SP4702-18-Q-0546.pdf

COMBINED SYNOPSIS AND SOLICITATION UNDER FAR PART 12.6

PR: 72872381

FR: 200079020

Ledger: 61002540

Cost Center: 3000012

Request for Quote: SP4702-18-Q-0546

Description: Project CSC 18785 “Overhaul Chiller 2 Adaptive Frequency Drive (AFD), Building 23”.

Period of Performance: November 30, 2018

Location: Defense Logistics Agency (DLA), Defense Information System Agency (DISA), 3990 E. Broad St Building 23, Columbus, Ohio 43213

Set-Aside 100% Small Business, Firm-Fixed-Price, and Commercial Acquisition

Non-Personal Service

FOB Destination with Inspection and Acceptance at Destination (WAWF Acceptance DoDAAC#

SC0707)

FAR 37 "Service Contracting", FAR 13 "Simplified Acquisition Procedures” and FAR 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items" regulations and procedures will be utilized.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation, SP4702-18-Q-0546, is being issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-99, effective 15 Jun 2018. Solicitation opening date is July 13, 2018 and closing date is July 27, 2018 at 12:00 p.m. (Easter Time). This procedure combines the synopsis required by FAR

5.203 and the issuance of the solicitation into a single document. The NAICS code is 238220 and the business size standard is $15,000,000.00. The following commercial services are requested in this solicitation:

Performance Work Statement, see attachment # 1

Contract Line Item Numbers (CLIN’s), and quantities are as follows:

Section B, attachment #2:

CLIN 0001: "J041-V00007104", Period of Performance: November 30, 2018, and Unit of Issue “JB”.

Full Text and Provisions and Clauses, see attachment # 3

It is anticipated that a firm-fixed price purchase order will be awarded for the requested non-personal service as a result of this combined synopsis/solicitation. Award will be based on Technical Service

Capability, Technical Qualifications of Proposed Staffing, and Past Performance Acceptability. Single award is expected to be made for this acquisition.

The following FAR, DLAD, and DFARS provisions and clauses are incorporated into this solicitation by reference:

C05, Changes to Key Personnel.

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidential Agreements or Statements-Representation (JAN 2017) FAR

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (SEP 2011) DFARS

252.203-7005, Representation Relating to Compensation of Former DoD Officials (NOV 2011) DFARS

52.204-7, System for Award Management (OCT 2016) FAR

52.204-16, Commercial and Government Entity Code Reporting (JUL 2015) FAR

52.204-18, Commercial and Government Entity Code Maintenance (JUL 2015) FAR

52.204-19, Incorporation by Reference of Representations and Certifications (DEC 2014) FAR

252.204-7003, Control of Government Personnel Work Product (APR 1992) DFARS

252.204-7008, Compliance with Safeguard Covered Defense Information Controls (OCT 2016) DFARS (see attachment #3)

252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (OCT 2016) DFARS (See attachment #3)

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (MAY 2016) DFARS (See attachment 3)

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016)

DFARS

52.211-6 Brand Name or Equal (Aug 1999) FAR

1. Trane Adaptive Frequency Drive Model Number: AFDE-0344FG0A-101.

2. Trane Controller Model Number: UC800.

52.212-1, Instruction to Offerors - Commercial Items (OCT 2015) FAR

52.212-2, Evaluation- Commercial Items (OCT 2014) FAR (see attachment #3)

52.212-3, Offeror Representations and Certifications-Commercial Items (OCT 2016) FAR (see attachment #3)

52.212-3, Offeror Representations and Certifications-Commercial Items, Alternate I (OCT 2014) FAR

52.212-4, Contract Terms and Conditions- Commercial Items (JAN 2017) FAR (see attachment #3)

Addendum to 52.212-4 Contract Terms and Conditions- Commercial Items - USA MANUFACTURED

ITEM "ONLY".

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (NOV 2017) FAR (see attachment #3)

L08, Use of Past Performance Information Retrieval System- Statistical reporting in Past Performance Evaluations (OCT 2016) DLAD

52.216-24, Limitations of Government Liability (APR 1984) FAR (see attachment #3)

52.216-25, Contract Definitization (OCT 2010) FAR (see attachment #3)

52.222-01, Notice to the Government of Labor Disputes (Feb 1997) FAR

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017 FAR

252.225-7048, Export - Controlled Items (JUN 2013) (see attachment #3) DFARS

252.227-7015, Technical Data - Commercial Items (FEB 2014) DFARS

52.227-1, Authorization and Consent (DEC 2007) FAR

52.227-2, Notice and Assistance Regarding Patent and Copyrights Infringement (DEC 2007)

52.228-5, Insurance-Work on a Government Installation (Jan 1997) FAR (see attachment #3)

52.228-4000, Required Insurance (OCT 2010) DLAD (see attachment #3)

52.232-17, Interest (MAY 2014) FAR

52.232-18, Availability of Funds (APR 1984) FAR

52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013) FAR

252.232-7010, Levis on Contract Payments (DEC 2006) DFARS

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (JUN 2012)

252.323-7006, Wide Area Workflow Payment Instructions (MAY 2013) DFARS (see Attachment #3)

52.233-9001, Dispute-Agreement to Use Alternate Dispute Resolution (DEC 2016) DLAD

52.236-12, Cleaning Up (Apr 1984) FAR

52.236-13, Accident Prevention (Nov 1991) FAR

52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) FAR

52.237-3, Continuity of Services (Jan 1991) FAR

52.237-10, Identification of Uncompensated Overtime (Mar 2015) FAR

52.242-15, Stop - Work Order (AUG 1989) FAR

52.242-17, Government Delay of Work (APR 1984) FAR

252.245-7004, Reporting, Reutilization, and Disposal (Dec 2017) DFARS

52.246-4, Inspection of Services - Fixed Price (AUG 1996) FAR

252.246-7000, Material Inspection and Receiving Report (MAR 2008) DFARS

252.246-7003, Notification of Potential Safety Issues (JUN 2013) DFARS

52.246-17, Warranty of Supplies of a Noncomplex Nature (Jun 2003) FAR (see Attachment #3)

52.246-20, Warranty of Services (May 2001) FAR (see Attachment #3)

52.246-25, Limitation Of Liability-Services (Feb 1997) FAR

52.247-21, Contractor Liability for Personal Injury and/or Property Damage. (Apr 1984) FAR

252.247-7023, Transportation of Supplies by Sea (Apr 2014) DFARS

252.246-7003, Notification of Potential Safety Issues (Jun 2013) DFARS

52.247-34, F.O.B. Destination (Nov 1991) FAR

52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR

52.252-2, Clauses Incorporated by Reference (FAR 1998) FAR (see Attachment #3)

52.252-5, Authorized Deviations in Provisions (APR 1984) FAR

52.252-6, Authorized Deviations in Clauses (APR 1984) FAR (see Attachment #3)

52.253-1, Computer Generated Forms (JAN 1991) FAR

System of Award Management Requirement

No award will be made to a Contractor not registered in the System of Award Management (SAM). In addition, the Contractor's Representations and Certification must be listed in the SAM database.

Reference https://www.acquisition.gov or https://www.sam.gov/portal/public/SAM/.

Note: There is no fee to register and use this site.

During the contract, the Contractor must always have an active status in SAM during the life of this contract. Invoices will be paid using the financial information provided in the Contractor's SAM profile.

Failure to keep an active status may result in payment delays and other administration delays.

The following clauses are incorporated by full text. The full text is found in Attachment #3.

252.204-7008, Compliance with Safeguard Covered Defense Information Controls (OCT 2016) DFARS

252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (OCT 2016) DFARS

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (MAY 2016)

DFARS

52.212-2, Evaluation- Commercial Items (OCT 2014) FAR

52.212-3, Offeror Representations and Certifications-Commercial Items (Oct 2016) FAR

52.212-4, Contract Terms and Conditions- Commercial Items (JAN 2017) FAR

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (NOV 2017) FAR

52.216-24, Limitation Of Government Liability (APR 1984 FAR

52.216-25, Contract Definitization (OCT 2010) FAR

252.225-7048, Export Controlled Items (JUN 2013) DFARS

52.228-5, Insurance -- Work on a Government Installation (JAN 1997) FAR

52.228-4000, Required Insurance (OCT 2010) DLAD

252.232-7006, Wide Area WorkFlow Payment Instructions (MAY 2013) DFARS

52.246-17, Warranty of Supplies of a Noncomplex Nature (Jun 2003) FAR

52.246-20, Warranty of Services (May 2001) FAR

52.252-2, Clauses Incorporated by Reference (FAR 1998) FAR

52.252-6, Authorized Deviations in Clauses (APR 1984) FAR

Standard Form (SF) - 1449 (pages 1 and 2), see attachment # 4.

Service Contract Act Department of Labor, see attachment # 5.

Quality Assurance Surveillance Plan, see attachment # 6.

Quotes are due by 12:00 p.m. (EST) time on July 27, 2018.

Electronic proposals must be submitted via e-mail to Ricardo Blanco at ricardo.blancosoto@dla.mil.

Facsimile proposals will not be accepted. Questions regarding this solicitation may be directed to Ricardo Blanco at ricardo.blancosoto@dla.mil no later than Tuesday July 24, 2018 before noon.

Attachments:

#1 - Performance Work Statement

#2 - Section B

#3 - Full Text Provisions and Clauses

#4 - Standard Form 1449

#5 - Service Contract Act Department of Labor

#6 - Quality Assurance Surveillance Plan

Bid MUST be good for 45 calendar days after close of Buy.

Please complete provision 52.212-3, Offeror Representations and Certifications- Commercial Items; OR indicate that your company's representation's and certifications are current and available via Sam.gov.

Questions shall be addresses to:

Government Contract Specialist/Contracting Officer Ricardo Blanco DLA Land and Maritime

DCSO-C

3990 E. Broad St., Bldg 20 Columbus, OH 43218 ricardo.blancosoto@dla.mil, Phone: 614-692-5296

PLEASE PROVIDE THE FOLLOWING INFORMATION SO YOUR COMPANY CAN BE

ENTERED INTO OUR COMPUTER SYSTEM:

CAGE Code (Commercial & Government Entity No.) _______________ (SF 1449, 1ST PAGE, BLOCK #17a).

DUNS (Dun & Bradstreet) No. _________________________ (SF 1449, 1ST PAGE, BLOCK #17a)

SAM (System for Award Management): Yes or No (circle one).

TAX ID NO. (TIN):_____________________________.

Business size (in accordance with Federal Government Standards) Small ____ Large ____Women-Owned____ Disadvantaged _____ Other_____

PERFORMANCE WORK STATEMENT

1.0 Title: Project CSC-18785 Overhaul Chiller 2 Adaptive Frequency Drive (AFD), Building 23

2.0 Introduction: The Contractor shall furnish all plant, labor, materials, equipment, supplies, warranties, programming with the executive software and supervision required in performing all operations in connection with this project, complete, and subject to the terms and provisions contained herein. This project is to overhaul to Factory Specifications the Adaptive Frequency Drive (AFD), capacitor bank, contactor, and controller for existing Chiller 2 in Building 23, at the Defense Supply Center, Columbus, Ohio. Building 23 is a restricted access area and contractor shall be escorted throughout the work area. Chiller 2 with the AFD, capacitor bank, contactor, and controller to be overhauled is: Trane Chiller Model Number

CVHE050FA4KOPCM2306QBE6NFA0000000UA1G150

L000002C100A (serial number L07A00238); AFD Model Number AFDE-0344FG0A-101; chiller controller UC800. The contractor shall perform to the standards in this Performance Work Statement

(PWS).

3.0 Background: The Defense Logistics Agency is the Department of Defense's logistics combat support agency, providing worldwide logistics support in both peacetime and wartime to the military services as well as several civilian agencies and foreign countries.

A requirement was submitted to DLA Contracting Service Office Columbus to award a responsible contractor to Overhaul Chiller 2 Adaptive Frequency Drives at Building 23. Defense Logistics Agency (DLA), Installation Support Columbus and Defense Information System Agency (DISA), does not have the capability to perform the required services. No other government agencies are known to have the capabilities to complete the PWS requirements which are outlined here.

Government intends to make sole source award to Trane U.S. Inc. (Cage Code: 60532) and/or Trane U.S. Inc. Authorized Service Dealer.

4.0 Scope and Task: This is an onsite performance-based scope of work. The project shall meet the introduction above and the scope/task of work below in the Overhaul of Chiller 2 Adaptive Frequency Drives at Building 23.

The major items of overhaul required by this onsite contract consist of, but are not limited to, the following:

4.1 Priority of work:

Chiller and AFD Trane Model Numbers:One- CVHE050FA4KOPCM2306QBE6NFA0000000UA1G150L000002C100A (serial number L07A00238) (AFDE-0344FG0A-101-currently in-operable) (AFD# unknown units cannot be de-energized at this time with on AFD in-operable)

4.2 Overhaul existing chiller 2 AFD system, capacitor bank, contactor and controller which includes:

• Recover refrigerant from chiller and weigh

ATTACHMENT # 1

PAGE 1 OF 8 1

• Unwire and un-pipe existing AFD.

• Overhaul three existing Trane chiller 2 AFD systems, capacitor bank (Trane Model #

CPT02074) and contactor (Trane Model # CTR02146) and controller re-wire and re-connect piping.

• Pressurize chiller with dry nitrogen and leak check entire chiller.

• Pull vacuum to manufactures specs and re-charge with recovered refrigerant.

• Place purge in bypass mode to remove any air from system.

• Trane shall program drive and controller via proprietary software.

• Contractor shall overhaul Trane UC800 controller (Trane Part Number X13651144-01) module is currently in-operational and is required for start-up.

• Factory Start-up, check operation and provide factory start-up report.

• Clean work area.

5.0 Materials and Equipment:

Unless otherwise specified or indicated, all materials used in this project shall be new and shall be in compliance with respective material specifications indicated. Materials shall be the standard products of a manufacturer regularly engaged in the manufacture of the product and have been in satisfactory use for at least two years prior to bid opening.

5.1 Materials delivered to the site shall be inspected for damage, unloaded, and stored with a minimum of handling. Storage facilities shall be provided by the Contractor at the job site for maintaining materials at temperatures and conditions recommended by the manufacturer.

5.2 The Contractor shall furnish the Government upon completion of the project the standard warranty of the equipment offered by the manufacturer.

6.0 Workmanship:

The following shall apply:

6.1 Details of workmanship shall be in accordance with the highest standards and best practices of the respective trade as recognized by respective Contractor's association.

6.2 Only qualified tradesmen or mechanics shall be assigned to do the installation work. At no time shall the installation work be accomplished by apprentices or laborers without the supervision of a journeyman or higher level supervision.

6.3 Materials and equipment shall be installed in accordance with the approved recommendations and instructions of the manufacturer for obtaining conformance with the contract documents.

7.0 Interruptions of Utilities:

7.1 No utility services shall be interrupted or blocked off without approval of the Contracting Officer or their authorized representative.

7.2 Scheduling for interruption, shutdown of services shall be submitted in writing to the Contracting Officer or their authorized representative not less than twenty-one (21) days prior to date of all proposed interruptions. The request shall give the following information:

(1) Nature of utility or system (sewer, water, electrical, fire sprinkler system, etc.)

(2) Size of line and location.

(3) Buildings, Services, and Equipment Affected.

(4) Hours and date, estimated length of time of interruption

8.0 Protection From Damage (FAR 52.237-2): The Contractor shall take all the necessary precautions to protect Government equipment and property at the job site, and shall be responsible for any damage to the equipment and property that may occur as a result of his negligence in connection with the prosecution of the work performed. Damage to Government equipment or property shall be repaired by the Contractor at their expense.

9.0 Dust Control: The amount of dust resulting from any work performed shall be controlled to prevent the spread of dust and to avoid creation of a nuisance in the surrounding areas. Use of water will not be permitted when it will result in, or create, hazardous or objectionable conditions such as ice, flooding and pollution.

10.0 Clean-Up (FAR 52.236-12) : Upon completion of the work at the end of each work shift, the Contractor shall leave the premises in a clean and neat condition satisfactory to the Contracting Officer.

Drop cloths or other suitable methods shall be used as required to protect the equipment and the personnel. Contractor shall remove the rubbish and debris from Government property daily, unless otherwise directed. Materials that cannot be removed daily shall be stored in areas specified by the Government Inspector. The Contractor shall remove and transport debris/refuse in a manner so as to prevent spillage on streets or adjacent areas. The Contractor shall dispose of all materials off the site.

All applicable local regulations regarding hauling and disposal of materials apply.

11.0 Availability of Work Areas: The area in which work is to be accomplished will be made available to the Contractor, within three (3) calendar days of advance notice to the Contracting Officer.

12.0 Final Inspection and Acceptance: Upon completion of entire project a final inspection will be performed by a Government Inspector, Facilities Engineers or their authorized representatives with the Contractor. Contractor shall notify the Government Inspector a minimum of three (3) work days in advance of the scheduled date for the inspection.

13.0 Material and Labor: All materials and labor shall be in accordance with applicable publications of The National Electrical Manufacturer’s Association (NEMA), The Underwriters Laboratory (UL), The American Refrigeration Institute (ARI), American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) and The National Fire Protection Association (NFPA) Standards.

14.0 Period of Performance (PoP): The period of performance shall be from date of award until November 30, 2018.

15.0 Work Schedule: Monday through Friday between 8:30 a.m. to 5:00 p.m., except weekends and Federal Holidays.

16.0 Quality Control (QC): The Contractor shall adhere to the Federal/National/State Laws, Associations, and PWS, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS and above material and labor section. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

17.0 Recognized Holidays: The following are recognized U.S. federal holidays. The contractor cannot perform services on the follow U.S. federal holidays:

Dates Holidays

Monday, January 1 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 Washington’s Birthday

Monday, May 28 Memorial Day

Wednesday, July 4 Independence Day

Monday, September 3 Labor Day

Monday, October 8 Columbus Day

Monday, November 12 Veterans Day

Thursday, November 22 Thanksgiving Day

Tuesday, December 25 Christmas Day

18.0 Place and Performance of Services: Performance shall be at the Government’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS/contract.

Place of performance address is;

Defense Logistics Agency (DLA), Defense Information System Agency (DISA), 3990 E. Broad St Bldg 23 Columbus Ohio 43213 Ricardo Blanco, Ricardo.blancosoto@dla.mil, 614-692-5296

Kent Klingler, Kent.Klingler@dla.mil, 614-692-2926.

19.0 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

20.0 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

21.0 Invoicing: Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions within 7 workdays after the conclusion of each services.

22.0 Enterprise Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

23.0 Section 508 Compliance: This section is not applicable. Section 508 of the Rehabilitation Act requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology. Any/all electronic and information technology procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov

24.0 Common Access Card: This section is not applicable. Prior to gaining access to any DLA facility, contractor personnel must be vetted through the local security office. Due to DoD security requirements, foreign nationals and illegal aliens will not be permitted access to any DLA facility. Individuals with outstanding warrants or certain convictions also will be denied access. Contractor personnel must ensure they have the appropriate identification required to access DLA facilities. Contractor personnel entering a DLA facility should anticipate their vehicle will undergo a security check by DLA Security, and should ensure that no drugs, alcohol, or weapons of any kind are found within the vehicle. It is the contractor’s responsibility to ensure the personnel performing under this contract can and will meet these requirements for accessing DLA facilities. Names of contractor personnel will be provided to the local POC for vetting purposes no less than one week prior to access the base.

mailto:Ricardo.blancosoto@dla.mil http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.section508.gov/

25.0 Building Requirements and Access: Building 23 is a restricted access area and contractor shall be escorted throughout the work area. Contractors shall complete a visitor’s access request (VAR) form before entering the building. Form takes ten (10) days to process. See Attachment # 2, Contractors/Non-DISA Employees Visit Authorization Request (VAR). If contractor requires use of laptop, portable/removable hard/floppy/CD/DVD, USB drive or PDS then a waiver form must be submitted to the Government. Form takes ten (10) days to process.

Attachment # 3, Request for Use of Laptop, Portable/Removable Hard/Floppy/CD/DVD, USB Drive or PDA in a DISA Columbus Restricted Area. Government needs thirty (30) days advance notice in writing before a chiller is shutdown. No more than one (1) chiller may be shutdown at any given time. Work shall start on Trane chiller serial # L07A00238

26.0 C05 Changes to Key Personnel (OCT 2016): Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government.

27.0 ANTITERRORISM TRAINING BY CONTRACTOR

(a) In accordance with DOD Instruction 2000.16 and DLA Instruction 6308, Level 1 Antiterrorism (AT Training must be completed on an annual basis by all employees of the contractor performing under this requirement and may be accomplished by one or two means:

1. Under the instruction of a qualified Level 1 AT Awareness Instructor

2. Competition of a DoD-sponsored certified computer or web-based distance learning instruction for Level 1 AT Awareness, which can be found at http://jko.jten.mil/courses/atl1/launch.html for non_CAC holders and https://jkodirect.jten.mil/Altas2/faces/page/login/Login.seams for CAC holders.

(b) Specifically, only those employees whose contract performance requires them to have routine access to federally-controlled facility and/or routine access to a federally-controlled information system must take the training. Also note that the contractor shall coordinate with the Contracting Officer for those employees that require access only intermittently or for a period of less than six months, to determine if the training is required.

(c) Upon initial hire the contractor will contact the onsite DLA Antiterrorism Officer (ATO) to schedule the initial training.

http://jko.jten.mil/courses/atl1/launch.html https://jkodirect.jten.mil/Altas2/faces/page/login/Login.seams

(d) The Certificates are valid for one year; therefore, training shall be completed every year for the duration of the contract.

(e) The contractor shall maintain copies of all training certificates for the duration of the contract and may be required to supply copies of the training certificates to the Contracting Officer no more than biannually for submission to the ATO.

28.0 Daily Reports: Shall be submitted by the Contractor to the Contracting Officer, or Government Inspector each day activity or work occurs at the job site. The daily report shall include the date, contract number and title, report number, contractor’s name, weather conditions, work location, description of activity or work performed, safety actions, work hours, personnel, equipment, subcontractors, deliveries, and other pertinent information.

29.0 Point of Contacts:

Government Contracting Officer/Contract Specialist:

Ricardo Blanco Soto DLA Contracting Service Office- Columbus

DCSO-C

3990 E. Broad St., Bldg 20 Columbus, OH 43218 Ricardo.Blancosoto@dla.mil, Phone: 614-692-5296

Government Technical Representative/Project Manager: Kent Klingler Mechanical Engineer DLA Installation Operations Columbus 3990 E. Broad St Bldg 308

Columbus Ohio 43213 Kent.Klingler@dla.mil, Phone: 614-692-2926

Government Contract Officer Representative (COR) and Wide Area Workflow Representative:

Matthew Foreman, Lead General Engineer DLA Installation Operations Columbus 3990 E. Broad St Bldg 308 Columbus Ohio 43213 Matthew.Foreman@dla.mil, Phone: 614-692-1050 WAWF Acceptance DoDACC # SC0707 mailto:Ricardo.Blancosoto@dla.mil mailto:Kent.Klingler@dla.mil

CONTRACTORS/Non-DISA EMPLOYEES Visit Authorization Request (VAR):

*VARs will be submitted on company letterhead and include the information below for all individuals requesting visit access to DISA DECC Columbus facilities:

1. First name, Middle initial and Last Name

2. Social Security Number (full SSN required)

3. Place and date of birth

4. Citizenship of the individual

5. POC at DISA Columbus

6. Purpose of the visit

7. Dates of visit (Dates can be up to a one-year period)

8. Clearance level of the individual *

9. Name of Visitor’s Company

10. Name, title, phone, fax number and signature of security official who certifies the authenticity of the individual/facility clearance data found on the VAR/VAL. The certifying official may NOT be anyone listed on the VAR/VAL.

All requests will be faxed to 614-692-4006 or emailed to:

disa.columbus.esd.mbx.cols-visits@mail.mil

Or the Visit Information can be entered via JPAS with the SMO Code: DKAWCB

Appendix

1. Request for Use of Laptop, Portable/Removable Hard/Floppy/CD/DVD, USB Drive or PDA in a DISA Columbus Restricted Area mailto:disa.columbus.esd.mbx.cols-visits@mail.mil

Request for Use of Laptop, Portable/Removable Hard/Floppy/CD/DVD, USB Drive or PDA in a DISA Columbus Restricted Area

In submitting this form to the local Visit Sponsor, I certify that I will disable the wireless capability in the equipment if applicable, and will NOT enable the wireless capability within the confines of Building 23 or in any other DISA Columbus restricted area. I realize detectors routinely scan for wireless devices and that if detected by a scan or by any other means that the equipment will be confiscated under the authority of the DISA Columbus Site Director.

1. PRINTED NAME AND SIGNATURE OF DEVICE

OWNER/CARRIER:

2. APPROVAL OF CARRIER’S SUPERVISOR

(required if device WILL be connected to a DISA network):

3. APPROVAL OF VISIT SPONSOR

PRINTED NAME AND SIGNATURE:

4. JUSTIFICATION: 5. PERIOD OF APPLICABILITY:

6. EMPLOYER:

7. DEVICE Laptop Hard Drive Floppy Drive CD Drive 8. CLASSIFICATION OF DEVICE:

TYPE: DVD Drive USB Drive PDA Other Unclassified Secret Top Secret

9. Manufacturer: 10. Model Number: 11. Serial Number: 12. MAC Address (if being connected to network):

DISA Laptop Government Laptop Corporate Laptop Personal Laptop

Device will NOT be connected to a DISA network.

Device WILL be connected to a DISA network. If checked, complete the following:

1. Enter MAC Address in block 12.

2. Within five business days of my arrival, the DISA Columbus Information Assurance Branch, OPC51 (614-692-6771/6409) [DSN850]) has been or will be contacted to make arrangements to ensure the device is properly STIG’d and scanned

Prior to arrival, arrangements for ANY CLASSIFIED DEVICE must be completed

These arrangements have been or have not been completed

For USB waivers only: DECC Columbus has a specific instruction for the use of USB drives posted on Knowledge Management (https://kmsent.csd.disa.mil). I have reviewed the instruction and have or have not completed all necessary actions in order to be compliant with the policy

This Document Will Serve As A Property Pass For The Device And A Copy Will Be Attached (If Possible) Or Held By The Responsible Party For The Duration Of The Visit

13. Location where item will be used (check with Columbus Visit Sponsor if unknown)

Building 20 (identify specific room/floor): Building 10 (identify specific rooms): Building 23 (identify specific rooms):

Failure to provide any of the above information may be grounds for disapproval of this request. This form, with Security Manager’s approval (at right) must be attached to the laptop or otherwise visible.

14. SECURITY MANAGER APPROVAL:

Form Version 04/22/14, Previous Versions are Obsolete

8A

INSTRUCTIONS

The prescribing document is as issued by using DoD Component.

1. Carrier Signature: Signature of the individual who will have the equipment in his/her possession for the duration of their time at DECC Columbus.

2. Supervisor Approval: In cases where the device will be connected directly or indirectly to a live network the individual’s supervisor’s signature is required.

3. Sponsor’s Approval: Approval of the visit sponsor for the individual to retain possession of the device within a secured area.

4. Justification: Explanation of need for retention of the device within DECC Columbus.

5. Period of Applicability: Period in which the individual will reside at DECC Columbus. Waiver is only valid for duration of visit or assignment.

6. Employer: Company, organization, or entity that employs the individual.

7. Device Type: Type of device / equipment waiver is to be applied to.

8. Classification of Device: Security classification of device. All classifications MUST be properly marked and visible.

9. Manufacturer: Company manufacturer of the device.

10. Model Number: Part or model number of device.

11. Serial Number: Device’s serial number.

12. MAC Address: Device’s MAC Address, used to connect computer to DISA network.

13. Location: Specific locations by building in which the device will be utilized.

14. Security Manager’s Approval: Required approval of DECC Columbus Security Manager.

Applicable Instructions:

(a) All laptops entering DECC Columbus facilities will be checked for active wireless components prior to their admittance.

(b) DISA issued Common Access Card (CAC) enabled laptops are authorized to connect to the LAN.

(c) Non-Government laptops are not authorized within DECC Columbus facilities without consent of the DECC Columbus Director and Security Manager. If the laptop is required for work functions, the user will submit this waiver through their sponsor/supervisor to the DECC Columbus Security Manager.

(d) After hours or weekend usage of Non-Government laptops will be verified and signed in by the shift GISMC SCO, SCO will verify waiver was submitted and approved; all wireless is disabled, proper classification markings are clearly visible, the laptop disclaimer has been acknowledged. If no waiver is on file the SCO will contact the Security Manager for approval / disapproval.

(e) This waiver is capable of, and will be accepted with digital PKI signatures where applicable.

(f) Laptops bearing a DISA property barcode and the Admin LAN Columbus identification tag (UCOLXXXX) are exempt from this waiver as they are considered DISA Columbus assets.

FAILURE TO COMPLY WITH THESE

REQUIREMENTS MAY RESULT IN DISCIPLINARY

ACTION AS APPROPRIATE AND CONFISCATION OF

DEVICE

8B

SECTION B

CLIN Material Code QUANTITY UNIT OF

ISSUE

UNIT

PRICE

TOTAL

AMOUNT

J041-V00007104 Project CSC 18785 “Overhaul Chiller 2 Adaptive Frequency Drive, Building 23 (Refer to PWS Section # 4).

JB $1.00 $____________

TOTAL = $____________

Note: Contractor must complete the following two columns; quantity and total amount. The quantity column is the cost of the services. Do not include the dollar sign. The total amount should equals the amount inputted under quantity column including the dollar sign.

Period of Performance is November 30, 2018.

ASSISTANCE IN SUBMITTING DOCUMENTS/INVOICES INTO THE WIDE AREA

WORKFLOW (WAWF)

If you need instruction on how to submit an invoice to the Government in WAWF, follow the below instructions. It is not necessary to log into WAWF to access the training.

1. Click on the Help/Training folder located on the top right hand corner WAWF home page.

https://wawf.eb.mil/xhtml/unauth/home/login.xhtml#

2. Go to Training

3. Click on Web based Training

4. Click on iRAPT

5. Go to Roles and click on vendor

6. Click Vendor creating documents in iRAPT

7. Under Document, Scroll down through the documents list and selected the document you wish to learn about. In this case the document you should select is The 2 in 1 (Services Only). You find both a video and step by step instructions on how to complete any the form and be able to submit your invoice into WAWF.

After reviewing this information and you are still having problems, you can call the Defense Finance and Accounting Services (DFAS) Help Desk at 1-800-756-4571 Prompt 2. Their hours of operation are between 7:30 AM to 4:30 PM; Monday to Friday Eastern Standard Time.

Assistance may also be available to assist in the submission of the invoice by contacting the Procurement Technical Assistance Center (PTAC) office located in your State. There is an office for your county.

Their website for further information is: http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines

ATTACHMENT # 2

http://www.dla.mil/HQ/SmallBusiness/PTAC.aspx#DDL_Lines

Full Text Provisions and Clauses

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls (Oct 2016)

DFARS

(a) Definitions. As used in this provision— “Controlled technical information,” “covered contractor information system,” and “covered defense information” are defined in clause 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting.

(b) The security requirements required by contract clause 252.204-7012, Covered Defense Information and Cyber Incident Reporting, shall be implemented for all covered defense information on all covered contractor information systems that support the performance of this contract.

(c) For covered contractor information systems that are not part of an information technology (IT) service or system operated on behalf of the Government (see 252.204-7012(b)(1)(ii))—

(1) By submission of this offer, the Offeror represents that it will implement the security requirements specified by National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations” (see http://dx.doi.org/10.6028/NIST.SP.800-171), not later than December 31, 2017.

(2)(i) If the Offeror proposes to vary from any of the security requirements specified by NIST SP 800-171 that is in effect at the time the solicitation is issued or as authorized by the Contracting Officer, the Offeror shall submit to the Contracting Officer, for consideration by the DoD Chief Information Officer (CIO), a written explanation of—

(A) Why a particular security requirement is not applicable; or

(B) How an alternative but equally effective, security measure is used to compensate for the inability to satisfy a particular requirement and achieve equivalent protection.

(ii) An authorized representative of the DoD CIO will adjudicate offeror requests to vary from NIST SP 800-171 requirements in writing prior to contract award. Any accepted variance from NIST SP 800-171 shall be incorporated into the resulting contract.

(End of provision)

252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident (OCT 2016) DFARS

(a) Definitions. As used in this clause— “Compromise” means disclosure of information to unauthorized persons, or a violation of the security policy of a system, in which unauthorized intentional or unintentional disclosure, modification, destruction, or loss of an object, or the copying of information to unauthorized media may have occurred.

“Controlled technical information” means technical information with military or space application that is subject to controls on the access, use, reproduction, modification, performance, display, release, disclosure, or dissemination. Controlled technical information would meet the criteria, if disseminated, for distribution statements B through F using the criteria set forth in DoD Instruction 5230.24, Distribution Statements on Technical Documents. The term does not include information that is lawfully publicly available without restrictions.

“Covered defense information” means unclassified controlled technical information or other information (as described in the Controlled Unclassified Information (CUI) Registry at http://www.archives.gov/cui/registry/category-list.html) that requires safeguarding or dissemination controls pursuant to and consistent with law, regulations, and Government wide policies, and is—

(1) Marked or otherwise identified in the contract, task order, or delivery order and provided to the contractor by or on behalf of DoD in support of the performance of the contract; or

(2) Collected, developed, received, transmitted, used, or stored by or on behalf of the contractor in support of the performance of the contract.

“Cyber incident” means actions taken through the use of computer networks that result in a compromise

ATTACHMENT # 3

PAGE 1 OF 34 1

or an actual or potentially adverse effect on an information system and/or the information residing therein.

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information.

“Media” means physical devices or writing surfaces including, but is not limited to, magnetic tapes, optical disks, magnetic disks, large-scale integration memory chips, and printouts onto which covered defense information is recorded, stored, or printed within a covered contractor information system.

“Technical information” means technical data or computer software, as those terms are defined in the clause at DFARS 252.227-7013, Rights in Technical Data-Noncommercial Items, regardless of whether or not the clause is incorporated in this solicitation or contract. Examples of technical information include research and engineering data, engineering drawings, and associated lists, specifications, standards, process sheets, manuals, technical reports, technical orders, catalog-item identifications, data sets, studies and analyses and related information, and computer software executable code and source code.

(b) Restrictions. The Contractor agrees that the following conditions apply to any information it receives or creates in the performance of this contract that is information obtained from a third-party’s reporting of a cyber-incident pursuant to DFARS clause 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (or derived from such information obtained under that clause):

(1) The Contractor shall access and use the information only for the purpose of furnishing advice or technical assistance directly to the Government in support of the Government’s activities related to clause 252.204-7012, and shall not be used for any other purpose.

(2) The Contractor shall protect the information against unauthorized release or disclosure.

(3) The Contractor shall ensure that its employees are subject to use and non-disclosure obligations consistent with this clause prior to the employees being provided access to or use of the information.

(4) The third-party contractor that reported the cyber incident is a third-party beneficiary of the nondisclosure agreement between the Government and Contractor, as required by paragraph (b)(3) of this clause.

(5) A breach of these obligations or restrictions may subject the Contractor to—

(i) Criminal, civil, administrative, and contractual actions in law and equity for penalties, damages, and other appropriate remedies by the United States; and

(ii) Civil actions for damages and other appropriate remedies by the third party that reported the cyber incident, as a third party beneficiary of this clause.

(c) Subcontracts. The Contractor shall include this clause, including this paragraph (c), in subcontracts, or similar contractual instruments, for services that include support for the Government’s activities related to safeguarding covered defense information and cyber incident reporting, including subcontracts for commercial items, without alteration, except to identify the parties.

(End of clause)

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (OCT

2016) DFARS

(a) Definitions. As used in this clause— “Adequate security” means protective measures that are commensurate with the consequences and probability of loss, misuse, or unauthorized access to, or modification of information.

“Compromise” means disclosure of information to unauthorized persons, or a violation of the security policy of a system, in which unauthorized intentional or unintentional disclosure, modification, destruction, or loss of an object, or the copying of information to unauthorized media may have occurred.

“Contractor attributional/proprietary information” means information that identifies the contractor(s), whether directly or indirectly, by the grouping of information that can be traced back to the contractor(s) (e.g., program description, facility locations), personally identifiable information, as well as trade secrets, commercial or financial information, or other commercially sensitive information that is not customarily shared outside of the company.

“Contractor information system” means an information system belonging to, or operated by or for, the Contractor.

“Controlled technical information” means technical information with military or space application that is subject to controls on the access, use, reproduction, modification, performance, display, release, disclosure, or dissemination. Controlled technical information would meet the criteria, if disseminated, for distribution statements B through F using the criteria set forth in DoD Instruction 5230.24, Distribution Statements on Technical Documents. The term does not include information that is lawfully publicly available without restrictions.

“Covered contractor information system” means an information system that is owned, or operated by or for, a contractor and that processes, stores, or transmits covered defense information.

“Covered defense information” means unclassified information that—

(i) Is—

(A) Provided to the contractor by or on behalf of DoD in connection with the performance of the contract;

or

(B) Collected, developed, received, transmitted, used, or stored by or on behalf of the contractor in support of the performance of the contract; and

(ii) Falls in any of the following categories:

(A) Controlled technical information.

(B) Critical information (operations security). Specific facts identified through the Operations Security process about friendly intentions, capabilities, and activities vitally needed by adversaries for them to plan and act effectively so as to guarantee failure or unacceptable consequences for friendly mission accomplishment (part of Operations Security process).

(C) Export control. Unclassified information concerning certain items, commodities, technology, software, or other information whose export could reasonably be expected to adversely affect the United States national security and nonproliferation objectives. To include dual use items; items identified in export administration regulations, international traffic in arms regulations and munitions list; license applications; and sensitive nuclear technology information.

(D) Any other information, marked or otherwise identified in the contract, that requires safeguarding or dissemination controls pursuant to and consistent with law, regulations, and Governmentwide policies (e.g.,privacy, proprietary business information).

“Cyber incident” means actions taken through the use of computer networks that result in a compromise or an actual or potentially adverse effect on an information system and/or the information residing therein.

“Forensic analysis” means the practice of gathering, retaining, and analyzing computer-related data for investigative purposes in a manner that maintains the integrity of the data.

“Malicious software” means computer software or firmware intended to perform an unauthorized process that will have adverse impact on the confidentiality, integrity, or availability of an information system.

This definition includes a virus, worm, Trojan horse, or other code-based entity that infects a host, as well as spyware and some forms of adware.

“Media” means physical devices or writing surfaces including, but is not limited to, magnetic tapes, optical disks, magnetic disks, large-scale integration memory chips, and printouts onto which information is recorded, stored, or printed within an information system.

‘‘Operationally critical support’’ means supplies or services designated by the Government as critical for airlift, sealift, intermodal transportation services, or logistical support that is essential to the mobilization, deployment, or sustainment of the Armed Forces in a contingency operation.

“Rapid(ly) report(ing)” means within 72 hours of discovery of any cyber incident.

“Technical information” means…