SpaceDOC III Final RFP.pdf

RFP 80GRC022R0016

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE

This is a performance based, Cost Plus Fixed Fee (CPFF) Core with a CPFF and Firm-Fixed- Price (FFP) IDIQ contract. Contract Line Item Number (CLIN) 0001 is the Phase-In which is FFP. CLINs 0002 – 0013 are the CPFF Core. CLIN 0014 is the FFP/CPFF Indefinite Delivery/Indefinite Quantity (IDIQ). CLINs 0002-0004 represent the Base, 0005-0007 represent Option 1, 0008 – 0010 represent Option 2 and 0011 – 0013 represent the 6 Month Option to Extend. CLINs 0005 – 0013 may be utilized at the Government’s discretion. The CLIN structure and associated Statement of Work (SOW) sections and contract type are as follows:

CLIN Description

SOW

Sections Contract

Type*

0001 Phase-In N/A FFP

0011 Project Management Organization (PMO)

4.1, 4.2,

4.11 CPFF

Sustainment Engineering Mission Integration & Operations (MI&O)

4.2, 4.8,

4.9 CPFF

Concept, Design and Hardware Development

4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.9, 4.10 CPFF

0014 IDIQ All FFP/CPFF

*The Government may unilaterally reallocate contract value between CLINs

(End of Clause)

B.2 1852.216-74 ESTIMATED COST AND FIXED FEE. (DEC 1991) (CLINS 0002 -

0014)

The estimated cost of this contract is [Offeror fill-in, OFI-Cost] exclusive of the fixed fee of [OFI-Fee]. The total estimated cost and fixed fee is [OFI-Total].

CLIN Description Period of Performance

Cost Fee Total

0002 Project Management Organization (PMO) – Base

December 1, 2023 – November 30, 2026

0003 Sustainment Engineering Mission Integration & Operations (MI&O) – Base

0004 Concept, Design and Hardware Development – Base

Total 0002-

$ [OFI] $ [OFI] $ [OFI]

0005 Project Management Organization (PMO) – Option 1

December 1, 2026 – November 30, 2028

0006 Sustainment Engineering

Operations (MI&O) – Option 1

0007 Concept, Design and

Option 1

0005-

$ [OFI] $ [OFI] $ [OFI]

0008 Project Management Organization (PMO) – Option 2

December 1, 2028 – November 30, 2030

0009 Sustainment Engineering

Operations (MI&O) – Option 2

0010 Concept, Design and

Option 2

0008-

$ [OFI] $ [OFI] $ [OFI]

0011 Project Management Organization (PMO) – 6 Month Extension

December 1, 2030 – May 31, 2031

0012 Sustainment Engineering

Operations (MI&O) – 6 Month Extension

0013 Concept, Design and Hardware Development – 6 Month Extension

0011-

$ [OFI] $ [OFI] $ [OFI]

0014 IDIQ December 1, 2023 – May 31, 2031

$92,900,000

Total $ [OFI- Cost]

$ [OFI-

Fee]

$ [OFI-

Total]

(End of Clause)

B.3 1852.216-78 FIRM FIXED PRICE (DEC 1988) (CLINS 0001 and 0014)

The total estimated fixed-price of this contract is $ [OFI-Total].

CLIN Description Period of Performance Total Price

0001 Phase-In September 1, 2023 – November 30, 2023

$ [OFI]

0014 IDIQ December 1, 2023 – May 31, 2031

$5,210,000

Total $ [OFI]

(End of Clause)

B.4 1852.232-81 CONTRACT FUNDING. (JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is [$TBD]. This allotment is for Space Flight Systems Development and Operations Contract III (SpaceDOC III) CLINs 0001 through 0014 and covers the following estimated period of performance: [TBD].

(b) An additional amount of [$TBD] is obligated under this contract for payment of fee.

B.5 MINIMUM AND MAXIMUM INDEFINITE DELIVERY/INDEFINITE

QUANTITY (IDIQ) CONTRACT VALUE (CLIN 0014)

(a) Pursuant to the Federal Acquisition Regulation (FAR) Parts 16.501-2 and 16.504, CLIN Fourteen (0014) of this contract is defined as an indefinite quantity type. The contract provides for an indefinite quantity, within stated limits, of supplies or services to be furnished during a fixed period, with deliveries or performance to be scheduled by placing orders with the Contractor. Based on the scope and complexity of the order issued, delivery orders will be either Firm-Fixed-Price (FFP) or Cost-Plus-Fixed-Fee (CPFF). The total minimum and maximum dollar value of supplies or services to be acquired under CLIN 0014 is set forth below:

CLIN 0014 Minimum: The Government will issue Delivery Order(s) (DOs) under this CLIN that provides for a minimum dollar value of $0 provided that appropriated funds are available.

CLIN 0014 Maximum: The Government issued Delivery Order(s) under this CLIN will not exceed $98,110,000. All orders placed under this contract will be applied to the maximum specified in this paragraph.

(b) The maximum amount is reached when the sum of the dollar amounts of all ordered supplies or services, except for any adjustments made pursuant to the Limitation of Cost or Limitation of Funds clause, equals the maximum amount stated in paragraph (a).

(c) The maximum amount, if reached, precludes the issuance of further orders for supplies or services under this contract. However, reaching the maximum amount does not preclude adjustments to the dollar amounts of existing placed orders, for actions that are within the scope of the placed orders, and which are made pursuant to existing contract authority, such as the Changes clause.

(d) The maximum amount may be adjusted unilaterally by the Government on an as needed basis. Historic, current, and/or projected workload requirements will be used to determine the amount of upward adjustment.

(End of Clause)

B.6 ESTIMATED COST INCREASES (CLINs 0002-0014)

(a) The Contractor shall notify the Contracting Officer in writing when the Contractor has reason to believe that the total cost for performance of this contract, or any individual order, exclusive of any fee, will be either greater or substantially less than the total estimated cost stated in this contract or in the order. Notification shall not be delayed pending preparation of a proposal.

(b) A proposal is required to support a request for an increase in the estimated cost of the contract or the order. The proposal should be submitted as soon as possible after the above notification but no later than 115 days before the incurred costs are expected to exceed the estimated cost. This will allow adequate time for the Government to evaluate the proposal and to mutually establish any increase in estimated cost with the Contractor.

(c) (1) The proposal shall be submitted in the following format unless some other format is directed or approved by the Contracting Officer:

Incurred costs to date Projected cost to completion Total cost at completion Current negotiated estimated cost Requested increase in estimated cost

(2) The “projected cost to completion” shall consist of the following “other than cost or pricing data” unless the Contracting Officer requests or approves the submittal of a greater or lesser amount of information:

(i) Elements of cost with supporting detail for estimated direct labor hours, direct and indirect rates, materials and subcontracts, and other elements.

(ii) Supporting explanation for the increases and projections, sufficient for the Government to understand the reasons for the increased estimated cost.

[End of Section]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SPECIFICATION/STATEMENT OF WORK

The Statement of Work (SOW) defines the contractor’s efforts required to perform definition, design, development, analysis, fabrication, assembly, test, verification, delivery, and/or operation of space flight systems. The statement of work defines a Base portion of the contract, broken down into multiple project-specific Base Orders, and an Indefinite Delivery Indefinite Quantity (IDIQ) portion defined further by separate Delivery Orders.

The Contractor shall provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to perform the requirements set forth in the attachments listed in Section J.1 of this contract.

To comply with these requirements, all work done shall be in accordance with all Federal, State, and local environmental regulations, NASA Environmental Policy, and the NASA Glenn Research Center Environmental Programs Manual.

C.2 GRC 52.255-90 TECHNICAL DIRECTION (APR 2016)

(a) Performance of the work under this contract is subject to the technical direction of the Contracting Officer (CO) or the designated Contracting Officer’s Representative (COR).

(b) "Technical direction" means a directive to the Contractor that provides clarification of the contract’s general description of the scope of work, to include approaches, solutions, designs, refinements or shifts within tasks, or inquiries related to the general tasks and requirements in the statement of work or specifications.

(c) Technical Direction does not include any instruction that--

(1) Constitutes an assignment of additional work outside the statement of work (i.e.

“new work”;

(2) Constitutes a change as defined in the changes clause;

(3) Constitutes a basis for any increase or decrease in the total price, any milestone price, or the time required for performance or delivery;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the contractor's rights to perform the terms and conditions of the contract.

(6) Changes any performance-based requirement.

(d) All technical direction will be issued in writing by the CO or the designated COR.

(e) The Contractor shall proceed promptly with the performance of technical direction issued by the CO or COR, unless, in the Contractor's opinion, any instruction or direction falls within any of the categories defined in paragraph (c) of this clause. In the latter event, the Contractor shall not proceed but shall within 5 working days notify the CO in writing of the basis for its opinion. Within 30 calendar days of receiving this notification, the CO will either amend the technical direction, request a proposal for an amendment to the contract or Delivery Order, advise the Contractor in writing that the technical direction is considered to be within the limits of this clause and that the Contractor should proceed promptly with its performance, or rescind the technical direction in its entirety.

(f) A failure of the Contractor and CO to agree that the instruction or direction is both within the requirements of the contract and does not constitute a change under the changes clause, or a failure to agree upon the contract action to be taken with respect to the instruction or direction, shall be subject to the Disputes clause of this contract.

(g) Any action(s) taken by the Contractor in response to any direction given by any person other than the CO or the designated COR shall be at the Contractor's risk.

(End of Clause)

C.3 GRC 52.255-93 MANDATED AND REQUIRED TRAINING FOR ONSITE

CONTRACTOR AND SUBCONTRACTOR PERSONNEL (FEB 2020)

The contractor shall ensure that its employees performing onsite at the Glenn Research Center at Lewis Field and/or Armstrong Test Facility complete all federally mandated and Agency/Center required training applicable to the work being performed by those employees. The current mandatory and required training may be found at https://workforce.grc.nasa.gov/ohcm/docs/JC/RequiredTraining/FY19%20Mandatory%20Traini ng%20Website%20Update.xlsx

Contractor personnel will be notified when the various training sessions are available for registration or completion via repeated postings on Inside Glenn as the training sessions are added to the System for Administration, Training, and Educational Resources for NASA (SATERN), and shall complete the training in the manner and within the timeframe specified in the notification.

The contractor shall maintain training records for its onsite employees, and, on an annual basis commensurate with the award date of the contract, provide a compliance report to the Contracting Officer’s Representative (COR), as evidence of completion of all applicable mandatory and required training. Further, the COR may perform random reviews of the contractor’s training records at any time throughout the performance period of the contract.

The COR will report any failure to comply with the above requirements to the Contracting Officer for implementation of corrective and/or performance-based actions.

The contractor shall include the substance of this requirement in all subcontracts involving onsite performance at the Glenn Research Center at Lewis Field and/or Armstrong Test Facility.

SECTION D - PACKAGING AND MARKING

D.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following contract clauses pertinent to this section are hereby incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause FAR 52.252-2, Clauses Incorporated by Reference, of this contract.

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

D.2 1852.211-70 PACKAGING, HANDLING, AND TRANSPORTATION. (SEP 2005)

(End of by Reference Clauses)

D.3 1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT

EQUIPMENT. (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA-STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

NASA Glenn Research Center 21000 Brookpark Rd Cleveland, OH 44135

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following contract clauses pertinent to this section are hereby incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause FAR 52.252-2, Clauses Incorporated by Reference, of this contract.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

E.2 52.246-2 INSPECTION OF SUPPLIES - FIXED-PRICE (AUG 1996)

E.3 52.246-3 INSPECTION OF SUPPLIES - COST-REIMBURSEMENT. (MAY 2001)

E.4 52.246-4 INSPECTION OF SERVICES - FIXED-PRICE (AUG 1996)

E.5 52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT. (APR 1984)

E.6 52.246-9 INSPECTION OF RESEARCH AND DEVELOPMENT (SHORT FORM).

(APR 1984)

E.7 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT. (DEC

2014)

The Contractor shall comply with the higher-level quality standard, NPR 8735.2 Hardware Quality Assurance Program Requirements for Programs and Projects (Mar 2021) as well as the other quality standards listed in Attachment J.1-A, Statement of Work, Section 3 Applicable Documents.

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

E.8 1852.246-73 HUMAN SPACE FLIGHT ITEM. (MAR 1997)

(End of by Reference Clauses)

E.9 1852.246-71 GOVERNMENT CONTRACT QUALITY ASSURANCE

FUNCTIONS. (OCT 1988)

In accordance with the inspection clauses of this contract, the Government reserves the right to perform inspection and audits at any time and any place work is being performed under this contract. Government Quality Assurance Functions will be performed at source and at destination.

E.10 1852.246-72 MATERIAL INSPECTION AND RECEIVING REPORT. (APR 2015)

(a) At the time of each delivery to the Government under this contract, the Contractor shall prepare and furnish a Material Inspection and Receiving Report (DD Form 250 series). The form(s) shall be prepared and distributed electronically to the CO, COR, DCMA (if applicable), NASA Property Manager, NASA Project Manager, and attach to shipment.

(b) The Contractor shall prepare the DD Form 250 in accordance with NASA FAR Supplement 1846.6. The Contractor shall enclose the copies of the DD Form 250 in the package or seal them in a waterproof envelope, which shall be securely attached to the exterior of the package in the most protected location.

(c) When more than one package is involved in a shipment, the Contractor shall list on the DD Form 250, as additional information, the quantity of packages and the package numbers. The Contractor shall forward the DD Form 250 with the lowest numbered package of the shipment and print the words “CONTAINS DD FORM 250” on the package.

E.11 GRC 52.246-92 INSPECTION AND ACCEPTANCE (JAN 1987)

Final inspection and acceptance of all work performed under this contract, including all deliverable items will be performed at source or destination.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following contract clauses pertinent to this section are hereby incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause FAR 52.252-2, Clauses Incorporated by Reference, of this contract.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

F.2 52.242-15 STOP-WORK ORDER. (AUG 1989) ALTERNATE I (APR 1984)

F.3 52.247-34 F.O.B. DESTINATION. (JAN 1991)

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

None included by reference.

(End of by Reference Clauses)

F.4 PERIOD OF PERFORMANCE

The base period of performance of this contract (not including any phase-in) shall be for three (3) years. If exercised, the subsequent contract option periods shall be two (2) two-year option periods, with the first option beginning on the expiration date of the base contract period.

If the Government requires performance of services after the base contract period, notification to the Contractor of such requirement shall be in accordance with the clause 52.217-9 entitled, "Option to Extend the Term of the Contract." The Government reserves the right to exercise up to six (6) additional months beyond the base and option periods per FAR clause 52.217-8 entitled, “Option to Extend Services.” The maximum period of performance shall be in accordance with clause 52.217-9.

(End of Clause)

F.5 PLACE OF PERFORMANCE

The services to be performed under this contract shall be performed primarily at any of the Contractor’s, or their subcontractor’s, locations. In addition, a portion of the work shall be performed at the NASA Glenn Research Center in Cleveland, OH as defined in the individual orders.

(End of Clause)

F.6 DELIVERY INSTRUCTIONS

(a) The Contractor shall ship the items required under this contract to:

National Aeronautics and Space Administration Glenn Research Center 21000 Brookpark Road Cleveland, OH 44135

Shipping and Receiving Facility (SARF), Bldg. 152 (Attn: To be specified in Base Orders or IDIQ Delivery Orders)

NOTE: Specific shipping instructions will be identified in the Base Orders or IDIQ Delivery Orders.

If the above address is NOT to be used for a contract deliverable item, the individual Base Orders or IDIQ Delivery Orders will state the appropriate address for shipment.

(b) Unless otherwise authorized in advance by the Contracting Officer, deliveries under this contract shall be made between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday, excluding Federal holidays.

(c) Additional delivery instructions:

Any unique delivery instructions will be identified in the Base Orders or IDIQ Delivery Order description.

(d) Additional marking instructions:

Any unique marking instructions will be identified in the Base Orders or IDIQ Delivery Order description.

(End of Clause)

F.7 PHASE-IN AND PHASE-OUT

(a) Contractor Phase-In

The services provided by this order are vital to the Government’s overall effort.

Therefore, continuity of services must be maintained at a consistently high level without disruption. To this end, the Contractor shall conduct an orderly Phase-In of contract activities prior to assumption of responsibility for the effort described in the SOW.

The Total FFP of Phase-In is identified in FAR Clause 1852.216-78. Any costs incurred in excess of this amount shall be unallowable under this or any other Government contract.

(b) Contractor Phase-Out

(1) Prior to contract completion, a successor Contract(s) may be selected to perform the work requirements covered by the SOW. The contractor shall conduct an orderly Phase-Out of all required activities prior to completion of this contract and coordinate with the successor Contractor to ensure a smooth transition of responsibilities. The Contractor shall remain responsible for the effort covered by the SOW and open base and delivery orders during Phase- Out activities.

(2) Upon written notice by the Contracting Officer prior to the contract completion date, the Contractor shall conduct Phase-Out activities for up to 3 months in accordance with FAR 52.237-3, Continuity of Services.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following contract clauses pertinent to this section are hereby incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause FAR 52.252-2, Clauses Incorporated by Reference, of this contract.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

None included by reference.

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

G.2 1852.216-75 PAYMENT OF FIXED FEE. (DEC 1988)

G.3 1852.223-71 AUTHORIZATION FOR RADIO FREQUENCY USE. (APR 2015)

G.4 1852.227-70 NEW TECHNOLOGY – OTHER THAN A SMALL BUSINESS FIRM

OR NONPROFIT ORGANIZATION (APR 2015)

G.5 1852.227-72 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE

AND PATENT REPRESENTATIVE. (APR 2015)

G.6 1852.227-86 COMMERCIAL COMPUTER SOFTWARE LICENSING (APR 2015)

G.7 1852.242-71 TRAVEL OUTSIDE OF THE UNITED STATES. (DEC 1988)

G.8 1852.242-73 NASA CONTRACTOR FINANCIAL MANAGEMENT REPORTING.

(NOV 2004)

G.9 1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENT-FURNISHED

PROPERTY. (AUG 2015)

G.10 1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENT-FURNISHED

PROPERTY. (AUG 2015) ALTERNATE I (AUG 2015)

G.11 1852.245-75 PROPERTY MANAGEMENT CHANGES. (JAN 2011)

G.12 1852.245-79 RECORDS AND DISPOSITION REPORTS FOR GOVERNMENT

PROPERTY WITH POTENTIAL HISTORIC OR SIGNIFICANT REAL VALUE. (JAN

2011)

(End of by Reference Clauses)

G.13 1852.232-80 SUBMISSION OF VOUCHERS FOR PAYMENT. (APR 2018)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC's Vendor Payment information Web site at:

https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract's terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

(C) A clear explanation of the fee calculations.

(d) Non-electronic payment requests. The Contractor may submit a non-electronic voucher/invoice using the steps for non-electronic payment requests described at https://www.nssc.nasa.gov/vendorpayment, when any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the contractor to submit vouchers or invoices using the steps for non-electronic payment. In such instances the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers/invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher/invoice within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

(End of Clause)

G.14 GRC SUPPLEMENT TO 1852.232-80 SUBMISSION OF VOUCHERS FOR

PAYMENT. (APR 2018)

The Government intends to have Contractors submit vouchers, invoices, and fee vouchers for each order under this contract as follows:

Core CLINs Cost: One per month Core CLINs Fee: One per month

IDIQ CLIN:

CPFF Orders: One Cost voucher per order per month; One fee voucher per order per month FFP Orders: One invoice per order per month

G.15 1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY.

(JUN 2018)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory Management Manual;

NPR 4200.1, NASA Equipment Management Procedural Requirements;

NPR 4300.1, NASA Personal Property Disposal Procedural Requirements;

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor's purchase order shall require the vendor to deliver the property to the installation central receiving area.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial Property Officer. The property shall be considered Government furnished and the Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245-1, Government Property (as incorporated in this contract), until its return to the installation. NASA Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2) After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

__ (1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

__ (2) Office furniture.

X_ (3) Property listed in Attachment J.1-C, Government Furnished Property (GFP) List.

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer's prior written approval.

__ (4) Supplies from stores stock.

__ (5) Publications and blank forms stocked by the installation.

_X_ (6) Safety and fire protection for Contractor personnel and Government facilities.

_X_ (7) Installation service facilities: (see Attachment J.1-D, Installation-Accountable Government Property (IAGP) List).

_X_ (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

_X_ (9) Cafeteria privileges for Contractor employees during normal operating hours.

_X_ (10) Building maintenance for facilities occupied by Contractor personnel.

__ (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

(End of Clause)

G.16 1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE

CUSTODY OF CONTRACTORS. (JAN 2017)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the Custody of Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by

NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of subcontractors in the annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the cognizant NASA Center Industrial Property Officer and a copy to the cognizant NASA Center Deputy Chief Financial Officer, Finance, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Defense Contract Management Agency Property Administrator) to the following address: James Rowe, Industrial Property Officer, Glenn Research Center, 21000 Brookpark Road M/S 14-5 Cleveland, OH 44135, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(c)(1) The annual reporting period shall be from October 1 of each year through September 30 of the following year. The report shall be submitted in time to be received by October 31st.

The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 31st.

(2) Some activity may be estimated for the month in which the report is submitted, if necessary, to ensure the NF 1018 is received when due. However, contractors' procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533) Contractor Financial Management Report cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention.

Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the contractor shall contact the cognizant NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(3) In addition to an annual report, if at any time during performance of the contract, NASA-owned property in the custody of the contractor has a value of $10 million or more, the contractor shall also submit a report no later than the 21st of each month in accordance with the requirements of paragraph (c)(2) of this clause.

(4) The Contracting Officer may, in NASA's interest, withhold payment until a reserve not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS subpart 1845.71, any monthly report in accordance with (c)(3) of this clause, and any supplemental instructions for the current reporting period issued by NASA. Such reserve shall be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

(End of Clause)

G.17 1852.245-76 LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT

TO FAR 52.245-1. (JAN 2011)

For performance of work under this contract, the Government will make available Government property identified in Attachment J.1-C, Government Furnished Property List, of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245-1, Government Property, as incorporated in this contract. The Contractor shall use this property in the performance of this contract at NASA Glenn Research Center and/or the Contractor’s facilities and at other location(s) as may be approved by the Contracting Officer. Under FAR 52.245-1, the Contractor is accountable for the identified property.

(End of Clause)

G.18 1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL PROPERTY.

(AUG 2015)

(a) In addition to physical inventory requirements under the clause at FAR 52.245-1, Government Property, as incorporated in this contract, the Contractor shall conduct annual physical inventories for individual property items with an acquisition cost exceeding $500,000.

(1) The Contractor shall inventory -

(i) Items of property furnished by the Government;

(ii) Items acquired by the Contractor and titled to the Government under the clause at FAR 52.245-1;

(iii) Items constructed by the Contractor and not included in the deliverable, but titled to the Government under the clause at FAR 52.245-1; and

(iv) Complete but undelivered deliverables.

(2) The Contractor shall use the physical inventory results to validate the property record data, specifically location and use status, and to prepare summary reports of inventory as described in paragraph (c) of this clause.

(b) Unless specifically authorized in writing by the Property Administrator, the inventory shall be performed and posted by individuals other than those assigned custody of the items, responsibility for maintenance, or responsibility for posting to the property record. The Contractor may request a waiver from this separation of duties requirement from the Property Administrator, when all of the conditions in either

(1) or (2) of this paragraph are met.

(1) The Contractor utilizes an electronic system for property identification, such as a laser bar-code reader or radio frequency identification reader, and

(i) The programs or software preclude manual data entry of inventory identification data by the individual performing the inventory; and

(ii) The inventory and property management systems contain sufficient management controls to prevent tampering and assure proper posting of collected inventory data.

(2) The Contractor has limited quantities of property, limited personnel, or limited property systems; and the Contractor provides written confirmation that the Government property exists in the recorded condition and location;

(3) The Contractor shall submit the request to the cognizant property administrator and obtain approval from the property administrator prior to implementation of the practice.

(c) The Contractor shall report the results of the physical inventory to the property administrator within 10 calendar days of completion of the physical inventory. The report shall -

(1) Provide a summary showing number and value of items inventoried; and

(2) Include additional supporting reports of -

(i) Loss in accordance with the clause at 52.245-1, Government Property;

(ii) Idle property available for reuse or disposition; and

(iii) A summary of adjustments made to location, condition, status, or user as a result of the physical inventory reconciliation.

(d) The Contractor shall retain auditable physical inventory records, including records supporting transactions associated with inventory reconciliation. All records shall be subject to Government review and/or audit.

G.19 1852.245-82 OCCUPANCY MANAGEMENT REQUIREMENTS. (SEP 2017)

(a) In addition to the requirements of the clause at FAR 52.245-1, Government Property, as included in this contract, the Contractor shall comply with the following in performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Estate Management.

(2) NPD 8831.2, Facilities Maintenance and Operations Management.

(b) The Contractor shall obtain the written approval of the Contracting Officer before installing or removing Contractor-owned property onto or into any Government real property or when movement of Contractor-owned property may damage or destroy Government-owned property. The Contractor shall restore damaged property to its original condition at the Contractor's expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or structural alterations in Government buildings or other real property without the advance, written approval of the Contracting Officer. Fixed improvement or structural alterations, as used herein, means any alteration or improvement in the nature of the building or other real property that, after completion, cannot be removed without substantial loss of value or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no longer required for performance under the contract, as directed by the Contracting Officer.

(End of Clause)

G.20 GRC 52.242-96 NASA CONTRACTOR FINANCIAL REPORTING -

SUPPLEMENTAL REQUIREMENTS (JUN 2021)

(a) The following reporting requirements are associated with those stated in the NASA Contractor Financial Management Reporting clause (1852.242-73) of this contract, and NPR 9501.2, NASA Contractor Financial Management Reporting. NPR 9501.2 may be accessed through the NODIS Library at https://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=6000&s=1H.

(1) Approved Contract Baseline

(i) Within thirty (30) working days after the contract effective date, the Contractor shall provide a summary page(s) to the Contracting Officer (CO) and Contracting Officer’s Representative (COR), showing each reporting category as budgeted on a month-by- month basis for the duration of the work effort (Optional work efforts shall be separately summarized and Fiscal Years shall be subtotaled).

(ii) The corresponding monthly amounts on this summary shall be the amounts appearing in the “Planned” columns (7b and 7d) of each month’s NF 533 as reported during the duration of the work effort.

(iii) The following cost categories are required to appear in the “Contract Value” column (9b) of the NF 533. No amounts shall accrue against any cost category not listed herein, unless authorized in writing by the CO (Email is sufficient). Variations in format or organization are authorized, as long as they conform to the contract reporting requirements.

Direct Labor Hours ______X____________

Direct Labor Dollars ______X_____________

Labor Overhead/Fringe Dollars ________X___________

Material Dollars _________X__________

Material Overhead Dollars ________X___________

Other Direct Cost Dollars

Travel ______X____________

Freight ______X______________

Equipment ____X________________

Training ______X_____________

Subcontract Dollars ______X_____________

Other Indirect Dollars _____X______________

G&A Dollars ________X___________

COM Dollars ________X___________

Fee Dollars _________ X_________

Total Cost Plus Fee _________ X_________

(iv) In the event of a revision to the work effort, the Contractor shall provide a revised month-by-month summary within 15 working days after the revision is approved.

(2) Monthly and Quarterly NF 533 Reports

(i) The Contractor shall submit the following financial reports:

(A) NF 533M (Monthly Contractor Financial Management Report) Refer to attachment J.1-L for template

(B) NF 533Q (Quarterly Contractor Financial Management Report) Refer to attachment J.1-M for template

(ii) Upon written request, the CO may authorize an alternative format that provides substantially the same level of detail as the required NF 533(s), but is more compatible with the Contractor’s standard accounting/reporting format.

(iii) The report(s) shall be prepared in accordance with the instructions contained in contract clause 1852.242-73 and NPR 9501.2, and on the reverse of the forms. Additionally, any contract requirements identified as Capital Assets have special reporting requirements, which are specified in the “Capital Asset Acquisition” clause of this contract. Column 7b Cost Incurred/Hours Worked During Month Planned and 7d Cost Incurred/Hours Worked Cum. to Date Planned of the NF 533 M represent the negotiated baseline plan plus authorized changes for the contract. There may not be a direct relationship between the estimates provided in section 8 (Estimated Cost/Hours to Complete) of the NF 533 M and columns 7b and 7d. Columns 7b and 7d represent the negotiated baseline plan plus authorized changes, unlike the estimates provided in columns 8a, 8b, and 8c. Data in section 8 should not be simply a restatement of the baseline values.

(iv) The cost categories for the monthly and quarterly reports are the same as those specified in paragraph (a)(1)(iii) above.

(v) The Contractor shall provide a narrative explanation for any variance listed in the table below that exceeds the listed threshold. The explanation shall be provided as a footnote on the NF 533 report page, or included in a variance explanation table attached to the NF 533 report, and shall be detailed by cost category. The explanation shall include the cause of the variance, its impact on contract completion within the estimated cost, and the corrective action taken or proposed to be taken by the Contractor.

VARIANCE REPORTING REQUIREMENTS

Title of Variance Definition Threshold

Actual vs. Estimated Cost

Any variance at the total contract level between a previous estimated month-specific expenditure and the actual expenditure reported for the same month. For

10% example: The March 533M reported an estimated total contract expenditure for April of $100K, and subsequent April 533M reported actual total contract costs of $88K, which is a variance of 12%

Actual vs. Planned to Date

Any variance at the total contract level between the planned cost to date and the actual cost to date

The lesser of 10% or

$100K

Contractor Final Estimate vs. Contract Value

Any variance at the total contract level between the contractor’s current final cost estimate and the current contract value.

The lesser of 5% or $100K

(Additional variance reporting requirements may be added at the discretion of the Contracting Officer)

(vi) IF THIS IS A DELIVERY ORDER CONTRACT:

(A) The Contractor shall submit one set of monthly reports that summarize the entire contract at the Delivery Order Level (total hours/dollars per Delivery Order), and monthly reports showing cost detailed by the individual cost categories identified in paragraph (a)(1)(iii) above, for each active Delivery Order and for the total contract effort.

(B) If the contract includes identified capital asset expenditures, each capital asset shall be reported on its own report page. The level of reporting detail for capital assets shall be equal to the separate reporting for Delivery Orders under the contract.

(vii) Report periods and submittal dates shall be in accordance with the instructions contained in NPR 9501.2. All reports shall include the signature of the Contractor party responsible for the information on the reports.

(viii) Report periods for both the 533M and 533Q and the due date for the 533Q shall be in accordance with the instructions contained in the NPR 9501.2. The due date for the 533M report shall be the earlier of:

(A) 10 working days following the close of the contractor accounting period for the 533M report (or)

(B) 5 working days following the issuance of any voucher or invoice for contract operations cost reimbursement or Fee for the invoice service period that coincides or corresponds to the accounting period for the 533M report.

(ix) The Contracting Officer reserves the right to reject or short pay any invoice that exceeds a 533 costed amount for that given time period. These invoices shall not be subject to interest payments under the Prompt Payments clause.

(b) The following reporting requirements are in addition to those stated in the NASA Contractor Financial Management Reporting clause (1852.242-73) of this contract, and NPR 9501.2, NASA Contractor Financial Management Reporting.

(1) Contractor Accounting Calendar

(i) The contractor shall prepare an accounting calendar for the life of the contract (base period plus all option periods).

(ii) The accounting…