SP7000-23-RFI-1010 with att.pdf

DEFENSE LOGISTICS AGENCY

DLA CONTRACTING SERVICES OFFICE

5404 J AVENUE, BLDG 404

NEW CUMBERLAND, PA 17070-5059

February 10, 2023

155 Multi-Functional Devices (MFDs) in Spain

SP7000-23-RFI-1010

Request for Information

This is a Request for Information (RFI) only and in no way obligates the Government in an award of any contract. Any information submitted in response to this RFI is strictly voluntary. This RFI is issued for the purpose of determining market interest, feasibility, and capability of sources. There is no solicitation package available.

DLA Contracting Services Office – P New Cumberland seeks to identify qualified sources from industry for an up to 2-month lease of 155 Multi-Functional Devices (MFDs) located in Spain. The period of performance is March 1, 2023 – April 30, 2023. See the Performance Work Statement (PWS) attached.

All qualified sources interested in this announcement, please provide the information below by submitting an email to the Primary POC, no later than February 14, 2023 by 10 AM Eastern.

- Business Name

- SAM Unique Entity ID Number

- CAGE Code

- Point of Contact Information

Government Points of Contact (POC):

Primary POC: Tina Grujic, Contracting Officer, Phone: 717-770-8780, Email: tina.grujic@dla.mil

SP7000‐23‐RFI‐1010 Attachment 1 – Performance Work Statement

I. OVERVIEW

II. DEVICES AND CONFIGURATIONS

A. All devices shall meet the following requirements:

1. Simplex/duplex copying, printing, and scanning.

2. Automatic Document Feeder with a 30 page minimum capacity and duplexing.

3. Basic inline finishing functions which include stacking, collating, and multi‐position stapling.

4. Operate using at least 30% recycled 20 lb. paper.

6. Copy resolution of at least 600 x 600 DPI.

7. Print resolution of at least 1,200 x 1,200 DPI.

8. Support current desktop and server operating systems.

9. A minimum of 1 Gigabyte of document management memory.

required.

a. Replacement of the surge protector if it fails, at no cost to the Government.

14. Include a printed operator’s manual, in English, for each device.

Defense Logistics Agency (DLA) Information Operations

15. Default to:

a. Automatically go into sleep mode after 20 minutes of inactivity

b. Automatically go into hibernation after an hour of inactivity.

c. Print duplex (2‐sided).

d. Print in gray scale on both monochrome and color MFDs

e. “Draft” quality printing rather than “high” quality printing

f. Display all information in English.

B. Devices shall meet the following security requirements:

1. Devices with hard drives shall have an encryption or overwrite Security Kit.

requirements.

6. All devices shall have:

III. SPECIFICATIONS:

Quantity Volume Band

NIPR/

SIPR

Estimated Monthly

Impressions

Mono Color Mono/Color

IV. DELIVERY AND INSTALLATION

A. Delivery and Installation of Ordered Devices:

Up to 100 30 days after receipt of contract

101 ‐ 200 45 days after receipt of contract

201 – 500 60 days after receipt of contract

More than 500 90 day after receipt of contract

stickers.)

7. The Contractor shall provide English‐speaking personnel at the toll‐free number(s) provided.

B. Options to Order Additional Quantities of Devices:

V. TRAINING

A. The Contractor shall provide either on‐site or online training, in English, as specified in the contract, to end‐users.

C. Training shall include the following:

1. How to operate the basic function keys of the device.

2. How to operate special features including duplexing, enlargements, reductions, and multiple job queues.

3. Diagnosis and resolution of basic device malfunctions, including paper jams.

4. Location and procedures for installing consumables such as paper, toner, staples, etc.

VI. MAINTENANCE

A. Service

a. Preventive maintenance

b. Service calls

c. Repairs

d. Troubleshooting

e. Connectivity

f. All associated labor and travel

basis.

B. Consumable Supplies

VII. DEVICE RELOCATION

A. For device relocations, the Contractor shall:

3. Be responsible for any and all repairs that may be required following any relocation performed.

VIII. TECHNICAL REFRESH

IX. DEVICE REMOVAL

A. For device removal, the Contractor shall:

2. Notify the issuing Contracting Officer as soon as any delay in device removal is realized.

X. REPORTS

A. The Contractor shall provide the following reports:

1. Installation Report, as referenced in section IV.A.3.

2. Summary of On‐Site Training Report, as referenced in section V.D.

4. Removal/Relocation Report, as applicable, as referenced in section VII.A.6 and IX.A.

1. Usage Report (Appendix #4) shall be submitted to the DLA POC.

XI. INVOICING

B. For devices that are relocated or removed, invoices shall include the Removal/Relocation Report

XII. NETWORK FUNCTIONALITY

1. Internet Protocol Version 4 (IPv4),

2. Internet Protocol Version 6 (IPv6),

3. A hybrid of IPv4 and IPv6.

C. Support shall be provided for network configurations based on agency hardware/software.

XIII. NETWORK SECURITY

https://cyber.mil/.

actions.

(http://www.commoncriteriaportal.org/products/).

ccevs.org/documents_and_guidance/ccevs/scheme‐pub‐6.pdf

http://www.dtic.mil/whs/directives/corres/ins1.html.

1. Capable of digitally signing emails using the senders DoD PKI Certificate(s).

2. Capable of encrypting emails using the receivers DoD PKI Certificate(s).

3. Capable of scan to file on networked devices.

4. In compliance with Homeland Security Presidential Directive‐12 (HSOP‐12).

I. The Contractor shall produce certificates of compliance, if requested.

XIV. TESTING

C. A device shall not be tested if it cannot be assigned to one of the Volume Bands as outlined in section V.

E. Approved devices previously submitted to DLA for testing are not required to be re‐tested.

XV. SUPPLY CHAIN RISK MANAGEMENT

1. Policies the Contractor has in place to prevent both (a) the use of counterfeit or altered equipment, components thereof, consumables and parts and (b) their introduction into the Contractor’s supply chain;

2. Security procedures the Contractor uses to track the chain of custody of equipment, components thereof, consumables and parts, to include while this material is in storage and in transit; and

functionality.

B. The Contractor shall continuously meet the standards of NIST Special Publication 800‐61 while taking

XVI. ENTERPRISE MANAGEMENT TOOL

services.

XVII. INSTALLATION SECURITY REQUIREMENTS

XVIII. GENERAL CONDITIONS

XIX. APPENDICES

A. Appendix #1: Installation Report

B. Appendix #2: Removal/Relocation Report

C. Appendix #3: Hard Drive Removal Record

D. Appendix #4: Usage Report

E. Appendix #5: VPAT® Template

Appendix #1 INSTALLATION REPORT

Activity Name Customer Address

Customer POC Phone # Customer POC Email

Contract #

CLIN# Manufacturer Model # Serial # Install

Date

Building

Number

Floor Number/ Room Number

Continue on the back, if needed. Note: A Delivery Schedule or Spreadsheet can be used as an attachment to this install report.

Customer Accepting Receipt of Device (Print): Customer Signature

CLIN# Manufacturer Model # Serial # Install

Date Building Number

Floor Number/ Room Number

(Page 2 – Appendix #1)

Appendix #2 REMOVAL/RELOCATION REPORT

Activity Name Customer Address

Customer POC Phone # Customer POC Email

Contract #

CLIN# Manufacturer Model # Serial # Date Building# / Floor # / Room #

Continue on the back, if needed. Note: A Delivery Schedule or Spreadsheet can be used as an attachment to this install report.

*HARD DRIVE REMOVAL (SIGNATURES REQUIRED)*

Customer Approving Removal of Device (Print Name):

Must be the EMS DLA Information Operations POC, or designated representative.

Customer Signature

Information Assurance Manager (IT) Receipt of HD (Print

Name):

Information Assurance Manager (IT)

Signature

Contractor Technician (Print Name): Technician Signature

CLIN# Manufacturer Model # Serial # Date Building# / Floor # / Room #

(Page 2 ‐ Appendix #2)

Appendix #3 Equipment Management Solutions Hard Drive Removal Record

Form log number

FY ‐ SEQ#

DLADCSVC ‐ ‐

Contract number

Customer (Agency/Command)

Drive manufacturer and model

Hard drive serial number

MFD serial number

Date removed

Printed name of technician removing hard drive

Signature of technician removing hard drive

Drive classification ☐ Classified (up to Secret) ☐ Unclassified (CUI)

Hard drive disposition

☐ Retained by customer ☐ Shipped to DLA Information Operations ☐ Shipped to NSA

Printed name of EMS Division representative accepting drive for DLA Information Operations or customer accepting drive

Signature of EMS Division representative accepting drive for DLA information Operations or customer accepting drive

Printed name/title of person sanitizing hard drive

Signature of person sanitizing hard drive

Date destroyed

Printed name/title verification after Degaussing and Crushing

Signature for verification after degaussing and crushing

Degausser/crusher location ☐ DSI HD‐1T (Phil) ☐ EM/Garner Model TS‐1 (NOR)

☐ SEM Model 0101(Phil) ☐ SEM Model 0101(NOR)

Post‐Sanitization destination (recycling center)

Contact phone number to degausser operator and verification personnel

Appendix #4 USAGE REPORT

Monochrome Color

Contract

Model

Serial #

Install Date

(MM/DD/YYYY)

Beginning

Meter

Ending

Usage

Beginning

Ending

Usage

Was Meter

Read

Estimated?

(Yes/No)

Appendix #5

[Company] Accessibility Conformance Report

(Based on VPAT® Version 2.4)

Name of Product/Version:

Report Date:

Product Description:

Contact Information:

Notes:

Evaluation Methods Used:

Applicable Standards/Guidelines

This report covers the degree of conformance for the following accessibility standard/guidelines:

(Yes / No )

(Yes / No )

Terms

The terms used in the Conformance Level information are defined as follows:

2.0 Level AAA.

Revised Section 508 Report Notes:

Chapter 3: Functional Performance Criteria (FPC) Notes:

Criteria Conformance Level Remarks and Explanations

hearing.

speech.

Chapter 4: Hardware Notes:

Criteria Conformance Level Remarks and Explanations

Heading cell – no response required Heading cell – no response required

screen.

Criteria Conformance Level Remarks and Explanations