SPBN262012_RFP_PoleReplacement2026.pdf

DEPARTMENT OF THE AIR FORCE

102D INTELLIGENCE WING (ACC)

MASSACHUSETTS AIR NATIONAL GUARD

OTIS AIR NATIONAL GUARD BASE

19 AUG 2026

1. Project Overview & Objective

The 102d Intelligence Wing Civil Engineer Squadron (102 CES) located at Otis Air National Guard Base (ANGB) is seeking proposals from qualified electrical utility contractors to replace deteriorated wood utility poles, crossarms, guy wires, and associated hardware on the base's overhead electrical distribution system.

The primary objective of this project is to restore structural integrity, enhance system reliability, and ensure compliance with modern Department of Defense (DoD) standards and national safety codes.

All work must be conducted with minimal disruption to the mission-critical operations of the 102d Intelligence Wing.

2. Scope of Work (SOW)

The Contractor shall provide all labor, supervision, materials, tools, equipment, transportation, and safety monitoring necessary to safely execute the replacement of designated overhead electrical infrastructure.

2.1 Key Work Elements

• Specific Pole Replacements: This project requires the complete replacement of three

(3) specific utility poles and their associated crossarms and hardware:

o Pole 22-18 o Pole 22-20 o Pole 22-21

REQUEST FOR PROPOSAL (RFP)

PROJECT NUMBER: SPBN262012

PROJECT TITLE: Electrical Pole Replacement LOCATION: Otis Air National Guard Base (ANGB), Joint Base Cape Cod (JBCC), MA ISSUING AGENCY: 102d Civil Engineer Squadron (CES)

• Site Survey & Verification: Coordinate with 102 CES to locate, verify, and tag poles 22-18, 22-20, and 22-21 prior to starting work.

• System Capacity & Circuit Context: The overhead distribution line operating on these poles is part of a system servicing localized single-phase loads of approximately 37.5 kVA.

• Pole Equipment Limitation: Poles 22-18, 22-20, and 22-21 are tangent/inline structures hosting only crossarms and insulators. No pole-mounted transformers, reclosers, capacitor banks, voltage regulators, or street lighting fixtures are located on these three specific poles.

• Utility Locating (Dig Safe): Obtain all required base digging permits (AF Form 103) and coordinate utility marking prior to any excavation or pole-setting operations.

• Pole Removal & Decommissioning: Safely de-energize (in coordination with base utility personnel), dismantle, and remove the existing compromised poles, crossarms, and insulators.

• Installation of New Poles: Supply and install Class 2 (or superior) Southern Yellow Pine (SYP) poles pressure-treated with an environmentally approved preservative (such as CCA or pentachlorophenol), set to the appropriate depth per engineering standards.

• Crossarm & Hardware Replacement: Install new heavy-duty, utility-grade wood or fiberglass crossarms, heavy-duty braces, pins, polymer insulators, guy wires, and anchors.

• Transfer of Conductors: Safely transfer the existing primary (13.8kV/4.16kV) and secondary conductors from the old crossarms to the newly installed crossarms and insulators. No equipment transfers (such as transformers or switchgear) are required on these three poles.

• System Grounding: Install new pole ground wires and ground rods in compliance with standard electrical guidelines to ensure reliable system grounding.

• Disposal of Waste: Transport and legally dispose of all removed treated wood poles, crossarms, and scrap hardware off-base in accordance with federal, state, and local environmental regulations.

• Site Restoration: Backfill, compact, and re-grade all disturbed soil around pole bases, returning the site to its original or better condition (e.g., seeding or asphalt patching where applicable).

3. Applicable Codes, Standards, and Guidelines

All design, materials, and installation practices under this contract must strictly adhere to the latest editions of the following federal codes, military criteria, and industry standards:

3.1 Department of Defense & Air Force Criteria

• UFC 3-550-01 Exterior Electrical Power Distribution: This Unified Facilities Criteria governs the planning, design, and construction of exterior electrical distribution systems for the DoD. The contractor must design and build to these standards.

o Resource URL: https://www.wbdg.org/dod/ufc/ufc-3-550-01

• UFC 3-501-01 Electrical Engineering: Establishes the general electrical engineering requirements for all DoD projects.

o Resource URL: https://www.wbdg.org/dod/ufc/ufc-3-501-01

• Whole Building Design Guide (WBDG): The gateway to all active Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS).

o Resource URL: https://www.wbdg.org/

3.2 National & Industry Codes

• National Electrical Safety Code (NESC) / IEEE C2: Governs the safeguarding of utility workers and the public during the installation, operation, and maintenance of overhead power lines. This project strictly mandates adherence to NESC structural strength and loading requirements (such as Rule 250/251 for wind loading and Table 261-1 regarding wood pole degradation limits).

o Resource URL: https://standards.ieee.org/products-services/nesc/index.html

• NFPA 70: National Electrical Code (NEC): Applicable to low-voltage secondary systems, facility service entrances, and grounding methods.

• ANSI O5.1: Specifications and Dimensions for Wood Poles.

4. Contractor Safety & Health Requirements

Due to the high-voltage nature of overhead electrical work and the operational environment of an active military installation, safety is paramount.

4.1 Safety Protocols

• OSHA Compliance: The Contractor must strictly comply with OSHA standards, specifically 29 CFR 1910.269 (Electric Power Generation, Transmission, and Distribution) and 29 CFR 1926 Subpart V (Power Transmission and Distribution).

• USACE Safety Manual (EM 385-1-1): All operations must comply with the US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1).

https://www.wbdg.org/dod/ufc/ufc-3-550-01 https://www.wbdg.org/dod/ufc/ufc-3-501-01 https://www.wbdg.org/ https://standards.ieee.org/products-services/nesc/index.html

• Accident Prevention Plan (APP): The selected contractor must submit a site-specific APP and Activity Hazard Analyses (AHA) for high-risk tasks (e.g., working aloft, hot-line work, heavy rigging) to the 102 CES Fire and Safety officers for approval prior to mobilization.

• Lockout/Tagout (LOTO): Strict adherence to base utility LOTO procedures is mandatory.

No line may be de-energized or re-energized without written authorization and direct coordination with the 102 CES Base Electrician.

• Personal Protective Equipment (PPE): Arc flash-rated clothing (appropriate for the calculated hazard level), insulated gloves, safety harnesses, hard hats, and safety glasses must be worn at all times by personnel within the work zone.

4.2 Environmental Safeguards

• Aquifer Protection: Joint Base Cape Cod is situated directly over the Sagamore Lens, a federally designated sole-source aquifer. The contractor must prevent any spills of hydraulic fluids, fuels, or chemical treatments. A spill prevention and response kit must be present at every work vehicle.

• Treated Wood Management: Storage and disposal of treated wood poles must prevent leaching of chemical preservatives into the soil or groundwater.

5. Base Access and Security Requirements

Otis ANGB is a secured military installation located within Joint Base Cape Cod (JBCC). The contractor must comply with all 102d Intelligence Wing Security Forces Squadron (SFS) guidelines.

5.1 Personnel Vetting & Identification

• ID Requirements: All contractor employees aged 16 or older must present a valid, unexpired government-issued photo ID (such as a REAL ID-compliant state driver's license, U.S.

passport, or Common Access Card) to gain entry.

• NCIC Vetting: All personnel requesting unescorted or temporary gate passes must pass a National Crime Information Center (NCIC) background check. Access will be denied to individuals with outstanding warrants, certain felony convictions, or a history of specific offenses as determined by Security Forces.

• Pre-Enrollment: The Contractor must submit a complete roster of personnel requiring base access to the Contracting Officer Representative (COR) at least ten (10) business days prior to the start of work to facilitate vetting and pass generation.

5.2 Vehicle and Equipment Access

• Registration and Insurance: All contractor vehicles (commercial and privately owned) entering the base must have a valid state registration, proof of current auto insurance, and the operator must possess a valid driver's license.

• Search and Inspection: 100% of commercial vehicles, delivery trucks, and contractor equipment are subject to physical security inspections at designated access control gates (such as the Bourne, Sandwich, or Otis Gates) before entering the installation.

• Standard Gate Hours: Contractors must plan deliveries and work site arrivals around established gate operating hours.

Point of Contact

Nathanael Costa Email: nathanael.costa@us.af.mil Phone: 508-968-4723 mailto:nathanael.costa@us.af.mil