SP450015R0006.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 15-BE-026

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4500-15-R-0006

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

Kimberly DanielRay PWMPHX2

a. NAME

Phone: 269-961-4033

b. TELEPHONE NUMBER (No Collect calls)

2015 April 21

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4500

DLA DISPOSTION SERVICE - EBS

DLA DISP SVCSS HAZ CONTRACT

74 NORTH WASHINGTON

BATTLE CREEK MI 49037-3092

USA

10. THIS ACQUISITION IS 100UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

562211NAICS:

38,500,000.00SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

09:30 AM EST.

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

2015 March 26

SP450015R0006 Page 2 of 118

Notes to Offerors

1. This Women-Owned Small Business set aside competitive solicitation is a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract written as a performance based contract and allows the Contracting Officer to make monetary deductions and/or a negative mark on the Contractor’s Past Performance when an Acceptable Performance Level (APL) is not met (See 4.0 and APL attachment).

2. Pricing for containerized waste will largely be based upon container sizes and the assigned disposal profile, rather than pricing on a per pound basis.

3. Generators are responsible for ensuring their containerized wastes sent for disposal via this contract are in DOT shippable packaging.

4. This contract is for various military and Government activities, which may encompass several states. Standard removal timeframe for all sites is 30 calendar days from the date of order issuance. The Contractor agrees that, for those portions of the services provided on a Government installation, the services will be provided during normal hours of operations for the installation, which are available, upon request, from the COR.

Site visits may not be scheduled at the following facilities on:

Location Deviation from Standard

Anniston Army Depot, Anniston, AL Not available on Fridays

Alabama Army National Guard Units Not available on Mondays and any Friday prior to a Monday Holiday

Arnold AFB, TN December 24th thru January 1st

187th Fighter Wing, Montgomery, AL Not available Mondays

The contractor shall not begin work prior to 0900 hours for sites greater than 80 miles from the servicing DLA Disposition Services site providing contracting support, and shall complete work not later than 1330 hours. All exception to these hours must be coordinated with the appropriate COR.

5. This contract requires the transportation and disposal of RCRA wastes, non-RCRA wastes, Compressed Gas Cylinders, and Polychlorinated Biphenyls (PCBs).

6. Some CLINs ordered under this contract require the Contractor to provide Certificates of

Destruction or Disposal (CD), e.g., certain Demilitarization items and PCB-related wastes.

The Contractor is cautioned to closely read all CLIN descriptions where such requirements are indicated. Unless explicitly required and written into this contract, only those CLINs

SP450015R0006 Page 3 of 118 requiring CDs, as described in the Bid Schedule, will require that the Contractor provide a

CD.

7. Publications and attachments applicable to this contract will be made available upon request.

It should be noted that during the solicitation and life of this contract, the Government may make changes, additions, or deletions to those listed.

8. The Contractor is cautioned that some requirements for information and plans are required before start of work on this contract, i.e., Section 2.1.4.

9. The Contractor is cautioned that all tank cleaning CLINs will include the team leader, technician(s), and mobilization of all equipment used to perform these services. The Contractor should bid accordingly.

10. Within 14 calendar days of Award, the Contractor shall provide DLA Disposition Services with a list referencing all intended interim and final disposal/recycle facilities by EPA ID number (where applicable) FOR EVERY BASE CLIN LISTED IN THE BID SCHEDULE of this contract. The purpose for this is to allow the Government to assign in DSS those facilities that will or might receive those CLINs for treatment, storage, and disposal. If this is not done, Task Orders cannot be processed in DSS.

See “Facility-CLIN Assignment Sheet”

11. The email address for submission of offers, is Kimberly.Danielray@dla.mil.

12. This solicitation will utilize a reverse auction as prescribed in DLAD 52.215-9023.

13. Note: Zero ($0.00) Unit pricing will NOT be accepted.

SP450015R0006 Page 4 of 118

Table of Contents

0. PERFORMANCE WORK STATEMENT

1. REMOVAL

1.1 PRE-REMOVAL

1.1.1 PERMIT / SPECIAL REQUIREMENTS

1.1.2 SHIPPING DOCUMENTATION

1.1.3 NOTIFICATIONS

1.1.4 TRAILER SECURITY, PADLOCKS

1.1.5 HOURS OF OPERATION

1.1.6 PUBLIC AFFAIRS COORDINATION

1.1.7 RAPID GATE SECURITY

1.1.8 ENVIRONMENTAL MANAGEMENT SYSTEM

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT

FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF ITEMS

1.2.8 DEFINITIONS, BULK AND CONTAINERIZED WASTE

1.2.9 BULK LIQUID PUMPING

1.2.10 BULKING AND CONSOLIDATION

1.2.11 CHARGES FOR EXPEDITES

1.2.12 PACKAGING FOR COMPLIANCE

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

2. DISPOSAL/RECYCLING

2.1.1 TSCA/RCRA/NON-RCRA/STATE/NON-STATE REGULATED ITEMS

2.1.2 CERTIFICATES OF DISPOSAL, DESTRUCTION, & RECYCLING

2.1.3 DETAILED ANALYSIS

2.1.4 ALTERNATE DOCUMENTATION OPTION FOR FUELS

BLENDING, ANTIFREEZE RECYCLING, BATTERY

RECYCLING/RECLAMATION, AND FLUORESCENT LIGHT

TUBES AND HIGH INTENSITY DISCHARGE LAMPS

2.1.5 RESERVED

2.1.6 EMPTY CONTAINERS

2.1.7 RESERVED

2.2 DISPOSAL OF POLYCHLORINATED BIPHENYLS (PCB), PCB-RELATED

SP450015R0006 Page 5 of 118

WASTE

2.3 COMPRESSED GAS CYLINDERS

2.3.1 EVALUATION/IDENTIFICATION OF CYLINDERS

2.3.2 ANALYSIS TO IDENTIFY CYLINDER CONTENTS

2.3.3 RECONTAINERIZATION/REPLACEMENT OF VALVES

2.4 RECYCLING

2.4.1 RECYCLE/RECOVERY/RE-USE/RECLAIM

2.4.2 COMMODITY SPECIFIC RECYCLING REQUIREMENTS

2.5 DEMILITARIZATION

2.5.1 DEMILITARIZATION OF SUBMARINE TILES

2.5.2 OTHER MILITARY ITEMS

3. SPECIAL SERVICES

3.1 RESERVED

3.2 TANK AND WASH RACK CLEANING

3.3 PERFORM ANALYSIS

3.4 PREPARE WASTE PROFILE SHEET

3.5 IDENTIFY UNKNOWN WASTE STREAMS AND PREPARE WASTE

PROFILE SHEETS

3.6 PROVIDE ROLLOFF STORAGE CONTAINERS AND RENTAL CHARGES

3.7 LAB PACKING SERVICES

3.8 MANAGEMENT SERVICES - CLEAN-UP BATTERY CHARGING STATION

3.9 MANAGEMENT SERVICES - PIT, SUMP, AND TRENCH CLEANING

3.10 TRANSPORTATION COSTS FOR MOVEMENT OF MATERIAL

3.11 TRANSPORTATION OF ROLL-OFFS

3.12 CLEANOUT OF LAGOONS

4. ACCEPTABLE PERFORMANCE LEVELS

5. USE OF FACILITIES AND TRANSPORTERS

5.1 QUALIFIED FACILITIES

5.2 QUALIFIED TRANSPORTERS

5.3 ADDITIONAL TSDFS AND TRANSPORTERS

6. ADDITIONAL REQUIREMENTS

6.1 INDEMNIFICATION

6.2 REPORTING REQUIREMENTS

6.2.2 CONTRACTOR ACCESS TO DLA DISPOSITION SERVICES

DISTRIBUTION STANDARD SYSTEM/ULTIMATE DISPOSAL (DSS/UD),

PHASE II ONLY

6.3 PACKAGING, MARKING AND LABELING

6.4 PLACES OF GOVERNMENT INSPECTION

6.5 CONTRACTOR REPRESENTATIVE

SP450015R0006 Page 6 of 118

6.6 INCIDENTAL FEES

6.7 MANPOWER REPORTING REQUIREMENTS

7. PERIOD OF PERFORMANCE – INCLUDING DISPOSAL AND REMOVAL

8. DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES ACCEPTANCE,

INVOICING AND TRACKING

8.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR

PAYMENT

8.1.1 ACCEPTANCE AND INVOICING

8.2. POST-PAYMENT TRACKING

8.3 REMEDIES FOR NON-COMPLIANCE

SP450015R0006 Page 7 of 118

0. PERFORMANCE WORK STATEMENT

a. The Government agrees that all items placed on a Task Order (TO) on this contract will be accompanied by documentation and markings that comply with all applicable local, state, and federal laws and regulations relating to the generation and storage of waste.

b. The Contractor agrees to provide all services necessary for the transportation, final treatment, disposal, and/or recycling of the items listed in the schedule in accordance with (IAW) all local, state, and federal laws and regulations, and the terms and conditions of this contract.

These services shall include all necessary personnel, including applicable Subcontractors, labor, transportation, equipment, and the compilation and submission of all documentation required by this contract. All items, regardless of the condition, are being discarded by the Government and will require recycling or disposal as identified via the ordered Contract Line Item Number

(CLIN).

c. The six character CLIN consists of two parts. The term “Base CLIN” refers to the first four characters of the CLIN. The Base CLIN represents the waste description according to the waste profile for a particular waste stream. The term “CLIN Suffix” refers to the last two characters of the CLIN. The CLIN Suffix designates the unit of measure for purposes of tracking and Contractor payment. Example: Base CLIN “FL01” represents Flammable Aerosols, Non- Foaming, No Isocyanates, and the CLIN Suffix “C4” designates a unit of issue of 55-Gallon Container. Accordingly, one (1) 55-gallon drum of flammable aerosols would be represented by ordering one (1) Each of CLIN FL01C4. See Profile-Based CLIN Guidelines and Master CLIN Schedule at http://www.dispositionservices.dla.mil/newenv/hwdisposal.shtml for more details.

d. For shipments originating from the following Generators, the emergency response telephone number listed below shall be used.

Site Emergency Response Telephone Number Anniston Army Depot 256.235.6171

Arnold Air Base 931.454.7752

1. REMOVAL

The requirements for removal of wastes under this contract are divided into three main phases:

Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The Contractor and their Subcontractors must perform at all times in a prudent, conscientious, safe, and professional manner. The Contractor shall ensure that its agents, employees, and Subcontractors involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures, and spills. Handling equipment and Personal Protective Equipment (PPE) shall be provided by the Contractor, unless otherwise stated, and must be appropriate to ensure safe handling of the hazardous waste. While operating on a Department of Defense (DOD) facility, the Contractor may be required to use forklifts. Contractor-operated forklifts must meet specifications listed in the applicable permit. The Contractor agrees that all personnel

SP450015R0006 Page 8 of 118 and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

1.1 PRE-REMOVAL

1.1.1 PERMIT / SPECIAL REQUIREMENTS

a. The Contractor shall, without additional expense to the Government, be responsible for paying all fees, preparing or obtaining any necessary licenses, permits, notifications, waste profiles, or reports, which result from a Contractor’s transportation, recycling, or disposal decision. This includes acquiring any required permits or registrations necessary to operate on any installation listed in this contract and completing the Notification of Regulated Waste Activity form for the Generator(s) of hazardous waste to sign and file with the applicable state regulators for waste disposal. This includes signing (on behalf of the Government) waste profiles requested by Treatment, Storage, and Disposal Facilities (TSDF). All Contractor-signed waste profile sheets shall be written for the actual wastestream using the Generator’s profile for backup documentation. All Generator forms or other means of notifications including correspondence with federal or state agencies on behalf of a Generator must be coordinated with and concurred with by the affected Generator prior to submission to any federal or state agency.

b. The Contractor may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the Government or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, EMS policies, and/or forklift training.

c. The Contractor shall use only the facilities and transporters from the DLA Disposition Services Qualified Facilities List (QFL) and Qualified Transporters List (QTL), see the Contract Instructions and Information section of this contract.

d. Any import or export shipment outside the United States must comply with all international agreements and all applicable foreign laws. If the Contractor will be exporting directly from the DOD activity, the Contractor is required to provide a current copy of the Acknowledgment(s) of Consent to the Contracting Officer Representative (COR) with the shipping documentation IAW Section 1.1.2.

e. The Contractor may not ship waste outside of the United States to circumvent Environmental Protection Agency (EPA) Land Disposal Restrictions (LDR) unless domestic treatment capability does not exist or domestic facilities are unable to meet EPA LDR requirements within the United States (e.g., Lithium batteries). High level mercury (>260 mg/kg) will not be exported outside the United States.

1.1.2 SHIPPING/DISPOSAL DOCUMENTATION

a. All references to manifests in this provision refer to the appropriate shipping papers.

Prior to removal from a site identified as a pickup point in this contract, completed copies of all manifests and LDR notifications shall be furnished to the Disposition Services Field Activity

SP450015R0006 Page 9 of 118 coordinating the waste disposal. All documentation shall be clearly marked with the name of the servicing Disposition Services Field Activity in addition to the Generator, contract, and TO number, as applicable. Emergency response information and 24-hour emergency phone numbers shall be listed on the manifest. If blocks for emergency information are not provided, this information shall be placed in the upper right-hand corner of each document.

The Contractor shall provide the COR or the Contracting Officer Technical Representative (COTR) with a copy of the completed form(s) for review by the appropriate Government official at least five (5) business days prior to removal. Expedited orders shall be performed IAW notification timeframes as listed in the Contract Instructions and Information section in this contract.

b. Mock EPA ID numbers created by DLA Disposition Services for use at non-RCRA TSDFs must be entered on all applicable shipping documentation such as non-hazardous waste manifests and bills of lading (BOL). The same mock EPA ID number must be used on DLA Disposition Services Form 1683, Manifest Tracking Log.

c. The Contractor shall perform all dry weight computations for those hazardous wastes destined for land disposal in Texas and shall provide all such computations to the COR for recordkeeping purposes. This computation shall be furnished along with the copy of the Generator manifest.

1.1.3 NOTIFICATIONS

a. Except as may otherwise be specified herein, the Contractor shall notify the COR for each location, at least five (5) business days BEFORE attempting site visits, analyses, or pickups.

(1) In addition to the notification above for pickups, the Contractor shall provide the name of the driver, the driver’s Commercial Driver License (CDL) number and its expiration date, to the COR or other Government representative at least 24 hours prior to removal. The Contractor may also opt to provide a list of approved, multiple drivers designated for pickups under this specific contract to the COR or other Government representative prior to any attempted removals. If this option is elected and the list is approved by the Government and maintained by the Contractor, the 24-hour notification requirement is mute for the remainder of the contract unless otherwise modified.

(2) If a driver, other than the one specified 24 hours in advance for the specific Task Order; or, one whose name does not appear on the optional list of approved, multiple drivers arrive for pickup, the COR or other designated Government representative will verify the personnel switch with the Contractor before the pickup commences. This may require a written notice or fax from the Contractor.

b. For Task Orders (TO) containing Expedited Removals, Services, or Performance CLINs, the Contractor shall notify the COR or other Government representative for each location in the

SP450015R0006 Page 10 of 118

1following timeframes BEFORE attempting site visits, analyses, or pickups: 10-15 day expedites

– at least 3 calendar days; 5-9 day expedites – at least 2 calendar days; and 4 days or less expedites – at least 1 calendar day. In addition, the Contractor is still required to provide the information identified in subparagraph (1) above at least 24 hours prior to removal. If applicable, any removals ordered under a 24-hour or one business day expedited CLIN requires the Contractor to provide the information identified in subparagraph (1) above at least 4 hours prior to pickups if the Contractor elects to provide the identity of the driver for each specific TO. If the Contractor elects to provide the list of approved, multiple drivers designated for use under this contract, this expedited notification is not required. All other terms and conditions stated in the Contract Instructions and Information section of this contract and within this section apply to any of the aforementioned Expedited Removals, Services, or Performance CLINs.

NOTE: Rapid Gate may be mandatory for access to some DOD facilities. Rapid Gate requires a security background check for Contractors and Contractor employees and once approved, the individual has access to that installation for the length of the contract. There is a per person/per location fee. The fee should be considered in the pricing for this contract. Where Rapid Gate is deployed, the 24-hour advance notification in Paragraph 1.1.3 is not required.

1.1.4 TRAILER SECURITY, PADLOCKS

a. All Contractor trailers and tankers capable of being padlocked must be padlocked upon arrival at the pickup location. Failure to meet this requirement could result in the Government’s halting of the pickup. All trailers and tankers capable of being padlocked must also be padlocked again prior to departure of the pickup location(s). The driver shall provide the padlock and lock the trailer or tanker without assistance from the COR or other Government representative.

b. The COR or other Government representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in additional specific sections in this contract and refuse commencement and/or completion of pickups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the Government.

* NOTE: Arnold AFB only: generator may choose to provide truck seals.

1.1.5 HOURS OF OPERATION

The Contractor agrees that, for those portions of the services provided on a Government installation, the services will be provided during normal hours of operations for the installation.

The normal hours of operations for installations on this contract are available upon request from the COR. Known schedule deviations are listed in the ‘Notes to Offerors.’

1.1.6 PUBLIC AFFAIRS COORDINATION

SP450015R0006 Page 11 of 118

The Contractor shall refer all inquiries concerning this contract to the Contracting Officer (CO).

Under no circumstances shall any statement be released to the news media directly by the Contractor or any agents of the Contractor.

1.1.7 RAPID GATE SECURITY

All Navy and Marine Corps installations require Navy Commercial Access Control System (NCAC) badges to gain access. Contractors and contractor personnel must be enrolled in NCAC in order to access installations. It takes approximately one month for initial company background investigations to be completed and enrollments to be processed. Costs of enrolling in the program are outlined below.

a. Company Enrollment for one year is $199 for a single installation (base) OR $249 for two or more installations.

b. Employee Enrollment for one year is $159 for a single installation OR $199 for two or more installations.

c. There is a 90-day subscription option for $59. This is for one employee for a single installation. Each additional installation is an additional $59.

d. Additional information can be found at: http://www.rapidgate.com/index.php.

1.1.8 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

a. The DLA Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DoD, and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services Mission. The DLA Disposition Services EMS program is explained in DLA Disposition Services Manual 6050.02, Environmental Management System. The manual is available online at the DLA publications website (http://www.dla.mil/issuances/Pages/default.aspx). An electronic version of the manual may be provided to the contractor upon request to the DLA Disposition Services Environmental Management Representative (EMR) through the Contracting Officer.

b. Site supplements to the DLA Disposition Services manual 6050.02 describe information required by EMS at a local level such as local, state, and host environmental regulations as well as local emergency procedures and operating systems unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DoD/DLA host facility EMS program. Copies of site supplements may be obtained from the EMR appointed at each site with an EMS.

SP450015R0006 Page 12 of 118

c. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services EMR and Host facility EMR for specific guidance concerning an individual facilities' EMS program.

d. The Disposition Services EMR maintains a list of sites that have a site EMS. Contractors may request a copy of the list from the DLA Disposition Services EMR through the Contracting Officer.

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

a. The Contractor is solely responsible for cleanup and proper disposal of any and all spills or leaks during the performance of this contract that occur as a result of, or are attributed to, the actions of its agents, employees, or Subcontractors to the satisfaction of the Government and at no cost to the Government.

b. The Contractor shall report all such spills or leaks, regardless of their quantity, to the CO immediately upon discovery. A written follow-up report shall be submitted to the CO not later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

(1) Description of material spilled (including identity, quantity, manifest number, etc.).

(2) Whether quantity spilled is EPA/state reportable, and if so, whether it was reported.

(3) Exact time and location of spill, including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications Contractor has with anyone other than the CO.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

1.2.2 SEGREGATION OF HAZARDOUS WASTE

All items collected on this contract must be segregated according to the current EPA Hazardous Waste Compatibility Chart, and kept physically separate from any containers not associated with this contract until the initial TSDF is reached. The items must be so marked, that they are readily linked to this contract throughout this period.

1.2.3 STATEMENT ON CONTAINERS

The Generator is responsible for ensuring their containers are suitable for transportation IAW current Department of Transportation (DOT) regulations and TSDF acceptance. The Government reserves the right to challenge the Contractor’s choice of TSDF when repackaging is required in order to meet container acceptance criteria.

SP450015R0006 Page 13 of 118

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

The Government shall not furnish any equipment or personnel to assist in the performance of this contract. Any such offers of assistance are unauthorized, and the Contractor shall not accept any such offers. The only exception is the use of Government-owned loading equipment (Section 1.2.6), and Government-owned scales (Section 1.2.7), and where applicable, management services.

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITIES

a. Treatment of hazardous waste (including solidification) on Government facilities is not permitted. Treatment is defined as any process which meets the definition of treatment as identified in 40 CFR 260.10 and/or the facility Permit.

b. The Contractor shall not drain and/or flush PCB items at Government facilities. Draining will be allowed only to prevent leaking and to meet DOT regulations.

c. Treatment, disposal, or release of gases, other than inert gases, to the atmosphere on Government premises is not permitted by this contract. The Contractor may perform gas extraction for other than inert gas cylinders at the pickup location using a self-contained apparatus. This apparatus shall emit no gas into the atmosphere, and purge the entire cylinder contents into a closed receiver for transport to a recycling or disposal site.

1.2.6 LOADING

The Contractor is responsible for loading, including furnishing all the equipment necessary for loading. The Government will not load at any location on any day in which the facility is closed unless otherwise specified. Where it is provided that the Government will load, the Government will make the initial placement of the item on conveyance(s) furnished by the Contractor and the initial placement on the Contractor's conveyance shall be as determined by the Government.

Unless otherwise provided in this contract, the Government will not block, chock, brace, lash, band, or in any other manner, secure the cargo on such conveyance(s) furnished by the Contractor.

The Government may tailgate load at the following locations:

Location Items 187th Fighter Wing, Montgomery, AL Drums only 42 CES/CEV, Maxwell AFB, AL Drums only Maxwell AFB-Gunter Annex, AL Drums only

1.2.7 WEIGHING OF ITEMS

Government scales will be used when available, operable, and authorized by the Government.

The Contractor shall be responsible for determining the availability of Government scales. All

SP450015R0006 Page 14 of 118 scales used for purposes of this contract shall be calibrated IAW applicable regulations. The Government shall ensure that Government scales are operable and accurate through certification or demonstration. The Contractor shall ensure that non-Government scales are operable and accurate through certification or demonstration.

All task order weights are estimated amounts. The contractor can expect that the task order weights will be required to be adjusted upward or downward as removals take place and the actual pounds being removed are measured. Therefore, the Government has the unilateral right to increase the task order weight in those instances where the Government has underestimated the amount of weight that is required to be removed so the contractor can continue performance. The Government has the unilateral right to decrease the task order weight in those instances where the Government has overestimated the amount of weight that is required to be removed. In instances of decreasing weight, these decreases are not subject to FAR 52.212-4, termination for convenience coverage. In addition it is agreed that it is acceptable for the Government to issue task order modification (i.e. quantity changes, noun descriptions, HIN changes, adding/deleting lines, extending task order end dates, etc.) unilaterally. The contractor will be paid for the actual items and quantities removed per the awarded contract price schedule. If upon receipt of a unilateral task order modification, the contractor does not agree with the change or changes, the contractor reserves the right to seek resolution with the Contracting Officer. These modifications are only against task orders. No changes are made to the terms and conditions of the contract.

At the Government's option, the use of Government scales will be allowed at the following sites:

SITE EQUIPMENT AVAILABLE

DLA Disposition Services Anniston, Anniston Army Depot, AL

Truck (120,000 pound capacity)

Building 527, Anniston Army Depot, AL Platform (20,000 pound capacity) Building 1057, Maxwell AFB, AL Platform (5,000 pound capacity) Building 900, Gunter Annex, AL Truck (150,000 pound capacity) TMO, 187th Fighter Wing, AL Portable (1,000 pound capacity) DLA Disposition Services Huntsville, Redstone Arsenal, AL

Truck (100,000 pound capacity)

Redstone Landfill, Redstone Arsenal, AL* Truck TMO, Arnold AFB, TN Truck (>80,000 pound capacity) *Scale located at Redstone Landfill, Redstone Arsenal, AL will only be available 0730-1500 daily.

Before loading, the Contractor is required to weigh the waste hauling vehicle, trailer, and/or rolloff/vacuum box, as applicable, to establish the empty (tare) weight of the rolloff box, dump truck, tanker truck, etc. This weight will be documented on a certified weight ticket and provided to the COR. After loading, the Contractor is required to weigh the waste hauling vehicle, trailer, and/or rolloff/vacuum box, as applicable, to establish the loaded (gross) weight of the conveyance. This weight will be documented on a certified weight ticket and provided to the COR. The actual (net) weight of the waste shall then be calculated by subtracting the tare weight from the gross weight. When onsite Government scales are available, weights must be agreed upon by both the Contractor and the Government before removal. When offsite commercial

SP450015R0006 Page 15 of 118 scales must be used, a certified weight ticket will be provided to the COR and shall be the basis for payment to the Contractor.

1.2.8 DEFINITIONS, BULK AND CONTAINERIZED WASTE

1.2.8.1 BULK WASTE

a. The term bulk waste refers to waste that is typically removed via rolloff boxes, vacuum or sludge boxes, dump trucks, tank trucks, vacuum trucks, pump trucks, and trucks with vacuum-loaded or pump-loaded tanker trailers. Pumpable liquid wastes that are removed via totes, also known as portable tanks and Intermediate Bulk Containers (IBC), are considered bulk waste and have a surcharge associated with them (see Tote surcharge CLIN 6318). Bulk waste does not refer to containerized wastes including waste contained in drums, cubic yard boxes, military tri-wall boxes, cubic yard bags or “super sacks”, lamp boxes, cylinders, or palletized waste.

b. Bulk debris (as defined in 40 CFR 268.2(g)) and other solids weighing equal to or less than 600 Lbs/yd3 shall have the CLIN suffix “B6”, and shall be priced per cubic yard (YD). Bulk debris (as defined in 40 CFR 268.2(g)) and other solids weighing 600 Lbs/yd3 or greater, shall have the CLIN suffix B1, B2, B3, or B4, and shall be priced per pound.

c. The terms solid and solids used in this document and the Bid Schedule refers to solid material which is largely free of free liquids, e.g., soil, silt, sand, gravel, filtercake, powder, granules, crystals, fines, and artifacts that do not meet the definition of debris as defined in 40 CFR 268.2(g).

d. The terms liquid and liquids used in this document and the Bid Schedule refers to liquid material which is pumpable by conventional pumping devices designed to pump low-viscosity liquids and largely free of suspended or settled (vs. dissolved) solids. A liquid that has become frozen due to ambient freezing temperatures, but would otherwise be of liquid state at 72°F, will still meet the definition of liquid for purposes of this contract.

e. The terms sludge and sludges used in this document and the Bid Schedule refers to material that is either (a) a multiphasic material with some combination of a liquid phase and a solid phase as defined above, (b) a slurry or mud-like material, such as liquid-saturated soil or tank bottoms, whereby solids are largely or completely suspended in liquid and typically flows under gravity, and may or may not be conveyable by high capacity pumping or vacuuming devices designed to move heavy material, or (c) a highly viscous liquid not pumpable by conventional pumping devices designed to pump low-viscosity liquids.

f. The term debris used in this document and the Bid Schedule refers to (a) solid artifacts, fragments, or rubbles which are present, but not primarily present, and are intermingled or suspended in an otherwise fully solid, liquid, or sludge wastestream as described above, or (b) a wastestream which meets the definition of debris in 40 CFR 268.2(g). Note: Definition (a) in this section would meet the “Mixed” Physical State designation indicated in the Bid Schedule for this contract, as CLINs with a “Mixed” physical state refers to solids, liquids, sludges, debris, or any

SP450015R0006 Page 16 of 118 combination thereof. Definition (b) in this section meets the “Debris” Physical State designation indicated in the Bid Schedule for this contract.

g. The term Heavy Solids used in this document and the Bid Schedule refers to bulk waste solids, sludges, and heavy debris (as defined in 40 CFR 268.2(g)), with a density greater than 600 Lbs/yd3 shall be ordered using the bulk CLIN Suffix (B1, B2, B3, or B4). The CLIN Suffix is assigned based on the net weight of each heavy solids bulk load. If a bulk load with a net weight of less than 10,000 Lbs is ordered, the bulk CLIN Suffix “B1” will be used. Loads weighing 10,000 to 20,000 Lbs will be assigned the bulk CLIN Suffix “B2”. Loads weighing 20,000 to 30,000 Lbs will be assigned the bulk CLIN Suffix “B3”. Loads weighing more than 30,000 Lbs will be assigned the bulk CLIN Suffix “B4”. Weights shall be determined using certified Government scales when available, or certified commercial scales when Government scales are not available. Prior to removal, and when possible, the net weight of the waste shall be determined and agreed upon by both the Government representative and the Contractor.

h. The term Lightweight Solids used in this document and the Bid Schedule refers to bulk waste solids and debris (as defined in 40 CFR 268.2(g)) with a density of less than or equal to 600 Lbs/Yd3. These wastestreams are considered lightweight and shall be ordered using the Cubic Yard CLIN Suffix “B6”. Cubic yards (YD) are calculated by visual estimation. For example, if a 20 cubic yard rolloff box appears 90% full, the removal will be estimated and ordered at 18 YD.

Prior to removal, the volume shall be determined and agreed upon by both the Government representative and the Contractor.

j. Bulk waste liquids will be pumpable by conventional pumps typically used on tank trucks and trailers, even if loaded by vacuum truck or trailer, and shall be ordered using the CLIN Suffix B5, indicating gallons.

k. Gallons are calculated by using density or tank strapping and are rounded to the nearest whole gallon using conventional (non-scientific) rounding rules. This rule requires that if the digit to the right of the decimal place is 0, 1, 2, 3, or 4, leave the whole number alone; if the digit to the right of the decimal place is 5, 6, 7, 8, or 9, add 1 to the whole number. Example: when the density calculation is used and where the bulk liquid is water (Density = 8.33 Lbs/Gal): 36,290 Lbs/8.33 Lbs/Gal = 4,356.54 gallons. This will be rounded to 4,357 gallons. However, 36,280 Lbs (4,355.34 gallons) would be rounded to 4,355 gallons. Density will be obtained from the waste profile sheet.

l. Tank strapping may be used to calculate the volume of liquid in a tank or tanker given a strapping rod depth measurement. The graduated rod is inserted vertically through the top surface of the liquid to the bottom of the tank and a measurement is taken to determine the depth of the liquid. The depth, usually measured in inches, is compared to a table, or spreadsheet, which shows the conversion to gallons. Only tables specifically calibrated to the tank or tanker being strapped may be used. These measurements will be made by the Contractor.

SP450015R0006 Page 17 of 118

m. The Generator reserves the right to choose which method will be used to determine total gallons of waste offered. The net volume (gallons) of the waste shall be determined and agreed upon by both the Government and the Contractor.

n. Liquids in Totes/IBC Containers. The CLIN used for this waste will include the bulk liquid CLIN Suffix of B5. The Generator shall pay the Contractor based upon the full volumetric capacity of the container in gallons, plus a tote surcharge per tote (see Tote surcharge CLIN 6386TS). IBC totes come in various sizes, the most common size being 275- and 330-gallon capacity. Totes/IBCs are transported as containerized waste.

1.2.8.2 CONTAINERIZED WASTE

a. The term containerized waste refers to waste that is typically transported by a box truck or semi-truck and trailer or van, including waste contained in drums, cubic yard boxes, military tri-wall boxes, cubic yard bags or super sacks, lamp boxes, cylinders, or palletized waste.

b. Containers shall be counted, weighed, and documented by the Contractor prior to removal.

Although most containerized CLINs are priced by the container size (CLIN Suffixes C1 through C6), weights must still be documented for other purposes such as manifesting. The Contractor shall provide portable scales, which may be mounted to the truck or trailer, for weighing of items, and must first demonstrate reasonable weight accuracy to the Government representative.

The use of commercial scales is not authorized for containerized items. Only materials being removed by the Contractor will be weighed, including the containers, pallets, and dunnage.

c. Drums larger than 55 gallons (e.g., 95-gal) are to be used only for overpacking smaller drums when the smaller drum(s) are leaking or have the potential to leak. Generators shall be required to pay the contractor based on the size of the overpack drum and not on the size of the inner, overpacked drum(s).

d. “CYB” refers to Cubic Yard Boxes, Cubic Yard Bags or Super Sacks, Gaylord Boxes, and Military Tri-Wall Boxes.

e. “Pallet” refers to a flat wooden, plastic or metal transport structure not more than 48”L x 48”W that supports goods in a stable manner while being lifted by a forklift, pallet jack, front loader, or other lifting device. Skids may be used in lieu of pallets when well suited to support the cargo and are accessible to movement via typical material handling equipment.

Containers/items placed on a pallet are often secured with dunnage, i.e., banding straps, stretch or shrink wrap for stability in movement. The sum weight of the dunnage, pallet, and palletized waste cargo will collectively comprise the weight of the waste, and shall not exceed a weight of 2,500 pounds and/or a height of 72” unless otherwise authorized by the Contractor.

f. The cost to the Generator for a CYB and Pallet are the same when the CLIN Suffix C6 is used and packaged IAW current DOT shipping requirements. However, this does not imply that both packaging methods are always appropriate for wastes assigned a CLIN Suffix of C6. Safety and DOT shipping regulations should always take precedence.

SP450015R0006 Page 18 of 118

g. Containers of the same Base CLIN and no larger than 5 gallons in size, may be palletized or placed in a CYB in order to assign the CLIN Suffix C6. Containers larger than 5 gallons in size will not be placed in a CYB for purposes of consolidating them into a single container.

Containers of all sizes may be placed on pallets and skids for ease of storage and movement, but containers larger than 5 gallons, other than consumer commodities in their original packaging which may be larger than 5 gallons in size, will have the quantity and CLIN assigned as appropriate to each container on the pallet.

h. Most containerized wastes are assigned a CLIN Suffix of C1, C2, C3, C4, C5, or C6.

These CLIN Suffixes correspond to a range of different container sizes and are ordered as each “EA.” CLINs for containerized PCBs, batteries, and some military items are designated with CLIN Suffix C7 and are ordered in pounds “LB.” CLINs for cylinders and intact lamps have a CLIN Suffix of ME, M1, M2, or M3 and are also ordered as “EA.”

1.2.9 BULK LIQUID PUMPING

a. When a bulk, pumpable liquid (CLIN Suffix B5) is ordered, it may be necessary for the Contractor to pump/vacuum waste from tanks. The Contractor is responsible to furnish all equipment and personnel needed to complete this task, including but not limited to, a collection vehicle equipped with pump/vacuum, hoses, fittings, etc. Pumps/vacuums and hoses shall have a capacity and chemical resistance to safely handle the types of waste to be collected, and remove all pumpable liquids from tanks that can be removed without agitation or introduction of other materials to the tank.

b. The actual weight of the material picked up must be identified on the manifest. Bulk liquid disposal may be ordered from any location in or around pickup points, in addition to the known sites identified below:

SITE CITY, STATE TANK SIZE

CMS #1 Montgomery, AL Unknown

Redstone Arsenal Huntsville, AL Various

Fort McClellan Anniston, AL Various Pelham Range Pelham, AL Various Anniston Army

Depot, AL Anniston, AL Various

Arnold AFB Manchester, TN Various

1.2.9 RESERVED

1.2.10 BULKING AND CONSOLIDATION

a. Bulking shall be defined as the act of stinging, vacuuming, and/or pumping, as permitted by regulation, from an otherwise removable container(s) into a vacuum truck or tanker. This act

SP450015R0006 Page 19 of 118 may be performed at the discretion of the Contractor, at no additional cost to the Generator.

Containerized waste may be bulked into a tank truck only at the locations listed below:

Redstone Arsenal, Huntsville, AL Anniston Army Depot, Anniston, AL Fort McClellan, Anniston, AL Arnold AFB, TN 187th Fighter Wing, Montgomery, AL Alabama National Guard Sites US Army Corps of Engineers Sites

b. Consolidation is defined as any method that involves pouring, siphoning, pumping, draining, or packaging like wastes (liquids, multiphase, or solids) from one container to another.

Wastes may be consolidated only at the locations listed below:

Anniston Army Depot, Anniston, AL Fort McClellan, Anniston, AL Arnold AFB, TN 187th Fighter Wing, Montgomery, AL All US Army Corps of Engineers Sites All Alabama National Guard Sites

c. Bulking and consolidation will be allowed only if the Contractor has a spill contingency plan and performs operations in a safe manner. The Government retains the right to stop operations if environmental or safety concerns arise.

1.2.11 CHARGES FOR EXPEDITES – CLINs 6330-6345

a. When the expedited removal CLINs are ordered, waste must be removed within the specified calendar day timeframe. Expedited removal CLINs may be ordered in association with any disposal CLIN(s) at any pick-up point(s) in the contract. This is an exception to the standard removal timeframe as specified in the “Contract Instructions and Information” section of this contract. Minimum TO charges will not apply to a TO containing an expedited removal CLIN.

When expedited removal is required, CLINs 6330-6335 will be ordered based on the amount of waste to be removed. One (1) each will be ordered for containerized waste up to forty (40) 55-gallon containers or the equivalent. For bulk removals, one (1) each of CLIN 6330, 6332, 6333, and 6334 is limited to one (1) TO line not to exceed 40,000 pounds for solids, or 5,000 gallons for liquids.

b. When the expedited performance CLINs are ordered, performance must be accomplished within the specified calendar day timeframe. Expedited service CLINs may be ordered in association with any service CLIN(s) at any pick-up point(s) on the contract. This is an exception to the standard performance timeframe as specified in the “Contract Instructions and Information” section of this contract. Minimum TO charges will not apply to a TO containing an expedited service CLIN. When expedited service is required, CLIN 6343-6344 will be ordered based on the amount of service to be performed. One (1) each of CLIN 6343-44 will be ordered for up to five (5) Special Service TO lines. Ordering of an expedited CLIN is further limited to

SP450015R0006 Page 20 of 118 one (1) each expedited CLIN per pick-up location including the surrounding area (i.e. all pick up sites on an installation).

c. Contractor shall provide the COR with the required paperwork as follows:

CLINs Description Paperwork

Submission 6335, 6345 1-Day Expedite Before

Performance 6334, 6344 3-Day Expedite 1 Day Prior to

Performance 6333, 6343 5-Day Expedite 2 Days Prior to

Performance 6332, 6342 7-Day Expedite 4 Days Prior to

Performance 6331, 6341 10-Day Expedite 5 Days Prior to

Performance 6330, 6340 15-Day Expedite 5 Days Prior to

Performance

1.2.12 PACKAGING FOR COMPLIANCE – CLINs 6311AA & 6311BB

The Government may order the packaging/repackaging of containers at their option to ensure the waste is packaged according to DOT regulations and TSDF acceptance.

The unit of issue for CLIN 6311AA shall be “EA,” which includes all personnel, tools, equipment, and packaging/repackaging supplies for up to one 5-gallon container.

The unit of issue for CLIN 6311BB shall be “EA,” which includes all personnel, tools, equipment, and packaging/repackaging supplies for up to one container greater than 5-gallons.

Lab packing of small laboratory chemicals is found in section 3.7 and should not be ordered under this section.

The outer container is not included when CLINs 6311AA and/or 6311BB are ordered. The generator shall provide the container for the above service.

1.2.13 RESERVED

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

a. In addition to the federal manifest requirements for return of signed manifests to the Generator, the Contractor shall furnish a copy of each manifest, signed by the designated TSDF, to the Disposition Services Field Activity coordinating the waste disposal within 35 days of pickup by the initial transporter. If the waste has not been received by the TSDF within 30 days after the initial pickup date, the Contractor shall notify the Disposition Services Field Activity of

SP450015R0006 Page 21 of 118 the physical location of the waste. If applicable, the Contractor shall also provide the manifest with additional transporter signatures.

b. If the Contractor is unable to deliver the items to the designated or alternate facility on the shipping papers IAW 40 CFR Part 263.21(a), the COR and Generator will be contacted for disposition instructions per 40 CFR Part 263.21(b). If the manifest is not returned within 40 days, the Contractor shall prepare the Exception Report and provide a copy to the COR and Generator within 45 days after pickup. Failure of any part of this section will be documented in the Acceptable Performance Levels (APLs) and appropriate action taken as determined by the CO.

c. The Contractor shall ensure there is a clear audit trail for all items until final treatment/disposal/recycling is…