SPE30016R0059.LTC_PID0005.pdf

Block 9, Issued By All offers/modifications/withdrawals must be plainly marked on the OUTERMOST ENVELOPE with the solicitation number, closing date, and time set for the receipt of offers.

Offerors should return ALL pages of the solicitation with their offer.

Address and Submit “Mailed” offers to:

Defense Logistics Agency (DLA) Troop Support Post Office Box 56667 Philadelphia, PA 19111-6667

Solicitation No.: SPE300-16-R-0059

Solicitation Issue and Closing Dates: SEPTEMBER 29, 2016–OCTOBER 31, 2016

AT 3:00 PM EASTERN TIME ZONE.

Address and Deliver “Hand Carried” offers, including delivery by commercial carrier, to:

Defense Logistics Agency (DLA) Troop Support Business Opportunity Office Building 36, Second Floor 700 Robbins Avenue Philadelphia, PA 19111-5092

Solicitation No.: SPE300-16-R-0059

Solicitation Issue and Closing Dates: SEPTEMBER 29, 2016 –OCTOBER 31, 2016

AT 3:00 PM EASTERN TIME ZONE.

Notes: All hand carried offers are to be delivered to the Business Opportunity Office between 8:00 AM and 5:00 PM Monday through Friday except for legal federal holidays as set forth in 5 USC 6103.

Offerors that respond to this solicitation using a commercial carrier service must ensure that the commercial carrier service “hand carries” the offer/modification/withdrawal to the Business Opportunity Office prior to the scheduled opening/closing time.

Commercial carrier delivered offers/modifications/withdrawals must be plainly marked ON THE OUTSIDE OF THE COMMERCIAL CARRIER’S ENVELOPE with the solicitation number, date, and time set forth for receipt of offers.

Examples of “hand carried” offers include: In-person delivery by contractor, Fed EX, Airborne, UPS, DHL, Emery, other commercial carrier, USPS Express Mail, and USPS Certified Mail.

Contractors intending to deliver offers in-person should be advised that the Business Opportunities Office (Bid Room) is located within a secured military installation. In order to gain access to the facility, an escort may be required. The escort will be an employee of the Bid Room. The following are telephone numbers for the Bid Room: (215)737-8511, (215)737-9044, (215)737-7354, (215)737-0317, or (215)737-8566. It is the offeror’s responsibility to ensure that the offers are received at the correct location at the correct time. Please allow sufficient time to complete delivery of hand carried offers. Since the length of time necessary to gain access to the facility varies based on a number of circumstances, it is recommended that you arrive at the installation at least one hour prior to the time solicitation closes to allow for security processing and to secure an escort. NOTE: THIS

IS A SUGGESTION AND NOT A GUARANTEES THAT YOU WILL GAIN ACCESS TO THE BASE IF

YOU ARRIVE ONE HOUR BEFORE THE OFFER IS DUE.

Send Facsimile Offer To: (215) 737-9300, 9301, 9302 or 9303. Facsimile Offers are authorized.

The numbers listed here are THE ONLY ACCEPTABLE fax numbers for this solicitation. If faxing an offer, ALL pages of the offer MUST be received by the closing date and time. No Exceptions.

NOTE: E-mail Offers are not acceptable forms of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation. The proposal submission must include a hard copy of the completed pricing spreadsheet. The only authorized email submission for initial proposals is an electronic copy of the pricing spreadsheet which must be emailed to the Contract Specialist and Contracting Officer prior to the deadline for submissions. As directed by the Contracting Officer, facsimile and e-mail may be used during discussions/negotiations, if discussions/negotiations are held, for proposal revision(s), including Final Proposal revision(s)."

Block 10, This Acquisition is

NAICS: 311511

Size Standard: 1000 Employees

Block 17A, Contractor/Offeror

OFFERORS:

SPECIFY FAX NUMBER(S):

EMAIL ADDRESS:

Block 17B, Remittance Address

REMITTANCE WILL BE MADE TO THE ADDRESS THAT THE VENDOR HAS LISTED IN

THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE.

Offeror’s assigned DUNS number: _

Authorized Negotiators:

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, telephone numbers, facsimile (FAX) numbers and emails for each authorized negotiator.

CAUTION NOTICE

REQUEST FOR OFFEROR QUALIFICATION. QUALIFICATION PERTAINS TO ANY CONDITIONS,

DEVIATIONS, OR CONTINGENCIES UPON WHICH OFFERED PRICES ARE BASED.

**THE GOVERNMENT INTENDS TO AWARD TO THE RESPONSIBLE OFFEROR THAT

CONFORMS TO THE SOLICITATION REQUIREMENTS AND OFFERS THE LOWEST PRICE**

CAUTION NOTICE

This acquisition is being processed under the authority of FAR 13.5 -, Test Program for Certain Commercial Items and therefore will utilize simplified procedures for soliciting, competition, evaluation, and award documentation and notification will comply with FAR 13.1. Solicitation SPE300-16-R-0059 is designed to place market ready fresh milk, other dairy items, and fruit juices/drinks, all fully competitive, on contract(s) for various customers in the Louisiana, and Mississippi area. The resultant contract will be a fixed price Indefinite Quantity Contract (IQC) to Class I fluid milk items and firm fixed price for all other items, for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (FAR 16.504(2)). The duration of the contract is for a term of 36 months, with two separate pricing tiers. The first pricing tier shall begin on the award date and be for a 24-month period (December 4, 2016 through December 1, 2018).

The second pricing tier shall be for the following 12-month performance period (December 2, 2018 through November 29, 2019). The Firm Fixed Price will continue to apply for Class I fluid milk items throughout the contract. For all other items, the pricing will remain firm fixed for each pricing tier. The effective period for any contract resulting from this solicitation shall be from December 4, 2016 through November 30, 2019.

The solicitation contains three groups:

Group 1 – Columbus AFB, Keelser AFB, NAS Meridian, MS Air National Guard, Ships at NS Pascagoula and visiting ships

Group 2 – NAS New Orleans, USCG Station New Orleans, and visiting ships

Group 3 – Fort Polk

CAUTION - CONTRACTOR CODE OF BUSINESS ETHICS (JAN 2012)

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C.

3729-3733)

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; contained elsewhere in the solicitation or contract, the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733)

NOTICE TO OUR VALUED SUPPLIERS

The following attached forms require information to be furnished by each offeror. Any questions may be directed to the Contract Specialist at the telephone number shown or email listed on the cover sheet of this solicitation. Return one (1) completely filled out solicitation in its entirety.

1. Complete Standard Form 1449, 17a, 30a, b and c

2. Complete all Supplies/Prices “Schedule” sheets (Offered Prices) and Qualifications

3. Sign and Return any/all amendments.

4. Complete the CAGE Code and DUNS number spaces on this page

5. Complete all of the following and any additional Offeror Representations and Certifications:

• AUTHORIZED NEGOTIATORS

• Review the REVISED INFORMATION noted via Clause 52.212-2, Evaluation – Commercial Items

• FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

• FAR 52.215-6 PLACE OF PERFORMANCE

• DFARS 252.212-7000 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

• Review and sign Deviation 2012-O0004 and Deviation 2012-O0004

The requirements for Clause 52.222-37 (see Addendum to FAR 52.212-5), Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212) mandate annual reporting of certain statistics on a form titled "Federal Contractor Veterans' Employment Report VETS-100."

All offerors are required to submit a Wholesale Price List with their offer.

Please submit the following identification numbers:

CAGE Code:

DUNS Number:

STORES (Subsistence Total Order and Receipt Electronic System)

The automated STORES (Subsistence Total Order and Receipt Electronic System) will be used to the maximum extent practical on the resultant contracts from this solicitation. For non-EDI capable vendors all orders will be sent via a computer-generated fax (STORES purchase order). In order to facilitate the receipt and payment process, there is specific information contained on the STORES purchase order that MUST be mirrored on the vendor’s invoice. See also Contract Administration Data section.

The information may have to be hand written on the invoice. Please ensure the information is correct and legible. Payment is done electronically and STORES orders must be electronically invoiced by the vendor.

However, a copy of the customer signed invoice with the above information needs to be retained in the event of payment or delivery disputes.

Electronic Invoicing by Suppliers via Electronic Commerce/Electronic Data Interchange:

All suppliers are required to process invoices electronically. This is a condition for contract award. An electronic invoicing system expedites payments by providing a real time system for invoice processing. In an effort to ensure that your firm is paid promptly for products that you supply, we want to utilize the best business practices available. The business practices of today reflect increased utilization of Electronic Commerce/Electronic Data Interchange providing more timely and cost effective ways of information exchange.

The Defense Logistics Agency, Subsistence is migrating towards more and more use of the electronic mediums available to conduct business with you as our business partners. The Defense Logistics Agency has undergone an Enterprise Business Systems initiative. This EBS initiative will change the way you currently invoice.

EBS conforms to a strict adherence of detailed line item payment in concert with the order. The manual paperwork will no longer be a viable way to invoice. Invoices need to be submitted for payment promptly after delivery.

Our intention is to provide you a quick and easy way to submit your invoices for payment and to help ensure prompt and accurate payments. Efforts have been underway for some time to bring a resolution for you to be able to accomplish Electronic Data Interchange with the invoices. Several alternatives are available:

1. If your company is able to exchange information electronically through ANSI X12 format, we could set your company up as an EDI vendor immediately, being able to receive orders and send invoices electronically.

2. There are companies available who for a fee will turn your flat files into EDI Invoices (810 transactions).

3. The Market Ready EDI Invoicing is another web application to submit your invoices electronically.

This system can be found on the DLA TROOP SUPPORT web page for subsistence, http://www.DLA Troop Support.dla.mil/subs/index.asp. You will be issued a User ID and Password, after properly registering for this site. This application will allow you to see on the website receipts by the customers, for your contracts only. You can review the receipt and, if in agreement you will simply type in an invoice number to submit your invoice to DFAS. This receipt information is available at this website for 8 weeks. The user will have the ability to add lines or change existing lines to reflect what was delivered. The changes will be e-mailed to your DLA TROOP SUPPORT account manager, who will work at resolving the differences; however, the customer must make the corrections electronically.

Vendors are encouraged to wait until the receipt is adjusted to submit their invoices. The system will be updated daily from the receipt files. Invoices submitted using this website will generate an EDI invoice to flow through the paying process at DFAS. If you need additional information on electronic or alternate electronic invoice processing contact your DLA TROOP SUPPORT Account Manager or Buyer.

One of the above methods must be used as paper invoices are no longer a viable option.

The information indicated in the five elements below is required to be identified on the vendor’s invoice in order for the vendor to be promptly paid by DFAS. These elements are on the system generated STORES purchase order, and the information needs to be transferred to the invoice.

1. Contract Number - i.e. SP0300-99-D-V222 This number will remain constant throughout the life of http://www.dscp.dla.mil/subs/index.asp http://www.dscp.dla.mil/subs/index.asp the contract.

2. Call Number - i.e. 408Y

This number will change with every order.

3. Lead CLIN No. - i.e. 45 (This is the item number on the purchase order). This number will change with every order.

4. Purchase Order Number - i.e. FT903692743186. This number will change with every order.

5. Required Delivery Date (RDD) i.e. 10/4/99. This date will change with each order.

STATEMENT OF WORK

Supplies or Services and Prices

I. INTRODUCTION

A. The Defense Logistics Agency (DLA Troop Support) intends to support the needs of its customers by entering into one (1) Indefinite Quantity Contract (IQC) per group to supply fresh Milk, Dairy, and Fruit Juices/Drinks to the customers stated below. These requirements are for customers in the Louisiana and Mississippi area.

The solicitation contains three (3) groups:

Group 1 – Columbus AFB, Keelser AFB, NAS Meridian, MS Air National Guard, Ships at NS Pascagoula and visiting ships Group 2 – NAS New Orleans, USCG Station New Orleans, and visiting ships Group 3 – Fort Polk

B. The resultant contract will be a fixed price Indefinite Quantity Contract (IQC) to Class I fluid milk items and firm fixed price for all other items, for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (FAR 16.504(2). The duration of the contract is for a term of 36 months, with two separate pricing tiers. The first pricing tier shall begin on the award date and be for a 24-month period (December 4, 2016 through December 1, 2018). The second pricing tier shall be for the following 12-month performance period (December 2, 2018 through November 29, 2019). For all other items, the pricing will remain firm fixed for each pricing tier. The effective period for any contract resulting from this solicitation shall be from Sunday, December 4, 2016 through Saturday, November 30, 2019.

C. Delivery – The current delivery schedule for each location is set forth in the statement of work. Offerors shall indicate their agreement to the current schedule or propose an alternate schedule. Delivery on all products is required, no less than on a weekly basis and should be in accordance with standard commercial practice.

D. “For evaluation purposes, the Government reserves the right to remove any items, absent an amendment, from the Schedule of Items for a Group in the event that one or more offerors fail to bid on all of the items.

The Contracting Officer will complete his/her price evaluation by reviewing and comparing only common items bid by all offerors in this situation. Additional items bid on by the apparent awardee but not evaluated as part of the common item evaluation, may still be added to the final contract absent a separate modification upon a finding that the prices of those additional items are fair and reasonable.”

E. The award will be made based on the lowest evaluated price of proposals. The offer must take no exceptions to the terms and conditions in the solicitations.

II. GUARANTEED MINIMUM/MAXIMUM

a. The guaranteed minimum for all Groups is 10% of the estimated dollar value for each group.

b. The maximum ceiling, on the resultant contracts, is 200% of the estimated dollar value per 36-month contract period per group.

IV. PRICING

A. Offerors are required to submit a copy of their current Wholesale Price List, Catalog Price Schedule or other documents containing commercial pricing information.

B. Prices shall be FOB Destination only.

C. Offerors are required to cross-reference the prices on the Wholesale Price List, Catalog Price Schedule or other pricing documents to the item number on the solicitation. There are several ways of accomplishing this, including writing the item number, as specified in the solicitation, next to the price and item description on the price list. Please do not submit a separate list of information especially prepared for this solicitation; the pricing catalog, complete with cross-references, is requested.

D. In order to accommodate the Government’s ordering system, the Subsistence Total Order and Receipt Electronic System (STORES), unit prices are limited to a maximum of two (2) places after the decimal point (reference Clause DLAD 52.214-9008 “Rounding Off of Offer and Award Price – Alternate I”.

In addition, the system requires that prices be fixed for a certain period of time.

V. SCHEDULE OF ITEMS

A. If a customer desires to order an item that is not listed on the resultant contract(s), a written request to the DLA Troop Support Market Ready Contract Specialist shall be submitted to have the item added. The Contract Specialist will contact the vendor and arrange to have the item added to the STORES catalog in coordination with the Contracting Officer.

B. Prior to its inclusion in the STORES catalog, the pricing for each additional item must be negotiated and the Contracting Officer must determine that the price for the respective item is fair and reasonable.

C. Additional items may be added or removed from the contract. However, any items that are added may not increase the value of the contract above the contract maximum.

D. IMPORTANT NOTE: Items not on the STORES catalog CANNOT be ordered from the contractor under the resulting contract. Payments will not be made for items not appearing on the catalog at time of order.

E. The Government reserves the right to remove any items from the Schedule of Items from the Group should an (all offeror(s) not bid on all the items in any Group.

VI. ADDITIONAL CUSTOMERS

A. The Government reserves the right to add or remove DoD and non-DoD customers from the same distribution area as the successful contractor, based on a mutually agreed upon implementation plan followed by formal modification to the contract(s).

B. The increase in the new business will be reflected in the 200% maximum.

C. Additional customers are limited to those that receive Federal funding.

D. The Government reserves the right to unilaterally remove DoD and non-DoD customers from the resultant award(s) by way of formal modification.

VII. CUSTOMER SERVICE POLICY

The contractor(s) shall treat each of the customers covered under the contract(s) as one of its best customers.

Therefore, any treatment and/or customer service policy given to other essential accounts shall also be given to the customers covered under the resulted contract(s).

VIII. NEGOTIATIONS

For the subject acquisition, the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct negotiations if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; and waives informalities and minor irregularities in offers received. Initial responses to negotiations shall be in a form of communication customary in the industry for transmitting information to include phone, facsimile transmission, letter, in-person and e-mail. However, any information provided during negotiations, to include all changes to the initial offer, must be reduced to writing and transmitted to the DLA Troop Support Business Opportunities Office by the time and date specified at the time of Final Proposal Revisions. Information not submitted to the DLA Troop Support Business Opportunities Office by the specified date and time will not be considered by the Government during final evaluations.

IX. NON-MANUFACTURER / NON-DISTRIBUTER

All offerors are required to provide product originating from a sanitarily approved source and in delivery conveyances that are subject to the Sanitary Conditions clause in the solicitation. Offerors indicating a Place of Performance (manufacturing location) that is not under the day to day control and management of the offeror shall submit documentation that an agreement for production and distribution is in effect at the time of offer covering the period of the contract. The documentation must be signed by the offeror and the proposed subcontractor(s). This does not include similar entities & affiliates of the offeror but applies to non-manufacturers, partners, subcontractors and similar entities that would be performing on the proposed contract but are not the offeror itself. Offerors using a consortium, joint venture or other teaming approaches shall provide evidence of experience pertaining to the execution of the requirements of the solicitation. The freshness requirement of the product being delivered may not be compromised. The offeror’s distance from the delivery location is very important. The offeror must be capable of delivering product to arrive at the delivery location the same day for emergency orders.

PLEASE NOTE THE FOLLOWING

Offeror is REQUIRED to complete ALL information requested on the following schedule of items pages.

Each group will be awarded separately and independently. If you are offering on a group, you MUST provide the following information for each and every item:

• Size of package your company is offering, if different from the specified package size stipulated in the Schedule of Items

• Product Code

• Unit Price (TWO decimal places only)

• All offerors are required to submit their current Wholesale Price List with their offer

FAILURE TO CORRECTLY AND COMPLETELY PROVIDE THE INFORMATION ABOVE COULD

LEAD TO YOUR COMPANY’S BID BEING CONSIDERED TECHNICALLY UNACCEPTABLE AND

WILL NOT BE EVALUATED FOR AWARD. PROVIDING THIS INFORMATION IS NOT

OPTIONAL, IT IS REQUIRED.

If you have any questions, please contact the Contracting Officer that is associated with this procurement.

Contact information is provided below for your convenience.

Contracting Specialist: Carletta Walker Owens (215)737-8054 carletta.walker-owens@dla.mil

Contracting Officer: Margaret Whearty (215)737-3851 margaret.whearty@dla.mil mailto:margaret.whearty@dla.mil

GOVERNMENT QUALIFICATION:

“All items to be awarded will be awarded to one offeror.”

The government reserves the right to award a contract of less than all items within a group if deletion will be in the government’s best interest.

OFFEROR QUALIFICATION:

BULK MILK CONTAINERS:

The bulk milk/juice dispenser container shall be a single service dispenser container (multi-gallon polyethylene bag) and shall be delivered in a single service shipping container (corrugated cardboard box) or a multi-service shipping container (plastic/metal holder / keeper case) which does not require a transferring of the single service dispenser container (polyethylene bag) to a holder / keeper case or dispenser case at point of use.

IS YOUR COMPANY EDI CAPABLE? (please circle a response) YES NO

Note: All troop issue customers are currently processing orders and receipts through EBS. If not EDI-capable, provide the following information for ordering, invoicing and payment purpose:

Point(s) of Contact for Ordering: _________________________________________________________________

Phone Number: _______________________________________________________________________________

Fax Number: _________________________________________________________________________________

Within 48 hours of receipt of notice of award, contractor will supply each ordering activity with the contractor’s coding system (Pull date, Color codes, etc.) This is a mandatory requirement.

The delivery preference is for a 48 hour (skip day) delivery. Please address your ability to adhere to these delivery terms.

Delivery is required 48 hours after order is placed. Orders may be placed with a longer lead-time; however, the minimum lead-time is “skip day”.

PLEASE PROVIDE ANY LIMITATIONS TO THIS ORDER LEAD TIME BELOW.

FOR PAYMENT QUESTIONS, PLEASE PROVIDE THE FOLLOWING INFORMATION:

Point(s) of Contact for Invoicing And Payment: _____________________________________________________

Phone Number: _______________________________________________________________________________

Email & Fax Number: __________________________________________________________________________

A. Initially, a copy of the STORES Orders will be transmitted via FAX from the customers listed in this solicitation to the successful awardee(s). While it is not a requirement of this solicitation, vendors are encouraged to have a separate FAX line in order to accommodate orders in a timely, efficient manner.

Ordering System

I. Subsistence Total Order and Receipt Electronic System (STORES)

B. STORES is the Government’s ordering system which is capable of accepting orders from any of the Services’, i.e. Army, Air Force, Navy or Marines, individual ordering systems and translating the orders into an EDI (Electronic Data Interchange) format. In addition, this information is transmitted to DLA TROOP SUPPORT for the purposes of contractor payment and customer billing.

C. Customers will be able to order all of their Milk, and Dairy requirements through STORES.

D. It is preferred that the successful vendor has access to the Internet and is able to send and receive electronic mail (e-mail).

E. The EDI-capable vendor must be able to conform to the Government’s format for Item Descriptions on both the catalog and the invoices. The Government’s format begins with a broad category and then continues with a more general description. For example, a half pint of whole milk would be described as “Milk, Whole, Chl (Chilled), ½ PT CO.

F. EDI capability is not a requirement for award under this solicitation. However, offerors should consider moving towards a fully functional EDI environment. In order to interface with STORES electronically, the offeror must be able to support the following EDI transaction sets:

• Catalog (Vendor to DLA TROOP SUPPORT)

• Purchase Order

• Functional Acknowledgment

• Receipt

• Invoice (optional at this time)

G. Initially, a copy of the STORES Orders will be transmitted via FAX from the customers listed in this solicitation to the successful awardee(s). While it is not a requirement of this solicitation, vendors are encouraged to have a separate FAX line in order to accommodate orders in a timely, efficient manner.

H. Unit prices and extended prices must be formatted not more than two (2) places to the right of the decimal point.

II. Order Placement

A. Customers shall place orders via STORES to accommodate order lead time stated on contract. Orders shall generally be sent no later than 10:00 A.M. two (2) days prior to the desired delivery date (or specified lead-time on the contract) in order to ensure maximum availability of product. However, a customer may decide to place an order with a longer lead-time for delivery except as noted on Section VI-A. Holidays.

B. The vendor should notify the customer, no later than 24 hours after order placement, of the non-availability of an item. If it appears that the vendor will not be able to fulfill the order in time to meet the required delivery date, the customer must zero-out the item in STORES and create a new purchase order for a replacement item.

C. There shall be no line-item (LSN) additions to existing STORES orders. Requirements for additional LSN's to prior/existing orders shall be ordered by customers via STORES as a new and separate STORES order.

D. All pricing is effective at the time the order is placed.

Purchase Orders

There shall only be one invoice per purchase order and only one purchase order per day. This will reduce invoice and payment issues. At no time is a delivery driver permitted to deliver items that do not appear on the purchase order.

Product Quality

Acceptance of supplies awarded under this solicitation will be limited to fresh product. All products delivered under this contract must conform to the following freshness requirements. Fluid dairy products and other dairy products shall have sufficient remaining shelf life commensurate with good commercial practice. Each container, carton, etc. shall have visible, legible, and understandable “sell-by-date” or equivalent.

1. Milk, Whipping Cream (fresh), Cream (fresh) and Half-and-Half (fresh), Ice Milk Mix, Fresh (soft serve), Milk Shake Mix, Fresh (direct draw), Buttermilk and Eggnog must be delivered with a minimum 10 days shelf life remaining.

2. Whipping Cream (ultra-pasteurized), Half-and-Half (ultra-pasteurized), and Cream (ultra-pasteurized) must be delivered with a minimum 14 days shelf life remaining.

3. Cottage Cheese, cultured and acidified, normal and extended shelf life must be delivered with a minimum 14 days shelf life remaining.

4. Sour Cream must be delivered with a minimum 21 days shelf life remaining.

5. Yogurt must be delivered with a minimum of 18 days shelf life remaining.

6. Ice Cream must be delivered with a minimum 120 days shelf life remaining.

Commercial standards should be used to maintain temperatures appropriate for the individual items.

Contractor Quality Program

The contractor shall develop and maintain a quality program for product acquisition, warehousing and distribution to assure the following:

• Standardized product quality;

• The usage of First-In, First-Out (FIFO) principles;

• Product shelf life is monitored;

• Items are free of damage;

• Correct items and quantities are selected and delivered;

• Customer satisfaction is monitored;

• Product discrepancies and complaints are resolved and corrective action is initiated;

• Supplier, FDA, or DoD initiated food recalls are promptly reported to customers and DLA Troop

Support;

• Compliance with EPA and OSHA requirements;

• Salvaged items or products shall not be used;

The vendor shall comply with any findings or corrective actions noted on all its mandatory monthly and yearly inspections and audits performed by County, State, and Federal Agencies including the Food and Drug Administration and US Department of Health & Human Services. The vendor will immediately notify the Contracting Officer of any negative findings by any of these auditing agencies which affect the performance of its contract(s) and of the vendor’s corrective action. The Contracting Officer may request copies from the vendor of any negative County, State, or Federal health inspection which affects its contract(s). Failure to comply with County, State, and Federal milk regulations; apply corrective actions to audit findings; or not maintaining its pasteurization plant compliance at a rate of at least 90 percent or higher, as certified by a state milk sanitation officer and listed in “Sanitation Compliance and Enforcement Ratings of Interstate Milk Shippers” may result in termination of the contract at the vendor’s expense. In the event the vendor is subcontracting milk, dairy, or ice cream products, the vendor shall be responsible for replacing any noncomplying subcontractor with an approved subcontracting source or risk termination of the contract.

The vendor shall have in place the proper temperature controls in their warehouse to ensure product is stored at commercially acceptable temperature settings.

The vendor is required to submit a copy of each third party warehouse audit (i.e., Sanitation Compliance and Enforcement Ratings of Interstate Milk Shippers /other state or federal sanitation inspection certificates) in response to this solicitation.

Warehousing and Sanitation Program/Stored Product Pest Management

The contractor shall develop and maintain a sanitation program and a stored product pest management program for food and other co-located non-food items that comply with industry standard programs such as the Code of Federal Regulations, Title 21, part 110, Food Manufacturing Practices, the Federal Insecticide, Fungicide and Rodenticide Act, the Food, Drug, and Cosmetic Act of 1938 as well as all pertinent state and local laws and regulations. Records of inspections performed by the firm, subcontractor, or recognized industry association shall be maintained and made available to the Government at the Contracting Officer’s request.

Contractor Quality Audits

The Government may conduct formalized audits to verify the vendor’s adherence to the contract requirements and the quality of product being supplied under any resultant contract.

Recall Procedures Requirements In the event that a product recall is initiated by the USDA, vendor, supplier or manufacturer, the vendor shall follow the procedures as outlined below:

(1) Immediately notify the following personnel:

a. Customers that have received the recall product

b. DLA Troop Support Contracting Officer

c. DLA Troop Support Account Manager

d. DLA Troop Support Customer Safety Officer at 215 737 2922

(2) Provide the following information to the DLA Troop Support Consumer Safety Officer:

a. Reason for recall

b. Level of recall, i.e., Type I, II or III

c. Description of product

d. Amount of product

e. List of customers that have received product

f. Name and phone number of responsible person (Recall Coordinator)

(3) The vendor should provide a Final Status Report of Recall, when completed, to the DLA Troop Support Consumer Safety Officer.

(4) At the discretion of the affected customers, the vendor shall either replace at no additional cost or adjust the invoice quantity for any recalled product. Delivery of replacement product shall occur at the discretion of the customer.

Food Defense/Force Protection

DLA Troop Support Subsistence Directorate provides world-wide subsistence logistics support during peace time as well as during regional conflicts, contingency operations, national emergencies, and natural disasters. At any time, the United States Government, its personnel, resources and interests may be the target of enemy aggression to include espionage, sabotage, or terrorism. This increased risk requires DLA Troop Support to take steps to ensure measures are taken to prevent the deliberate tampering and contamination of subsistence items. The offeror must ensure that products and/or packaging have not been tampered with or contaminated throughout the growing, storage, and delivery process. Contract awardee will ensure to complete security of all conveyances to any military installations. The offeror must immediately inform DLA Troop Support Subsistence of any attempt or suspected attempt by any party or parties, known or unknown, to tamper with or contaminate subsistence supplies.

As the holder of a contract with the Department of Defense, the awardees should be aware of the vital role they play in supporting our customers. It is incumbent upon the awardees to take all necessary actions to secure product delivered to all military customers, as well as any applicable commercial destinations.

Packaging, Packing and Labeling

A. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification Code.

B. All items must be identified with readable dates (open code dates), coded dates, or with color-coded twist ties. Contractors that do not use open dating will provide a product code number key/twist tie color listing.

The product code number key/color coded twist tie listing shall explain the actual date of production or processing. After award of contract under this solicitation, the successful awardee shall provide a copy of key/color codes listing will be furnished to each destination’s receiving officer and each destination’s inspection agency with prior to the first delivery.

C. All items must be adequately protected during inclement weather

Inspection and Acceptance

A. Inspection and Acceptance of products will be performed at destination. The inspection is normally limited to identity, count and condition; however, this may be expanded if deemed necessary by either the military Veterinary Inspector, Medical Personnel, or Contracting Officer.

B. All deliveries are subject to military veterinary inspection. In addition, the delivery vehicles may be inspected for cleanliness and condition.

C. The Food Service Officer (and/or) Authorized Receiving Official (ARO) at each delivery point (are/is) responsible for inspecting and accepting products as they are delivered. The invoice/delivery ticket shall not be signed prior to inspection of the product. All overages, shortages, and/or returns are to be noted on the delivery ticket by the receiving official and the truck driver. A signature on the delivery ticket/invoice denotes acceptance of the product.

D. Contractor’s delivery vehicles will stop and report to the veterinary inspection points as designated for inspection of his products before proceeding to any other designated delivery point.

Rapid Gate

Many bases currently require enrollment in Rapid Gate and will not allow entry without Rapid Gate clearance.

During the contract implementation period, the Contractor must contact all customer locations to determine whether enrollment in Rapid Gate or another security program is required for access to each location. If Rapid Gate or other security enrollment is required, the contractor must take all necessary steps to obtain this in time for the start of performance under this contract. Failure to have Rapid Gate clearance may result in a vendor being turned away from the base and being unable to complete delivery. The contractor is responsible for the additional cost for Rapid Gate enrollment and must ensure that a Rapid Gate enrolled driver is available for all deliveries.

We currently estimate that Rapid Gate enrollment will cost about $250 per company and $200 per enrolled employee for 1 year of access to multiple locations, but the cost of Rapid Gate or other security enrollment may vary, so the contractor should contact Rapid Gate to determine its own costs. If more than one driver is required, Rapid Gate enrollment must be obtained for each driver. Note that enrollment can take several weeks, so an awardee that is not already enrolled must begin enrollment at the time of award notification at the latest. If difficulty or delay in enrollment in Rapid Gate is encountered during the implementation period, the contractor MUST contact Rapid Gate and/or the Security Officer at the applicable customer locations to resolve any issues with processing Rapid Gate enrollment so that the contractor will be able to deliver as required. For additional information regarding Rapid Gate, including enrollment instructions, please visit their website at http://www.rapidgate.com.

Warranties

The supplies furnished under the resultant contract(s) shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies and the rights and remedies provided therein are in addition to and do not limit any rights afforded to the Government by Clause 52.212-4(o) “Warranty” contained in the solicitation.

Rejection Procedures

A. If product is determined to be defective, damaged, or compromised in any other manner, it may be rejected by the Authorized Receiving Official (ARO). All suspect items shall be segregated.

B. When product is found to be nonconforming or damaged or otherwise suspect, the receiving personnel shall notify the Food Service Officer (FSO) (and/or) Authorized Receiving Official.

C. It is a requirement of this solicitation that product shall be inspected upon receipt as promptly as practicable.

However, failure to promptly inspect or accept supplies shall not relieve the contractor from responsibility, nor impose liability on any of the customers, for nonconforming supplies.

D. If an item is rejected at the time of delivery, the delivery ticket/invoice must be annotated to reflect what item(s) and quantity(ies) were affected. The line item dollar value, as well as the total invoice dollar value, must be adjusted to reflect the adjusted value of the shipment.

E. If product is rejected after the delivery occurred, the vendor must pick up the rejected product at the time the next regular shipment is made.

http://www.rapidgate.com/

Contract Closeout

Individual delivery orders shall be invoiced within five (5) days from the actual date of delivery. Cumulative delivery order closeout will result in total contract closeout. It is the Government’s intent to closeout contracts within 60 days from the date of the final delivery.

Deliveries and Performance

I. TERMS OF INDEFINITE QUANTITY CONTRACT

The resultant contract will be a fixed price Indefinite Quantity Contract (IQC) to Class I fluid milk items and firm fixed price for all other items, for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (FAR 16.504(2)). The duration of the contract is for a term of 36 months, with two separate pricing tiers. The first pricing tier shall begin on the award date and be for a 24 months period (December 4, 2016, through December 1, 2018). The second pricing tier shall be for the following 12-month performance period (December 2, 2018 through November 29, 2019). For all other items, the pricing will remain firm fixed for each pricing tier. The effective period for any contract resulting from this solicitation shall be from December 4, 2016 through November 30, 2019.

II. ITEM AVAILABILITY

All items must be available in sufficient quantities to fill the customers’ requirements. All deliveries must be made in accordance with the contractually established number of hours after order placement unless otherwise authorized by the customer.

III. DELIVERY INSTRUCTIONS

A. Deliveries shall be made FOB Destination to each ordering activity and shall be free of damage, with all packing and packaging intact.

B. Deliveries shall be made when and as requested by the Ordering Officer(s) of the activity concerned, and shall be accompanied by the delivery ticket of the dealer in triplicate, showing the exact quantities delivered. Deliveries shall be made by the contractor any day except Holidays, between the hours and location specified by the ordering officer.

IV. NO SUBSTITUTIONS

If an item is not available, vendor is NOT to substitute an item without having a separate purchase order for the additional item. Customer MUST zero-out unavailable item(s) in STORES. Customer will be directly responsible for payment of any items not appearing on a STORES purchase order.

V. SUBSTITUTIONS

A. The customer has to authorize any substitution to their order prior to delivery. Substitutions must be of the same or higher quality and at the same or lower price. Payment of items will be based on the price in the vendor’s electronic catalog. Therefore, firms that submit an invoice reflecting a higher price for substituted items will not be paid the full amount and will only be reimbursed for the unit price shown in the catalog.

B. If the price of the substituted item is lower than the price of the item originally ordered, then the vendor shall invoice at the lower price and not the catalog price.

VI. HOLIDAYS

A. All orders are to be delivered on the specified delivery date, except for Federal holidays as outlined below.

When a scheduled delivery day falls on one of these days, or one designated by your firm, delivery should occur on the next scheduled business day, unless otherwise agreed to by the customer.

New Year’s Day Labor Day

Martin Luther King’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

NOTE: Saturday holidays are celebrated on the preceding Friday; Sunday holidays are celebrated on the following Monday.

B. Holidays celebrated by your firm other than those specified above must be listed below. Also specify your policy for celebrating holidays that fall on the weekend.

VII. EMERGENCY ORDERS

A. In order to adequately support emergency order, the vendor must have the ability to provide “same day service” to a customer that is experiencing an emergency situation.

B. The vendor shall provide, at maximum, two (2) emergency orders per month, per individual ordering activity or individual ship or vessel, at no additional cost to the Government.

C. The vendor is responsible for furnishing the name of the designated point of contact responsible for handling emergency orders, and his/her phone number and/or pager number, to the customers.

VIII. AUTHORIZED RETURNS

A. The contractor shall accept returns under the following conditions:

1. Products shipped in error;

2. Products damaged in shipment;

3. Products with concealed or latent damage;

4. Products that are recalled;

5. Products that do not meet shelf life requirements;

6. Products that do not meet the minimum quality requirements;

7. Products delivered in unsanitary vehicles;

8. Quantity excess as a result of order input error and/or Purchase Ratio Factor error.

B. Any other conditions not specified above that are deemed to be valid reasons for return by the customer.

IX. SHORT SHIPMENTS/SHIPPING ERRORS

A. All short shipments must be annotated by the receiving official on the delivery ticket/invoices accompanying the shipment.

B. Any product delivered in error must be picked up by the vendor on the same day or by the next delivery day after notification by the ordering activity.

X. DELIVERY

A. A delivery ticket will accompany each delivery citing order number, unit price, itemized, extended and totaled.

B. It is mandatory that the Delivery Ticket include the contract number, call number, lead CLIN number, purchase order number, government unit of issue. Total quantity shall be based on Government unit of issue.

C. A copy of coding system and tare weight of the items to be delivered is requested by consignee.

D. Prices cited on delivery tickets for STORES orders will be the prices at the time of order and not the prices at time of delivery.

E. All deliveries exclude national legal holidays unless otherwise indicated by ordering activity.

F. Milk and dairy products will be truck tail-gate delivered. Items will be off-loaded from the contractor(s) vehicle(s) and contractor personnel will place items delivered inside the dining halls, warehouses, etc.

Deliveries to ships shall be brought to the brow of the vessel, when applicable.

Schedule of Items

Attached to this solicitation is Schedule of Items (SOI) Excel spreadsheet to submit requested information. Please make sure to read these instructions to fill out the SOI spreadsheet correctly.

1. SOI has one tab for each group included in this solicitation. Group I SOI is associated to the customers.

Complete information requested for each group you want to offer.

2. Government has provided you with the customer’s requirements and auto calculations as follow:

Column Name Column Description Item A Item Number Stock Number

(LSN)

B Government Identified Stock Number for each item

Item Name/Description

C The Government’s format begins with the actual requirement for all items required by the Customer.

Unit Size E This column describes the unit size required per line item. The prices offered will be Prices per Unit.

Estimate Annual Quantity per Unit

F, I This column represents the estimated number of units to be ordered annually.

Total Price per Unit H, K This column auto calculates the Total Price per Unit as follow:

Tier 1 = (Price per Unit*Estimate Quantity)*2 = Total Price per Unit Tier 2 = Price per Unit*Estimate Quantity = Total Price per Unit

Aggregate Price L This column auto calculates the Aggregate Price as follow:

Total Price per unit for Tier 1 + Total Price per unit for Tier 2

3. Offerors are expected to complete all the information requested as follow for each item:

Column Name Column Description Product Code D Company Product Code.

Price per Unit G, J Offerors should submit prices Per Unit and the spreadsheet includes an auto calculation to use the Unit Price provided and multiply by…