IHS PWS FY21 07-27-20 FINAL.pdf

PERFORMANCE WORK STATEMENT- DLA Aviation DLA Enterprise Online Databases Subscription Service

SP4703-20-R-0003

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SECTION 2: PERFORMANCE WORK STATEMENT

Information Services

Scope: This is a description of information services to be provided via internet technology format. This information will be accessed through the DLA Aviation local area network (LAN).

Compatibility with the DLA Aviation LAN is essential. The information product shall provide product indexes that allow for various types of searches and the ability to identify and view specific documents. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be available to all DLA Aviation users to include those located at Forward Sites (Fleet Readiness Centers and Air Logistics Complexes). Product sign on (user ID/password) must be transparent to DLA Aviation users. Product must be commercially available “off the shelf” at the time of award and immediately deployable. Product must meet existing proprietary capability requirements. The product must be approved for use by the DLA Aviation Information Operations (J6R).

1. Informational Services Required:

a. Services: The following DoD/Military and civilian agency documents shall be provided.

The full text documents must be images of the actual document to ensure information integrity. Due to the volume and type of work performed by the primary users of these services, product retrieval must be at the desktop. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be available to all DLA Aviation users. Product sign on (user ID/password) must be transparent to DLA Aviation users. A minimum of ten (10) simultaneous users for government documents and a specified minimum number for non-government documents must be allowed. Direct any questions about government documents to the Document Automation and Production Service (DAPS), Building 4/D, 700 Robbins Avenue, Philadelphia, PA, 19111-5094. Direct inquiries concerning Industry Standards and Vendor information to those specific organizations. DLA Aviation is not the holder of this information nor is DLA Aviation requesting conversion. DLA Aviation is requesting a network library service consisting of the identified products. DLA Aviation is only a user of these publications.

(1) Military/Government documents including:

Military Specifications and Standards Federal Specifications and Standards Performance and Detail Specifications Commercial Item Descriptions (CIDs) Military and Federal Qualified Products Lists (QPLs) Qualified Manufacturer Lists (QMLs) Military Handbooks Military Bulletins MS Drawings AND, ANA, AN Drawings

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USAF and NAF Standards DSCC/DESC/SMD Drawings Data Item Descriptions (DIDs) Federal Information Processing Standards (FIPS) Army Regulations and Pamphlets DoD Directives FAA Specifications, Standards and Orders Federal Construction Regulations NASA documents from Kennedy Space Center (KSC), Marshall

Space Flight Center (MSFC), Goddard Space Center (GSC), etc.

(2) Historical documents outlined in (1) above dating back to the 1920’s.

(3) Non-government commercial standards from the following Standards Developing Organizations (SDOs) with the required minimum number of concurrent users for each SDO:

ORGANIZATION USER

AGA- American Gas Association 1 AIAA.- American Institute of Aeronautics and Astronautics 1 AIA/NAS- Aerospace Industries Association of America 5 AIA/NAS- Historical Documents 1 ABMA- American Bearing Manufacturers Association 1 AGMA- American Gear Manufacturers Association 1 AMT- The Association for Manufacturing Technology 1 ANSI- American National Standards Institute (ANSI authored/copyrighted doc’s)

ANSI Historical Documents 1 ANS- American Nuclear Society Historical Documents 1 API- American Petroleum Institute 1 API Historical Documents 1 ASHRAE- American Society of Heating, Refrigerating & Air-Cond Engineers

ASME- American Society of Mechanical Engineers International 2 ASME Historical Documents 1 ASTM- American Society for Testing and Materials International 30 ASTM Historical Documents 30 AWS Historical Documents 1 AWWA- American Water Works Association; Standards and Manuals 1 CGA- Compressed Gas Association 1 CGA Historical Documents 1 CEA- Consumer Electronics Association 1 CSA America 1

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b. Index: An index shall be provided which contains document summary information for each of the documents cited in paragraph 2a. The following document data shall be included:

Document Title Document Language Indicator Authoring Organization including Address and Phone Number(s) DoD Adopted Indicator (Commercial Standards) ANSI Approval indicator (Commercial Standards) FSC Code(s) (Military/Government Documents) Document Abstract – Scope and/or Intended Use

CSA America/AGA Historical Documents 1 ECA- Electronic Components, Assemblies & Materials Association 1 EIA- Electronic Industries Alliance 1 EIA Historical Documents (includes CEA, ECA, GEIA, and JEDEC) 1 GEIA- Government Electronics & Information Technology 1 IEC- International Electrotechnical Commission IEC204-1, IEC320, IEC6044-1 IEC 60204-1, IEC 60320-1, 60320-3, IEC 60404-1; current and historical

IEC Historical Documents 1 IEEE- Institute of Electrical and Electronics Engineers 1 IEEE Historical Documents 1 IESNA- Illuminating Engineering Society of North America 1 IPC- Institute for Interconnecting and Packaging Electronic Circuits 1 ISA- Instrument Society of America 1 ISO- International Organization for Standardization 2 JEDEC- Joint Electron Device Engineering Council 1 MPIF- Metal Powder Industries Federation 1 NACE- National Association of Corrosion Engineers International 1 NEMA- National Electrical Manufacturers Association 1 NEMA Historical Documents 1 NFPA- National Fire Protection Association; Fire Codes and Handbooks 1 NFPA Historical Documents 1 PIA- Parachute Industry Association 1 Rubber Manufacturers Association 1 SAE- Society of Automotive Engineers International 30 SSPC- Society for Protective Coatings 1 Tia- Telecommunications Industry Association 1 Tire and Rim Association 1 UL- Underwriters Laboratories, Inc. 1 UL Historical Documents 1

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Keywords Document History, including the date of the base document, any revisions/amendments/errata, and document status Referenced Documents, a list of all documents referenced within the selected document with hyperlinks

c. Product Functionality: No specific search and retrieval software/search engine is preferred by DLA Aviation. However, any product must be compatible with the

DLA Aviation LAN and the DLA Aviation standard desktop configuration.

d. Search Capabilities:

1) Documents must be capable of being located by the following methods:

Document Number or portion of the Document Number.

Organization Keywords in the Title, Scope and/or All Document Text.

Most Recent Revision Status (Example: Active, Discontinued, Draft, etc.)

Documents flagged as “Favorites” Standard Class/Document Type (Example: Military/Federal

Specifications, Military/Federal Standards, Industry/Corporate Standards, DoD Adopted Standards, etc.)

Publication Date or Date Range Posted Date or Date Range ICS Code (Commercial Standards) FSC Code (Military/Government Documents) Combination or Boolean searching must be possible.

Browse/Refine search criteria should provide a “list” that assists a user in identifying a particular search query element.

Ability to save search criteria for future re-creation.

e. Results List: Each search query should provide a Results List. The Results List must identify the document number, status, publication date, title, cross-reference/superseding information, and the most current document in a revision group. The Results List should also indicate whether the document is DoD Adopted or ANSI approved. Each document in the Results List should be directly linkable to value-added Summary/Detail Report information.

f. Additional Standards Management Product Features:

Favorites List

- Ability to place documents on a “Favorites” List.

- Automated email notification when a document on a “Favorites”

List is revised, cancelled, withdrawn or superseded.

- Ability to add personal notes to a document on the Favorites Lists, FOUO- SOURCE SELECTION INFORMAITON – SEE FAR 2.101 AND 3.104 Page | 5 i.e., specific pages in the standard, project/product the standard was used on, etc.

Document Watch Lists

- Ability to create “named” Watch List(s) to easily track documents associated with a particular project or compliance program.

- Ability to add documents to a Watch List.

- Ability to “freeze” documents on a Watch List at a specific revision level, or specify “current version” to ensure documents on Watch List is always kept up-to-date.

- Ability to specify other uses that can view/modify a “named” Watch List.

- Ability for specified users to receive email Alerts when all (or selected) documents on a Watch List are revised, cancelled, withdrawn or superseded.

Alerts

- Ability to display alerts for favorites and watch lists online in one centralized place for easy viewing and management.

- Ability to define the time period Alerts are to cover

g. Data Image Requirements:

(1) All images must be PDF format.

(2) Images must be viewable in the PDF (Adobe Acrobat) Viewer on the workstation monitor.

(3) Images must have rotation and zooming capabilities.

(4) Users must be able to view different pages.

(5) Users must be able to print individual pages, range of pages or entire document.

(6) Product must allow files to be saved to temporary electronic storage media.

(7) All non-government commercial standards must be licensed by the issuing

Standards Developing Organization (SDO) to allow printing of the standard in hardcopy format or saved to temporary electronic storage media.

(8) Saved files must be compatible with the DLA Aviation standard desktop configuration.

(9) Supplier will not apply DRM (Digital Rights Management) restrictions to any document unless required by contract. When a contract with the Standards Developing Organization (SDO) requires DRM restrictions, the FileOpen Plug-In will be made available at no charge to allow viewing of the PDF documents.

h. Updates: It is the responsibility of the vendor to perform the required updates.

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(1) Documents must be updated on a daily basis to include all government or industry document changes issued during the previous two (2) weeks.

(2) Users must be able to search on documents posted to the database within a specified timeframe.

(3) System must be able to identify recently revised documents.

(4) System must have capability to provide email and onscreen update notification for documents selected by the end user.

i. Compatibility: Product must be compatible with the DLA Aviation LAN, DLA Aviation standard and the DLA Aviation standard desktop configuration.

j. Training and Support

(1) Users must have access to product customer service 24 hours a day via phone and email.

(2) The supplier’s packaged price must include 30-days on-site Logistics Database Application Training with up to 4-days in any given month for an employee to be on-site to assist with training, process issues, troubleshooting, report, design, and product application assistance.

(3) Monthly user reports for all DLA enterprise users should be submitted with user statistics and usage for the various subscription services.

k. Miscellaneous:

(1) The provider of these services must be ISO certified. ISO 9000 certification applies to the requested services as a minimum.

(2) The provider of these services shall ensure access to technical customer services as well as document customer services.

(3) The supplier of these services will provide onsite product training on an as-needed basis for new products or significant changes to products. Training may be required for a total of 400 users.

(4) The supplier of these services will provide a quarterly usage report indicating the number and type of documents viewed. This report will also specify the number viewed for each SDO.

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Logistical Data

Scope: This is a Product Description of Required Information Service Requirements for logistics data services to be provided via Vendor’s on-line server or internet technology format. These services will be accessed through the Defense Supply Center Richmond (DLA Aviation) local area network (LAN); compatibility with the DLA Aviation LAN is essential. The logistics data service product shall allow for advanced and flexible querying capabilities and the ability to identify and provide detailed data elements for specific National Stock Numbers (NSN)/National Item Identification Numbers (NIIN) and manufacturers’ part numbers. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be commercially available “off the shelf” at the time of award. The product must be approved for use by the DLA Aviation J6R Information Operations Technical Review Board (TRB).

a. Data Services: Product must include data from multiple Government sources including the

Federal Logistics Information Service (FLIS), Army, Navy, Air Force, Marines, Coast Guard, and General Services Administration (GSA). Product must allow searches by multiple fields including NSN/NIIN, Part Number, Commercial and Government Entity Code (CAGEC), Source of Supply (SOS), Federal Supply Class (FSC), Item Name Code (INC) and Item Name. Inquiry replies must provide FLIS Header (Segment A) and Reference and Management (MCRL and ML-C) data fields with links to other available data files. Technical Characteristics search capability must be provided. Users must have visibility to spare parts and forged parts tooling data, searchable by NSN, Part Number, Forging/DIE Number, Forge Shop and Description. The product must be available to all DLA Aviation users with a minimum of fifty (50) concurrent users allowed. Product sign-on (USER ID/password) must be transparent to DLA Aviation users. Information responses must be provided to the screen, printer or disk. Users must be able to select individual data fields to create tailored data reports. The user must be able to select a report output format, which allows data transfer to other software applications, such as, spreadsheet, database or word processing.

b. Product must also include:

(1) FLIS elements including Header/Identification data (Segment A), Master

Cross Reference List (MCRL), Management List (ML-C), Interchangeable and Substitutability (I&S) Data, Item Characteristics, Major Organizational Entity (MOE) data, Freight and Packaging data and Canceled/Replaced/Obsolete information.

(2) Handbook data such as H2 Federal Supply Groups and Classes, H6 Federal Item Name Directory and H4/H8 Commercial and Government Entity (CAGE) Codes.

(3) Active and historical Procurement History Data from Defense Logistics Agency (DLA), Army, Navy, Marine Corps, Air Force, and Coast Guard.

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(4) Purchase Order Text (POT) data (Legacy Procurement Identification Data

(PID).

(5) Navy Allowance Parts List (APL).

(6) Visibility to spare parts and forge parts tooling data.

(7) Military Service and Government databases:

Army Master Data File (AMDF) Navy Master Repairable Item List (MRIL) Naval Publications and Documents (P2002) Navy Cross Reference File (CRF) Navy Work Unit Code (WUC) DoD Activity Address Code (DoDAAC) List of Items Requiring Special Handling (LIRSH)

c. Product Functionality: Search and retrieval requirements are as follows. No specific search and retrieval software is preferred by DLA Aviation; however, any package must be compatible with the DLA Aviation network/workstation communications software.

d. Search Capabilities: Information within data indexes must be capable of being retrieved by the following search elements:

(1) Federal Logistics Information Service data must be retrievable by the following data elements:

Part Number National Stock Number/National Item Identification Number Item Name Commercial and Government Entity Code Item Name Code Vendor Name Federal Supply Class Acquisition Advice Code Source of Supply POT Keyword

(2) Commercial and Government Entity Code data must be retrievable by the

Commercial and Government Entity Code Company Name City and State Zip Code Standard Industrial Classification Code

(3) Procurement History data must be retrievable by the following data elements:

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National Item Identification Number Commercial and Government Entity Code Contract Number Company Name Source of Procurement Item Name Date or Fiscal Year of Award

(4) Forging and tooling data must be retrievable by the following data elements:

Part Number Forging/DIE Number Part Description Forge Shop Federal Supply Class

(5) Army Master Data file index data must be retrievable by the following data

Line Item Number

(6) Navy Master Repairable Item List file index data must be retrievable by the

National Item Identification Number/National Stock Number Navy Item Control Number Federal Supply Class Ship Unit Identification Code

(7) Naval Publications and Documents P2002 file index data must be retrievable by the following data elements:

National Item Identification Number Publication Number Title or Keyword

(8) Navy Cross Reference file data must be retrievable by the following data

Navy Item Control Number/National Item Identification Number

Part Number

(9) Navy Work Unit Code file data must be retrievable by the following data

Work Unit Code

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Navy Item Control Number/National Item Identification Number

Part Number Aircraft Model Number (AMN) Type Equipment Code (TEC) Type Model Series (TMN)

(10) DoD Activity Address Code (DoDAAC) data must be retrievable by the

Activity Address Code Type of Address Code (Mail, Freight, Billing) Name City State Zip Code

(11) Qualified Products List (QPL) data must be retrievable by the following data

Federal Supply Class National Item Identification Number Government Part Number Manufacturer Part Number Document Number Manufacturer Name

(12) Search results for each data index must provide the following data elements on an “as available” basis:

(a) Federal Logistics Information Service data must be retrievable by the following data elements:

FLIS Identification Data FLIS Reference Data FLIS Management Data FLIS Characteristics Data FLIS Major Organizational Entity (MOE) Data DLA Procurement History Army/Navy/Air Force/Marine Corps/Coast Guard Procurement

History Purchase Order Text (POT) data (Legacy Procurement

Identification Data (PID).

Forging and Tooling Data Army Master Data File (AMDF) Data Interchangeable and Substitutability (I&S) Data Master Repairable Item List (MRIL) Navy Work Unit Code (WUC) Data

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List of Items Requiring Special Handling (LIRSH)

(b) Commercial and Government Entity Codes data should provide the

CAGE Code Status Company Name Address including Street, City, State and Zip Code Phone and fax numbers Dun & Bradstreet Number Central Contractor Registry (CCR)

(c) Procurement History data should provide the following data

Contract Number Date of Contract Award Awarding Activity Quantity Awarded Contract Unit Price Contractor’s Commercial and Government Entity Code Contractor’s Name

(d) Naval Publications and Documents P2002 File data should provide the following data elements:

National Item Identification Number Publication Number Publication Title Material Control Code Revision Date Physical Security Code Requisition Restriction Code Basic/Change Indicator

(e) Navy Cross-Reference File data should provide the following data

National Item Identification Number Navy Item Control Number Part Number

Vendor

(f) Navy Work Unit Code File data should provide the following data

Work Unit Code Extended Work Unit Code WUC Nomenclature

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Source, Maintenance and Recoverability Code Special Material Identification Guide Navy Item Control Number Part Number Cognizance Code Material Control Code

AMN/TEC/TMS

(g) DOD Activity Address Code (DoDAAC) File data should provide the following data elements:

Activity Address Code Type of Address (Mail, Freight, Billing) Name City, State, Zip Code

(h) Forging and Tooling File data should provide the following data

Federal Supply Code National Item Identification Number Part Number Forging/DIE Number Forge Shop

e. Product must provide capability to provide information by several search methods:

(1) Browse data indexes listed above by particular field element.

(2) Identify a particular FLIS item by search Technical Characteristics Data.

Search elements are in accordance with the Federal Item Identification Guides (FIIG). Product must allow search by Item Name Code, Approve Item Name or Keyword from the Item Name. Product must allow search by one or more Master Requirement Code(s). By defining characteristics, the product will narrow the list of potential matching NSNs. Product must allow display of FLIS data for items matching the search criteria.

(3) Solution must have the capability to accept search terms in batches and produce batch reports. Search criteria include NSN or NIIN, Part Number, CAGE Code, or CAGE Code and Part Number.

(4) Identify FLIS items by submitting a combination of field values. Values must include Part Number, CAGE Code, Source of Supply Code, Federal Supply Class, Item Name Code and Approved Item Name. Keyword searches to identify Federal Supply Class, Product Item Description and Approved Item Name to assist selected these elements are also required.

(5) Identify FLIS, Vendor or Procurement History information by submitting a query either by keyboard entry or importing a file of ASCII data. For FLIS data, the capability to query by NSN or NIIN, Part Number, CAGE Code, or Part Number and CAGE Code is required. For Vendor data, the capability to

FOUO- SOURCE SELECTION INFORMAITON – SEE FAR 2.101 AND 3.104 Page | 13 query by CAGE Code is required. For Procurement History data, the capability to query by NIIN, FSC, CAGE Code, DUNS Number, Contract Number, Unit Price, Source of Procurement, Date or Fiscal Year of Award is required.

(6) Identify FLIS, Vendor or Procurement History information by processing an imported file of ASCII data. This search query must be capable of processing a high volume of input items. Queries must be available by NSN or NIIN;

Part Number, CAGE Code, or Part Number and CAGE Code. Capability to designate a query result output file; output format file; and query result error file must be provided. The error file must indicate the query data for which there is no matching reply data.

f. Types of Reply Data Provided: Product must provide capability to provide information by several reply methods:

(1) Results displayed on workstation monitor.

(2) Print data elements employing product provided or user created report formats. Product must allow user to create and save a report format to print selected data fields. Each format must include all the available fields from each selected data index.

(3) Save results to a file employing product provided or user created report formats. Product must allow user to create and save a report format to store selected data fields. Each format must include all the available fields from each selected data index.

g. Product Updates: The service will include a complete update every 90 days with selected file updates provide every 30 days. It is the responsibility of the vendor to perform the required updates.

h. Compatibility: All services must be compatible with the DLA Aviation standard desktop workstation configuration and Local Area Network, Windows XP Professional SP3 and Internet Explorer 8.

i. Miscellaneous:

applies to the requested services at a minimum.

(2) The provider of these services shall assure access to technical customer support services as well as product customer support services.

(3) The supplier of these services will provide onsite product training on an as-needed basis for new products or significant changes to products. Training may be required for a total of 400 users.

(4) The supplier of these services will provide a quarterly usage report indicating the maximum number of monthly simultaneous users.

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Vendor Catalog Services

Scope: This is a description of information services to be provided for Vendor Catalog services via internet technology format. These services will be accessed through the Defense Logistics Agency (DLA) Aviation local area network (LAN). Compatibility with the DLA Aviation LAN is essential.

The information service product shall provide product indexes that allow for various types of searches and the ability to identify and view specific documents. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be available to all DLA Aviation users to include those located at Forward Sites (Fleet Readiness Centers and Air Logistics Complexes) with a minimum of fifty (50) concurrent users allowed. Product sign on (UserID/password) must be transparent to DLA Aviation users. Product must be commercially available “off the shelf” at the time of award. The product must be approved for use by the DLA Aviation J6R Information Operations Technical Review Board.

a. Data Services: Product must include full-text database to both commercial vendor and General Services Administration (GSA) information. It must contain full-text document pages of supplier related publications. The product must include minimum of 250,000 catalogs from a minimum of 15,000 manufacturers. The full text documents must be images of the actual document to ensure information integrity. Due to the volume and type of work performed by the primary users of these services, product retrieval must be at the desktop. Product must be capable of being distributed to multiple users through the DLA Aviation LAN. The product must be available to all DLA Aviation users. Product sign on (UserID & Password) must be transparent to DLA Aviation users. DLA Aviation is not the holder of this information nor is DLA Aviation requesting conversion. DLA Aviation is requesting a network library service consisting of the identified products.

DLA Aviation is only a user of these publications.

b. Product Functionality: Search and retrieval requirements are as follows. No specific search and retrieval software is preferred by DLA Aviation. However, any product must be compatible with the DLA Aviation LAN and DLA Aviation standard desktop configuration., Windows XP Professional SP3 and Internet Explorer 8.

c. Search Capabilities: documents must be capable of being located by the following methods:

(1) Search by part number or portion or the part number.

(2) Search by keywords contained within the document.

(3) Search by Manufacturer.

(4) Search by any combinations of these methods.

(5) Include filter for search by Manufacturer, GSA or both.

(6) Display results by Category or Catalog.

SP4703-20-R-0003

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d. Information Provided: Search results must provide a table including Manufacturer and catalog information. Links to obtain additional Manufacturer’s information or view catalog pages are acceptable.

(1) Manufacturer data must include Name, Address, City, State, Zip/Postal

Code and Standard Industrial Classification (SIC) Code should be included if available.

(2) Catalog data must include the catalog title. All catalog pages must be available for desktop retrieval.

e. Data Images: The following are required for the data images:

(1) All images must be viewable on the workstation monitor.

(2) Images must have rotation and zooming capabilities.

(3) Users must be able to view different pages.

(4) Users must be able to print individual pages, range of pages, or entire documents. Product must allow files to be saved to electronic media. Saved files must be compatible with the DLA Aviation standard desktop configuration.

f. Document updates: The product must be updated on a regular basis to insure current, accurate information. It is the responsibility of the Vendor to perform the required updates.

g. Compatibility: Product must be compatible with the DLA Aviation LAN and DLA

Aviation standard desktop configuration., Windows XP Professional SP3 and Internet Explorer 8.

h. Miscellaneous:

applies to the requested services as a minimum.

(2) The provider of these services shall assure access to technical customer services as well as document customer services.

(3) The provider of these services shall provide on-line application help.

PERFORMANCE WORK STATEMENT – DLA TROOP SUPPORT

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INFORMATION SERVICES

INTRODUCTION

The following information and document retrieval services are to be provided to the Medical Directorate; the Hardware Directorate; and the Construction & Equipment (C&E) Supply Chain at the DLA Philadelphia Troop Support. The Commodities at DLA Philadelphia Troop Support is responsible for providing logistics support to the Military Services for a wide range of components and spare parts used for weapon systems, aircraft and naval ships. To carry out this mission, the Commodities need various research tools including an on-line information retrieval system that provides instantaneous access to specifications, standards, parts catalogs, various Government databases and regulations.

The system must contain expeditious and sophisticated research capabilities as well as a Comprehensive index that allows various types of searching and management reports, with the ability to identify specific documents then view the actual document pages. The documents must be viewable online in electronic- based PDF or HTML format, must be fully printable, and must be provided in a licensing arrangement which will permit authorized downloading to hard or floppy disc. The specific requirements for this on- line system are detailed below. Product must be commercially available "off the shelf ' and immediately deployable according to the start date of the period of performance. This COTS application shall be immediately deployable, operational, in conformance with and compatible with existing SOR requirements.

ACCESS THROUGH THE WWW TO GOVERNMENT AND COMMERCIAL

DOCUMENTS

The system shall provide as a minimum access to the following documents along with access to an index for these documents and complete and unlimited access to full-text images in PDF and/or ASCII Text:

Core Service (includes index and actual document images):

• Military Specs and Standards

• Military Performance and Detail Specifications

• Navy Technical Publications

• Federal Specs and Standards

• Commercial Item Descriptions (CIDs)

• Joint/Army-Navy Specs and Standards

• Military/Federal Qualified Products Lists (QPLs)

• Qualified Manufacturers Lists (QMLs)

• Military Handbook/

• Military Bulletins

• MS Drawings, AND, ANA, AN Drawings

• DESC/SMD Drawings

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• Data Item Descriptions (DIDs)

• Federal Information Processing Standards (FIPS)

• DoD Adopted Industry Standards

• Historical (cancelled and superseded) documents

• Army Documents

The system must also provide direct on-line access to the DoD Adopted documents from the following Standards- Developing Organizations:

AA

AASHTO

AATCC

ABMA

ACI AGA

AGMA

AMT

AIAA

AIA/NAS

3D AIA/NAS

ANSI API

ARI

ASA

ASCE

ASHRAE

ASME

ASSE-Safety ASSE-Sanit

ASQ

ASTM

AWS

AWWA

BHMA

BMI

BOCA

CEA

CGSB

CSA

CTI

ECA

EIA

GEIA

ICC

ICEA I

EC

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IEEE

IPC

ISA

ISO

ITU J

EDEC

MSS

NACE

NEMA

NFPA-Fire

NISO

NSF PFI

PIA

RWMA

SAE

SMACN

A SSPC

TIA

UL

In addition, the system must provide direct on-line access to the Commercial Standards (not just DoD Adopted) from the following Societies:

AIA/NAS

3D AIA/NAS

ANSI

ASM

E

AST

M BSI

DIN SAE SBAC

ORGANIZATION # OF USERS

CORE SERVICES 10

LOGISTICS DATABASE 10

ANSI 5

(See Note below)

AIA/NAS 10

(See Note below)

ASTM 12

(See Note below) ASME Standards 7

(See Note below)

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SAE 10

(See Note below)

DIN English 1 (See Note below)

BSI 1

(See Note below)

Vendor Catalog Service 3 SBAC Standards 1 Catalog/Express Basic 2 ASQ Standards 2 ISO Standards 2

Medical/Consumer Goods Section Historical Mil Specs 2 Mil Specs and Standards Essential 2 UL Standards 2

*Note: The total number of users for the marked items listed above must encompass both direct on-line access to the DoD Adopted as well as Commercial Standards as specified in the Statement of Requirements.

Index and Reports:

The System must provide a single index to the documents listed above with access to full text images in PDF Format. The Index must be able to provide the following reports:

1. Summary that provides Scope and Intended use information.

2. Keywords assigned by the preparing activity.

3. Additional management information such as applicable QPLs, DIDs, etc.

4. An applicable Documents report that lists all documents referenced within the document.

5. Links to applicable documents including links to referenced standards, slash sheets, QPL and FLIS data when applicable for DODISS documents.

6. Responsible Activities report that includes addresses, phone/fax numbers, and email addresses for the Preparing Activity, Custodians, Reviewers and the Society/Organization.

7. A history of the document to include the date of the base document as well as any revisions or amendments, with links to those documents.

8. A complete document outline that allows the user to go from the index directly to the paragraph, sub-paragraph or section level rather than simply the first page of the document.

9. The Report information must be printable.

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Product Functionality:

The system must provide the following research capabilities or methods.

1. All Military/DoD, Government, and Non-Government (Commercial) documents listed above must be included in the same product using the same search engine. The index must include the Military/Government documents and the DoD adopted industry standards.

2. Searching by document number or portion of a document number, including alpha prefixes and decimal points.

3. Keywords must be searchable from the index in the title of the document, scope, intended use, keyword paragraphs or summaries, and from the document outline for all documents that include this information.

4. The system must be capable of performing characteristic searches

5. Searching by Federal Supply Classification (FSC).

6. Searching by Preparing Organization.

7. The system must have the capability to conduct a search by specific document type. For example, search by Mil Specs, Fed Specs, etc.

8. The system must be capable of limiting a search to active or historical

(canceled/superseded) document references.

9. Combination or Boolean searching must be possible.

10. Each search query should provide the user with a Results List. The Results List must identify the document number, active or historical status, publication date, if it is newly revised, and the document title. Each document in the Results List should be directly linkable to value-added Summary/Detail Report information.

11. Additional Document Management Features

Favorites List:

1. Ability to place documents on a “Favorites” List with a single keystroke.

2. Users automatically receive email notification when a document on their "Favorites" List is revised, cancelled, withdrawn or superseded.

3. Includes ability to add personal notes to a document on the Favorites Lists, i.e., specific pages you use in the standard, project/product the standard was used on, etc.

4. Document Watch Lists

5. Ability to create "named" Watch List(s) to easily track documents associated with a particular project or compliance program.

6. Includes ability to add documents to a Watch List with a single click.

7. Includes ability to "freeze" documents on a Watch List at a specific revision level, or specify "current version" to ensure documents on Watch List are always kept up-to-date.

8. Include ability to specify other uses that can view/modify a "named" Watch List.

9. Includes ability for specified users to receive email Alerts when all (or selected) documents on a Watch List are revised, cancelled, withdrawn or superseded.

10. Alerts for Favorites and Watch Lists should be displayed online in one centralized place for easy viewing and management.

11. User must be able to define the time period they want Alerts to cover, i.e. 1 week, 30

FOUO – Source Selection Information – See FAR 2.101 and 3.104 Page | 21 days, 60 days, etc.

12. Save Search

13. Ability to save a search for future re-creation.

Document Images/Text:

1. All non-government commercial standards must be licensed by the issuing .standards developing organization to allow image viewing and printing of the desired actual standard in hardcopy format.

2. Document images must include full English translation.

3. Documents must be updated a minimum of every 7 days.

4. System must identify recently updated documents.

5. Documents must be provided via electronic media. Hardcopy delivery of documents will not be considered.

6. When a contract with the Standards Developing Organization (SDO) requires DRM

(Digital Rights Management) restrictions, the File Open Plug-In will be made available at no charge to allow viewing of the PDF documents. DRM is currently required for AWS and IPC.

Training and Support

1. Users must have access to product customer service 24 hours a day via phone and email.

2. The supplier’s packaged price must include 30-days on-site Logistics Database Application Training with up to 4-days in any given month for an employee to be on-site to assist with training, process issues, troubleshooting, report, design, and product application assistance.

3. Monthly user reports for all DLA enterprise users should be submitted with user statistics and usage for the various subscription services.

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LOGISTICS DATABASE APPLICATION REQUIREMENTS

This is a Product Description of Required Information Service Regulations for logistics data services to be provided via Vendor's on-line server or internet technology format. These services will be accessed through the DLA Troop Support local area network (LAN); compatibility with the DLA Troop Support LAN is essential. The logistics data service product shall allow for advanced and flexible querying capabilities and the ability to identify and provide detailed data elements for specific National Stock Numbers (NSN)/National Item Identification Numbers (NIIN) and manufacturers' part numbers.

Product must be capable of being distributed to multiple users through the DLA Troop Support

LAN.

The product must be commercially available "off the shelf” at the time of award. The system must provide on-line WWW access to the following databases:

1. FLIS

• Historical NATO NSN records

• Product Item Description (PID)

2. PID Specification

• Standards Drawing references

• The complete Military specification and standards index

• D043/D043 X-File

• D049

• SNUD

• Complete historical Procurement History (including Army, Navy, Air Force, and

Marine Corp, Coast

• Guard, DLA Inventory Control Points

3. Subscription Service Support

• GSA and local government agencies)

• LIRSH

• DODAAF

• QPL Parts Index

• Navy CRF

• MRIL

• AMDF

• SB700-20

• P2300/P23 l O/P2330, P2002

• CHAIN

• MIAPL

• NICN/NIIN

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• APL/AEL

• Work Unit Code (WUC)

• FAA Parts Manufacturing Authority (PMA)

• United Kingdom NSN

• Canadian MCRL and Procurement History databases

• Visibility to spare parts and forged parts tooling data

Product Functionality Features & Requirements:

The system must have the following features and research capabilities:

1. The FLIS database must be searched by any combination of the following fields:

Manufacturer's part number (which must be found by specifying ANY portion of the part number); FSC; NIIN; NSN; Item Name (both approved and unapproved item names);

CAGE Code; Company Name; Source of Supply; Acquisition Advice Code; Item Name Code; End Item Codes from the Army, Navy, and Air Force; Navy COG code; PID Keyword; PID Spec; and technical characteristics.

2. The FLIS database must reference PID information for any NIINs that report such information. This is a mandatory requirement since PID data often has technical data, which is not referenced in the V-segment (technical characteristics) and references specification, standards and drawing number data.

3. The FLIS database must search obsolete NIINs found in the Section K or E of the FLIS database and instantly reference the correct replacing NIIN.

4. Company Name searches must allow the user to select multiple CAGE's that represent the company name searched (since the user may not know which manufacturer's facility pertains to their search.). Selecting only one CAGE from a Company Name pick list will be considered unacceptable by DLA Troop Support since searching by only one CAGE code would result in multiple searches that would negatively impact research time.

5. Keyword searches must select all the records that match the keyword values.

6. Applicable fields or a combination of fields must independently search each database.

The AMDF must be searched by any combination of the following search keys: NIIN and LIN; Procurement Histories must be searched by NIIN, FSC, CAGE Code, DUNS Number, Source of Supply, Contract Number and Government Fiscal Year. The MIAPL must be searched by APL/RIC, Nomenclature, Drawing Number, Specification Number, NIIN, CAGE, Manual Number; DODAAF database must be searched by City, Country, Agency Name, State, Zip Code or DODAAC Code. The CAGE database must be searched by any combination of the following search keys: CAGE, Company Name, City, State, Zip, SIC, Telephone Number.

7. Technical Characteristics must be searched by specifying any search in the FLIS, and then, narrowing the search by any applicable technical characteristics, regardless of INC (Item Name Code) or Item Names. Users must be able to research parts by entering one or more of its technical characteristics. Users must also have the ability to select one or more answers from a pick list of valid replies. Selecting only one value from the pick list will be considered unacceptable by DLA Troop Support since this will not fulfill the

FOUO – Source Selection Information – See FAR 2.101 and 3.104 Page | 24 purpose of searching by technical characteristics. Users must then be able to cross-reference the FLIS data for each technical characteristic record retrieved and instantly view all relevant data to the computer screen.

8. A flexible Batch feature must be available to query each database independently by any single search key. The FLIS database must also be searched by a Part/CAGE combination in order to retrieve just those specific FLIS records. Batch data must be input via keyboard or a file and downloaded to either the printer or a file. Output to a batch must be available in the following formats: Standard formatted reports, user customized formatted reports, ASCII reports or user customized ASCII reports. Users must be able to save their search values entered manually to a file for later use.

9. Batch values resulting in no hits must be recorded in an error log. Users must not be limited to the number of batch values searched when entering batch values by file.

10. The batch processing must take place on the server so that the user's workstation is not tied up during the batch process.

11. The system must provide an instant, clearly visible cross-reference to additional databases that have more information regarding the part searched.

12. To accommodate DLA Troop Support users, the system must allow users to search by a NICN (Navy Item Control Number) in the FLIS search screen. If the NICN has been assigned a FLIS record, the system must report back the FLIS record and show the NIIN/NSN cross referenced.

13. To accommodate DSCP Navy database users, the APL and AEL databases must have the ability to search by NOMENCLATURE, and HULL #. Nomenclature searches must search all words (regardless of order) and numeric values. This is a key factor for accurately researching APLS. Also, the APL and AEL databases must support batch searching, where users are able to customize their output to a field level. Also, to accommodate DSCP Navy database users, the service must allow output to the Navy's ICAPS and ROMIS software programs. This is needed since output to these programs saves labor time and ensures accuracy.

14. The National Forging and Tooling Database (NFTD) should provide Federal Supply Code, National Item Identification Number, Part Number, Forging/DIE Number, Forge Shop and Commercial and Government Entity Code.

15. The databases must be updated promptly, i.e. within days of receiving the published data to ensure up-to-date, accurate information.

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VENDOR CATALOG REQUIREMENTS

1. Industrial & Electronic Parts and Equipment Catalogs & Data Sheets (Manufacturers' Catalogs) provide the ability to reduce procurement costs and make better buying decisions by providing multiple sources for industrial & electronic parts and equipment.

This is critical in meeting the DoD wide requirement to implement the use of more Commercial Off-The-Shelf (COTS) and EBS initiatives.

2. Engineers and purchasing agents at DLA Troop Support must be parts catalog mavens, adept at quickly finding the part with the right specifications from the right company at the right price. Paper-based catalogs make this a difficult and time-consuming task.

Different companies use different terms, part numbers, and organizational schemes to display their wares. Therefore, DLA Troop Support requires an on-line information system for viewing manufacturers' catalogs via the WWW. The system must provide expeditious and flexible search Capabilities. Product must be commercially available "off the shelf ' at the time of award.

Product Functionality for Vendor Catalogs:

1. The database must be searched by any combination of the following fields: Keyword, Part Number (which can include any numeric searches; e.g., part number, referenced Document number, NIIN, NSN, etc.), Manufacturer Name, (includes old names, alternate Names or GSA contractor number. Both PDF and non-PDF documents are searchable and accessible in this database.

2. The database must allow searching for manufacturer's catalogs by any of the following:

Street Address, City, State, Zip/Postal Code, Country, Telephone #, Fax #, SIC Code, NAICS Code, CAGE Code with a result of the actual vendor's catalog or data sheet.

3. The results list from any search must produce a single list of results with the ability to View manufactures information and/or full-text catalogs from that results page.

4. The service must include full-text database to both commercial vendor and GSA Information. It must contain full-text document pages of supplier catalogs, data sheets, and related documents, and contains GSA supply schedules, contractor information, and related publications. All COTS or government-approved sources for items and information can be searched, viewed, and printed using the same product and the same search engine.

5. It must use the Internet, standard Web browsers, and the Adobe Acrobat image viewer to deliver the data, so no customized software installation or configuration is necessary to use the product.

6. The user must be able to find manufacturer or distributor information for the item searched.

7. The user must be able to automatically cross-reference other applicable databases for more information about the item searched.

8. The database must be updated promptly to insure the availability of current, accurate information.

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Document Images/Text:

1. All scanned images must be scanned at 300X300 dpi.

2. Images must be viewable in the PDF (Adobe Acrobat) Viewer.

3. All documents must be viewable/searchable.

4. Must be able to print individual pages, range of pages, or the complete document.

Fasteners Database:

1. The database must identify, specify and source fastener hardware including bolts, bushings, fasteners, grommets, studs, insets, nuts, nut plates, pins, pins-springs, key & seat, posts, rivets, screws, spacers, washers, snap, and wire. The database must be searched by part number, document number, text fields and parametrically by fastener category attributes (materials, finish, head style, head recess, type, nominal size, thread type, grip, length and strength). The database should also have the ability to link to the related Industry Fastener Standard (AIA/NAS, ASME, BSI, and MIL) in the Industry/Military Standards database. The results should be able to be displayed in a side-by-side comparison.

PERFORMANCE WORK STATEMENT – DLA LAND & MARITIME

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INTRODUCTION

1. General Information: Managing the enormous volume of technical and contractual information from internal and external sources is critical to the completion of DLA Land and Maritime’s mission.