Attachment 1 - Statement of Work.docx

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Attachment 1 - Statement of Work Vehicle Lease DLA Distribution Yokosuka, Japan Site Sasebo

1. DESCRIPTION OF SERVICE

DLA Distribution Yokosuka, Japan Site Sasebo has been directed to move MPC, Receiving, and Transportation operations out of building 138 on main base CFAS to building 6000 on Akasaki Fuel Terminal by the end of December 2024. Building 6000 is approximately 4 miles away from main base and must go off the installation to get back on the Akasaki Fuel Terminal.

Being off the main installation, three additional wing type trucks will need to be leased to move material from/to buildings 6000 and main base customer delivery points and DLA facilities on main base. The lease is expected to be for a three-year period but may be reduced or extended depending on the completion of construction on a new building on main base Sasebo for DLA Distribution.

Motor equipment, components, assemblies, subassemblies and accessories shall meet or exceed the Japanese Automobile Manufacturer's Association Inc. and/or Japan AutoBody Industrial Association specifications. The vehicles shall be right hand drive configured for left side of the road operations within Japan.

The buses shall be fully serviced when delivered to the U. S. Government. Service shall include, but not limited to, proper lubrication levels, battery water levels, electrical check, and all other maintenance requirements set forth in the manufacturer's operation and maintenance manuals.

The U. S. Government reserves the right to reject any motor vehicle that does not meet the specifications of this contract. The Contractor shall be responsible to make corrective adjustments and repairs to the extent necessary to restore the motor vehicles to meet the specifications of this contract.

At the completion of this contract items will be available for pick-up by the Contractor at the point(s) of initial delivery. Vehicles shall be picked up within 10 days after the completion of this contract.

3. VEHICLES (LEASE)

a. (1) 5-6 Ton Wing Type Truck

b. (2) 13-14 Ton Wing Type Trucks.

4. VEHICLE DAMAGE

A. A joint inspection will be conducted by the Contracting Officer or his duly authorized representative and the Contractor's representative upon initial acceptance of the equipment and upon completion of the Contract to ascertain and itemize damage for which the Contractor is entitled to compensation under FAR 52.228-8, Liability and Insurance - Leased Motor Vehicles (May 1999). For purposes of this contract, abnormal wear and tear includes, but is not limited to, the following:

5. MAINTENANCE AND REPAIR

a. Maintenance: The contractor shall perform all maintenance and lubrication to keep the vehicles in a safe and efficient operating condition and shall be responsible for the costs of all lubricants, parts, labor and equipment, and scheduling for maintenance. Maintenance shall be performed in accordance with the vehicle manufacturer's operator and maintenance manuals, Japanese laws/regulations and Japanese's safety standards. A yearly schedule is to be provided in Japanese detailing what will be performed. The schedule shall be provided within 30 days of vehicle deliver, and within 30 days from the beginning of each option period. All maintenance shall be performed within 3 days of delivery to the contractor's facilities. The U.S. Government shall furnish appropriate fuel only during the term of the contract.

b. Repairs: The contractor is required to perform all repairs to keep or restore the vehicles to a safe and efficient operating condition and presentable appearance. The contractor is responsible to obtain all required lubricants, parts, labor and equipment. Repairs shall be performed in accordance with the vehicle manufacturer's operation, maintenance, and repair manuals: Japanese laws/regulations; and Japanese's safety standards. Where repairs are necessitated due to defective parts, improperly or inadequately performed maintenance, or other fault of the Contractor, the contractor shall bear all costs of the repair work, including towing if necessary. Additionally, the lease will be pro-rated for any period that the vehicle was out of service without a substitute vehicle available. Where repairs are necessitated due to causes for which the Government is responsible, the Contractor shall be compensated for all costs associated with the repair, including towing if necessary. The contractor shall diligently proceed to ensure that all repairs are made in a prompt and reasonable time.

c. Emergency Repairs: The Government retains the right to perform minor repairs to restore the vehicle to a safe and efficient operating condition where there is an urgent requirement for use of the vehicle and the contractor cannot respond in a sufficiently timely manner. Examples of such repairs may include replacement of a damaged tire or recharging or replacing a battery. The Government shall promptly notify the Contractor of any such repairs.

d. Towing: If a bus breakdown occurs, the contractor is responsible for providing tow service at no additional charge to their vendor's garage or repair facility. The service shall be available 24 hours a day

e. The Government will deliver and pick-up the vehicles for any required maintenance and repair work at a maintenance and repair facility designated by the Contractor so long as such vehicles can be safely operated. If such vehicles cannot be safely operated, towing costs will be apportioned in accordance with paragraph b. The designated maintenance and repair facility must be within a 10 kilometer radius of the designated delivery site.

6. SUBSTITUTE VEHICLES

In the event the vehicles leased become inoperable the Contractor shall furnish a substitute vehicle(s) within 5 working days from date of notification of out of service units. The substitute vehicle shall be delivered to the site specified for the initial vehicle delivery. Temporary replacements (up to sixty days) shall meet the minimum vehicle specifications and the contractor shall endeavor to meet other specification requirements to the extent practicable. In the event a vehicle is or is projected to be inoperable for more than 60 days, a permanent substitute shall be provided that is in a similar or better condition in terms of age and wear and tear to the vehicle being replaced and shall comply with all other specifications.

7. LICENSE PLATE

The Contractor shall install license plates both front and rear of each vehicle and the completely plates will be forward to the bidder/manufacturer after date of award.

8. PERMITS

The Contractor, or his designee including approved subcontractors shall, without additional expense to the U.S. Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor or his designee including approved subcontractors shall comply with all applicable local laws. Evidence of such permits and licenses shall be provided to the Contracting Officer upon demand.

9. PLACE OF PERFORMANCE. Commander, Fleet Activities Sasebo Main Base, Akasaki Fuel Terminal, Yokose Fuel Terminal, Hario Housing Area, and surrounding areas off the installation to possibly including Fukuoka Airport.

10. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The U.S. Government will furnish gas or diesel fuel as required during the lease period.

11. CONTRACTOR FURNISHED ITEMS. The contractor shall provide all equipment, materials, and services to perform the requirements of the contract.

12. GOVERNMENT POINT OF CONTACT (POC)

DLA Activity On-Site POC: Mr. Scott Cole, 315-234-0696, email: scott.c.cole@dla.mil Technical POC: Mr. Youichi Matsuura, 315-234-0658, email: Youichi.matsuura.jpn@dla.mil

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