities, and shall have a minimum of two (2) years' experience in the supervision of repair personnel in the related areas, to act on the Contractor’s behalf in the absence of the PM.

C.1.3.1.2. The PM shall be available between the hours of operation located in Section C.1.9. The Contractor shall provide both phone numbers and cellular phone numbers for normal duty hours and after-hours to the Contracting Officer (KO) and the COR for the PM and alternate PM.

C.1.3.2. Employees: The Government has the right to restrict any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the Installation or its population.

C.1.3.2.1. Employee Roster. The Contractor will be required to provide a sequential list of employees to the COR for emergency calls after normal duty hours and weekends. The COR will attempt to contact the Contractor or PM before utilizing the roster. This information shall be provided ten (10) calendar days after contract award and updated as changes occur.

C.1.3.2.1.1. The Contractor shall provide a proposed staffing plan that includes category of labor and productive hours for each category to support contract requirements.

C.1.3.2.1.2. The Contractor’s employees must be able to read, write, speak and understand English.

C.1.3.2.2. Personnel Security Clearances. The Contractor shall comply with all applicable Department of Defense (DOD) security regulations and procedures, Section C-6, during the performance period. The Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, Privacy Act data, and Government personnel work products that may be or are obtained or generated in the performance of this contract. Contractor shall be responsible to provide security clearances to the KO and the COR prior to contract period of performance for its personnel in respect to this contract and updated as changes occur.

C.1.3.2.3. Anti-Terrorism Training:

a) Pursuant to DODI 2000.16 and Army Regulation (AR) 525-13, the Contractor shall ensure that its contractor personnel, to include sub-contractor personnel, have completed the Level 1 AT Awareness Training if determined by COR.

b) Training must be completed by Contractor personnel 15 calendar days after award. Once training is completed, the Contractor shall submit its completed certificates to the KO or COR to ensure compliance with the terms and conditions of the contract.

c) Online training is publicly available and accessible at: https://atlevel1.dtic.mil/at

C.1.3.2.4. Identification Badges. Contractor personnel shall wear identification badges which shall be displayed on the outer clothing while physically present on the Fort Riley, KS. Each badge, furnished by the Contractor, shall be made of durable material or plastic include, as a minimum, company name, employee name, current photograph, contract number and title, and expiration date of the badge, I.D. badges shall be consecutively numbered and made accountable by the Contractor. A list of badge numbers and personnel shall be provided to the KO and the COR no later than ten (10) calendar days after contract award updated as changes occur.

C.1.3.2.4.1. Contractor Personnel Protocol. Contractor personnel shall also include the company’s name in his or her e-mail display and identify themselves as Contractors when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official Government acts.

C.1.3.2.4.2. Contractor Personnel Personal Conduct. The Contractor shall maintain proper conduct and discipline within the occupied work areas IAW governing directives. The KO or the COR may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct, security breaches, found to be, or suspected to be under the influence of alcohol, illegal drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the best interests of the Government. The removal of such a person from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform acceptable and timely services as required by this PWS.

C.1.3.2.4.3. Contractor Personnel Personal Appearance. Contractor personnel shall practice high standards of personal hygiene and maintain a clean, neat, professional appearance while on duty. The Contractor shall provide employees with uniform shirts with a company logo. Contractor personnel shall not present an unfavorable appearance, reflect discredit upon or embarrass the Installation, the Department of the Army, or the U.S. Government.

C.1.3.2.5. Licenses. The Contractor shall have the following current and valid professional certifications and licenses for technicians used in performance of this contract on record with the KO and COR prior to performance start and as changes occur.

1. State Certificate Refrigeration Contractor's License.

2. Environmental Protection Agency (EPA) Certification for Type I, Type II and Type III Refrigerant or universal certification.

3. State Electrician Certification

C.1.3.2.5.1. Contractor's personnel handling and using refrigerants shall possess valid and current certifications by the Environmental Protection Agency (EPA) for Type I, Type II and Type III Refrigerants or universal certification. Contractor's employees shall possess a valid U.S. driver’s license.

C.1.3.2.5.2. Contractor's employees shall comply with all current Occupational Safety and Health Administration (OSHA) safety requirements, AR 385-10 and EM 385-1-1.

C.1.3.2.5.3. Contractor personnel performing the repair and installation must be qualified in the installation and repair of refrigeration, food service equipment, and food service support equipment. Journeyman technicians shall produce current and valid professional certifications in which have a minimum of four (4) years' experience in the repair of food service and refrigeration equipment or technical school training with three (3) years of experience. Contractor shall provide resumes of proposed personnel with their proposal for evaluation by the Government.

C.1.3.2.5.4. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government reservation, shall abide by all the regulations of the Installation, in effect during the contract period.

C.1.3.2.6. Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict-of-interest IAW DODD 5500.7-R.

C.1.3.2.6.1. The Contractor is cautioned that off duty active military, Reservists or National Guard personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

C.1.3.3. Security of Classified Items, Systems and Information. The Contractor, as a rule, shall not have access to classified information; however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

C.1.4. Contracting Officer’s Representative (COR). For day-to-day coordination of administrative matters with the PM, the KO will designate a COR. The KO is the only authorized agent for the Federal Government that can make changes in the work under this contract. This includes written or oral directions, instructions, interpretations and determinations that can cause a change(s) in the contract requirements.

C.1.4.1. Alternate COR. An alternate COR shall be designated by the Government to have full authority to act in the absence of the COR.

C.1.5. Installation Access. Contractor and subcontractor personnel entering a military installation shall abide by all security regulations and are subject to security checks. Local rules, regulations, directives and requirements issued by military and civilian authorities pursuant to their responsibility for the administration and security of Government and military installations are applicable to Contractor personnel entering the offices or installations or traveling via Government-owned transportation. The Contractor shall ensure that all contractor personnel employed to perform work under this contract obtain installation access as required by the Directorate of Emergency Services (DES).

C.1.5.1. Vehicle Registration. The Contractor shall fully comply with the vehicle registration requirements regarding Contractor-owned and Contractor employee privately owned vehicles (POVs) as set forth in Fort Riley, Kansas: Reference Homeland Security Presidential Directive 12 and AR Regulation 190-13. Visitors can apply online for a pass from their computer or mobile device at PASS.AIE.ARMY.MIL. Additional information may be located at https://home.army.mil/riley/about/visitor-info Visitors will receive a background check, and after entering their information, including a driver’s license or passport number, they will be notified if their pass is approved or denied.

C.1.5.2. Vehicle Operation. Contractor and subcontractor personnel shall comply with Installation access control requirements to ensure that vehicles driven on Army Installations have current registration and vehicle insurance always maintained in the vehicle.

C.1.5.3. Contractor Vehicle Identification. Contractor owned vehicles shall be marked as commercial Contractor vehicles with the Contractor’s logo company name in 3” block letters of a color that contrasts with its background, on both sides of the vehicle.

C.1.6. Quality Control.

C.1.6.1. Contractor Responsibility for Quality. The Contractor shall be responsible for the quality of work and ensure that work performed by the Contractor’s employees meets the work requirement.

C.1.6.1.1. The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. One copy of the Contractor's QCP shall be submitted with offeror's proposal for evaluation prior to contract award. An updated copy must be provided to the KO at the pre-performance meeting and as changes occur.

C.1.6.1.2. The QCP shall include the following:

C.1.6.1.3. An inspection system covering all the services must specify the areas to be inspected, either on a scheduled or unscheduled basis, and the individual(s) who will perform the inspection.

C.1.6.1.4. The methods of identifying and correcting deficiencies in the quality of service performed before the level of performance becomes unacceptable.

C.1.6.1.5. On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the Government during the term of the contract.

C.1.7. Quality Assurance.

C.1.7.1. Surveillance. The Government will evaluate the Contractor's performance under this contract under random and/or planned sampling procedures. The Government will record all surveillance observations. When an observation indicates defective performance, the COR will request the Contractor to make correction immediately. The PM will be requested to sign each inspection report before COB daily.

C.1.7.2. Performance Evaluation Meetings. The PM will be required to meet as often as necessary as determined by the KO during the term of the contract. If a Contract Discrepancy Report (CDR) is produced by the COR, a meeting will be held with the Contractor, to include the KO. The written minutes and outcome of these meetings shall be signed by the Contractor or PM, KO and COR. Should the Contractor not concur with the minutes, the Contractor shall so state any areas of non-concurrence in writing to the KO within seven (7) calendar days of receipt of the signed minutes.

C.1.8. Phase-In/Phase-Out Plan The Contractor shall describe the steps that shall be taken to ensure services commence and terminate during the Phase-in/Phase-out Operations. There shall be no separately stated costs or payments by the Government for any costs that may be incurred by the Contractor as a direct or indirect result of these transitions.

C.1.9. Hours of Operations. The Contractor shall maintain the following customer duty service hours: 7:30 A.M. to 4:00 P.M., Monday through Friday, excluding Federal holidays. Federal Holiday Schedule may be located at Federal Holidays (opm.gov)

C.1.10. Conservation of Utilities. The Contractor shall instruct employees to the fullest extent in utility conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which shall include:

C.1.10.1. Light shall be used only in areas where and when work is being performed.

C.1.10.2. Contractor personnel shall not adjust mechanical equipment controls for heating, ventilation and air conditioning (HVAC) systems.

C.1.10.3. Water faucets or valves shall be turned off after the required usage has been accomplished.

C.1.11. Fraud, Waste, and Abuse. The Contractor shall be responsible for maintaining proper conduct and discipline within Contractor occupied work areas. Contractor personnel shall be encouraged to report suspected instances of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract.

C.1.12. Safety Requirements.

C.1.12.1. Regulations. To provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with OSHA Regulations and all pertinent provisions of the publication 29 CFR 1910, and EM 385-1-1, Safety and Health Requirements Manual.

C.1.12.2. Reporting of Fire and Safety Hazards. The Contractor shall train its personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

C.1.12.3. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or COR for final resolution. The Contractor shall notify the KO or COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor, or its personnel may be grounds for the KO or COR to halt any and all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

C.1.12.4. Equipment Safety. Equipment used under this contract will be inspected per the PWS by the COR prior to its use. If the equipment is at any time deemed unsafe or unserviceable by the COR, the Contractor shall remove equipment immediately and have it repaired to a safe and operable condition. The Contractor or sub-contractor(s) at any tier are at all times responsible for assuring equipment is in a safe and serviceable condition and shall perform all tasks in a safe, responsible manner. The Contractor shall, in all cases, ensure any equipment used in the performance of this contract is in a safe and serviceable condition.

C.1.12.5 Personnel Safety.

C.1.12.5.1. The Contractor shall perform work requirements in a manner to protect occupants within the area from any harm or injury. Work shall be scheduled to afford this protection. Operations, especially before a weekend, shall be arranged so that all areas are left in a condition that would not jeopardize the occupants or the Contractor.

C.1.12.5.2. The Contractor shall immediately correct all safety deficiencies upon discovery of or notification by Contractor personnel, the KO or COR, or a third party, and shall notify the KO or COR of the corrective action to be taken. Notice of a safety deficiency, when identified to the Contractor or his representative at the site of work, shall be deemed sufficient to initiate corrective action.

C.1.12.5.3. The Contractor shall not leave equipment being repaired unattended or in a condition that would expose occupants within the area to safety hazards, harm or injury.

C.1.13. Accident Protection and Emergency Medical Treatment.

C.1.13.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor shall provide each technician with first aid kits complying with OSHA and other Federal and State requirements to care for minor injuries normally sustained while performing maintenance and repair services.

C.1.13.2. All Contractor employees, KO and the Government shall be provided with information pertaining to the Contractor's arrangements for emergency medical treatment. The Government shall be provided with this information ten (10) calendar days after contract award and updated as changes occur. This information shall include the following:

C.1.14. Lost and found. All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the COR.

C.1.15. Protection of Property. The Contractor shall be responsible to check and determine that all necessary precautions have been taken to protect all property, both Government and private, in all areas where this contract is being accomplished. Damage occurring or caused by or from failure by the Contractor or its employees to exercise care in the performance of work shall be immediately repaired to the satisfaction of the KO or designated representative without additional cost to the Government.

C.1.16. Contractor Manpower Reporting. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of this contract/Task Order. The Contractor is required to completely fill in all the information in the requested format using the SCR Guidebook 21 October 2020.pdf (menlosecurity.com).

C.2. Definitions.

C.2.1. Standard Definitions.

C.2.1.1. Contract Discrepancy Report (CDR). A report used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

C.2.1.2. Contracting Officer (KO). A person duly appointed with the authority to enter and administer contracts on behalf of the Government.

C.2.1.3. Contracting Officer Representative (COR). An individual designated by the KO to act as a representative to assist in administering a contract. The source and authority for a COR is the KO and limitations of a COR are contained in the written letter of designation.

C.2.1.4. Customer Complaint. A means of documenting certain kinds of contract service problems. A Government program that is explained to every organization that receives service under this contract which is used to evaluate a contractor's performance.

C.2.1.5. Defective Service. A service output that does not meet the standard of performance associated with it in the requirements of this contract.

C.2.1.6. Government Furnished Property (GFP). All property owned by or leased to the Government or acquired by the Government under the terms of the contract. Government property includes both GFP and Contractor acquired property as defined in FAR 45.101.

C.2.1.7. Government Property Administrator. An authorized representative of the KO appointed in writing to administer contract requirements and obligations relative to Government property (FAR 45.101).

C.2.1.8. Quality Assurance. Those actions taken by the Government to assure services meet the requirements of the PWS and all other service outputs.

C.2.1.9. Quality Assurance Evaluator (QAE). A Government person responsible for surveillance of Contractor performance.

C.2.1.10. Quality Control (QC). Those actions taken by a Contractor to control the performance of services so that general requirements are met.

C.2.2. Technical Definitions Peculiar to this PWS.

C.2.2.1. Critical Emergency Response. A call that is life threatening or could cause harm to individuals or property damage, (Example: Food Spoilage, Broken gas line, broken steam or water line, or electrical hazards).

C.2.2.2. Critical Response. Equipment needed immediately to support food service requirements.

C.2.2.3. Fabrication. Modification of equipment or fixtures that require a specific fitting or construction to make a serviceable connection.

C.2.2.4. Facility. Building or Office - Real Property.

C.2.2.5. General Use Parts. Small general parts used for minor repairs to maintain operable working condition to equipment such as, but not limited to, fittings, connectors, gauges, switches, solenoid valves, timers, caulking, regulators, etc.

C.2.2.6. Job. Includes all repair and/or replacement functions, which require trained repair personnel to correct a defect.

C.2.2.7. Major Repair. Major Repair is defined as any repair which exceeds the $350.00 Repair/Replacement Cost.

C.2.2.8. Minor Plumbing Repair. Maintaining and unstopping floor drains used to support equipment, repairing or replacing equipment drains/sink drains, repairing or replacing shutoff valves, faucets, faucet handles, sink spraying/stopping devices and interior water lines.

C.2.2.9. Non-Critical Response. Routine service calls for items that can be out of service without causing excessive burden on the user.

C.2.2.10. Preventive Maintenance. Maintenance functions are mandatory to keep any and all kitchen equipment in good operating condition and performed at pre-planned times throughout the year and include, but is not limited to, inspections, cleaning and making repairs as necessary to keep equipment in operation.

C.2.2.11. Repair. To restore an item to a serviceable condition through correction of a specific failure or unserviceable condition. This includes, but is not limited to, inspecting, cleaning, preserving, adjusting, and replacing.

C.2.2.12. Repair Part. Material capable of separate replacement and supply used in maintenance, overhaul, or restoration of an equipment, machine or system to an acceptable working condition.

C.2.2.13. Required Equipment. Equipment used in preparing, storing food, and sanitizing. (Example: Ovens, steam cookers, grills, refrigerator/freezers, dishwashers, boosters, deep fat fryers and vegetable peeling machines.)

C.2.2.14. Response Time. Maximum length of time allowed responding to service order of any type.

C.2.2.15. Service Order. The document which describes repair for each specific job.

C.2.2.16. Support Equipment. Equipment in the dining facility that is not kitchen related. (Examples: Beverage dispensers, coffee urns, ice dispensers, milk machines, tableware carts, tables and counters.)

C.2.2.17. Technician. A Specialist in the technical details of a subject or occupation.

C.2.3 Abbreviations.

FRKS Fort Riley, Kansas

C.3. Government Furnished Property and Services. The Government shall provide, without cost, the facilities, equipment, materials, and/or services listed below.

C.3.1. Services.

C.3.1.1. Utilities. The Government will provide electricity, gas, and water in designated buildings as necessary for the performance of this contract at no additional cost to the Contractor. The Government will provide adjustments to facility utilities (electrical and plumbing) if required, Contractor will provide clear utilities requirements with schematics as part of their proposal.

C.3.1.2. Emergency Medical Service. Medical services for Contractor personnel are the responsibility of the Contractor. However, on an emergency basis, the Government will provide medical services for job-related injuries while an employee is performing under this contract. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of the emergency. In such circumstances, Contractor shall transfer its employees to a health care provider as soon as the emergency period ends. The Contractor shall reimburse the Government for emergency medical services provided upon receipt of invoice from the medical facility. For emergency assistance, call 911. Or contact Soldier Family Medical Center (Irwin Army Community Hospital) at https://irwin.tricare.mil/. Address is 650 Huebner Road, FRKS, 66442.

C.4. Contractor Furnished Equipment and Services. Except for those items or services specifically stated to be Government furnished in Section 3, the Contractor shall furnish all necessary items, but not limited to personnel, supervision, equipment, materials, tools, transportation, records/reporting and supplies required to perform the requirements of this PWS.

C.4.1. Contractor Facility. If required by the COR the Contractor may maintain a building off post, within commuting distance, to perform record keeping, testing, fabrication requirements, major bench maintenance, stockage of repair parts, materials and equipment used in support of this contract. The Contractor shall identify the location of their maintenance facility and provide Government access to visit the maintenance facility prior to contract performance or at any time the Government deems necessary.

C.4.2. Telephone/Communication Services. The PM or alternate shall be available by local telephone or cellular telephone during normal duty and non-duty hours. Contract employees shall be equipped with reliable communication between its employees, (i.e., radios, etc.) capable of corresponding within ten miles and meeting all local and state communication requirements. Pagers, beepers and answering machines are not acceptable as a means of communication.

C.4.3. Vehicles. Government requires the Contractor to furnish a sufficient number of vehicles suitable for transportation of personnel, materials, and equipment for use in the performance of this contract. The Contractor shall have at a minimum one vehicle capable of lifting and transporting equipment up to 2500 pounds and equipped to perform minor on-site bench maintenance (i.e., welding, bearing pressing, metal cutting, holding and drilling materials). Contractor vehicles shall contain a minimum of 3” lettering including name, logo, and phone number on each side of vehicles. All vehicles shall meet applicable state vehicle safety standards, Army Installation regulations and shall be maintained in a serviceable and presentable condition. Contractor shall only use company vehicles on Fort Riley, KS for transportation during performance of this contract. Contractor employees shall not drive privately owned vehicles (POV) to the job sites.

C.4.3.1. All operating costs, to include but not limited to, fuel, oil, kerosene, gasoline, heating fuel, etc., for use in vehicles, equipment or facilities shall be furnished by the Contractor.

C.4.4. Materials and Replacement/Spare Parts. Government requires the Contractor to have and maintain a supply of rolling stock of general use spare parts and maintenance facility general use and repair spare parts in sufficient quantities to perform both on site minor repairs and major repairs in the Contractors maintenance facility. The Contractor shall ensure that maximum availability of equipment to the Government is adhered to and a minimum of shut down time is allowed for emergency repairs.

C.4.5. Contractor Records. The Contractor shall maintain complete records of all repairs performed and shall make records available to the Government during the contract performance and for two (2) years after completion of the contract or for warranty period.

C.4.6. Contractor-Furnished Equipment (CFE). Equipment for the execution of this contract is the responsibility of the Contractor unless otherwise designated as GFP. All equipment shall be maintained by the Contractor so as to provide an efficient and continuing operation. Government will be allowed to inspect any and all equipment, materials, tools, and/or supplies prior to contract performance or at any time the Government deems necessary.

C.5. Specific Tasks.

C.5.1. Phase-In and Phase-Out. To maximize the effectiveness of the transition process during phase-in, an initial meeting between the KO, COR and PM or alternate of the incoming Contractor shall be held to address phase-in/out.

C.5.1.1. Phase-In. A period of 15 calendar days prior to performance start date, during which Contractor personnel may observe current operations will be permitted prior to contract performance start date to allow for inventory specified Government equipment and records, and to ensure continuity of service and orderly contract transition. This transition period shall be at no cost to the Government.

a. The Contractor shall be responsible for its own mobilization so as to begin performing at contract inception. Contractor shall be permitted access to facilities during hours of operation prior to the contract start, subject to such limitations as follows:

(1) Contractor shall not interfere with productivity.

(2) Discussions with its employees while they are on duty shall be coordinated by a designated Government Representative.

(3) Contractor shall coordinate all visits in advance and arrange to be accompanied by a Government Representative previously designated for that purpose.

(4) Contractor shall confine its activities to those which can only take place prior to the contract period.

C.5.1.1.2. During contract phase-in, the incoming Contractor shall establish credit lines; program for any communications and utility conversions, maintenance facility, interview work force personnel on-site; gather and submit submittal data; establish signatory authority for Government forms which require Contractor completion. Secure insurance, licenses and tax documents; establish accounts and make arrangements for, but not limited to, personnel, equipment, parts, tools, materials, maintenance facility and transportation needed to accomplish contract tasks.

C.5.2. Administrative.

C.5.2.1. The Contractor shall perform all administrative tasks necessary to assure performance of the maintenance and repair services, including but not limited to work scheduling and all required data submissions.

C.5.2.1.2. The Contractor shall be required to coordinate the maintenance or repair work with the activity to not interfere with the operation of the facility.

C.5.2.1.3. The Government has the right to add or delete +/- five percent of equipment annually without a change in cost. Only the KO is authorized to bind the Government to change specifications, contract terms and conditions.

C.5.2.1.4. The Contractor shall provide new parts and components when providing maintenance and repair with approval of the COR. All replacement units, parts, components, and materials to be used in the maintenance and repair must be compatible with the existing equipment on which it is to be used, of equal or better quality than original equipment specification and shall comply with applicable Government, commercial and/or industry standards. The Contractor shall make any engineering changes or updates to the equipment as required by the manufacturer or regulatory agencies for operational safety or increased equipment reliability.

C.5.3. Contractor Records/Reports. The Contractor shall complete all Government provided forms for all repairs and/or replacements and service calls. All Contractor furnished Forms and Reports shall be of the Contractor design and shall be submitted to the COR for approval 10 calendar days after contract award.

C.5.3.1. Preventive Maintenance Report. The Contractor shall provide to the Government a combined report of all preventive maintenance/repair and calibration work performed, showing materials (list of all parts replaced and reason for replacement), costs, date, and time maintenance started and completed, and location of the equipment where work was performed, to include building number, any signs of tampering, and the findings of the equipment condition. The Contractor shall attach the original copy of the preventive maintenance inspection forms to the report. The Contractor shall have the building manager or his alternate sign the Contractor's form upon completion of the preventive maintenance and calibration service. The Contractor shall submit the preventive maintenance report to the COR within five (5) working days after completion of maintenance.

C.5.3.2. Repair Schedule. The Contractor shall submit to the COR a monthly report with comments for each equipment repair and cost plus a log of critical and non-critical service orders. The log of critical service orders shall indicate the date and time received, time corrected, problem, corrective action taken and any other comments to clarify the service. The monthly report shall cover the first day of the repair period through the last day of the repair period and due to the COR within five (5) working days following the month in which work was performed.

C.5.3.3. Repair Service Report. The Contractor shall provide to the COR a monthly combined repair service report on each service call received no later than five (5) working days following the month in which work was performed. The report shall include the date, and time the call was received, work order number, nature of the call, the response time, time of completion, requestor’s name, location of the equipment, to include building number, deficiency noted, and the work performed to bring the equipment back to operation. This report shall include a list of all parts, hours and costs used in the repair of the equipment. The Contractor shall attach the original copy of the repair service work order for each repair call to the report. The Contractor shall have the building manager, or a designative representative sign the repair service work order when contract equipment is returned to full operation and all work has been completed.

C.5.3.9. Warranty Repairs. Contractor shall ensure that repairs to equipment under manufacturer’s warranty are conducted per manufacturer’s directions. Government requires the Contractor to ensure that all equipment under warranty is repaired at no cost to the Government.

C.5.4.1. Repairs or Replacements During Preventive Maintenance Services.

C.5.4.1.2. Repairs, Major Repairs or Replacements. The COR will make a determination if the repair is cost effective and will notify the Contractor whether or not the repair shall be performed.

C.5.5.2. When the Government determines that the equipment shall be replaced, the Contractor shall provide a statement of recommended replacement equipment to include all utilities required to the Facility Manager and COR. This statement shall contain the following information:

C.5.5.2.1. A recommendation of the most efficient energy source.

C.5.5.2.2. A statement that it is Government required equipment and that utility services shall be made available to support the equipment.

C.5.5.2.3. Equipment recommended will fit in the available space and perform the required function.

C.5.6. Installation and Removal of Food Service, Refrigeration and Support Equipment. The Contractor shall perform all installation and removal functions for food service and refrigeration equipment pertaining to new equipment provided. The Contractor shall perform all fabrication requirements necessary to ensure that a proper equipment fitting is achieved in the Kiosk facility. Unless otherwise stated, equipment installation shall be performed IAW manufacturer's recommendations and specifications. The Contractor shall move new equipment into the facility and return old equipment to the loading dock and certify.

C.5.10.2. Equipment Installation.

C.5.10.2.1. The Contractor shall perform fabrication requirements, start-up inspection and service before new, reconditioned, or inactive food service and refrigeration equipment is placed in service. The Contractor shall inspect all gas, electrical and water lines and coordinate with the installation COR to correct all deficiencies.

C.5.10.2.2. The Installation Department of Public Works shall inspect and ensure that the correct utilities are made available for all replacement equipment prior to Contractor installation. Any equipment modification, or utilities up-grade and alteration shall be the Installation's responsibility to ensure proper operation of equipment is adhered to.

C.5.10.2.3. The Contractor shall assemble and install new equipment according to the manufacturer's instructions for preparation and installation. When completed, no leakage shall occur, and all doors shall open easily and have a tight fit. Installed units shall be level and all assembly bolts tightened.

C.5.10.2.4. The Contractor shall connect newly installed equipment and provide Government authorized vendor support equipment with utility service as appropriate to the item of equipment. The Contractor shall ground all electrically operated equipment, and care must be taken on wet locations to prevent possibility of shock or electrocution of maintenance or other personnel.

C.5.11. Equipment Related Plumbing Repair, Maintenance and Installation. Installation Department of Public Works shall perform all plumbing maintenance, repair and installation of piping and drains that support the operation of dining facility equipment and sink fixtures.

C.5.12. Fire Prevention. The Contractor shall perform the following fire protection and prevention functions.

C.5.12.1. Install cooking equipment IAW National Fire Prevention Association (NFPA) Standard 96, Section 10.

C.5.13. Debris removal. The Contractor shall remove all trash, debris, or surplus materials from the work site each day, and shall leave the work site clean of all debris when work is completed. The Contractor shall maintain a neat and safe working environment at all times.

C.5.14. Applicable Publications. Publications applicable to this PWS are listed below. The publications have been coded as mandatory or advisory. The Contractor is obligated to follow those publications coded as mandatory to the extent specified in the contract. The Contractor shall be guided by those publications' advisory to the extent necessary to accomplish requirements in the contract. Supplements of amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications which result in a decrease or no change in the contract. The Contractor shall submit to the Administrative Contracting Officer (ACO) a price proposal within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the decrease in cost of performance. Prior to implementing any such revision, supplement, or amendment that will result in an increase in the contract price, the Contractor shall submit to the Administrative Contracting Officer (ACO) a price proposal and obtain the prior approval of the ACO. Said price proposal shall be submitted within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the "Changes" clause. Failure of the Contractor to submit a price proposal within 30 calendar days from the date of receipt of any change shall entitle the Government to performance IAW such change at no increase in contract price.

C.6. Supply of Publications and Regulations. The Contractor shall request additional Government publications and regulations from the COR on forms supplied by the Government. Commercial publications necessary for the performance of this contract shall be provided by the Contractor at no expense to the Government.

C.6.1.1 Applicable Publications and Regulations.

29 CFR 1910, Electronic Code of Federal Regulation AR 1127, Feb 97, Army Energy Program AR 2001, Dec 07, Environmental Protection and Enhancement AR 3851, Aug 09, Army Safety Program OCE Supply AR 385-10, Jan 10, Army Safety Program DA Pam 25-35, Jul 09, Identification and Distribution of DA Publications and Issue

Agency and Command Administration Publications DOD 5500.7R, Nov 07 Joint Ethics Regulations NFPA 96, 2008 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations TM-5-636, Jan 04, Kitchen Equipment Repairs and Utilities TM-5-640 Aug 07, Ranges, Bake Ovens, and Burners for mess equipment.

EXHIBITS

LIST OF TECHNICAL EXHIBITS

TECHNICAL EXHIBIT TITLE

TE-1 Performance Work Statement

TE-2 Performance Requirements Summary (PRS)

TE-3 List of Kiosk Food Service Equipment and Millwork

TE-4 Fort Riley, Kanas (Building 7866)

NOTE: Technical Exhibits are binding documents and are part of the contract.