2021_SysCyl_SOW_ReSol.pdf

Statement Of Work

(SOW)

FY21 Halon 1301 System Cylinder Refurbishment/Re-certification DLA Aviation-VO

DoD ODS Reserve Program Office 8000 Jefferson Davis Highway

Richmond, VA 23297

2.1 INTRODUCTION:

The Defense Logistics Agency (DLA) is assigned the mission of managing the Defense Reserve of Ozone Depleting Substances (ODS) to ensure that the supplies for mission critical uses are available. DLA provides central management of ODS at the Department of Defense ODS Reserve Program Office located at DLA Aviation.

2.2 SCOPE/OBJECTIVE:

The contractor must provide all services and materials in accordance with all requirements specified in this Requirements Document and the solicitation. The contractor must make all shipping arrangements and be responsible for all shipping costs associated with the pick-up of the cylinders from the Defense Depot Richmond VA (DDRV) and the return shipment of all cylinders to DDRV. The government will provide resources to load and unload the contractor’s trucks at DDRV. All work except the loading and unloading of trucks at DDRV, must be performed at the contractor’s facility.

2.3 DESCRIPTION OF WORK:

2.3.1 Turn-In Cylinders

The Contractor must transport the following government Halon 1301 System Cylinders and the government furnished cylinders containing the Halon 1301 for recharging the system cylinders from DDRV to his facility perform refurbishment and re-certification:

Line Item NSN Make Capacity Unit of

Issue Condition

0001 6830-01-171-7361 Ansul 10 lb. EA Empty (C/C “G”) 0001 6830-01-221-2192 Ansul 15 lb. EA Empty (C/C “G”) 0001 6830-01-252-2428 Ansul 60 lb. EA Empty (C/C “G”) 0001 6830-01-196-8338 Ansul 95 lb. EA Empty (C/C “G”) 0001 6830-01-140-6150 Ansul 125 lb. EA Empty (C/C “G”) 0001 6830-01-238-7035 Ansul Non-Mag 15 lb. EA Empty (C/C “G”) 0001 6830-01-059-5656 Ansul Non-Mag 60 lb. EA Empty (C/C “G”) 0001 6830-01-059-5657 Ansul Non-Mag 95 lb. EA Empty (C/C “G”) 0002 6830-01-073-6543 Kidde 10 lb. EA Empty (C/C “G”) 0002 6830-01-284-5852 Kidde 15 lb. EA Empty (C/C “G”) 0002 6830-01-294-4455 Kidde 60 lb. EA Empty (C/C “G”) 0002 6830-01-302-2555 Kidde 95 lb. EA Empty (C/C “G”)

0002 6830-01-275-1637 Kidde 125 lb. EA Empty (C/C “G”)

The government furnished Halon 1301; Type II cylinders supplied for recharging the system cylinders will be provided in 1,240 lb. cylinders under NSN 6830-01-392-5017. All government furnished Halon 1301 must be properly accounted for and all empty/partially full cylinders must be returned to DDRV within 365 days from the date of contract award. The contractor must include a DD-250 with each shipment of empty/partially full cylinders using the NSN shown below:

FULL

6830-01-392-5017 (1,240 lbs.)

EMPTY/PARTIALLY FULL

8120-01-356-5961

The Contractor is required to coordinate the pickup of all cylinders by contacting the designated individuals in the ODS Reserve Program Office at least two weeks in advance of the initial pick up and each subsequent pick up of cylinders. The contractor must be responsible for all shipping costs for the pickup and return of the cylinders. The government will provide resources to load trucks and unload trucks.

The designated individuals in the ODS Reserve Program Office to contact for the pickup of the Halon 1301 cylinders are as follows:

Primary Contact: Otis Dowdy, Cell: 804-543-4404, Email: otis.dowdy.ctr@dla.mil Alternate Contact: Stevie Wall, Cell: 804-543-7197, Email: stevie.wall.ctr@dla.mil

DELIVERABLES:

2.3.1.1 Execute shipping of Turn-In system cylinders from DLA Richmond to Contractor

2.3.1.2 Execute shipping of Government Furnished Halon 1301 from DLA Richmond to Contractor

2.3.2 Refurbishment

The Contractor must provide all parts (including O-rings, actuators, gauges, etc.) and all labor to remove, clean and refurbish government valves manufactured by Ansul and Kidde, provide all labor and equipment to perform all phases of cylinder inspection and re-qualification (including inspection of exterior, preparing surface and applying primer, remove valve, inspect interior, clean interior if required, hydrostatic test, install valve and paint) and provide all labor and equipment to fill (recharge) cylinders with government furnished Halon 1301 provided in government-owned cylinders. All O-rings, springs, hardware, software, and/or other parts provided with a rebuild kit from the cylinder manufacturer must be utilized and replaced in each valve every time a valve is rebuilt. If any additional hardware or rebuild kits are needed for the valves, they must be furnished and paid for by the Contractor.

The Contractor must provide operational testing on 100% of the valves rebuilt or replaced with new/different valves for every system cylinder that is assembled, ensuring each valve actuates and functions properly.

mailto:.ctr@dla.mil

The Contractor must provide a report to the government of every valve tested including, but not limited to: system cylinder serial number and NSN valve was installed in, valve type (new, rebuilt, replaced), testing result (pass/fail), description of any cause of failure, corrective actions taken if failed, and documentation of testing after any corrective actions.

Valves that fail inspection will be replaced with additional used valves by contacting Contracting Officer’s Representative (COR). The Contractor must make any valves deemed unrepairable available to DLA for inspection upon DLA request. All work must be performed in accordance with MIL-STD-101C, MIL-STD-1411C, and US Navy Technical Repair Standard:

S9555-A6-TRS-010 applicable Ansul repair standards

S9555-AT-MMA-010 applicable Kidde repair standards

DELIVERABLES:

2.3.3.1 Complete refurbishment/recertification of system cylinders

2.3.3.2 Provide testing on 100% of the valves rebuilt or replaced with new/different valves for every system cylinder that is assembled.

2.3.3.3 Provide documentation to the government of valve testing.

2.3.3 Ready for Issue (RFI)

Complete system cylinder assemblies must have an actuator, protective caps and anti-recoil devices, and Halon charge in accordance with above standards. Final markings must be in accordance with the latest revision of MIL-STD 129 and identified with appropriate NSN cited below, Condition Code “A” (fully refurbished, filled and ready for issue). All return shipments must be palletized according to size as follows:

10 and 15-pound cylinders: vertically palletized 20 EA to a pallet.

60, 95, and 125-pound cylinder: horizontally palletized 12 EA to a pallet.

All cylinders will be package (banded, blocked, braced, etc.) in compliance with DOT shipping regulations. All empty/partially filled government furnished Halon 1301 cylinders must be returned to DDRV within 365 days from the date of contract award. The Contractor must be responsible for all shipping costs for the pick-up and return of the cylinders.

The Contractor must send a DD-250 with each shipment of cylinders identifying the product, NSN and quantity of cylinders. The Contractor will also provide a Cylinder Fill Log to document data including, but not limited to: pallet reference number, individual pallet shipping weight, cylinder DOT date, cylinder serial number, valve inspection, cylinder tare weight, cylinder full weight, halon weight, fill date, DD250 number, batch number, and date shipped.

The government will provide resources to load trucks and unload trucks. The government must only accept cylinders that are leak-free, of correct weight, within an acceptable pressure range, and that are marked correctly. The contractor must be required to provide recovery services or adequate consideration for the recovery of product from any leaking cylinders received at

DDRV.

Refurbished/recharged/re-certified cylinders must be marked with the following NSN:

Line Item NSN Make Capacity

Unit of

Issue Condition

0011 6830-01-171-7361 Ansul 10 lb. EA Full (C/C “A”) 0011 6830-01-221-2192 Ansul 15 lb. EA Full (C/C “A”) 0011 6830-01-252-2428 Ansul 60 lb. EA Full (C/C “A”) 0011 6830-01-196-8338 Ansul 95 lb. EA Full (C/C “A”) 0011 6830-01-140-6150 Ansul 125 lb. EA Full (C/C “A”) 0011 6830-01-238-7035 Ansul Non-Mag 15 lb. EA Full (C/C “A”) 0011 6830-01-059-5656 Ansul Non-Mag 60 lb. EA Full (C/C “A”) 0011 6830-01-059-5657 Ansul Non-Mag 95 lb. EA Full (C/C “A”) 0012 6830-01-073-6543 Kidde 10 lb. EA Full (C/C “A”) 0012 6830-01-284-5852 Kidde 15 lb. EA Full (C/C “A”) 0012 6830-01-294-4455 Kidde 60 lb. EA Full (C/C “A”) 0012 6830-01-302-2555 Kidde 95 lb. EA Full (C/C “A”) 0012 6830-01-275-1637 Kidde 125 lb. EA Full (C/C “A”)

DELIVERABLES:

2.3.3.1 Provide system cylinders with all components, proper paint and markings, and palletized as specified.

2.3.3.2 Provide required documentation with shipment from Contractor to DLA Richmond.

2.4 QUANTITIES PER YEAR:

BASE YEAR

NSN Make Capacity Quantity Condition 6830-01-171-7361 Ansul 10 lb. 40 Full (C/C “A”) 6830-01-221-2192 Ansul 15 lb. 60 Full (C/C “A”) 6830-01-252-2428 Ansul 60 lb. 0 Full (C/C “A”) 6830-01-196-8338 Ansul 95 lb. 48 Full (C/C “A”) 6830-01-140-6150 Ansul 125 lb. 240 Full (C/C “A”) 6830-01-238-7035 Ansul Non-Mag 15 lb. 20 Full (C/C “A”) 6830-01-059-5656 Ansul Non-Mag 60 lb. 0 Full (C/C “A”) 6830-01-059-5657 Ansul Non-Mag 95 lb. 24 Full (C/C “A”) 6830-01-073-6543 Kidde 10 lb. 0 Full (C/C “A”) 6830-01-284-5852 Kidde 15 lb. 40 Full (C/C “A”) 6830-01-294-4455 Kidde 60 lb. 72 Full (C/C “A”) 6830-01-302-2555 Kidde 95 lb. 144 Full (C/C “A”) 6830-01-275-1637 Kidde 125 lb. 360 Full (C/C “A”)

OPTION YEARS 1-4

NSN Make Capacity Expected Quantity Condition

6830-01-171-7361 Ansul 10 lb. 20 Full (C/C “A”) 6830-01-221-2192 Ansul 15 lb. 20 Full (C/C “A”) 6830-01-252-2428 Ansul 60 lb. 1 Full (C/C “A”) 6830-01-196-8338 Ansul 95 lb. 48 Full (C/C “A”) 6830-01-140-6150 Ansul 125 lb. 216 Full (C/C “A”) 6830-01-238-7035 Ansul Non-Mag 15 lb. 20 Full (C/C “A”) 6830-01-059-5656 Ansul Non-Mag 60 lb. 1 Full (C/C “A”) 6830-01-059-5657 Ansul Non-Mag 95 lb. 24 Full (C/C “A”) 6830-01-073-6543 Kidde 10 lb. 1 Full (C/C “A”) 6830-01-284-5852 Kidde 15 lb. 40 Full (C/C “A”) 6830-01-294-4455 Kidde 60 lb. 36 Full (C/C “A”) 6830-01-302-2555 Kidde 95 lb. 144 Full (C/C “A”) 6830-01-275-1637 Kidde 125 lb. 312 Full (C/C “A”)

2.5 PERIOD OF PERFORMANCE:

Base Period 09/02/2021 – 09/01/2022 Option Period 1 09/02/2022 – 09/01/2023 Option Period 2 09/02/2023 – 09/01/2024 Option Period 3 09/02/2024 – 09/01/2025 Option Period 4 09/02/2025 – 09/01/2026

2.6 REQUIRED DELIVERY SCHEDULE:

All cylinders must be delivered within 365 days from the date of contract award.

DELIVERABLES:

2.6.1 Deliver all system cylinders within 365 days of contract award.

2.7 SHIPPING ADDRESS:

All cylinders must be returned to the following address:

Defense Depot Richmond, VA SW0400 ODS Cylinder Operations Open Shed 4 Richmond, VA 23297-5900

The contractor must coordinate all deliveries with the individuals specified below:

Primary Contact: Otis Dowdy, Cell: 804-543-4404, Email: otis.dowdy.ctr@dla.mil Alternate Contact: Stevie Wall, Cell: 804-543-7197, Email: stevie.wall.ctr@dla.mil mailto:.ctr@dla.mil

Carriers making deliveries will use only Gate 13, located off State Route 150, Chippenham Parkway, 1/4 mile west of U.S. Highway 1 and 301, Strathmore Road/DDRV/DSCR Exit, between 8:00 AM and 12:00 Noon, Monday through Thursday, excluding holidays. Carriers should contact Otis Dowdy upon arrival at the Depot at Cell: 804-543-4404.

An advance copy of the DD-250 must be emailed to the above individuals and the COR after the delivery appointment has been coordinated and scheduled.

2.8 INSPECTION AND ACCEPTANCE:

Inspection and acceptance must take place at destination and will begin upon shipment arrival.

System Cylinders must be allowed up to 48 hours for Acceptance to allow time to settle from shipping. Acceptance must be dependent upon compliance with leak and weight standards as described in the attached Warranty Plan for this contract. The government must make the Contractor aware of any non-conforming cylinders, which must be returned to the Contractor for repair or replacement if corrections cannot be made at the destination. The Contractor will coordinate with the Government COR and will adjust the DD-250 to remove the full charge for any cylinder not accepted during the inspection and acceptance process.

2.9 WARRANTY:

The Contractor must provide a prorated warranty on all refurbished system cylinders that have been received within the previous 12 months and will manage warranties in accordance with attached Warranty Plan for this contract.

The government COR must provide the Contractor with regular warranty reporting in accordance with the Warranty Plan.

The Contractor must be required to submit a Failure Analysis Report including Corrective Action Plan for each system cylinder repaired under warranty, identifying cause of failure, remedy to correct, and any additional information discovered.

DELIVERABLES:

2.9.1 Provide warranty support for all system cylinders found to be defective in accordance with the Warranty Plan.

2.10 INVOICING AND PAYMENT SCHEDULE

2.10.1 WAWF Entry

Invoices must be submitted through Wide Area Workflow (WAWF). The invoice(s) must be submitted no less than 30 days from completing a service or delivering products and must include the specific performance standards performed and accepted and associated performance payments being invoiced. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the KO or COR. The requirements of a proper invoice are subject to FAR clause 52.232‐25, Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://piee.eb.mil/ or contacting DLA at (800) 756-4571.

The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Workflow (WAWF) System. Hard copy invoices cannot be accepted.

1. Name and Address of Contractor or Vendor

2. Invoice date

3. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

4. Invoice number, account number, and/or any other identifying number agreed to by contract.

5. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage,” page 13 for format).

6. Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

7. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

8. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under

31 CFR 208.4.

9. Point of Contact (POC) name (where practicable), title, and telephone number of person to notify in the event that the invoice is defective.

10. Other substantiating documentation or information required.

Other Entry Information:

PAY DODAAC: SL4701

WAWF Invoice Type: Combo Invoice Inspection/Acceptance Point: Destination/Destination Issue by DoDAAC: SP4703 Admin DoDAAC: SP4703 Inspect By DoDAAC: Leave Blank

2.10.2 WAWF Attachments

The following attachments should be uploaded into WAWF for every Invoice:

1. Shipments from DLA to Contractor:

a. DD250

b. Import Template – covers gross weight and recovered gas for each cylinder received by gas (Excel format if possible)

2. Shipments from Contractor to DLA:

a. DD250

b. Shipment Overview - specific list of everything in the shipment

c. Certificate Of Analysis (COA) for each Ready for Issue (RFI) cylinder received

d. Fill Log that contains COA information for each System Cylinder received (Excel format if possible)

e. Valve Testing documentation

Attachments created in any Microsoft Office product are attachable to the invoice in WAWF.

Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is

5MB.

After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the e-mail addresses for the Program Office and others as desired. Notification must be provided for each invoice submitted. The contractor’s failure to include the necessary information will result in invoices being rejected.

2.10.3 WAWF Tools and Help

The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://piee.eb.mil/.

Vendor training is available at: https://cac.piee.eb.mil/xhtml/unauth/help/help.xhtml.

Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

DELIVERABLES:

2.10.1 Provide proper invoices submitted into the Wide Area Workflow (WAWF) System within 30 days of service/delivery.

2.10.2 Provide required attachments uploaded in WAWF with each invoice.

http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil