RFQ SP4703-20-Q-0025.pdf

REQUEST FOR QUOTATIONS THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

4. CERT.FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5. ISSUED BY

7. DELIVERY

9. DESTINATION

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5 ON OR

BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (See Continuation Sheets)

12. DISCOUNT FOR PROMPT PAYMENT

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

16. SIGNER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not useable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

1. REQUEST NO.

SP4703-20-Q-0025

2. DATE ISSUED

2020 JAN 24

3. REQUISITION/PURCHASE REQUEST NO.

0082301142

RATING

DCSO RICHMOND

8000 JEFFERSON DAVIS HWY

RICHMOND VA 23297-5441

USA

Buyer: Allison Douglewicz PZGCD41 Tel: 804-279-2915 Fax: 804-279-2562 Email: Allison.Douglewicz@dla.mil

6. DELIVER BY (Date)

2021 MAR 01

8. TO:

c. CITY

d. STATE

b. STREET ADDRESS

a. NAME OF CONSIGNEE

e. ZIP CODE

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS

15. DATE OF QUOTATION

a. NAME (Type or Print)

AREA CODE

c. TITLE (Type or Print)d. CITY

c. COUNTY

b. STREET ADDRESS

e. STATE f. ZIP CODE

See Schedule

2020 FEB 07 at 3:00PM EST

NUMBER

FOB DESTINATION

OTHER

(See Schedule)

CAGE

b. TELEPHONE

See attached schedule to complete quote information.

Quoter must also complete the following:

a. Quotation is valid for 90 days from date specified in Block 10 above unless otherwise indicated: _____________ .

b. Prices quoted are:

___ Contained in Commercial Catalog or Published Price List No. ___________________ dated _______________ page __________ .

___ Contained in Internal Price List No. _______________dated ____________________, which may be examined at our facility.

___ Commercial sales of comparable quantities: Quantity ____________ ; Price _____________;

___ Customer ________________________.

___ Other (provide basis) ______________________________________ _______________________________________ .

c. FOB Point: ____ Destination ____ Origin Shipping Point (City, State) _________________________________________ .

d. If delivery period shown in Block 6 is unacceptable, provide best possible delivery: _________________________________.

e. Remittance Address (Name, Street, City, State, ZIP): Same as Block 13 unless otherwise indicated below:

f. Vendor FAX Number: ____________________ Vendor Toll-Free Number: ____________________ Vendor E-mail: ______________________________

DOC-9

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 2 OF 2 PAGES

SP4703-20-Q-0025

CONTINUED ON NEXT PAGE

DSCR TREE MAINTENANCE:

SOLICITATION CLOSE DATE/TIME: FEBRUARY 7, 2020 AT 3 P.M.

This is an 100% Small Business Set-Aside.

Wage Determination No.: 2015-4331 Revision 12 applies to this procurement.

The Pricing Sheet - Schedule B is enclosed as ATTACHMENT 1.

The Government's terms and conditions will prevail for this requirement as ATTACHMENT 2.

All work to be performed shall be in accordance with the attached scope of work identified as ATTACHMENT 3.

DSCR Tree Maintenance RFQ SP4703-20-Q-0025

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 1

Section B - Schedule of Supplies/Services

BASE PERIOD

12 MONTHS

CLIN DESCRIPTION RATE/PRICE

PER SERVICE

Routine Tree Trimming Hourly Rate

Tree Removal

Tree Diameter 8” – 12”

Tree Diameter 14” – 24”

Tree Diameter 26” – 36”

Stump Removal

Stump Diameter 8” – 12”

Stump Diameter 14” – 24”

Stump Diameter 26” – 36”

Emergency Service Requests

Tree Trimming – Hourly Rate

Tree Removal – Tree Diameter 8” – 12”

Tree Removal – Tree Diameter 14” – 24”

Tree Removal – Tree Diameter 26” – 36”

ATTACHMENT 1

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 2

*Subject to the availability of funds.

OPTION PERIOD 1

12 MONTHS

CLIN DESCRIPTION RATE/PRICE

PER SERVICE

0005* Routine Tree Trimming Hourly Rate

0006*

Tree Removal

Tree Diameter 8” – 12”

Tree Diameter 14” – 24”

Tree Diameter 26” – 36”

0007*

Stump Removal

Stump Diameter 8” – 12”

Stump Diameter 14” – 24”

Stump Diameter 26” – 36”

0008*

Emergency Service Requests

Tree Trimming – Hourly Rate

Tree Removal – Tree Diameter 8” – 12”

Tree Removal – Tree Diameter 14” – 24”

Tree Removal – Tree Diameter 26” – 36”

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 3

*Subject to the availability of funds.

OPTION PERIOD 2

12 MONTHS

CLIN DESCRIPTION RATE/PRICE

PER SERVICE

0009* Routine Tree Trimming Hourly Rate

0010*

Tree Removal

Tree Diameter 8” – 12”

Tree Diameter 14” – 24”

Tree Diameter 26” – 36”

0011*

Stump Removal

Stump Diameter 8” – 12”

Stump Diameter 14” – 24”

Stump Diameter 26” – 36”

0012*

Emergency Service Requests

Tree Trimming – Hourly Rate

Tree Removal – Tree Diameter 8” – 12”

Tree Removal – Tree Diameter 14” – 24”

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 4

*Subject to the availability of funds.

OPTION PERIOD 3

12 MONTHS

CLIN DESCRIPTION RATE/PRICE

PER SERVICE

0013* Routine Tree Trimming Hourly Rate

0014*

Tree Removal

Tree Diameter 8” – 12”

Tree Diameter 14” – 24”

Tree Diameter 26” – 36”

0015*

Stump Removal

Stump Diameter 8” – 12”

Stump Diameter 14” – 24”

Stump Diameter 26” – 36”

0016*

Emergency Service Requests

Tree Trimming – Hourly Rate

Tree Removal – Tree Diameter 8” – 12”

Tree Removal – Tree Diameter 14” – 24”

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 5

*Subject to the availability of funds.

OPTION PERIOD 4

12 MONTHS

CLIN DESCRIPTION RATE/PRICE

PER SERVICE

0017* Routine Tree Trimming Hourly Rate

0018*

Tree Diameter 8” – 12”

Tree Diameter 14” – 24”

Tree Diameter 26” – 36”

0019*

Stump Diameter 8” – 12”

Stump Diameter 14” – 24”

Stump Diameter 26” – 36”

0020*

Emergency Service Requests

Tree Trimming – Hourly Rate

Tree Removal – Tree Diameter 8” – 12”

Tree Removal – Tree Diameter 14” – 24”

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 1

The following clauses are incorporated into this Solicitation:

For full text of the clauses, go to https://www.acquisition.gov/browse/index/far.

52.201-1 Definitions

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-12 Limitation on Payments to Influence Certain Federal Transactions

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-7 System for Award Management

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

52.204-16 Commercial and Government Entity Code Reporting

52.204-9000 Contractor Personnel Security Requirements

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.211-17 DELIVERY OF EXCESS QUANTITIES

52.213-4 Terms and Conditions-Simplified Acquisitions (Other Than Commercial Items)

52.215-5 FACSIMILE PROPOSALS

52.216-1 TYPE OF CONTRACT: FFP

52.217-5 Evaluation of Options

52.219-14 Limitations on Subcontracting

52.219-28 Post Award Small Business Program Representation

52.219-6 Notice of Total Small Business Set-Aside

52.222-19 Child Labor—Cooperation with Authorities and Remedies

ATTACHMENT 2

https://www.acquisition.gov/browse/index/far

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 2

52.222-21 Prohibition of Segregated Facilities

52.222-26 Equal Opportunity

52.222-3 Convict Labor

52.222-35 Equal Opportunity for Veterans

52.222-36 Affirmative Action for Workers with Disabilities

52.222-37 Employment Reports on Veterans

52.222-41 Service Contract Act of 1965

52.222-42 Statement of Equivalent Rates for Federal Hires

52.222-43 Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts)

52.222-50 Combating Trafficking in Persons

52.222-51 "Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements"

52.222-53 "Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements"

52.223-10 WASTE REDUCTION PROGRAM

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION

52.223-6 Drug-Free Workplace

52.225-13 Restrictions on Certain Foreign Purchases

52.225-7048 Export-Controlled Items

52.227-1 Authorization and Consent

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement

52.232-25 Prompt Payment

52.232-33 Payment by Electronic Funds Transfer—Central Contractor Registration

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.233-9001 Disputes – Agreement to Use Alternative Dispute Resolution (ADR)

52.243-1 & ALT I Changes – Fixed Price

52.247-34 FOB Destination

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 3

52.249-8 Default (Fixed-Price Supply and Service)

252.201-7000 Contracting Officer’s Representative DFARS

252.203-7000 Requirement Relating to Compensation of Former DoD Officials

252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense-Contract- Related Felonies

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT

252.204-7004 ALTERNATE A (52.204-7 REQUIRED CCR)

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.209-7998 Representation Regarding Conviction of a Felony Criminal

252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law

252.223-7004 DRUG-FREE WORK FORCE

252.223-7006 PROHIBITION ON STORAGE AND DISPOSAL OF TOXIC AND HAZARDOUS

MATERIALS

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.243-7001 Pricing of Contract Modifications

252.246-7003 NOTIFICATION OF POTENTIAL SAFETY ISSUES

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 4

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Aug 2019)

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services”, “Critical technology”, and

“Substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense

Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Representation. The Offeror represents that—

It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer

(1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 5

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services

(include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. [insert the period of time within which the Contracting Officer may exercise the option].

(End of Clause)

52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the

Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

http://www.acquisition.gov/comp/far/current/html/Subpart%2017_2.html#wp1078175

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 6

NOTE TO THE CONTRACTOR:

"The government might find it necessary to exercise FAR clause 52.217-8 "Option to Extend Services" at some point in this contract. At a minimum, pricing for this clause will be evaluated in every offer prior to award as part of the pricing provided for the base year and any relevant "Option to Extend Term of the Contract" period of performance per FAR 52.217-9. Should the "Option to Extend Services" clause be exercised, pricing will follow past practices and be set at the then current rates being utilized in the contract, prorated to the Extended Services performance periods being utilized. For example, should this clause be exercised for a two month performance period to follow the option year one performance period of the contract, then the pricing would be set for two months at option year one pricing, barring the operation of other law."

52.252-1 -- Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/FAR/loadmainre.html OR http://farsite.hill.af.mil/vffar1.htm

(End of Provision)

52.252-2 -- Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/FAR/loadmainre.html http://farsite.hill.af.mil/vffar1.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P92_14024

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 7

https://www.acquisition.gov/FAR/loadmainre.html OR http://farsite.hill.af.mil/vffar1.htm

(End of Clause)

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for

Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

https://www.acquisition.gov/FAR/loadmainre.html http://farsite.hill.af.mil/vffar1.htm http://www.acq.osd.mil/dpap/dars/dfars/html/current/232_70.htm#232.7004 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/ https://wawf.eb.mil/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 8

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. Invoice 2-in-1

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Not Applicable

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

https://wawf.eb.mil/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 9

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP4703 Admin DoDAAC SP4703 Inspect By DoDAAC N/A Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) SC0400 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contact Contracting Officer’s Representative, Contract Specialist or Contracting Officer

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104 PAGE 10

DLAD 37.103(e)

CONTRACTOR MANPOWER REPORTING LANGUAGE FOR

CONTRACT PERFORMANCE WORK STATEMENTS

and Related Background Information

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil

Attachment 1

Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign

Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf.

o For Section II, Block 22 - If the contractor employee signs and the DD Form

1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

o The Contracting Officer’s Representative (COR) for the contract, if a

COR was designated.

o The Contracting Officer (CO) for the contract, if no COR was designated.

3. Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

6. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

7. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

http://www.cac.mil/docs/1172-2-Instructions.pdf o Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

o Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

o Ensure contractor employees do not abuse or place holes in their CACs.

o Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

o The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

o The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

In person, followed within one (1) business day by a written notice via email, or In writing, via email, or By telephone, followed within one (1) business day by a written notice via email.

o The contractor shall report the lost or stolen CAC card to the local DLA

Police/host installation police, who will provide the contractor a police report. If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

o The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

o Notifies the COR as follows:

In person, followed within one (1) business day by a written notice via email, or o By telephone, followed within one (1) business day by a written notice via email.No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

o Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

o Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand-carry, to the nearest Federal law enforcement office.

11. 11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

o Contract completion or termination o Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. The contractor:

o For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

i. If the COR/CO is co-located or near enough that in-person transfer of

CACs can be arranged, the contractor: • Arranges to meet the COR (or the CO, if no COR was designated) to turn-in the collected contractor CAC(s).

• Hand-carries all collected contractor CACs for turn-in to meet the

COR (or the CO, if no COR was designated).

• Completes and signs the Government-Issued Contractor CAC Turn-In

Receipt with the COR (or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

ii. If in-person transfer of CAC cannot be arranged, the contractor: • Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

• Notifies COR/CO that CACs have been sent via certified mail.

• Receives a completed copy of the receipt from the COR/CO once the COR/CO has received the CACs.

o For termination/reassignment of an employee:

i. Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

ii. Follows the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC. The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations.

Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

• Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

• Disapproval of invoices and delay of payment

• Withholding of final payment (in accordance with FAR 52.204-9)

• Documentation of CAC Non-Compliance in the Contractor Performance

Assessment Reporting System (CPARS)

Defense Logistics Agency

DLA Installation Operations

DM-FR

STATEMENT OF WORK (SOW)

Defense Supply Center Richmond (DSCR) Tree Maintenance

Statement of Work (SOW) DSCR Tree Maintenance

1. SCOPE

This requirement will provide tree maintenance services for the Defense Supply Center Richmond (DSCR) located in Richmond, VA. The contractor shall provide all personnel, transportation, equipment, tools, materials, supervision, and other items and services necessary to perform the tree maintenance services as defined in this Statement of Work (SOW). The contractor shall perform the contracted services to the standards identified in this SOW.

2. BACKGROUND

DSCR consists of approximately 611 acres located in central Virginia. DLA Installation Operations DM-FR at DSCR requires contractor support services to complete tree maintenance as defined in the tasks outlined in this SOW.

3. OBJECTIVES

The objective of this requirement is to provide services for tree maintenance around the DSCR installation. The contractor shall provide all personnel, transportation, equipment, tools, materials, supervision, and other items and services necessary to perform the tree maintenance services as defined in this SOW.

4. CONTRACTOR PERSONNEL QUALIFICATIONS

All personnel shall be appropriately certified. The contractor shall follow all UFC, NFPA, OSHA, and any other applicable code requirements.

• Certified Arborist o One (1) individual is required for this labor category.

This labor position must be on-site while work is being accomplished for routine tree trimming (TASK 1), tree removal (TASK 2), and tree trimming for emergency requests (TASK 4).

• Line Clearance Tree Trimmers o At least two (2) individuals are required for this labor category.

All tree trimming and/or removal work within ten (10) feet of a power line must be done by trained and experienced line-clearance tree trimmers.

A second tree trimmer is required within normal voice communication range.

Line clearance tree trimmers must be aware of and maintain the proper minimum approach distances when working around energized power lines.

Use of extreme caution must be given when moving ladders and equipment around downed trees and power lines.

5. SPECIFIC REQUIREMENTS

Under this requirement, the contractor shall be able to perform the following tasks and have immediate availability of qualified personnel. The tasks and a forecasted workload follow.

TASK 1: Routine Tree Trimming

• The contractor is responsible for trimming tree branches within 5 business days after notification by the Program Manager (PM).

• The contractor is required to maintain a clearances of 15’ on each side between trees/bushes and power lines/light poles.

• All demolished/excess material shall be removed off the premises of the installation.

• Must contact the PM to discuss de-energizing and grounding or shielding of power lines prior to the performance of any work.

TASK 2: Tree Removal

• The contractor is responsible for the removal fallen or diseased trees within 3 business days after notification by the Program Manager (PM).

• All disturbed areas shall be cleared, leveled and seeded/strawed/watered.

TASK 3: Stump Removal

• The contractor is responsible for the removal of tree stumps within 5 business days after notification by the Program Manager (PM).

• All disturbed areas shall be cleared, leveled and seeded/strawed/watered.

TASK 4: Emergency Service Requests

• The contractor is responsible for the provision of emergency tree trimming and/or tree removal.

o Emergency Service Requests are requests for services required to be completed on Sundays, Mondays – Fridays during 5:31 PM EST – 6:59 AM EST, Saturdays, Federal Holidays (SOW Section 10), or Other Days of Installation Closure (SOW Section 11)

• The PM will contact the contractor with Emergency Services Requests. The contractor will be responsible for providing service within 3 hours of the request submission.

FORECASTED WORKLOAD

Routine Tree Trimming Estimated Number of Hours: 100

Tree Diameter 8” – 12”(Estimated Number of Removals): 5

Tree Diameter 14” – 24”(Estimated Number of Removals): 5

Tree Diameter 26” – 36”(Estimated Number of Removals): 5

Stump Diameter 8” – 12”(Estimated Number of Removals): 5

Stump Diameter 14” – 24”(Estimated Number of Removals): 5

Stump Diameter 26” – 36”(Estimated Number of Removals): 5

Emergency Service Request

Tree Trimming – Estimated Number of Hours: 10

Tree Removal – Tree Diameter 8” – 12”(Estimated Number of Removals): 2

Tree Removal – Tree Diameter 14” – 24”(Estimated Number of Removals): 2

Tree Removal – Tree Diameter 26” – 36”(Estimated Number of Removals): 2

6. INSTALLATION SECURITY REQUIREMENTS

a. CONTRACTOR ACCESS AND USE OF PREMISES

i. Security Requirements Defense Supply Center Richmond (DSCR):

1. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building 210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. In order to obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

3. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

4. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander.

5. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation commander has deemed unfit for unaccompanied access.

6. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

7. Pass or Badge Management: Expired, invalid, inaccurate, inoperative or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Chief, Security Operations or designee at the Welcome Center within 5 business days. If the Pass or

Access Control Badge is lost or stolen, a police report will be completed and the Contracting Officer or designee will submit a new request.

Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices.

Failure to return badges will hold up Contractor's final payment.

8. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the PM/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

9. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

10. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

11. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

12. DSCR is not responsible for job site security. Removal of material from job-site and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

b. TRAFFIC LAWS AND ENFORCEMENT:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are MANDATORY.

iii. Use of cellphones while driving is prohibited. Exception; use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto the installation with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

c. TRUCK DELIVERIES

i. It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

ii. All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

7. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the Contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. LOCK COMBINATIONS

The Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

d. ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

e. DISCLOSURE OF INFORMATION

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA

Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or Contractor employee shall not divulge or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize

Government personnel or upon written approval from the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor.

g. DATA RIGHTS

The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

8. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194.