SP450017R0008.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 16BE48

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4500-17-R-0008

5. SOLICITATION NUMBER

2017 MAR 23

6. SOLICITATION ISSUE

DATE

Andrea Tichenor PZMPS00 andrea.tichenor@dla.mil

a. NAME b. TELEPHONE NUMBER (No Collect calls)

Phone: 1-269-961-7392

2017 APR 24

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4500

DLA DISPOSTION SERVICE - EBS

DLA DISP SVCSS HAZ CONTRACT

74 NORTH WASHINGTON

BATTLE CREEK MI 49037-3092

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

562211NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

52PAGE 1 OF

03:00 PM EST

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

NOTES TO OFFERORS

1. This is a COMMERCIAL solicitation for an award of a firm-fixed price indefinite delivery/indefinite quantity contract (IDIQ) written as performance-based. The resulting contract will provide for a thirty (30) month base period and one thirty (30) month option period.

2. The non-personal services to be rendered under this contract shall consist of all services necessary for the removal and final treatment/disposal of Polychlorinated Biphenyl (PCB) and PCB-contaminated material, including drums generated by U.S. military activities within the nation of Japan. These services shall include all necessary personnel, labor, transportation, packaging, equipment and the compilation and submission of all documentation required under this contract.

3. This request for proposal (RFP) consists of one bid schedule, Attachment 1.

A. Offerors must furnish prices for the entire bid schedule including the base and option period.

B. An omission of any line item pricing may result in the offer being considered non-responsive and will not be considered for award.

C. In the event of a discrepancy in the calculation of the extended amount, the Government will multiply the offeror’s unit price shown by the estimated quantity to ascertain the extended amount proposed.

D. Zero unit pricing will NOT be accepted.

4. Offerors must submit their prices in the Japanese local currency (yen). Proposals received in currency other than Japanese yen will be considered non-conforming and subsequently will not be considered for award. OFFEROR PROPOSALS MUST BE SUBMITTED IN THE ENGLISH LANGUAGE.

5. The Government intends to evaluate proposals and award a contract without discussions with offerors.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price standpoint.

However, the Government reserves the right to conduct discussions if later determined to be necessary.

6. Offerors must submit all questions regarding this solicitation via email to Ms. Andrea Tichenor at andrea.tichenor@dla.mil. The cut-off date for the receipt of offeror questions is 1500 EST (local time) fourteen calendar days before the close of the solicitation. Questions received after that time may not receive an answer.

7. The email address for submission of proposals is andrea.tichenor@dla.mil. All proposals submitted will receive a confirmation email. If you do not receive a confirmation email, contact Ms. Andrea Tichenor at 1-269-961-7392 before the close of the solicitation.

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SP4500-17-R-0008

TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT

0.0 PERIOD OF PERFORMANCE – INCLUDING DISPOSAL AND REMOVAL***

1.0 REMOVAL***

1.1 PRE REMOVAL

1.1.1 PERMIT / SPECIAL REQUIREMENTS

1.1.2 SHIPPING DOCUMENTATION

1.1.3 NOTIFICATIONS

1.1.4 TRAILER SECURITY, PADLOCKS

1.1.5 PACKAGING REQUIREMENTS

1.1.6 PACKAGING, MARKING AND LABELING

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

1.2.5 PERFORMANCE ON U.S. GOVERNMENT PREMISIS

1.2.6 LOADING

1.2.7 TRANSPORTATION

1.2.7.1 TASK ORDER ADJUSTMENTS

1.2.8 WEIGHING OF PROPERTY

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

1.3.2 SUMMARY/TRACKING

2.0 DISPOSAL / RECYCLING***

2.1 DISPOSAL OF PCB CONTAMINATED AND NON-PCB MATERIAL

2.1.1 DETAILED ANALYSIS

2.1.2 PERFORM ANALYSIS - CLIN 642400

2.1.3 DISPOSAL METHODS

2.1.4 PCB CERTIFICATE OF DISPOSAL

2.1.5 EMPTY CONTAINERS, PALLETS, SKIDS

2.2 RECYCLING

2.2.1 CERTIFICATE OF RECYCLING

3.0 SPECIAL SERVICES***

3.1 MANAGEMENT SERVICES

4.0 USE OF FACILITIES AND TRANSPORTERS***

4.1 QUALIFIED FACILITIES

4.2 QUALIFIED TRANSPORTERS

4.3 ADDITIONAL TSDFS AND TRANSPORTERS

5.0 ADDITIONAL REQUIREMENTS***

5.1 INDEMNIFICATION

5.2 REPORTING REQUIREMENTS

5.3 PUBLIC AFFAIRS COORDINATION

5.4 SAFETY REQUIREMENTS

5.5 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

5.6 DISPOSITION SERVICES VOLUNTARY SAFETY PROGRAM (VPP)

6.0 ANNUAL AUDIT AND SPOT CHECKS***

7.0 CONTRACTOR ACCESS TO DLA DISPOSITION SERVICES DISTRIBUTION STANDARD SYSTEM/ULTIMATE DISPOSAL (DSS/UD)***

8.0 PLACES OF GOVERNMENT ASSESSMENT***

9.0 CONTRACTOR REPRESENTATIVE***

10.0 INCIDENTAL FEES***

11.0 DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES ACCEPTANCE, INVOICING AND TRACKING***

11.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR PAYMENT

11.2 POST-PAYMENT TRACKING

11.3 REMEDIES FOR NON-COMPLIANCE

12.0 CONTRACT MINIMUM/MAXIMUM***

13.0 ACCEPTABLE PERFORMANCE LEVELS***

LIST OF ATTACHMENTS

1. BID SCHEDULE (Excel Spreadsheet)

2. PICKUP LOCATIONS

3. DEFINITIONS

4. ACRONYMS

5. ACCEPTABLE PERFORMANCE LEVEL (APLS)

6. DD FORM 1155 – TASK ORDER

7. U.S. HOLIDAY SCHEDULE

8. DLA FORM 2505 - MANIFEST TRACKING

9. PCB TREATMENT STANDARDS IN JAPAN

10. PCB TREATMENT METHODS IN JAPAN

11. CERTIFICATE OF DISPOSAL

12. CERTIFICATE OF RECYCLING

13. TRANSPORTATION PROFILE SHEET

14. TRANSPORTATION QUALIFICATION REVIEW APPLICATION

15. FACILITY PROFILE SHEET

16. TSDF LIST APPLICATION DL2507-11

17. PAST PERFORMANCE DOCUMENTATION

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SP4500-17-R-0008

PERFORMANCE WORK STATEMENT

All services performed under this contract shall be provided by companies or facilities authorized by the appropriate competent authority and approved by the Contracting Officer (KO) for such services. The contractor shall obtain all permits, approvals, notifications (including Basel), customs permissions, and other documentation necessary to properly conduct the services in this contract, with no additional cost to the U.S. Government. The Contractor shall comply with the terms and conditions of this contract and all applicable Japanese laws and regulations. Definitions of terms are provided in Attachment 3 and explanations of acronyms are provided in Attachment 4. These services shall include all necessary personnel, including applicable Subcontractors, labor, shipping paperwork, packaging, detailed analysis (if required for disposal), equipment, and the compilation and submission of all documentation required by law and this contract. All items, regardless of the condition, are being discarded by the Government and will require recycling or disposal as identified via the ordered Contract Line Item Number (CLIN).

0.0 PERIOD OF PERFORMANCE – INCLUDING DISPOSAL AND REMOVAL

a. The Contractor shall begin contract performance upon issuance of each written task order and provide all services listed on the Bid Schedule in accordance with all terms and conditions of this contract. Task orders against this contract may be written for a period of 60 months from date of award.

b. All items shall be removed from the Government facilities within 15 calendar days_ after issuance of each written task order. Removals, regardless of their performance timeframe, will not commence until the COR/COTR or other Government representative has confirmed the identity of the driver via a current Commercial Driver’s License (CDL). Disposal of all items identified in this contract shall be completed as follows; within two hundred twenty-five (225) calendar days after issuance of each written task order for hazardous items with a final disposal method other than destructive incineration. For hazardous items that must be disposed of via destructive incineration, disposal of all items shall be completed within three hundred fifteen (315) calendar days after issuance of each written task order.

c. All work under this contract, including submittal of all required reports and disposal documentation shall be completed/submitted to the KO within two hundred seventy (270) calendar days after issuance of each written task order for hazardous items with a final disposal method other than destructive incineration. For hazardous items which must be disposed of via destructive incineration, all work under this contract, including submittal of all required reports, and disposal documentation shall be completed/submitted to the KO within three hundred sixty (360) calendar days after issuance of each written task order.

1.0 REMOVAL

a. The requirements for removal of PCB wastes under this contract are divided into three main phases – Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3).

b. Additional information can be found for disposal/recycling within the paragraphs of 2.0 and management services within the paragraphs of 3.0.

c. The contractor, and/or his joint venture partner(s), must perform at all times in a prudent, conscientious, safe and professional manner. The contractor shall ensure that its agents, employees, and joint venture partners involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical

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incompatibility, general first aid procedures, and spills. Handling and Personnel Protective Equipment (PPE) shall be provided by the contractor and must be appropriate to ensure safe handling of the hazardous waste.

d. When operating within a Department of Defense (DoD) Hazardous Waste (HW) storage facility, the contractor is required to use forklifts with specifications that meet the applicable Safety and Health standard.

e. The contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on U.S. Department of Defense facilities.

1.1 PRE-REMOVAL*

1.1.1 PERMITS AND RESPONSIBILITIES

a. The Contractor shall without additional expense to the US Government be responsible for obtaining and/or completing all necessary licenses, permits, notifications and consents, and for complying with any applicable laws, codes and regulations in connection with the execution of the work. This includes acquiring any required permits or registration necessary to operate on the U.S. installations listed in this contract. The Contractor shall be responsible for all damages to persons or property that occurs as a result of his fault or negligence. The contractor shall be responsible for performing adequate “due diligence” to ensure that any joint venture partner(s) utilized to perform work under this contract has obtained any requisite permits, licenses or approvals, and conducts such work in an environmentally sound manner in accord with all laws, regulations and conventions applicable to its performance in any jurisdiction that work is performed.

b. After contract award, the Contractor may propose the use of additional Treatment Storage Disposal Recycling Facilities (TSDF). However, the U.S. Government is under no obligation to approve the use of such facilities.

All disposal, storage, transportation, chemical analysis and additional authorizations required for the delivery of wastes/materials to such facilities will be prepared and performed at no additional charge to the Government. The contractor remains responsible to adequately monitor its performance to ensure that its joint venture partner(s) remain properly permitted, licensed, and insured at all times and are performing services in an environmentally sound manner in accordance with all applicable laws and regulations. The Contractor may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the Government or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, Environmental Management System (EMS) policies, and/or forklift training.

c. The Contractor shall use only the disposal facilities identified on the DLA Disposition Services Qualified Facilities List (QFL), see paragraph 5.0 of this contract. Manifests will be provided and prepared by the Contractor and will be signed by the Generator in accordance with Japanese Laws. Prior to removal from a site identified in this contract as a pickup point, completed copies of all Japan manifests, or bills of lading, whichever is applicable, shall be furnished to the DLA Disposition Services Contracting Officer Representative (COR) coordinating the removal. Contractor is responsible for any local Japanese emergency response requirements. The Contractor shall ensure that the copy of the manifest showing completion of transportation is returned to the COR no later than thirty (30) days following delivery to the disposal facility. The copy of the manifest recording the completion of disposal (page D) shall be returned to the COR no later than thirty

(30) days following disposal of the waste.

d. The Contractor shall comply with all applicable Japan environmental laws and regulations.

1.1.2 SHIPPING DOCUMENTATION

a. All references to manifests in this paragraph relate to the “appropriate shipping paper.” The Contractor shall provide and prepare all Japanese required Manifests in accordance with Japanese Environmental Governing Standards (JEGS). The contractor shall provide, if required, Hazardous Waste Profile Sheets for acceptance of waste into a Qualified Facility and any other shipping documents to ensure appropriate tracking of waste.

Prior to removal from a site identified as a pickup point in this contract, completed copies of all Japan manifests, or bills of lading, whichever is applicable, shall be furnished to the DLA Disposition Services COR coordinating the waste disposal. Each pickup manifest and bills of lading (i.e., with a Government activity identified as a generator), as well as all other documentation required herein, shall be clearly and distinctly marked with the name DLA Disposition Services in addition to the generators and the contract and task order (TO) number, as applicable. Contractor is responsible for any local Japanese emergency response

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requirements.

b. Any transportation and Japan manifesting requirements established by the International Maritime Dangerous Goods (IMDG) Code, must be completed and provided to the COR within 5 business days of removal. The COR has the authority to decline the signing of any shipping papers for waste loads which are not in conformance with transportation or environmental regulations.

c. The contractor shall complete a DD Form 1155 Order for Supplies or Services Form for all items ordered or services performed on a TO, see Attachment 6. Once wastes have been loaded onto the conveyance, and prior to departing the military installation, the Contractor shall obtain the COR's signature to confirm the type of wastes and quantities removed, and to verify the removal services. No invoice for removal of waste shall be paid without the certified form.

d. When sampling is performed, the contractor shall provide a receipt for samples taken prior to departing the military installation. The receipt shall include time, date, and unique sample umber for each sample taken. Upon delivery of the chemical analysis report, the contractor shall obtain the COR’s signature on the DD Form 1155 to confirm that the services have been received and provide the COR with a copy of the analytical report. For all other services/supplies, the contractor shall also complete the applicable fill-ins on the DD Form 1155 to record the receipt of the services/supplies. The quantities so annotated shall be the basis for payment. The COR shall keep one copy of the form. The original signed form shall be attached to the invoice for payment. No invoice for sampling/analysis and all other services/supplies shall be paid without the certified form.

1.1.3 NOTIFICATIONS

a. Except as otherwise specified herein, the Contractor shall notify the COR or other Government representative for each location, at least five (5) working days BEFORE attempting site visits, analysis or pickups.

(1) In addition to the notification above for pickups, the Contractor shall provide the name of the driver, the driver’s license number, and its expiration date to the COR or other Government representative at least 24-hours prior to removal. The Contractor may also opt to provide a list of approved, multiple drivers designated for pickups under this specific contract to the COR or other Government representative prior to any attempted removals. If this option is elected and the list is approved by the Government and maintained by the Contractor, the 24-hour notification requirement is mute for the remainder of the contract unless otherwise modified.

(2) If a driver, other than the one specified 24-hours in advance for the specific task/delivery order; or, one whose name does not appear on the optional list of approved, multiple drivers arrives for pickup, the COR or other designated Government representative will verify the personnel switch with the prime contractor before the pickup commences. This may require a written notice or fax from the prime contractor.

b. The Government reserves the right to take appropriate action, such as the pursuit of monetary consideration and/or annotation of negative past performance if the Contractor fails to meet the above applicable notification timeframes and/or a different driver, other than the one previously identified under this notification requirement or whose name does not appear on the list of approved, multiple drivers arrive at the pickup location(s).

1.1.4 TRAILER SECURITY, PADLOCKS

a. All Contractor trailers capable of being padlocked must be padlocked upon arrival at the pickup location.

Failure to meet this requirement could result in the Government’s halting of the pickup. All trailers capable of being padlocked must also be padlocked again prior to departure of the pickup location(s). The driver shall provide the padlock and lock the trailer without assistance from the COR or other Government representative(s).

b. The COR or other Government representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in paragraph 1.1.3 NOTIFICATIONS and, refuse commencement and/or completion of pickups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the Government.

c. The Government reserves the right to take appropriate action, such as the pursuit of monetary

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consideration and/or annotation of negative past performance if the Contractor has a trailer capable of being padlocked arrives and/or departs from the pickup location(s) without meeting the padlock requirements mentioned above and/or refuses to cooperate with any requests for additional identification and/or professional endorsements.

1.1.5 PACKAGING REQUIREMENTS

a. The contractor is responsible to ensure that all containers and packaging and crating are adequate for all modes of transportation required to transport the waste/material to the treatment/recycling/disposal facilities.

b. The government may order the packaging/repackaging containers for their convenience to store or turn in to the DLA Disposition Services. Packaging/repackage Contract Line Item Numbers (CLIN) will not be ordered to facilitate acceptance at a TSDF.

c. If the Government requires the contractor to provide packaging/repackaging service, including labeling, cushioning, securing, and absorbent materials of the waste then a Management Service CLIN are to be ordered.

d. Drip pans ordered under Management Services CLINs must be able to contain 125% of the liquid contained in the items requested for. The government will provide dimensions of the item requiring drip pans when the CLIN is ordered.

1.1.6. PACKAGING, MARKING AND LABELING

a. The contractor shall package, mark, label and placard all items in accordance with applicable regulations.

If items must be packaged the contractor shall perform such repackaging and furnish all required materials.

When repackaging is necessary the contractor shall be responsible for disposal of the original container and for packaging in a manner that complies with all applicable regulations. The contractor shall provide and affix any applicable placards to each vehicle prior to leaving the U.S. Government premises.

b. If the contractor elects to package compatible items in the same container, the contractor must provide an all-inclusive packing list showing each item and its respective quantity. This list shall be placed outside the outermost container. A copy of the packing list must be attached to the manifest. Contractor furnished over-pack containers and materials will not be included in the total weight calculations for payment purposes.

1.2 REMOVAL*

1.2.1 SPILL RESPONSIBILITY

a. The Contractor is responsible for all spills or leaks resulting in the performance of this contract that are contributed to the actions of its agents, employees, or joint venture/subcontractors. The Contractor agrees to clean up such spills or leaks to the satisfaction of the U.S. Government as represented by the COR and in compliance with all applicable laws and regulations. The cleanup and disposal of all spill residues and debris shall be at no additional cost to the U.S. Government.

b. The Contractor shall arrive at the pickup site with all required spill prevention and containment equipment and supplies, and appropriate personal protective equipment (PPE).

c. The Contractor is responsible for reporting to the COR and KO all spills, regardless of quantity. First by telephone to the COR immediately following the incident and followed by a written report to the KO no later than seven (7) calendar days after the telephonic report.

d. When reporting a spill the following information shall be furnished:

(1) Description of item spilled (including identity, quantity, manifest no.).

(2) Whether the amount spilled is reportable by law and whether it was reported.

(3) Exact time and location of including a description of the area involved.

(4) Containment procedures initiated.

(5) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

(6) The name, address, and phone number of persons involved in the spill or leak.

(7) Summary of any communications contractor has with the press and or U.S. Government officials other than the Contracting Officer (once approval to release information has been granted by the KO – See Note below).

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NOTE: The Contractor shall immediately direct all news inquiries concerning this contract to the KO. No statements or information shall be released by the Contractor unless authorized by the KO.

e. Upon completion of the spill cleanup and disposal of the spill residue, the Contractor shall submit a summary report of the spill to the COR and KO. The report shall include cleanup and disposal procedures taken, outside assistance required (if any), personal injury involved, and the names and telephone numbers of all national, regional or local officials contacted not otherwise reported in 1.2.1.d.

1.2.2 SEGREGATION OF WASTE

All items collected on this contract must be segregated and kept physically separate from any other items until the initial Treatment, Storage, Disposal & Recycling Facility TSDF is reached. This includes separation inside the shipping container.

1.2.3 STATEMENT ON CONTAINERS

a. Types and sizes of original Government containers vary but are normally commercial packaging sizes.

Although packaging is to be in accordance with U.S. DoT and Globally Harmonized System standards for these materials the Government does not warrant the packaging will be in accordance with Government of Japan (GOJ) regulations for removal from the pickup site. The offeror is cautioned to ascertain and assess the need for over-packing or re-containerizing based on the site visit. The Government will not provide repackaging materials. The contractor will not be reimbursed separately for repackaging expenses and should include these charges in their disposal pricing.

b. Disposition of Government owned containers: Upon disposal and or recycling the Contractor is responsible for removing all markings indicating U.S. Government origin and or ownership.

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

a. The Government shall in most locations not furnish any equipment or personnel to assist in the performance of this contract. Such offers are unauthorized and the Contractor is to not accept any such offers. The only exceptions are locations where non-DoD personnel are restricted access, and where the use of Government-owned loading equipment (paragraph 1.2.4), and Government-owned scales (paragraph 1.2.8), are applicable under management services.

b. The Contractor shall furnish all equipment, materials and services necessary for the performance of this contract except as otherwise provided in this contract. Contractor furnished equipment, materials and services shall include, but are not limited to the following: IMDG or most stringent mode of transportation packaging/packages and labels, portable scales for weighing drums and bulk containers, sampling equipment and cleaning equipment, incidental spill cleanup supplies, and forklifts. The Government will not secure the cargo on such conveyance furnished by the Contractor.

1.2.5 PERFORMANCE ON US GOVERNMENT PREMISES

Treatment of waste is not permitted on US Government facilities. Repackaging of wastes and loading operations are subject to approval of the COR or the KO to ensure safe and environmentally acceptable practices. The Contractor shall dispose of any debris or trash resulting from their consolidation efforts in a proper manner, off the installation.

1.2.6 LOADING

a. The contractor is responsible for loading, including furnishing all the equipment necessary for loading unless otherwise provided in the contract. The Government will not block, chock, brace, lash, band, or in any other manner secure the cargo on such conveyance(s) furnished by the contractor. Unless otherwise specified, the Government will not load at any location nor will loading be performed on Saturdays, Sundays, Federal holidays. U.S. Government holidays are listed in Attachment 7.

b. The Contractor agrees the services to be provided on Government installations will be provided during normal hours of operations for the installation. The normal hours of operations for installations on this

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contract will be available upon request from the COR.

1.2.7 TRANSPORTATION

a. Transportation shall be in accordance with GOJ laws governing identification, packaging, labeling, and placarding of dangerous goods containers and vehicles for transportation. PCB waste will be transported in accordance with IMDG Code and International Maritime Organization (IMO) regulations or to the requirements of the most stringent mode of transportation used. The Contractor is responsible for ensuring that all hazardous property leaving a US facility is accompanied by a manifest to ensure a complete audit trail from point of origin to ultimate disposal. The Contractor shall comply with the IMDG Code, and all other applicable regulations for all shipments.

b. While performing under this contract, the Contractor is required to provide his drivers or the drivers for any approved transportation firm with the appropriate emergency action instructions and any other documentation as required by applicable transportation regulations. All vehicles carrying waste must be properly placarded as required by Japan laws prior to leaving a military installation.

c. While on U.S. DoD facilities once waste or material is loaded onto the Contractor’s vehicle, the contractor shall assume full responsibility and liability for the safe transportation and disposal of all such waste or material. Should any mishaps occur during loading or once the materials are loaded aboard the Contractor’s vehicles the Contractor agrees to take appropriate action, to include all actions required by applicable U.S. laws, regulations and military directives, as well as local laws and regulations, at no additional expense to the Government. The contractor shall be responsible for the security of the U.S.

Government waste from initial loading onto vehicles at the military installation pick-up point to ultimate disposal of all waste materials and containers.

d. The contractor or joint venture partner(s) providing transportation services under this contract will ensure compliance with the requirements of all local laws and regulations for the transport, shipment and disposal of wastes in Japan. Transportation over water will be in accordance with all applicable international agreements, Japanese Laws and Regulations, such as, but not limited to the International Maritime and Dangerous Goods Regulations. Transportation will be in accordance with all laws and regulations applicable to the mode and area of transportation.

e. Transportation from alternate sites. Where additional transportation charges in addition to that already included in the pricing are necessary the following individual regional CLINs are to be used per task order:

J9400L - Kanto (Tokyo, Saitama, Kanagawa & Shizuoka) J9400M - Misawa J94010 - Sasebo J9401A - Iwakuni J9400K - Okinawa

1.2.8 WEIGHING OF PROPERTY

All task order weights are estimated amounts. If the contractor elects not to accept the government weight the contractor shall weigh all property before removal. An authorized Government representative will witness all weighing that occurs on site. The weight agreed upon by both the contractor and the Government representative at the time of removal will be the basis for payment to the contractor.

a. BULK ITEMS

(1) Bulk items will be measured by one of the following methods whichever is most accurate and agreed upon by the contractor and the Government representative:

i. Actual weight using Government scales.

ii. Actual weight using commercial scales.

iii. Calculated weight. As an alternative to actual weighing, the weight of bulk shipments may be computed, provided that the specific gravity of the material is known and the volume actually picked up is determined.

For example, 2,000 gallons of liquid with a specific gravity of 1.4 = calculated weight of 23,344 pounds.

(2,000 x 1.4 x 8.337, where one gallon of water weighs 8.337 pounds). Specific gravity will be obtained from a waste profile sheet.

(2) For bulk shipments, where Government scales are not available or operable, the use of commercial scales

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is authorized. The contractor will arrange for and incur all expenses of weighing property at the nearest certified public scale.

(3) One roll-off container will not weigh over 40,000 lbs.

b. NON-BULK ITEMS

(1) For non-bulk items, the contractor shall provide portable scales for outweighing of property. Portable scales must have a minimum capacity of 1,500 pounds. For the purpose of this contract, scales permanently affixed or built into a vehicle are considered portable scales.

(2) Prior to the use of portable scales at each pickup site, the contractor must demonstrate reasonable weight accuracy to the Government representative. Only materials to be removed by the contractor will be weighed. Pallets, boxes, strapping, etc., which are not integral parts of the packaging and are not being removed by the contractor will not be included in the weight.

1.3 POST REMOVAL*

1.3.1 RETURN OF SHIPPING DOCUMENTATION

The Contractor shall ensure there is a clear audit trail for all items until final treatment / disposal / recycling is accomplished or until Process Authorization Plan is implemented, per 2.1.4. The contractor will ensure final disposal and destruction of all wastes as required by this contract and applicable Japanese laws and regulations. Thirty-five (35) days after waste removal, the contractor shall notify the generator and DLA Disposition Services field office coordinating the waste disposal regarding the status of the waste. In addition to the manifest requirements for return to the generator, the contractor shall furnish a copy of each manifest; signed by the designated TSDF to the DLA Disposition Services field office coordinating the waste disposal within thirty (30) calendar days after the waste has been received by the designated facility. In the event the generator/ DLA Disposition Services has not received a manifest signed by the TSDF by the 45th day after removal the contractor shall notify the generator and DLA Disposition Services field office of the status of the waste. If the contractor is unable to deliver the hazardous property to the designated or alternate facility on the manifest the cognizant COR will be contacted for disposition instructions. Final treatment / recycling / disposal shall be completed within 225 days from time of pickup at the U.S. Hazardous Waste Storage Area (HWSA).

1.3.1.1 JAPAN PCB SHIPPING DOCUMENT MANAGMENT

DLA Disposition Services affirms the four part shipping document be completed and distributed as follows:

a. Manifest Page A (Blue copy) - shipment departure from U.S. facility, copies to all same day.

b. Manifest Page B2 (Green copy) - (for Honshu locations) in receipt at the TSDF provided within 10 calendar days to COR.

c. Manifest Page B6 (Green copy) - (for Okinawa locations) in receipt at the TSDF provided within 10 calendar days to COR.

d. Manifest Page D (Pink copy) - intermediate provided to COR within 60 days.

e. Manifest E (Brown copy) - final treatment, provided to COR within 180 days.

1.3.2 SUMMARY/TRACKING

The contactor shall provide an annual report summarizing quantities removed/disposed of under this contract from pickup points to disposal facility(ies). The summary shall be utilized as the tracking log. This report shall be in English and include the installation pickup name, international waste description according to the United Nation standards, and shall include the method of disposal. The output shall be provided in excel format on 15 January of each year, or the next business day should the 15th fall on a weekend, through the last TO issued under the contract and shall be provided to the KO and the competent authorities upon request.

DLA Disposition Services Form 2505, provided in Attachment 08, may be utilized for format reference, however, it is not required the contractor use this exact form. The tracking log should be kept current so that it may be supplied to the generator upon request by COR/KO.

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a. Company Name and address

b. Contract Number

c. Invoice amount

d. Task Order Number

e. Task Order Line item number

f. Document number

g. HIN (contract CLIN number)

h. Pickup Manifest Number

i. Disposal Facility and any other facilities utilized for storage, disposal, and recycling if different than line a. above.

j. Quantity picked up

k. Applicable waste codes

l. Final treatment/and or disposal method description including recycling. Handling or treatment codes if applicable for Japan.

m. Quantity disposed of (must match quantity picked up)

n. Date of final treatment, and/or disposal, and/ or recycling.

1.2.7.1 TASK ORDER WEIGHT ADJUSTMENTS

All task order weights are estimated amounts. The contractor can expect that the task order weights will be required to be adjusted as removals take place and the actual weights being removed are measured. Therefore, the Government has the unilateral right to increase the task order weight in those instances where the Government has underestimated the amount of weight that is required to be removed so the contractor can continue performance. The Government has the unilateral right to decrease the task order weight in those instances where the Government has overestimated the amount of weight that is required to be removed. In instances of decreasing weight, these decreases are not subject to FAR 52.212-4, termination for convenience coverage.

2.0 DISPOSAL / RECYCLING

2.1 DISPOSAL OF PCB CONTAMINATED AND NON-PCB MATERIAL

a. The Contractor agrees to provide all services necessary for the disposal of PCB, PCB contaminated and non-PCB material listed in the schedule. These services include both Japan and foreign made PCB materials in accordance with Japan regulations. These services shall include all necessary personnel, labor, transportation, packaging, and the compilation and submission of all documentation required.

b. The removal, transportation, storage and disposal of wastes offered under this contract are to be performed in accordance with the respective local, Japan regulations and any applicable international agreements governing the transportation of dangerous goods.

2.1.1 DETAILED ANALYSIS

a. If the contractor must perform detailed analysis for disposal, copies of the results specific to contract line items shall be provided to the COR. The contractor shall be responsible for the proper disposal of all samples and sample residue. Laboratory reports shall include a summary of the laboratory results, a QA/QC summary, and a completed Chain of Custody Form.

b. Sampling/analysis services required by the Government during the term of this contract must conform to GOJ or equivalent international standards. All analyses must be performed by a Japanese licensed laboratory that can document performance with GOJ or equivalent standards and can provide certifications, licenses, etc.

Sampling and analysis required by the contractor for determining waste descriptions or for disposal for other than Task Order quest under this contract shall be done at no extra expense to the U.S. Government. All analyses shall incorporate the appropriate quality assurance measures; all data regarding these analyses will be made available to the KO or COR upon request.

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c. If the Contractor asserts that an inappropriate CLIN has been assigned, the burden of proof lies with the Contractor. The Contractor must provide documentation which supports the assertion through laboratory analysis, TSDF fingerprinting results, and/or other supporting documentation. After such documentation is provided to the Government, the Government will review the documents within 10 calendar days and may reassign the appropriate CLIN. The waste in question shall not be treated or disposed of until the Government has made a final determination.

d. Waste disposed of under this contract may possibly be contaminated with one or more substances not specifically identified in the CLIN. These contaminants may include, but are not limited to water, dirt, grease, oils, fuels, solvents, and heavy metals.

2.1.2 PERFORM ANALYSIS - CLIN 642400

a. The analysis CLIN in this contract is to service generators. The analysis may be required for purposes of identification. It is not intended to supplant the contractor obligations designated elsewhere in this contract. The testing method will be in accordance with the most current Japanese testing methods.

b. The unit of issue is “each”. One each equals one waste stream (or one kit) to be analyzed by the contractor. The contractor shall perform the following:

(1) Samples shall be taken and testing performed in accordance with Japanese testing methods.

(2) It is the responsibility of the contractor to transport samples from the pickup point to the analytical laboratory. The contractor must complete a chain of custody (COC) form for each sample taken.

(3) When sample left over after analysis the contractor is responsible for its disposal.

c. Original analytical results, QASP Assurance/Quality Control data, and chain of custody forms will be provided to the COR within (30) calendar days of issuance of a written task order.

d. The Contractor shall prepare all Waste Analysis Sheets identified to a specific contract line item that may be required for disposal, and provide two copies to the COR. Waste analysis sheets include documentation submitted to TSDF(s), and the notifications or approvals from TSDF(s) required to comply with the TSDF(s) waste analysis plan permit process.

2.1.3 DISPOSAL METHODS

a. PCB-contaminated will be disposed of in accordance with GOJ industry standards, see Attachment 9. The Contractor shall contact the Contracting Officer to propose disposal methods. All methods of disposal, and disposal facilities must be approved in writing by the “competent authority” to dispose of PCBs. A list of disposal methods noted by the Ministry of Environment are provided in Attachment 10.

b. DLA Disposition Services reserves the right to assess facility processes for disposal methods prior to their approval.

2.1.4 PCB CERTIFICATE OF DISPOSAL

Certificates of Disposal/Destruction (CD) in the English language shall be provided to the DLA Disposition Services field office COR and the generating activity as listed in the Hazardous Waste Manifest from the prime contractor, within 30 days from date of PCB destruction. An example is provided in Attachment 11. The Contractor shall return Certificates of Disposal/Destruction for all items listed on the original manifest, this includes items sent to joint venture partner(s) for destruction and/or recycling. Should any recycled items require its by-product to be treated a Certificate of Disposal must accompany the Certificate of Recycling., see Attachment 12. The Certificate of Disposal will include:

(1) Disposal facility name, address and license/permit number.

(2) Identity of the items covered by the Certificate of Disposal including reference to the TO and line number.

(3) A signed certification statement from the Disposal Facility identifying the disposal process and date as well as stating the document is true, accurate and complete.

2.1.5 EMPTY CONTAINERS, PALLETS, SKIDS

The Contractor is allowed to reuse, recycle, or sell empty containers, pallets, skids, packaging, packages, PAGE 13 OF 52 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

dunnage, etc. used in the shipment of items on this contract in accordance with all pertinent laws and regulations (with all other incidental materials properly disposed of IAW with 3.1). All markings must be obliterated prior to the Contractor selling the pallets and skids.

2.2. RECYCLING

The Government encourages recycling to the maximum extent possible in order to minimize waste disposal and optimize pollution prevention. The Contractor may elect to beneficially reuse, recycle, or reclaim waste in this contract that references this Section, unless specifically listed otherwise in the contract. The following applies for all waste removed under this contract that is beneficially reused, recycled, or reclaimed:

(1) An audit trail must be provided to the facility that will beneficially reuse, recycle, or reclaim the waste, or any component thereof, even if the waste can be managed as a hazardous material.

(2) Dilution in the recycling process of hazardous waste contaminants is prohibited.

2.2.1 CERTIFICATE OF RECYCLING

For items that are recycled, a Certificate of Recycling in the English language will be provided to the generators listed on the Hazardous Waste Manifest with a copy to the DLA Disposition Services field office COR. Certificates of Recycling will list the audit trail of the material being recycled. This will include the facility receiving liquids and/or the facility receiving any metals, or other matter derived from the breakdown of material under the requested CLINs. The Certificate of Recycling, see Attachment 14, will include:

(1) Recycling facility name, address and license/permit number;

(2) Identity of the items covered by the Certificate of Recycling including reference to the TO and line number;

(3) A signed certification statement from the Recycling Facility identifying the Recycling method and date as well as stating the document is true, accurate and complete.

3.0 SPECIAL SERVICES

Special services related to managing the disposal/recycling of PCB and non-PCB related materials, and other related services. The services in this subsection do not normally include actual disposal of wastes which will be ordered under appropriate disposal CLINs covered elsewhere in this contract.

3.1 MANAGEMENT SERVICES

a. The Contractor shall be asked to provide management services to process PCB waste from any generator serviced by this contract. These services are for preparing waste for turn-in to the DLA Disposition Services and may include over-packing, labeling, marking, on-site transportation, properly securing and storing in containers on Government premises. Labeling shall include U.S. DoD and Japanese requirements.

b. The Contractor shall provide all labor, equipment, and any other required materials needed to accomplish all tasks necessary to prepare the waste. The Contractor shall provide their own personal safety equipment.

All Contractor employees shall abide with Japan’s environmental, safety and occupational health regulations at all times and perform all operations in a safe manner.

4.0 USE OF FACILITIES AND TRANSPORTERS

a. The contractor shall use only the transporters and facilities from the Qualified Facilities List (QFL) and Qualified Transporters List (QTL). These lists are located at http://www.dla.mil/DispositionServices/Offers/ Disposal/HazardousWaste/HazWasteDisposal.aspx. Contractors who do not have access to the World Wide Web may request a copy of the above lists from the KO.

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b. DLA Disposition Services has reviewed these Facilities and Transporters and did not find reason to believe that they did not meet the standards included herein. Inclusion of facilities and transporter on the Qualified List does not constitute a determination of the acceptability of these facilities and Transporters for the requirements of this solicitation and any resultant contract or relieve the contractor of any responsibility for performing the contract resulting from this solicitation. It is the offeror's responsibility to ensure that it can perform all work required by this RFP with the firms listed on the World Wide Web, and to propose additions firms to perform the work required if the firms on the qualified lists cannot meet the requirements.