SPE30019R0059_Attachment_1_SOW.pdf

SPE300-19-R-0059 Attachment #1 Page 1 of 25

Continuation of Blocks on the SF 1449

Block 8, Offer due Date/Local Time

Offer Due Date/ Local Time Is: July 15, 2019 AT 3:00 P.M., EASTERN TIME ZONE.

Block 9, Issued By

All offers/modifications/withdrawals must be plainly marked on the OUTERMOST ENVELOPE with the solicitation number, closing date, and time set for the receipt of offers.

Offerors should return ALL pages of the solicitation with their offer.

Address and Submit “Mailed” offers to:

Defense Logistics Agency (DLA) Troop Support Building 6 Station 6B035 (Jonathan Magerman) Philadelphia, PA 19111-6667

Solicitation No.: SPE300-19-R-0059

Solicitation Issue and Closing Dates: June 28, 2019 – July 15, 2019 AT 3:00 P.M, EASTERN TIME ZONE.

Notes: E-mail is the only acceptable means to submit an offer. Proposal shall be submitted electronically to Jonathan Magerman, Jonathan.Magerman@dla.mil) and Brittany Glenn Gurung, Brittany.Glenn@dla.mil. Please include the reference solicitation number in the subject line.

Solicitation Number: SPE300-19-R-0059 Opening/Closing Date and Time: June 28, 2019 – July 15, 2019 P.M. EASTERN TIME ZONE

Block 10, This Acquisition is

NAICS: 311812

Size Standard: 1000 Employees

Block 15 (Continued):

SEE DELIVERY SCHEDULE (Statement of Work)

Block 17A (Continued):

OFFERORS: SPECIFY FAX NUMBER(S): __________________________________________

EMAIL ADDRESS: __________________________________________

Block 17B (Continued):

REMITTANCE WILL BE MADE TO THE ADDRESS THAT THE VENDOR HAS LISTED IN THE SYSTEM FOR

AWARD MANAGEMENT (SAM) DATABASE.

Offeror’s assigned DUNS number: ________________________________________________________ mailto:Brenda.madison@dla.mil

SPE300-19-R-0059 Attachment #1 Page 2 of 25

Authorized Negotiators:

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, telephone numbers, facsimile (FAX) numbers and emails for each authorized negotiator.

Blocks 19-24, Item No., Schedule of Supplies/Services, Quantity, Unit

SEE SCHEDULE OF ITEMS – ATTACHMENT #2

Caution Notice

This procurement is being solicited under the Federal Acquisition Regulations FAR subpart 13.5 – Test Program for Certain Commercial Items. Solicitation SPE300-19-R-0059 is designed to place Market Ready Fresh Bread and Pastry items, all fully competitive, on contract(s) for various DoD customers in San Diego, CA. The duration of the contract is for a term of 36 months (three year period) with two separate pricing tiers; the pricing will remain firm fixed for each pricing tier. The first pricing tier shall begin on the award date and be for 18 month period (August 25, 2019 – February 27, 2021). The second and final pricing tier shall be for the following 18 month performance period (February 28, 2021 – August 27, 2022). The effective ordering period for any contract resulting from this solicitation shall be from Sunday, August 25, 2019 through Saturday, August 27, 2022.

Notes: THIS SOLICITATION IS ISSUED ON AN “UNRESTRICTED” BASIS

Based on the Buy American Act, all bakery products must be produced and manufactured In the United States (DFARS 252.225- 7012).

IMPORTANT: Please be aware that any proposal submitted in response to this solicitation MUST comply fully with its terms and conditions. All proposals must contain all pertinent information required by the solicitation. Said information will be reviewed by the Contracting Officer for completeness and accuracy. Providing an incomplete proposal and/or inaccurate information may result in the proposal being deemed technically unacceptable by the Contracting Officer. If such a determination is made, the technically unacceptable proposal will be immediately removed from competition and therefore ineligible for the award.

AT THE END OF THE SCHEDULE OF ITEMS, GOVERNMENT QUALIFICATION IS STATED.

IMPORTANT: The government is indifferent between the below listed order lead-times. Though a shorter lead-time is preferred, no award preference will be given to an offeror that agrees to a shorter lead-time versus an offeror that does not. PLEASE CHECK OFF YOUR FIRM’S REQUIRED ORDER LEAD-TIME:

( ) 48 Hour Order Lead-time ( ) 72 Hour Order Lead-time ( ) 96 Hour Order Lead-time

See Also “Deliveries and Performance” section under STATEMENT OF WORK.

SPE300-19-R-0059 Attachment #1 Page 3 of 25

**THE GOVERNMENT INTENDS TO AWARD TO THE RESPONSIBLE OFFEROR WHOSE OFFER REPRESENTS THE BEST VALUE TO

THE GOVERNMENT PAST PERFORMANCE AND TOTAL EVALUATED PRICE BEING CONSIDERED.**

Caution - Contractor Code of Business Ethics (Feb 2012) FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award.

To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out.

A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733).

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). When FAR 52.203-13 is included in the contract, contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the Contracting Officer.

Non-Compete Provision

The offeror warrants that it will not actively promote, encourage, or market any of the customers on this acquisition away from a resultant DLA Troop Support contract and onto a contract of any other Government agency or commercial entity. This prohibition applies both on a pre-award and post-award basis. The Contracting Officer reserves the right to re-solicit the requirement should the vendor violate this provision. The Contracting Officer may also authorize the offeror to sell commercially products to our customers due exceptional and compelling circumstances.

ALL COMMERCIAL PRODUCT SALES TO DLA CUSTOMERS MUST HAVE PRIOR WRITTEN APPROVAL

FROM THE CONTRACTING OFFICER. THERE ARE NO EXCEPTIONS TO THIS REQUIREMENT.

Notice to our Valued Suppliers The following attached forms require information to be furnished by each offeror. Any questions may be directed to the Contract Specialist at the telephone number shown or email listed on the cover sheet of this solicitation. Return one (1) completely filled out solicitation in its entirety.

1. Complete Standard Form 1449, 17a, 30a, b and c.

2. Complete all Supplies/Prices “Schedule” sheets (Offered Prices) and Qualifications.

3. Sign and return any/all amendments.

4. Complete the CAGE Code and DUNS number.

5. Complete all of the following and any additional Offeror Representations and Certifications:

AUTHORIZED NEGOTIATORS

Review the REVISED INFORMATION noted via Clause 52.212-2, Evaluation – Commercial Items

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

FAR 52.215-6 PLACE OF PERFORMANCE

Please provide place of perform for each items

DFARS 252.212-7000 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS

SPE300-19-R-0059 Attachment #1 Page 4 of 25

Review and complete DFARS 252.209-7994 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law – Fiscal Year 2015 Appropriations (Deviation 2014-O0005).

The requirements for Clause 52.222-37 (see Addendum to FAR 52.212-5), Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212) mandate annual reporting of certain statistics on a form titled "Federal Contractor Veterans' Employment Report VETS-100."

Statement of Work) – complete all requested information.

6. All offerors are required to submit a Wholesale Price List with their offer.

7. All offerors are required to submit a copy of each third party warehouse audit (i.e., AIB certification/other state federal sanitation inspection certificates) in response to this solicitation.

For additional information- see Quality Requirements section, herein for details.

8. ALL VENDORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM)

TO RECEIVE AN AWARD. SEE CLAUSE 52.212-4(t)

GO TO HTTPS://WWW.SAM.GOV FOR DETAILS

Please submit the CAGE Code: _____________________ DUNS # _________________

STORES (Subsistence Total Order and Receipt Electronic System)

The automated STORES (Subsistence Total Order and Receipt Electronic System) will be used to the maximum extent practical on the resultant contracts from this solicitation. Orders will be sent via a computer-generated fax (STORES purchase order). In order to facilitate the receipt and payment process, there is specific information contained on the STORES purchase order that MUST be mirrored on the vendor’s invoice. The information may have to be hand written on the invoice. Please ensure the information is correct and legible. Invoices for those customers placing orders under STORES must be submitted for payment to the following address:

DFAS BVDP (SL4701)

P.O. Box 369031 Columbus, Ohio 43236-9031

Electronic Invoicing by Suppliers via Electronic Commerce/Electronic Data Interchange:

All suppliers are required to process invoices electronically. This is a condition for contract award. An electronic invoicing system expedites payments by providing a real time system for invoice processing. In an effort to ensure that your firm is paid promptly for products that you supply, we want to utilize the best business practices available.

The business practices of today reflect increased utilization of Electronic Commerce/Electronic Data Interchange providing more timely and cost effective ways of information exchange. DLA Troop Support, Subsistence is migrating towards more and more use of the electronic mediums available to conduct business with you as our business partners. The Defense Logistics Agency has undergone an Enterprise Business Systems (EBS) initiative. This EBS initiative will change the way you currently invoice. EBS conforms to a strict adherence of detailed line item payment in concert with the order. The manual paperwork will no longer be a viable way to invoice. Invoices need to be submitted for payment promptly after delivery. Our intention is to provide you a quick and easy way to submit your invoices for payment and to help ensure prompt and accurate payments. Efforts have been underway for some time to bring a resolution for you to be able to accomplish Electronic Data Interchange with the invoices. Alternatives available are:

1. If your company is able to exchange information electronically through ANSI X12 format, we could set your company up as an EDI vendor immediately, being able to receive orders and send invoices electronically.

2. . There are companies available who for a fee will turn your flat files into EDI Invoices (810 transactions).

SPE300-19-R-0059 Attachment #1 Page 5 of 25

3. The STORES/BSM Reconciliation (Recon) Tool web application is used to submit your invoices electronically.

This system can be found on the DLA TROOP SUPPORT web page for Subsistence, https://www.stores.dla.mil/stores_web/default.aspx. You will be issued a User ID and Password, after properly registering for this site. This application will allow you to see on the website receipts by the customers, for your contracts only. You can review the receipt and, if in agreement you will simply type in an invoice number to submit your invoice to DFAS. This receipt information is available at this website for 8 weeks. The user will have the ability to add lines or change existing lines to reflect what was delivered. The changes will be e-mailed to your DLA Troop Support Account Manager, who will work at resolving the differences; however, the customer must make the corrections electronically. Vendors are encouraged to wait until the receipt is adjusted to submit their invoices. The system will be updated daily from the receipt files.

Invoices submitted using this website will generate an EDI invoice to flow through the paying process at DFAS. If you need additional information on electronic or alternate electronic invoice processing contact your DLA TROOP SUPPORT Account Manager or Buyer or use the Recon Training Tool.

One of the above methods must be used as paper invoices are no longer a viable option.

A sample STORES order is illustrated for informational purposes only. The information indicated in the five elements below is required to be identified on the vendor’s invoice in order for the vendor to be promptly paid by DFAS. These elements are on the system generated STORES purchase order, and the information needs to be transferred to the invoice.

1. Contract Number - i.e. SPM300-12-D-W500 (on attached sample). This number will remain constant throughout the life of the contract.

2. Call Number - i.e. 0006 (Lap ID number of the purchase order). This number will change with every order.

3. Lead CLIN No. - i.e. 19 (This is the item number on the purchase order). This number will change with every order.

4. Purchase Order Number - i.e. W81YMG13060865. This number will change with every order.

5. Required Delivery Date (RDD) i.e. 5/3/12. This date will change with each order.

Each order will contain similar information. Contractor is responsible to extract the correct information from the STORES order for each invoice.

SAMPLE OF SENT ORDER DETAILS

Purchase Order Number: W81YMG13060865 Contract Number: SPM30012DW500 Vendor: VENDOR NAME Call Number: 0006 Ordering Point: W81YMG Ship To DoDAAC: W81YMG

RDD: 5/3/2012

Receipt Date:

Source of Receipt: Manual

Include? CLIN Document Number

Stock Number FIC Description U/M PRF

DLA TROOP

SUPPORT Order

Qty Receip

Qty Cost Proj Code

Part Number U/I Price

1 FT1234913203

892001E114646

BREAD, WHITE, FRESH, PAN

BAKED, SANDWICHED

ENRICHED 16 OZ PG

PG 1 PG $1. 12 $13

24415 https://www.stores.dla.mil/stores_web/default.aspx

SPE300-19-R-0059 Attachment #1 Page 6 of 25

2 FT123490913204

892001E115994

BREAD, WHOLE WHEAT,

FRESH, PAN BAKED, ROUND

TOP, 24 OZ PG

PG 1 PG $1. 10 $19 53067

21321

2 FT123490913206

892001E119580

ROLLS, HAMBURGER, FRESH

SLICED WHITE, W/ SESAME

SEEDS, 12 PER 23 OZ PG

PG 1 PG $1. 10 $18

Total $52.16

STATEMENT OF WORK

Supplies or Services and Prices

I. INTRODUCTION

A. The Defense Logistics Agency (DLA Troop Support) intends to support the needs of its customers by entering into one (1) Indefinite Quantity Contract (IQC) to supply Fresh Bread and Pastry Items to customers in San Diego, CA. This solicitation contains the estimated bread and Pastry requirements for customers in San Diego, CA area.

NOTE: Customers may be added or deleted during the period of the contract.

(SEE CONTRACT ADMINISTRATION DATA SECTION, ADDITIONAL CUSTOMERS FOR DETAILS)

EFFECTIVE PERIOD OF CONTRACT/ORDERING/PERFORMANCE PERIOD:

A contract resulting from this solicitation will become effective on the date of award. The contract award is deemed effective when notification is mailed, transmitted, or otherwise provided and received by the contractor. The ordering period of the contract shall commence with placement of the first customer order, on or after Sunday, August 25, 2019 through August 27, 2022 and delivery of any order will be completed on or before Friday, September 2, 2022.

B. Delivery – Items should be routinely delivered in accordance with offers stated lead time; or an alternate delivery schedule as specified or mutually agreed and reduced to written modification. The current delivery schedule for each location is set forth on Schedule or Deliveries section. Offerors shall indicate their agreement to the current schedule or propose an alternate schedule. Delivery on all products is required, no less than on a weekly basis and should be in accordance with standard commercial practice.

C. Evaluation – The Government reserves the right to remove any items, absent an amendment, from the

Schedule of Items for a Group in the event that one or more offerors fail to bid on all of the items. The Contracting Officer will complete his/her price evaluation by reviewing and comparing only common items bid on by all offerors in this solicitation. Additional items bid on by the apparent awardee, but not evaluated as part of the common item evaluation, may still be added to the final contract absent a separate modification upon finding that the prices of those additional items are fair and reasonable.

D. The Government reserves the right to remove any items from the Schedule of Items should an (all) offerors not bid on all the items in the Group.

SPE300-19-R-0059 Attachment #1 Page 7 of 25

II. Guaranteed Minimum/Maximum

A. The guaranteed minimum for all Groups is 10% of the actual award value for each group per 36 – month contract period.

B. The maximum ceiling on the resultant contract is 250% of the actual award value per three-year contract period. As illustrated above, these percentages are calculated on a “per contract” basis.

III. PRICING

A. The Schedule of Items in Attachment #2 represents 100% of the estimated dollar value of this procurement for the thirty-six (36) month period. Offerors must submit pricing information on the pricing spreadsheet (Tier 1 and Tier 2).The pricing will remain firm fixed for each pricing tier.

B. Offerors are required to submit a copy of their current Wholesale Price List, Catalog Price Schedule or other documents containing commercial pricing information.

C. Prices shall be FOB Destination only.

D. Offerors are required to cross-reference the prices on the Wholesale Price List, Catalog Price

Schedule or other pricing documents to the item number on the solicitation. There are several ways of accomplishing this, including writing the item number, as specified in the solicitation, next to the price and item description on the price list. Additionally, the Wholesale Price location should be completed in Attachment #2 (Column “E”). Please do not submit a separate list of information especially prepared for this solicitation; the pricing catalog, complete with cross-references, is requested.

E. In order to accommodate the Government’s ordering system, the Subsistence Total Order and Receipt

Electronic System (STORES), unit prices are limited to a maximum of two (2) places after the decimal point (reference Clause DLAD 52.214-9008 “Rounding Off of Offer and Award Price – Alternate I”.

F. The duration of the contract is for a term of 36 months (three year period) with two separate pricing tiers;

the pricing will remain firm fixed for each pricing tier. The first pricing tier shall begin on the award date and be for 18 month period (August 25, 2019 – February 27, 2021). The second and final pricing tier shall be for the following 18 month performance period (February 28, 2021 – August 27, 2022). The effective ordering period for any contract resulting from this solicitation shall be from Sunday, August 25, 2019 through Saturday, August 27, 2022.

A.

IV. ORDER LIMITATIONS

A. Minimum order: When the Government requires supplies or services covered by this contract in an amount of less than $50.00, the Government is not obligated to purchase, nor is the contractor obligated to furnish, those supplies or services under the contract.

B. The delivery order(s) shall specify deliver(ies) no less than 48 hours from the date of issuance of the delivery order. Changes and/or cancellations to delivery order(s) may be made by giving contractor no less than 24 hour notice to be computed from time of receipt by the contractor of the written or oral change(s) or cancellation(s).

V. SCHEDULE OF ITEMS

A. If a customer desires to order a bread and Pastry item that is not listed on the resultant contract(s), a written request to the DLA Troop Support Market Ready Contract Specialist shall be submitted to have the item added. The Contract Specialist will contact the vendor and arrange to have the item added to the STORES catalog in coordination with the Contracting Officer.

SPE300-19-R-0059 Attachment #1 Page 8 of 25

B. Prior to its inclusion in the STORES catalog, the pricing for each additional item must be negotiated and the Contracting Officer must determine that the price for the respective item is fair and reasonable.

C. Additional items may be added or removed from the contract; however, any items that are added may not increase the value of the contract above the contract maximum.

D. IMPORTANT NOTE: Items not on the STORES catalog CANNOT be ordered from the contractor under the resulting contract. Payments will not be made for items not appearing on the catalog at time of order.

E. For evaluation purposes, the Government reserves the right to remove any items, absent an amendment, from the Schedule of Items for a Group in the event that one or more offerors fail to bid on all of the items. The Contracting Officer will complete his/her price evaluation by reviewing and comparing only common items bid by all offerors in this situation. Additional items bid on by the apparent awardee but not evaluated as part of the common item evaluation, may still be added to the final contract absent a separate modification upon a finding that the prices of those additional items are fair and reasonable.

VI. ADDITIONAL CUSTOMERS

A. The Government reserves the right to add or remove DoD and non-DoD customers from the same distribution area as the successful contractor, based on a mutually agreed upon implementation plan followed by formal modification to the contract(s).

B. The increase in the new business will be reflected in the 250% maximum.

C. Additional customers are limited to those that receive Federal funding.

D. The Government reserves the right to unilaterally remove DoD and non-DoD customers from the resultant award(s) by way of formal modification.

VII. CUSTOMER SERVICE POLICY

The contractor(s) shall treat each of the customers covered under the contract(s) as one of its best customers. Therefore, any treatment and/or customer service policy given to other essential accounts shall also be given to the customers covered under the resulted contract(s).

VIII. NEGOTIATIONS

For the subject acquisition, the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct negotiations if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest, and waives informalities and minor irregularities in offers received. If discussions are held, initial responses to negotiations shall be in a form of communication customary in the industry for transmitting information to include phone, facsimile transmission, letter, in-person and e-mail. However, any information provided during negotiations, to include all changes to the initial offer, must be reduced to writing and transmitted to the DLA Troop Support Business Opportunities Office by the time and date specified at the time of Final Proposal Revisions. Information not submitted to the DLA TROOP SUPPORT Business Opportunities Office by the specified date and time will not be considered by the Government during final evaluations.

IX. NON-MANUFACTURER / NON-DISTRIBUTER

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All offerors are required to provide product originating from a sanitarily approved source and in delivery conveyances that are subject to the Sanitary Conditions clause in the solicitation. Offerors indicating a Place of Performance (manufacturing location) that is not under the day to day control and management of the offeror shall submit documentation that an agreement for production and distribution is in effect at the time of offer covering the period of the contract. The documentation must be signed by the offeror and the proposed subcontractor(s). This does not include similar entities & affiliates of the offeror but applies to non-manufacturers, partners, subcontractors and similar entities that would be performing on the proposed contract but are not the offeror itself. Offerors using a consortium, joint venture or other teaming approaches shall provide evidence of experience pertaining to the execution of the requirements of the solicitation. The freshness requirement of the product being delivered may not be compromised. The offeror’s distance from the delivery location is very important. The offeror must be capable of delivering product to arrive at the delivery location the same day for emergency orders.

If you have any questions, please contact the Contract Specialist/Contracting Officer that is associated with this procurement. Contact information is provided below for your convenience.

Contract Specialist:

Jonathan Magerman (215) 737-3691 Jonathan.Magerman@dla.mil

Contracting Officer:

Brittany Glen (215) 737- 4299 Brittany.Glenn@dla.mil

Pricing is required for all items found in the Schedule of Items per group. The Government will perform an aggregate price analysis on all items found in the Schedule of Items and combine the totals for both zones. To determine an offeror’s evaluated aggregate price, the estimated quantities in the Schedule of Items will be multiplied by the offered Price per Pound, on an individual line item basis, and will be evaluated to determine fair and reasonableness. The Government reserves the right to remove item(s) from the Schedule of Items or do a common item comparison if offerors do not submit pricing for all items.

Attached to this solicitation is Schedule of Items (SOI) Excel spreadsheet to submit requested information. Please make sure to read these instruction to fill out the SOI spreadsheet correctly.

1. SOI has one tab for this group include in this solicitation. Group 1 SOI is associated to the customers on Complete information requested for this group.

2. Government has provided you with the customer’s requirements and auto calculations as follows:

SPE300-19-R-0059 Attachment #1 Page 10 of 25

3. Offerors are expected to complete all the information requested as follows for each item:

4. THIS SPREADSHEET MUST BE USED TO INSERT THE REQUIRED PRICING DATA.

ALL FIELDS IN THE SPREADSHEET MUST BE COMPLETED.

A PRINTED HARD COPY OF THE COMPLETED SPREADSHEET MUST BE INCLUDED ALONG WITH

THE FAXED OFFER / DELIVERED OFFER.

5. THE COMPLETED SPREADSHEET MUST ALSO BE COPIED ONTO A CD AND INCLUDED WITH THE

PROPOSAL OR E-MAILED TO BOTH THE CONTRACT SPECIALIST AND CONTRACTING OFFICER.

(Contract Specialist: Jonathan.Magerman@dla.mil Contracting Officer: Brittany.Glenn@dla.mil)

6. FAILURE TO CORRECTLY AND COMPLETELY PROVIDE THE INFORMATION ABOVE COULD LEAD

TO YOUR COMPANY’S BID BEING CONSIDERED NON-RESPONSIVE AND WILL NOT BE

EVALUATED FOR AWARD. PROVIDING THIS INFORMATION IS NOT OPTIONAL, IT IS REQUIRED.

Column Name Column Description

Item A Item Number

Item Name/Description B

The Government’s format begins with a broad category and then continues with a more general description. For example, a 16 ounce loaf of whole wheat bread would be described as “Bread, Whole Wheat, Fresh, pan baked, round top”.

Minimum PKG Size C This column describes the minimum package size acceptable by customers.

Estimate LBS H, L

This column represents the estimated number of LBS to be ordered for each period /tier.

Column H = estimated LBS for Tier 1 Column L = estimated LBS for Tier 2 This column auto calculates the Price per LBS as follow:

(Price per PKG/PKG Size in oz.)*16 oz. = Price per LBS This column auto calculates the Total Price per LBS as follow:

Price per LB*Estimate LB =Total Price per LBS for the respective tier This column auto calculates the Aggregate Price as follow:

Column “K”+”O” for each CLIN and then sums all CLINs in “P”

Price per LBS J, N

Total Price per

LBS

K, O

Aggregate Price P

Column Name Column Description Product Code D Company Product Code or UPC.

Count per PKG F Indicate the count per package.

PKG Size in OZ G Indicate the package size in ounces.

Price per PKG I, M

Offerors should submit prices by the “Package Price (PKG) and the spreadsheet includes an auto calculation to convert the specified package size/price to the price per pound (LB). The price per “LB” will be used for evaluation of offers; however, the price per “PKG” will be used for ordering/billing.

Wholesale Price E Indicate the wholesale price from the customer Wholesale Price List

Remarks Q Write any comment you have for that specific item, such as: different size offered that does not meet minimum requirement, no bid on this item, difference in the item name/description, etc.

SPE300-19-R-0059 Attachment #1 Page 11 of 25

CONTRACTOR’S CODING SYSTEM:

WITHIN 48 HOURS OF RECEIPT OF NOTICE OF AWARD, CONTRACTOR WILL SUPPLY EACH

ORDERING ACTIVITITY WITH THE CONTRACTOR’S CODING SYSTEM (PULL DATE, COLOR CODES, ETC.)

THIS IS A MANDATORY REQUIREMENT.

GOVERNMENT QUALIFICATION:

The Government expects to award all items within a Group but reserves the right to award a contract with less than all listed items if determined to be in the Government’s best interests.

OFFEROR QUALIFICATION: (Qualifications Pertains to any conditions, deviations, or contingencies upon which offered prices are based).

INDICATE YOUR REGULARLY SCHEDULED NON-BAKE /NON-DELIVERY DAYS:

The delivery preference is for a 48 hour (skip day) delivery. Please address your ability to adhere to these delivery terms. Delivery is required 48 hours after order is placed. Orders may be placed with a longer lead-time; however, the minimum lead-time is “skip day”.

PLEASE PROVIDE ANY LIMITATIONS TO THIS ORDER LEAD TIME BELOW:

IS YOUR COMPANY USING EDI? (Please circle a response) YES NO EDI Code (if applicable): ______________

Note: All Troop Support customers are currently processing orders and receipts through EBS. Provide the following information for ordering, invoicing and payment purpose:

Point(s) of Contact for ORDERING: _______________________________________________________

Phone Number: _______________________________________________________________________

Email & Fax Number: __________________________________________________________________

Point(s) of Contact for INVOICING & PAYMENT: ____________________________________________

Phone Number: _______________________________________________________________________

Email & Fax Number: __________________________________________________________________

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STORES Recon User ID ____________________

Point of contact who will be operating STORES Recon tool _______________________

THE GOVERNMENT RESERVES THE RIGHT TO AWARD A CONTRACT OF LESS THAN ALL ITEMS WITHIN A

GROUP IF DELETION WILL BE IN THE GOVERNMENT’S BEST INTEREST.

FOR PAYMENT QUESTIONS, PLEASE PROVIDE THE FOLLOWING INFORMATION:

Point(s) of Contact for Invoicing and Payment: _________________________________________________

Phone Number: _________________________________________________________________________

Email & Fax Number ____________________________________________________________________

Ordering System

I. Subsistence Total Order and Receipt Electronic System (STORES)

A. STORES is the Government’s ordering system which is capable of accepting orders from any of the

Services’, i.e. Army, Air Force, Navy or Marines, individual ordering systems and translating the orders into an EDI (Electronic Data Interchange) format. In addition, this information is transmitted to DLA TROOP SUPPORT for the purposes of contractor payment and customer billing.

B. Customers will be able to order all of their Bread and Bakery requirements through STORES.

C. Initially, a copy of the STORES Orders will be transmitted via FAX (unless they are an EDI vendor) from the customers listed in this solicitation to the successful awardee. While it is not a requirement of this solicitation, vendors are encouraged to have a separate FAX line in order to accommodate orders in a timely, efficient manner.

D. EDI capability is not a requirement for award under this solicitation; however, offerors should consider moving towards a fully functional EDI environment. In order to interface with STORES electronically, the offeror must be able to support the following EDI transaction sets:

• Catalog (Vendor to DLA TROOP SUPPORT)

• Purchase Order

• Functional Acknowledgment

• Receipt

• Invoice (optional at this time)

E. It is preferred that the successful vendor has access to the Internet and is able to send and receive electronic mail (e-mail).

F. The EDI-capable vendor must be able to conform to the Government’s format for Item Descriptions on both the catalog and the invoices. The Government’s format begins with a broad category and then continues with a more general description. For example, a 16 ounce loaf of whole wheat bread would be described as “Bread, Whole Wheat, Fresh, pan baked, round top, 16 oz. pg.”

G. Unit prices and extended prices must be formatted not more than two (2) places to the right of the decimal point.

II. Order Placement

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A. Customers shall place orders via STORES to accommodate order lead time stated on contract. Orders shall generally be sent no later than 10:00 a.m. two (2) days prior to the desired delivery date (or specified lead-time on contract) in order to ensure maximum availability of product. However, a customer may decide to place an order with a longer lead-time for delivery except as noted on Section VI-A. Holidays of this Solicitation.

B. The vendor should notify the customer, no later than 24 hours after order placement, of the non-availability of an item. If it appears that the vendor will not be able to fulfill the order in time to meet the required delivery date, the vendor shall either offer the customer a substitute of equal or higher quality and of equal or lower cost, or advise the customer of its Not-in-Stock position.

C. There shall be no line-item (LSN) additions to existing STORES orders. Requirements for additional

LSN's to prior/existing orders shall be ordered by customers via STORES as a new and separate STORES order.

D. All pricing is at the time the order is placed. There shall only be one invoice per purchase order and only one purchase order per day. This will reduce invoice and payment issues. At no time is a delivery driver permitted to deliver items that do not appear on the purchase order.

Product Quality

A. Acceptance of supplies awarded under this solicitation will be limited to fresh product.

B. All fresh products delivered under this contract must conform to the following freshness requirements.

• Bread, Cakes, Doughnuts, Muffins, Pies and Rolls must be delivered no more than 24 hours after baking. Following a non-bake day/non-delivery day, these items must be delivered no more than 72 hours after baking.

• Brown and Serve Rolls must be delivered within 36 hours after production.

• Bakery products shall include mold inhibitors of the proper level as allowed by the FDA.

• Commercial standards should be used to maintain temperatures appropriate for the individual items.

C. “Frozen Product”- Items received from the mainland, slacked to shelf ready condition, and distributed will not be subject to the 24-48 hour baking freshness requirement. The offeror must indicate which items are not freshly baked in the spreadsheet (SOI). Please note: the customer requirement is currently for fresh items, any alternate items including frozen product must be accepted by the customers. All frozen items must have seven (7) days of shelf life remaining.

D. Commercial standards should be used to maintain temperatures appropriate for the individual items.

Bakery products shall include mold inhibitors of the proper level as allowed by the FDA.

NOTE:

All products shall be produced using good commercial practices, which will result in all items being delivered being able to be used for their intended use. All products shall be processed, packaged, and packed in such a manner, to prevent crushing or damage to the product prior to delivery. Product MUST be allowed to cool sufficiently after baking so that condensation does not occur within the bags, which could result in molding of the product.

Contractor Quality Program

The contractor should develop and maintain a quality program for product acquisition, warehousing and distribution to assure the following:

• Standardized product quality;

• The usage of First-In, First-Out (FIFO) principles;

• Product shelf life is monitored;

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• Items are free of damage;

• Correct items and quantities are selected and delivered;

• Customer satisfaction is monitored;

• Product discrepancies and complaints are resolved and corrective action is initiated;

• Supplier, FDA, or DoD initiated food recalls are promptly reported to customers and DLA Troop

Support;

• Compliance with EPA and OSHA requirements;

• Salvaged items or products shall not be used;

The vendor is responsible to contract for independent third party warehouse audits for each proposed place of performance as part of any resultant contract. At a minimum, the third party audits are to take place annually and submitted to the contracting officer within 30 days calendar days of completion of audit. The vendor must achieve a passing score without major deficiencies in order to continue performance under any resultant contract. The vendor is to submit a copy of each third party warehouse audit (i.e., American Institute of Baking (AIB) certification other state or federal sanitation inspections) to the contracting officer prior to contract award. Failure to submit timely and complete audit reports may result in termination of the contract (Third party warehouse audits exclude Government agency audits). The vendor shall have in place the proper temperature controls in their warehouse to ensure product is stored at commercially acceptable temperature settings.

The vendors shall comply with any finding or corrective actions noted on all its mandatory monthly and yearly inspections and audits performed by County, State, and Federal Agencies including the Food and Drug Adminstration and US Department Of Health & Human Services. The vendor will immediately notify the Contracting Officer of any negative findings by any of these auditing agencies which affect the performance of its contract(s) and of the vendor’s corrective action. The Contracting Officer may request copies from the vendor of any negative County, State, or Federal health inspection which affects its contract(s).

Warehousing and Sanitation Program/Stored Product Pest Management

The contractor shall develop and maintain a sanitation program and a stored product pest management program for food and other co-located non-food items that comply with industry standard programs such as the Code of Federal Regulations, Title 21, part 110, Food Manufacturing Practices, the Federal Insecticide, Fungicide and Rodenticide Act, the Food, Drug, and Cosmetic Act of 1938 as well as all pertinent state and local laws and regulations. Records of inspections performed by the firm, subcontractor, or recognized industry association shall be maintained and made available to the Government at the Contracting Officer’s request.

Contractor Quality Audits

The Government may conduct formalized audits to verify the vendor’s adherence to the contract requirements and the quality of product being supplied under any resultant contract.

Recall Procedures Requirements In the event that a product recall is initiated by the USDA, vendor, supplier or manufacturer, the vendor shall follow the procedures as outlined below:

(1) Immediately notify the following personnel:

a. Customers that have received the recall product

b. DLA Troop Support Contracting Officer

c. DLA Troop Support Account Manager

d. DLA Troop Support Customer Safety Officer at 215 737 2922

(2) Provide the following information to the DLA Troop Support Consumer Safety Officer:

a. Reason for recall

b. Level of recall, i.e., Type I, II or III

c. Description of product

d. Amount of product

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e. List of customers that have received product

f. Name and phone number of responsible person (Recall Coordinator)

(3) The vendor should provide a Final Status Report of Recall, when completed, to the DLA Troop Support Consumer Safety Officer.

(4) At the discretion of the affected customers, the vendor shall either replace at no additional cost or adjust the invoice quantity for any recalled product. Delivery of replacement product shall occur at the discretion of the customer.

Food Defense/Force Protection

DLA Troop Support Subsistence Directorate provides world-wide subsistence logistics support during peace time as well as during regional conflicts, contingency operations, national emergencies, and natural disasters. At any time, the United States Government, its personnel, resources and interests may be the target of enemy aggression to include espionage, sabotage, or terrorism. This increased risk requires DLA Troop Support to take steps to ensure measures are taken to prevent the deliberate tampering and contamination of subsistence items. The offeror must ensure that products and/or packaging have not been tampered with or contaminated throughout the growing, storage, and delivery process. Contract awardee will ensure to complete security of all conveyances to any military installations. The offeror must immediately inform DLA Troop Support Subsistence of any attempt or suspected attempt by any party or parties, known or unknown, to tamper with or contaminate subsistence supplies. As the holder of a contract with the Department of Defense, the awardees should be aware of the vital role they play in supporting our customers. It is incumbent upon the awardees to take all necessary actions to secure product delivered to all military customers, as well as any applicable commercial destinations.

Packaging, Packing and Labeling

A. All packaging and packing shall be in accordance with good commercial practice.

B. All items must be identified with readable dates (open code dates), coded dates, or with color-coded twist ties. Contractors that do not use open dating will provide a product code number key/twist tie color listing.

The product code number key/color coded twist tie listing shall explain the actual date of production or processing. After award of contract under this solicitation, the successful awardee shall provide a copy of key/color codes listing to each destination’s receiving officer and each destination’s inspection agency prior to the first delivery. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated there under. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification Code.

C. All items must be adequately protected during inclement weather.

INSPECTION AND ACCEPTANCE

Inspection and Acceptance

A. Inspection and Acceptance of products will be performed at destination. The inspection is normally limited to identity, count and condition; however, this may be expanded if deemed necessary by either the military Veterinary Inspector, Medical Personnel, or Contracting Officer.

B. All deliveries are subject to military veterinary inspection. Contractor’s delivery vehicles will stop and report to the veterinary inspection points as designated for inspection of its products before proceeding to any other designated delivery point. In addition, the delivery vehicles may be inspected for cleanliness and condition.

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C. The Food Service Officer (and/or) Authorized Receiving Official (ARO) at each delivery point (are/is) responsible for inspecting and accepting products as they are delivered. The invoice/delivery ticket shall not be signed prior to inspection of the product. All overages, shortages, and/or returns are to be noted on the delivery ticket by the receiving official and the truck driver. A signature on the delivery ticket/invoice denotes acceptance of the product.

Rapid Gate Requirement and/or Other Security Programs

Many bases currently require enrollment in RapidGate and/or other security programs and will not allow entry without clearance. During the contract implementation period, the Contractor must contact all customer locations to determine whether enrollment in RapidGate or another security program is required for access to each location. If RapidGate or other security enrollment is required, the contractor must take all necessary steps to obtain this in time for the start of performance under this contract. Failure to have RapidGate clearance may result in a vendor being turned away from the base and being unable to complete delivery. The contractor is responsible for the additional cost for RapidGate enrollment and must ensure that a RapidGate enrolled driver is available for all deliveries. We currently estimate that RapidGate enrollment will cost about $250 per company and $200 per enrolled employee for 1 year of access to multiple locations, but the cost of RapidGate or other security enrollment may vary, so the contractor should contact RapidGate to determine its own costs. If more than one driver is required, RapidGate enrollment must be obtained for each driver. Note that enrollment can take several weeks, so an awardee that is not already enrolled must begin enrollment at the time of award notification at the latest. If difficulty or delay in enrollment in RapidGate is encountered during the implementation period, the contractor MUST contact RapidGate and/or the Security Officer at the applicable customer locations to resolve any issues with processing RapidGate enrollment so that the contractor will be able to deliver as required. For additional information regarding RapidGate, including enrollment instructions, please visit their website at http://www.rapidgate.com.

Warranties

The supplies furnished under the resultant contract(s) shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies and the rights and remedies provided therein are in addition to and do not limit any rights afforded to the Government by Clause 52.212-4(o) “Warranty” contained in the solicitation.

Rejection Procedures

A. If product is determined to be defective, damaged, or compromised in any other manner, it may be rejected by the Authorized Receiving Official (ARO). All suspect items shall be segregated.

B. When product is found to be nonconforming or damaged or otherwise suspect, the receiving personnel shall notify the Food Service Officer (FSO) (and/or) Authorized Receiving Official.

C. It is a requirement of this solicitation that product shall be inspected upon receipt as promptly as practicable.

However, failure to promptly inspect or accept supplies shall not relieve the contractor from responsibility, nor impose liability on any of the customers, for nonconforming supplies.

D. If an item is rejected at the time of delivery, the delivery ticket/invoice must be annotated to reflect what item(s) and quantity(ies) were affected. The line item dollar value, as well as the total invoice dollar value, must be adjusted to reflect the adjusted value of the shipment.

E. If product is rejected after the delivery occurred, the vendor must pick up the rejected product at the time the next regular shipment is made.

Contract Closeout

Individual delivery orders shall be invoiced within five (5) days from the actual date of delivery. Cumulative delivery order closeout will result in total contract closeout. It is the Government’s intent to closeout contracts within 60 days from the date of the final delivery.

http://www.rapidgate.com/

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DELIVERIES AND PERFORMANCE

I. TERMS OF INDEFINITE QUANTITY CONTRACT

The resultant contract will be a fixed price Indefinite Quantity Contract (IQC) for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (FAR 16.540(a)). The effective ordering period for any contract resulting from this solicitation shall be from Sunday, August 25, 2019 through Saturday, August 27, 2022.

II. ITEM AVAILABILITY

NOTE: Customers must place orders by 10:00 A. M. Pacific Daylight Time.

All items must be available in sufficient quantities to fill the customers’ requirements. All deliveries must be made in accordance with the contractually established delivery order lead time.

III. DELIVERY INSTRUCTIONS

A. Deliveries shall be made FOB Destination to each ordering activity and shall be free of damage, with all packing and packaging intact.

B. Deliveries shall be made when and as requested by the Ordering Officer(s) of the activity concerned, and shall be accompanied by the delivery ticket of the dealer in triplicate, showing the exact quantities delivered.