SP7000-19-Q-1035_Combined_Solicitation_and_Synopsis_&_Attachments.pdf

Solicitation # SP7000-19-Q-1035 Page 1 of 13

General

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) number SP7000-19-Q-1035.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-97 effective 24 JAN 2018, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20180131 edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5, and

PROCLTR 2018-03.

The Government anticipates awarding one firm fixed price contract to the vendor that submits the Lowest Priced Technically Acceptable (LPTA) quote. Inspection and acceptance will occur at FOB destination.

Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

The proposed contract action is for software and maintenance for which the Government intends to solicit and negotiate with Only One Source under the authority of FAR 13.106-1(b). All responsible sources may submit quotations which shall be considered by the agency.

This procurement is being issued unrestricted. The associated North American Industrial Classification System (NAICS) code is 532420. The small business size standard is $32,500,000.00. The Federal Supply Class code is 3610. This acquisition is full and open. No set-aside is available.

Requirement Description

DLA Information Operations (EMS) Division seeks to enter into a contract for up to 6 month lease associated with 28 Multi-Functional Devices (MFDs) and copier machines (hereafter collectively referred to as devices) including installation and removal, full service maintenance, all consumable supplies (excluding paper), key operator training, reports, relocations, network functionality, and network security.

See attachment 1 – Performance Work Statement (PWS) for requirement details.

Estimated Period of Performance

Base: 04/01/19 – 05/31/19, 2 Months Option 1: 06/01/19 - 06/30/19, 1 Month Option 2: 07/01/19 - 07/31/19, 1 Month Option 3: 08/01/19 - 08/31/19, 1 Month Option 4: 09/01/19 - 09/30/19, 1 Month

Important Dates

Solicitation Close Date: 03/22/2019 no later than 3:00 PM Eastern.

Solicitation # SP7000-19-Q-1035 Page 2 of 13

Points of Contact

Please submit correspondence in conjunction with this solicitation to the point of contact listed below.

Primary POC:

Contracting Officer: Valerie Almodovar E-mail address: valerie.almodovar@dla.mil

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (DEVIATION 2018-

O0018) (OCT 2018)

Quote Submission

Quotes must be submitted electronically only to the points of contacts listed below. It is the vendor’s responsibility to ensure that their electronic correspondence and/or quote information has been received by the Government. Any quotes received after the closing date and time will be late and will not be accepted. The Contracting Officer reserves the right to make award without discussions.

Please submit the quote in five (5) different parts: Cover Page, Technical, Past Performance, Pricing, and Offeror Representations and Certification. Please include the following statement on every page for Parts II, III, and IV of your proposal: “SOURCE SELECTION INFORMATION – SEE FAR 2.101 and FAR 3.104.”

Part I – Cover Page

a. Offeror Company Name

b. Offeror CAGE code

c. Offeror mailing address

d. Offeror POCs

e. Offeror POC Job Title

f. Offeror POC phone number

g. Offeror POC e-mail address

Part II – Technical (See attachment 4 - PWS Compliance Form) Part III - Past Performance. Indicate prior past performance, if applicable.

Part IV – Pricing (See attachment 3 - CLIN structure) Part V - Offeror Representations and Certifications (See Attachment 5 for a copy of FAR clause 52.212- 3):

Vendors shall submit a COMPLETED copy of provision 52.212-3 with their quote in order to be considered Responsive. The vendor shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov. If the vendor has not completed the annual representations and certifications electronically, the vendor shall complete only paragraphs (c) through (r) of this provision.

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Evaluation Criteria

The evaluation method that will be utilized is Lowest Priced Technically Acceptable (LPTA) in accordance with FAR 15.101-2. Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. Tradeoffs are not permitted. Quotes are evaluated for acceptability but not ranked using the non-cost/price factors. The evaluation criteria are as follows: Price, Technical Capability, and Past Performance.

Provision FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS (OCT 2014)

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price_____________________________

Technical Capability________________

Past Performance_____________________________________

Technical and past performance, when combined, will not be weighed because the LPTA evaluation method will be utilized instead.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Price

The vendor must enter a single unit price for each line item listed in attachment 3, CLIN Structure, and a 6 month total (Note: On the CLIN structure spreadsheet, vendors will enter their unit price for each CLIN, the total for each CLIN will calculate. Then, the 6 month total will calculate at the bottom of the spreadsheet in the 6 month total cell.). The 6 month total price will be used to evaluate the lowest priced quote. Vendors are encouraged to discount prices in order to provide the lowest price technically acceptable quote. Complete and submit attachment 3, CLIN Structure, with your response.

Technical Requirements

To be technically acceptable, the vendor must comply with all sections set forth in Attachment 1 – PWS.

Indicate your ability to comply with every section of Attachment 1 – PWS. Failure to indicate you will comply with each and every section of the PWS may result in your quote being deemed non-responsive.

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This will be evaluated on an “Acceptable” or “Unacceptable” basis. In order to receive an “Acceptable” rating the quote must clearly demonstrate the ability to comply with all sections set forth in Attachment 1

– PWS. A quote that is evaluated as “Unacceptable” for any requirement will not be considered for award. The vendor must complete and submit attachment 4, PWS Compliance Form, with their quote.

Past Performance

The vendor is required to submit information, on a single page, identifying federal, and/or state and/or local Government and/or private contracts performed within the past three years, which are similar in scope and complexity to the effort described in this solicitation. In the case of a vendor without a record of relevant past performance or for whom information on past performance is not available, the vendor shall state none. Vendors may submit up to three (3) customer references for work performed that is relevant and similar in scope to this requirement. Include reference names, telephone numbers, email addresses, and a brief description of the work performed.

Past performance shall be used as an evaluation factor within the LPTA process, unless waived by the Procurement Contracting Officer, in accordance with FAR 15.101-2(b). Past performance shall be evaluated in accordance with FAR 15.305 and DFARS 215.305. However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply. Therefore, past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings below.

Acceptable: Based on the vendors performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort, or the vendor performance record is unknown.

Unacceptable: Based on the vendor’s performance record, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort.

Note: In the case of an vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the vendor shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

In addition, the contracting officer will review the System for Award Management (SAM), Past Performance Information Retrieval System (PPIRS), and the Federal Awardee Performance and Integrity Information System (FAPIIS) repositories to determine contractor responsibility for the vendor with the lowest priced quote.

Solicitation # SP7000-19-Q-1035 Page 5 of 13

Attachments

Attachments

Title

Pages

Performance Work Statement (PWS)

Delivery Schedule

CLIN Structure Note: Submit a completed copy of attachment 3 with your quote.

PWS Compliance Form Note: Vendors must submit a completed copy of attachment 4 with their quote.

Offeror Representations and Certifications (FAR provision 52.212-3) Note: Vendors must submit a COMPLETED copy of the provision with their quote.

6 Limited Source Justification (LSJ) 3

Solicitation # SP7000-19-Q-1035 Page 6 of 13

Clauses Incorporated by Reference

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Regulations URLs: (Click on the appropriate regulation.)

https://www.acquisition.gov/browsefar https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

NOTE: After selecting the appropriate regulation above, at the "Table of Contents" page, conduct a search for the desired regulation reference using your browser's FIND function. When located, click on the regulation reference (hyperlink).

(End of Clause)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(JUL 2016)

FAR 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (OCT 2018)

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (JUN 2016)

FAR 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

OR PROPOSED FOR DEBARMENT (OCT 2015)

FAR 52.212-4 CONTRACT TERMS AND CONDTIONS – COMMERCIAL ITEMS (OCT

2018)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JAN 2019)

FAR 52.213-1 FAST PAYMENT PROCEDURE (MAY 2006)

FAR 52.222-19 CHILD LABOR--COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2018)

FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

FAR 52.222-26 EQUAL OPPORTUNITY (SEP 2016)

FAR 52.222-29 NOTIFICATION OF VISA DENIAL Notification of Visa Denial (APR 2015)

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (JAN 2019)

FAR 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (AUG 2011)

FAR 52.224-3 PRIVACY TRAINING (JAN 2017)

FAR 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008)

FAR 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

FAR 52.247-34 F.O.B. DESTINATION (NOV 1991)

FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

DFARS 252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (SEP 2011)

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DFARS 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS (SEP 2013)

DFARS 252.203-7995 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS

(DEVIATION 2017-O0001)(NOV 2016)

DFARS 252.203-7997 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION

2016-O0003) (OCT 2015)

DFARS 252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER

INCIDENT REPORTING (OCT 2016)

DFARS 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR

LITIGATION SUPPORT (MAY 2016)

DFARS 252.223-7008 PROHIBITION OF HEXAVALENT CHROMIUM (JUN 2013)

DFARS 252.225-7012 PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES (DEC 2017)

DFARS 252.225-7013 DUTY-FREE ENTRY (MAY 2016)

DFARS 252.225-7041 CORRESPONDENCE IN ENGLISH (JUN 1997)

DFARS 252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE

CONTRACTORS OUTSIDE THE UNITED STATES (JUN 2015)

DFARS 252.225-7048 EXPORT-CONTROLLED ITEMS (JUN 2013)

DFARS 252.229-7011 REPORTING OF FOREIGN TAXES – U.S. ASSISTANCE PROGRAMS (SEP

2005)

DFARS 252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006)

DFARS 252.233-7001 CHOICE OF LAW (OVERSEAS) (JUN 1997)

DFARS 252.247-7023 TRANSPORTATION OF SUPPLIES BY SEA--BASIC (FEB 2019)

DFARS 252.244-7000 SUBCONTRACTS FOR COMMERCIAL ITEMS (JUN 2013)

Full Text Clauses

FAR 52.217-9 OPTION TO THE EXTEND OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 Days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 Months.

(End of Clause)

DFARS 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (DEC 2018)

(a) Definitions. As used in this clause— “Contract financing payment” means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include—

Solicitation # SP7000-19-Q-1035 Page 8 of 13

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include—

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

“Electronic form” means any automated system that transmits information electronically from the initiating system to affected systems.

“Invoice payment” means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include—

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

“Payment request” means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

“Receiving report” means the data prepared in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when—

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(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report

Solicitation # SP7000-19-Q-1035 Page 10 of 13 specified by the Contracting Officer.

___2-in-1 Document Type____and_____ Inspection and Acceptance is FOB Destination (Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701

Issue By DoDAAC SP7000 Admin DoDAAC SP7000 Inspect By DoDAAC

Ship To Code SA7031

Ship From Code

Mark For Code

Service Approver (DoDAAC) SA7031

Service Acceptor (DoDAAC) SA7031

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or

Solicitation # SP7000-19-Q-1035 Page 11 of 13

Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

____disa.ogden.esd.mbx.cscassig@mail.mil_or_ Paul Lange - Paul.Lange @dla.mil _________ (Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Solicitation # SP7000-19-Q-1035 Page 12 of 13

Provisions Incorporated by Reference

FAR 52.252-1 SOLICITATIONS PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporated one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at this/these address(es): Regulations URLs: (Click on the appropriate regulation.)

https://www.acquisition.gov/browsefar https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

NOTE: After selecting the appropriate regulation above, at the "Table of Contents" page conduct a search for the desired regulation reference, using your browser's FIND function. When located, click on the regulation reference (hyperlink).

(End of Provision)

FAR 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS--REPRESENTATION (JAN 2017)

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(JUL 2016)

FAR 52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

FAR 52.207-4 ECONOMIC PURCHASE QUANTITY--SUPPLIES (AUG 1987)

FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL

LAW (FEB 2016)

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (DEVIATION

2018-O0018) (OCT 2018)

FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

FAR 52.212-3 OFFEROR REPRESENTATION AND CERTIFICATIONS – COMMERCIAL

ITEMS (AUG 2018)

FAR 52.212-3, ALT 1 OFFEROR REPRESENTATION AND CERTIFICATIONS – COMMERCIAL

ITEMS (OCT 2014)

FAR 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH (APR 1991)

FAR 52.214-35 SUBMISSION OF OFFERS IN U.S. (APR 1991)

FAR 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

FAR 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN

CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN--

REPRESENTATION AND CERTIFICATIONS (AUG 2018)

FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

DFARS 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (NOV 2011)

DFARS 252.203-7994 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—

REPRESENTATION (DEVIATION 2017-O0001)(NOV 2016)

Solicitation # SP7000-19-Q-1035 Page 13 of 13

DFARS 252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE

INFORMATION CONTROLS (OCT 2016)

DFARS 252.213-7000 NOTICE TO PROSPECTIVE SUPPLIERS ON USE OF PAST

PERFORMANCE INFORMATION RETRIEVAL SYSTEM--STATISTICAL

REPORTING IN PAST PERFORMANCE EVALUATIONS (MAR 2018)

DFARS 252.215-7008 ONLY ONE OFFER (OCT 2013)

DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATE DISPUTE RESOLUTION

(ADR) (DLAD) (DEC 2016)

Performance Work Statement (PWS)

DLA DOCUMENT SERVICES

DLA Document Services OCONUS Office Group seeks to enter into a contract for up to 2 months of services and equipment associated with 27 Multi-Functional Devices (MFDs) and copier machines (hereafter collectively referred to as devices) including installation and removal, full service maintenance, all consumable supplies (excluding paper), key operator training, reports, relocations, network functionality, and network security.

The geographic scope of this contracting action is:

THE CONTIGUOUS UNTIED STATES (CONUS) does not include Alaska or Hawaii. See delivery schedule for initial installations.

OUTSIDE THE CONTIGUOUS UNITED STATES (OCONUS) and limited to a 50 mile radius and within the same country (ies) of the delivery schedule.

GERMANY

1.0 GENERAL INFORMATION.

This is a firm fixed price commercial acquisition.

1.1 The contractor is responsible to comply with all rules and regulations to obtain installation access in order to meet all response times stated in the SOW. The contractor shall comply with base access and vehicle registration requirements regarding contractor-owned and contractor employee privately owned vehicles as set forth in the base/command regulations. All vehicles, including those with passes or decals, are subject to random search at any time.

1.2 All deliveries or services provided under this contract require a Customer Acceptance Form (attached) be signed and dated by the DLA Document Services’ customer.

Upon completion of any installations, deliveries, relocations, removals, maintenance services, or any support action, the contractor will provide the receiving customer with the Customer Acceptance Form, for their signature as a means of consent by the receiving agency/command that the action was completed.

This Customer Acceptance Form will be signed to include the following: (1) Activity Name, (2) Model and Serial numbers; (3) date of removal; (4) removal locations (to include building numbers, room numbers, (5) Information Assurance Managers (IAMs) or their designated assignee’s name, phone numbers, email addresses and their validating signature confirming receipt of the devices status.

This Customer Acceptance Form must be submitted to the DLA Document Services Point of Contact within 10 calendar days of completing the install/removal.

1.3 Invoices will be submitted via Wide Area Work Flow (WAWF) and will include the Installation Report and spreadsheet with the serial numbers and locations of each device on a monthly basis. Invoices will be in

Date created/revised:

FY15 Feb 23, 2015

Attachment 1 - Performance Work Statement (PWS) (Previous PWS SP7000-15-M-0034) SP7000-19-Q-1035

United States Dollars. The first invoice will not be paid unless the installation report spreadsheet referenced in Paragraph 6.2 of the Statement of Work has been provided.

No Invoice will be approved without a fully completed spreadsheet and the signed Customer Acceptance Form. There will be no interest penalty incurred by the government for delay of payment due to a vendor delay in providing the Installation Report.

1.4 The final invoice must include the Removal Report referenced in Paragraph 2.5 of this Statement of Work.

Failure to provide the Removal Report will result in an invoice rejection. The government will not pay the final invoice until such time as the Removal Report has been furnished IAW Paragraph 2.5. There will be no interest penalty incurred by the government for delay of payment due to a vendor delay in providing the Removal Report.

2.0 INSTALLATION & REMOVALS. The contractor shall:

2.1 Initial installations will be IAW the timeframes outlined in the chart below. Installation of optional devices can only be authorized by a Contracting Officer and will occur between months 1-36; with no new installations required during months 37-48. Regardless of installation date, all devices will maintain a co-terminus Period of Performance (PoP) and will end at the completion of the 48th month unless an extension of the PoP is approved by the Contracting Officer.

2.2 The Government requires delivery to be made according to the following schedule:

Amount of Devices Per Contracting Action

Maximum Number of Calendar Days to Complete Installation

Up to 100 30

101 – 200 45

201 – 500 60

More than 500 90

2.3 Provide a toll free telephone number(s) to place service maintenance calls and order consumable supplies.

The contractor shall affix its toll free telephone number(s) on each device placed on this contract, as well as the DLA Document Services EMS sticker. (DLA Document Services will provide the stickers). In addition, the contractor shall ensure each device has the manufacturer’s name, model number, and machine serial number legibly stamped or affixed to the device in a readily accessible location. The contractor shall provide English speaking personnel at the toll-free number(s) it provides in this paragraph.

2.4 Remove all devices and associated supplies from Government premises within thirty (30) calendar days of contract expiration or receipt of a valid removal order. Contractor is required to submit the Customer Acceptance Form after the removal. In the case of termination, DLA Document Services shall provide the contractor with a final cancellation and removal order depicting each device’s serial number, location, and local contact phone number. Devices not removed by the contractor within thirty (30) calendar days shall be deemed abandoned and subject to such disposal as the Government may deem appropriate at the contractor’s expense.

2.4.1 Upon termination or expiration of the contract, the hard drive and/or any component containing residual data, will be removed by the vendor/contractor and turned over to DLA Document Services (or its designated assignee) and provide written verification to the designated DLA Document Services (POC) . In all cases where the customer or DLA Document Services requests to own the hard drive at the term of the contract and at time of removals, the contractor, as part of their quoted price, shall provide a replacement hard drive to ensure equipment is fully operational.

2.4.2 Government Owned Equipment, as part of the Contractors quoted price, when requested.

It will be the Contractor’s responsibility for removal and disposal of existing Government Owned Equipment which refers to those MFDs purchased and may require the removal and disposal from Government premises. As part of the Contractors quoted price; prior to removal, DLA Document Services requires the Contractor to remove all hard drives from the controllers and print engines, turn the hard drives over to DLA Document Services, and provide documentation to the DLA Document Services (POC) signed by the Contractor and the local DLA Document Services representative attesting to the hard drive removal and receipt by DLA Document Services. All hard drives will remain the possession of DLA Document Services. It will be the Contractor’s responsibility to remove and dispose of existing equipment. Offerors will have the opportunity to list the cost of removing the equipment when pricing the contract. Removal of existing equipment will be coordinated by the location POC named in the delivery order.

2.5 Provide a Vendor Removal Report to the DLA Document Services (POC) within (10) calendar days after removal. The Removal Report must be provided in an excel spreadsheet format (version 2003 or newer) that provides the Purchase Order Number (PO#) along with the following: (1) date of installation; (2) date of removal

(3) serial numbers/ CLIN; (4) removal locations to include building numbers, room numbers, customer POC name, phone numbers, email addresses; and (5) copy of trucking company pick-up order/GBL.

3.0 TRAINING. The contractor shall:

3.1 Provide on-site training in English within three (3) business days after installation to key operators. A training schedule shall be established prior to device delivery and shall be noted on the installation report.

The training schedule shall show training dates and times. Special and remote areas shall be provided training at the new device’s location(s).

3.2 The contractor shall provide initial training upon installation of devices and any follow up training can be furnished via a quick reference desk guide in addition to a CD- ROM or web based self-guided instructions

3.2.1 Quick reference guide should be single sheet, 2 sided print, no larger than 8.5 X 11 paper size, laminated, full color and easily stowed away with the device.

4.0 MAINTENANCE (Including Operational Standards & Performance). The contractor shall:

4.1 Maintain each device at a minimum 95% monthly available rate based on the 21 standard federal work days in a month. Maintaining the devices includes, but is not limited to, preventive maintenance, service calls, repairs, troubleshooting, connectivity and maintenance as required, to correct hardware and software malfunctions within 30 days, and to mitigate high risk findings identified by customers running DOD approved network scanning tool as well as all associated labor and travel.

4.2 Provide service technician support Monday through Friday from 8:00 a.m. – 4:30 p.m. local time, except varying Federal or local Holidays. The contractor shall provide a service technician who speaks English.

4.3 Respond to work stoppage situations within two (2) or four (4) business hours of a service call. A telephone call (unless it results in solving the problem) shall not be deemed as an acceptable service response. The service technician shall call the key operator within an hour to discuss service problem and time of arrival. It is estimated that 10% of service calls will be classified as “work stoppage” across the total device population on a yearly basis.

4.4 Respond to non-work stoppage situations within four (4) or eight (8) business hours of a service call. A telephone call (unless it results in solving the problem) shall not be deemed as an acceptable service response. The service technician shall call the key operator within an hour to discuss service problem and time of arrival.

4.5 In the case of devices cleared for CLASSIFIED material, the contractor’s repair technicians CONUS shall have a Department of Defense (DOD) security clearance equal to or higher than the classification of the device and be able to provide verification when requested.

4.5.1 In the case of devices cleared for CLASSIFIED material, the contractor’s foreign-national technicians will be escorted by government personnel and will be able to produce proper identification/credentials when requested.

4.6 Inform the designated DLA Document Services (POC) within two (2) business days of the determination that device is non-repairable and provide comparable replacement device within two (2) or five (5) business days from receipt of an order from the contracting officer.

5.0 CONSUMABLE SUPPLIES. The contractor shall:

5.1 Provide all consumable supplies (including staples) necessary for the operation of the devices. Paper is excluded as a consumable supply.

5.2 Deliver all required consumable supplies to the designated locations listed on the delivery schedule within two (2) business days after receipt of an order.

6.0 REPORTS. The contractor shall:

6.1 Provide to the designated DLA Document Services (POC) a quarterly usage report in electronic (Microsoft compatible) format on the total and average monthly production volumes by serial number for all devices.

Reports are due 15 business days in the months of December, March, June and September after the 3 month usage period is completed. In addition, the DLA Document Services (POC) may request adhoc usage report by serial numbers.

6.2 Submit a device installation report to the designated DLA Document Services (POC) within ten (10) calendar days after installation. Each installation report shall include an excel spreadsheet format (version 2003 or newer) that provides the Purchase Order Number (PO#) along with the following: (1) date of installation;

(2) serial numbers/ CLIN; (3) delivery locations (to include building numbers, room numbers, DLA Document Services’ customer names, phone numbers, email addresses); and (4) delivery report (packing slip or a separate spreadsheet) which clearly identifies the Contract Line Item Number(s) (CLINs) of the order.

6.3 Provide service history reports containing frequency of service calls, production volume between repairs, type of repairs, parts required, and device down time to the designated DLA D (POC) within 5 business days upon request for information.

6.4 Provide a summary of training report within 5 business days of training completion by serial number and listing personnel trained.

6.5 Maintain an accurate listing of all devices under contract (model, serial number, location) and provide to the designated DLA Document Services (POC) with the monthly invoice. The contractor shall invoice in and be paid in U.S. Dollars.

6.6 Report all labor hours (including subcontractor labor hours) required for performance of services executed under this agreement with DLA Document Services. Using the following website:

http://www.ecmra.mil/ completely fill in the appropriate information pertaining to all labor hours performed and report them during the period of performance of that contract during each Government fiscal year (FY) which runs from October 1 through September 30. Information may be reported into the website at any time during the fiscal year but all data shall be reported no later than October 31 of each calendar year.

7.0 EMS - MODEL SUBSTITUTIONS. The contractor shall:

After contract award and initial installation, determine if an alternative solution (1) meets or exceeds all the requirements set forth in this Statement of Work, (2) meets or exceeds all the performance qualities set forth in the contractor’s quote, AND (3) can be offered at unit prices that are equal to or less than those of the contractor’s quote or the current contract price, whichever is less.

7.1 Provide confirmation of model discontinuance due to equipment life cycles.

7.2 Verify the substitution.

7.3 Validate no-cost impact.

7.4 No model substitutions will be made without first receiving written approval by the contracting officer.

8.0 DEVICE RELOCATION. The contractor shall:

8.1 Provide relocations aggregating to an amount equal to the total number of devices under contract for each year of the contract. (For example, if there 36 devices under contract then the contractor will provide up to 36 relocations per year. This may mean relocating the same device 36 times, relocating 36 different devices once each, or any other combination thereof each year.) Relocations shall be limited to a 50 mile radius from where the devices to be moved are located and shall not require rigging or special handling. Devices shall not be relocated without written approval from the designated DLA Document Services (POC) and shall be completed within 30 calendar days after receipt of the approved request. Contractor is also required to submit the Customer Acceptance Form after the relocation.

Note: Device relocation shall include the following depending on the needs of the Government: breakdown and packing of equipment, shipping, uncrating, re-installation and key operator training.

9.0 DEVICES & CONFIGURATIONS. The contractor shall:

Attachment 1 - Performance Work Statement (PWS) http://www.ecmra.mil/

9.1 Provide devices for all Volume Bands that:

9.1.1 Is new or remanufactured as well as currently manufactured, and actively marketed. The terms “new” and “remanufactured” are defined at FAR 52.211-5.

9.1.2 Comply with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. § 794d), and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194) as amended. See Enclosure (1).

9.1.3 Comply with the Health Insurance Portability and Accountability Act (HIPAA) when installed at government medical sites.

9.1.4 Upon delivery, at no additional cost above the bid price, have the following features and configurations included as standard options:

9.1.4.1 The MFDs shall, upon delivery of the device, be able to meet the capabilities and functions specified within this paragraph. All scan, all print, all fax, all copy, basic inline finishing functions. Printing is defined as digital printing or reproduction output to hardcopy from a digital-based image or electronic document file, created in various software programs, directly to a variety of media using ink, toner, inkjet, or other dye/pigment based imaging system. Printing functions means the ability to select various print settings such as single sided; double sided; enlargement/reduction; varying paper sizes and orientation; various image control and quality settings such as color, where applicable; gray scale, draft mode etc. For the purposes of this Statement of Work, Digital Printing does not include 3D printing. Faxing capability is defined as analogue fax only. Scan functions are defined as standard scanning and network scanning with full integration to standard network infrastructure destinations, which comprises Scan-to-Email, Scan-to-Folder, Scan-to- Network, Scan-to-Server and PC. Full integration does not mean scanning to proprietary back-end content or document management systems supporting customized indexing or metadata requirements. Scanned documents must be made available as a .TIF and as a .PDF file format. Copying is defined as reproduction output from hardcopy to hardcopy to a variety of media using ink, toner, inkjet, or other dye/pigment based imaging system.

Copy functions mean the ability to use an onboard automatic document feeder and provide for the selection of various document output settings such as single sided, double sided, image enlargement/reduction, varying paper sizes and orientation, various image control and quality settings such as color, where applicable, gray scale, draft mode etc.

Basic inline finishing functions are defined as document collation, document stapling, stapling, offset of finished sets, when requested, choice of more than one output tray.

9.1.4.2 Automatic Duplexing; Reversing Automatic Document Feeder with minimum 30 page document capacity.

9.1.4.3 Operate correctly and efficiently using at least 50% or greater recycled 20 lb paper;

9.1.4.4 Devices with hard drives must have an encryption or overwrite capable Security Kit;

9.1.4.5 The default setting for device operation will be, 2 sided printing, gray scale print and the default language setting shall be English.

9.1.4.6 Configure devices so the fax function is physically isolated from the network controller;

9.1.4.7 Configure devices Page Description Language (PDL) to support Adobe PS3, as well as

PCL5e or PCL6;

9.1.4.8 Provide up-to-date software and drivers to include, but not limited to: print drivers and web interface drivers.

9.1.4.9 Equipment must be capable of operating using standard U.S. office 120 volt 15 amp 60 Hz AC electrical current or U.S. office 120 volt 20 amp 60 Hz AC electrical current. In the event the later (20 amp) is offered, the Contractor will clearly identify these models in proposals and in all price lists.

9.1.4.10 Preset/default to “draft” quality printing rather than “high” quality.

9.1.4.11 Desktop and server operating systems currently supported by Microsoft.

9.1.4.12 Provide up-to-date software and drivers to include, but not limited to: 32-bit and 64 architecture driver support and web interface drivers;

9.1.4.13 In the case of MFDs, will be delivered with all USB ports disabled, except the port used to connect the device to a single computer, to prohibit the use of USB flash drives/thumb drives;

9.1.4.14 If File Transfer Protocol (FTP) services capability exists, the device must have secure FTP (SFTP) functionality available;

9.1.4.15 Have changing device settings so that the device moves to “sleep mode” at the end of the working day and on weekends.

9.1.4.16 Preset/default to toner efficient fonts. Fonts such as Century Gothic, Garamond or Times New Roman reduce toner costs over Arial.

9.1.4.17 Preset/default all MFDs to automatically go into sleep mode after 20 minutes of inactivity and automatically go into hibernation after an hour of inactivity.

9.1.4.18 Equipment must also be capable of printing documents that can be securely retrieved from one of many Multifunctional devices on the customer’s network with a CAC card. It must have the capability of restricting output from the printer at a specified multifunctional printer on the network. Print documents can still be directed to print on demand at a designated multifunctional printer without further user intervention.

9.2 Provide devices for Volume Band 0 that, in addition to what is set forth at paragraph 9.1; also have these features/capabilities/configurations.

9.2.1 Maximum Measurements: Width 25” x Depth 25” x Height 23” Desktop/tabletop device shall be small enough to fit on a desk or table comfortably without dominating the desktop/tabletop surface. Floor standing models are not acceptable;

9.2.2 Copy from/to multi-sized materials up to and including 8.5 x 14 paper;

9.2.3 Feeds from at least two (2) paper sources, one of which must be a bypass tray.

9.3 Provide devices for Volume Band 1 and above that, in addition to what is set forth at paragraph 9.1, also have these features/capabilities/configurations:

9.3.1 At least 256 Megabytes of document management memory;

9.3.2 Multi-Position Stapler Finisher;

9.3.3 Floor standing with wheels (or cabinets provided as needed);

9.3.4 Copy from/to multi-sized materials up to and including 11 x 17 paper;

9.3.5 Feeds from at least three (3) paper sources one of which must be a bypass tray.

9.3.6 Preset/default output duplexing.

9.3.7 Preset/default output black and white printing on color devices.

9.4 Provide devices for Volume Band 2 and above that, in addition to what is set forth at paragraphs 9.1 and 9.3, also have these features/capabilities/configurations:

9.4.1 Feeds from at least four (4) paper sources one of…