SP3300-24-R-5003 DDCN RFP Draft.pdf

SP3300

5. DATE ISSUED3. SOLICITATION NUMBER

SP3300-24-R-5003

RATING

N/A

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)SOLICITATION, OFFER AND AWARD

2. CONTRACT NUMBER

TBD

7. ISSUED BY CODE

DLA Distribution

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

8. ADDRESS OFFER TO (If other than Item 7)

PAGE OF PAGES

1 90

6. RE4UISITION PURCHASE NUMBER

430 Mifflin Ave, Suite 3102A, Amber Whitney New Cumberland, PA 17070-5008

NOTE: In sealed bid solicitations"offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and required copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in reference Section L-4 for requirements (Hour) until 12:00 local time 5/10/2024

(Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Amber Whitney

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

amber.whitney@dla.mil

AREA CODE

NUMBER

770-4601

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

✘ A SOLICITATION CONTRACT FORM 1 ✘ I CONTRACT CLAUSES 33-45

✘ B SUPPLIES OR SERVICES AND PRICES COSTS 2-11 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

✘ C DESCRIPTION SPECS. WORK STATEMENT 12 ✘ - LIST OF ATTACHMENTS 46-48

✘ D PACKAGING AND MARKING 13 PART IV - REPRESENTATIONS AND INSTRUCTIONS

✘ E INSPECTION AND ACCEPTANCE 14-15

✘ K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 49-59

✘ F DELIVERIES OR PERFORMANCE 16-18

✘ G CONTRACT ADMINISTRATION DATA 19-25 ✘ L INSTRS., CONDS., AND NOTICES TO OFFERORS 60-84

✘ H SPECIAL CONTRACT RE4UIREMENTS 26-32 ✘ M EVALUATION FACTORS FOR AWARD 85-90

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS ( )

20 CALENDAR DAYS ( )

30 CALENDAR DAYS ( )

CALENDAR DAYS ( )

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORI=ED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

23. SUBMIT INVOICES TO ADDRESS

SHOWN IN (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE SL4701

DFAS Columbus, OH

26. NAME OF CONTRACTING OFFICER (Type or print)

Joshua L. Woodworth

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c) mailto:amber.whitney@dla.mil

ITEM

NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PERFORMANCE YEAR ONE

1 February 2025 - 31 January 2026

Firm-Fixed Price (Applicable to CLIN 0001)

? EA $1.00 ?

PoP: 9 Months (1 May 2025 - 31 January 2026)

Cost Reimbursement (Applicable to CLINs 0002, 0003, 0004 & 0005)

Estimated Cost $63,451.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $63,451.00

Estimated Cost $228,107.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $228,107.00

Estimated Cost $1,283,208.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $1,283,208.00

Estimated Cost $3,413.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $3,413.00

Cost-Plus Fixed Fee (Applicable to CLIN 0006)

Estimated Cost $101,330.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $101,330.00

Firm-Fixed Price (Applicable to CLIN 0007)

9 MO ? #VALUE!

PoP: 9 Months (1 May 2025 - 31 January 2026)

Travel for Training and Conferences (PWS Sections C-3.3, C-4.6, and C-5.9)

Special Projects/Surge & Sustainment (PWS Section C-5.8) (See Attachment J.6, CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

PART 1 - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Services to Perform Warehousing and Distribution Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6)

Non-Capital Equipment New or Replacement Costs (PWS Section C-4.2 paragraphs C&D)

Material Support Costs ( inclusive of CLINs 0001, 0006, 0007, 0009, and 0010)

Scheduled and Unscheduled Equipment Maintenance (Parts Only) (PWS Section C-4.4 and its sub-paragraphs)

Contractor Owned Contractor Operated (COCO) Facilities (Greenville) (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.2 PWS Section C-4M)

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

0008 1 LOT NSP NSP

Firm-Fixed Price (Applicable to CLIN 0009)

0009 3 MO ? #VALUE!

PoP: 3 Months (1 February 2025 - 30 April 2025)

Firm-Fixed Price (Applicable to CLINs 0010 & 0011)

9 MO ? #VALUE!

PoP: 9 Months (1 May 2025 - 31 January 2026)

TOTAL ESTIMATED COST – PERFORMANCE YEAR ONE #VALUE!

PERFORMANCE YEAR TWO

1 February 2026 - 31 January 2027

Firm-Fixed Price (Applicable to CLIN 1001)

? EA $1.00 ?

PoP: 12 Months (1 February 2026 - 31 January 2027)

Cost Reimbursement (Applicable to CLINs 1002, 1003, 1004 & 1005)

Estimated Cost $87,834.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $87,834.00

Estimated Cost $315,760.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $315,760.00

Estimated Cost $1,776,302.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $1,776,302.00

1005 Travel for Training and Conferences (PWS Sections C-3.3, C-4.6, and C-5.9)

Contract Data Requirements List (CDRL) in accordance with DD Form 1423 - Attachment J.9 CDRLs. (Note: Contractor shall not price these items separately)

Services to Perform Transition per C-1.8 (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6)

Contractor Owned Contractor Operated (COCO) Facilities (Newport) (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.2 PWS Section C-4M)

Services to Perform Warehousing and Distribution Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6)

Scheduled and Unscheduled Equipment Maintenance (Parts Only) (PWS Section C-4.4 and its sub-paragraphs)

Non-Capital Equipment New or Replacement Costs (PWS Section C-4.2 paragraphs C&D)

Material Support Costs ( inclusive of CLINs 1001, 1006, 1007, 1009, and 1010)

Estimated Cost $4,725.00

Not-to-Exceed (NTE) G&A Rate ___% $0.00 Not-to-Exceed (NTE) 1 LOT $4,725.00

Cost-Plus Fixed Fee (Applicable to CLIN 1006)

Estimated Cost $105,201.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $105,201.00

Firm-Fixed Price (Applicable to CLIN 1007)

12 MO ? #VALUE!

PoP: 12 Months (1 February 2026 - 31 January 2027)

1008 1 LOT NSP NSP

Firm-Fixed Price (Applicable to CLINs 1010 & 1011)

12 MO ? #VALUE!

PoP: 12 Months (1 February 2026 - 31 January 2027)

TOTAL ESTIMATED COST – PERFORMANCE YEAR TWO #VALUE!

PERFORMANCE YEAR THREE

1 February 2027 - 31 January 2028

Firm-Fixed Price (Applicable to CLIN 2001)

? EA $1.00 ?

PoP: 12 Months (1 February 2027 - 31 January 2028)

Cost Reimbursement (Applicable to CLINs 2002, 2003, 2004 & 2005)

Estimated Cost $91,189.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $91,189.00

Estimated Cost $327,822.00

Special Projects/Surge & Sustainment (PWS Section C-5.8) (See Attachment J.6, CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

Contractor Owned Contractor Operated (COCO) Facilities (Greenville) (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.2 PWS Section C-4M)

Contract Data Requirements List (CDRL) in accordance with DD Form 1423 - Attachment J.9 CDRLs. (Note: Contractor shall not price these items separately)

Contractor Owned Contractor Operated (COCO) Facilities (Newport) (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.2 PWS Section C-4M)

Non-Capital Equipment New or Replacement Costs (PWS Section C-4.2 paragraphs C&D)

Services to Perform Warehousing and Distribution Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6)

Scheduled and Unscheduled Equipment Maintenance (Parts Only) (PWS Section C-4.4 and its sub-paragraphs)

Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $327,822.00

Estimated Cost $1,844,157.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $1,844,157.00

Estimated Cost $4,905.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $4,905.00

Cost-Plus Fixed Fee (Applicable to CLIN 2006)

Estimated Cost $109,219.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $109,219.00

Firm-Fixed Price (Applicable to CLIN 2007)

12 MO ? #VALUE!

PoP: 12 Months (1 February 2027 - 31 January 2028)

2008 1 LOT NSP NSP

Firm-Fixed Price (Applicable to CLINs 2010 & 2011)

12 MO ? #VALUE!

PoP: 12 Months (1 February 2027 - 31 January 2028)

TOTAL ESTIMATED COST – PERFORMANCE YEAR THREE #VALUE!

PERFORMANCE YEAR FOUR

1 February 2028 - 31 January 2029

Firm-Fixed Price (Applicable to CLIN 3001)

? EA $1.00 ?

PoP: 12 Months (1 February 2028 - 31 January 2029)

Contract Data Requirements List (CDRL) in accordance with DD Form 1423 - Attachment J.9 CDRLs. (Note: Contractor shall not price these items separately)

Contractor Owned Contractor Operated (COCO) Facilities (Newport) (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.2 PWS Section C-4M)

Services to Perform Warehousing and Distribution Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6)

Contractor Owned Contractor Operated (COCO) Facilities (Greenville) (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.2 PWS Section C-4M)

Material Support Costs ( inclusive of CLINs 2001, 2006, 2007, 2009, and 2010)

Travel for Training and Conferences (PWS Sections C-3.3, C-4.6, and C-5.9)

Special Projects/Surge & Sustainment (PWS Section C-5.8) (See Attachment J.6, CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

Cost Reimbursement (Applicable to CLINs 3002, 3003, 3004 & 3005)

Estimated Cost $94,672.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $94,672.00

Estimated Cost $340,345.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $340,345.00

Estimated Cost $1,914,603.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $1,914,603.00

Estimated Cost $5,093.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $5,093.00

Cost-Plus Fixed Fee (Applicable to CLIN 3006)

Estimated Cost $113,391.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $113,391.00

Firm-Fixed Price (Applicable to CLIN 3007)

12 MO ? #VALUE!

PoP: 12 Months (1 February 2028 - 31 January 2029)

3008 1 LOT NSP NSP

Firm-Fixed Price (Applicable to CLINs 3010 & 3011)

12 MO ? #VALUE!

PoP: 12 Months (1 February 2028 - 31 January 2029)

Material Support Costs ( inclusive of CLINs 3001, 3006, 3007, 3009, and 3010)

Travel for Training and Conferences (PWS Sections C-3.3, C-4.6, and C-5.9)

Scheduled and Unscheduled Equipment Maintenance (Parts Only) (PWS Section C-4.4 and its sub-paragraphs)

Non-Capital Equipment New or Replacement Costs (PWS Section C-4.2 paragraphs C&D)

Special Projects/Surge & Sustainment (PWS Section C-5.8) (See Attachment J.6, CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

Contractor Owned Contractor Operated (COCO) Facilities (Greenville) (Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.2 PWS Section C-4M)

Contract Data Requirements List (CDRL) in accordance with DD Form 1423 - Attachment J.9 CDRLs. (Note: Contractor shall not price these items separately)

Contractor Owned Contractor Operated (COCO) Facilities (Newport) (Unless specifically identified separately in another

TOTAL ESTIMATED COST – PERFORMANCE YEAR FOUR #VALUE!

PERFORMANCE YEAR FIVE

1 February 2029 - 31 January 2030

Firm-Fixed Price (Applicable to CLIN 4001)

? EA $1.00 ?

PoP: 12 Months (1 February 2029 - 31 January 2030)

Cost Reimbursement (Applicable to CLINs 4002, 4003, 4004 & 4005)

Estimated Cost $98,289.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $98,289.00

Estimated Cost $353,347.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $353,347.00

Estimated Cost $1,987,741.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $1,987,741.00

Estimated Cost $5,287.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $5,287.00

Cost-Plus Fixed Fee (Applicable to CLIN 4006)

Estimated Cost $117,723.00 Not-to-Exceed (NTE) G&A Rate ___% $0.00

Not-to-Exceed (NTE) 1 LOT $117,723.00

Firm-Fixed Price (Applicable to CLIN 4007)

12 MO ? #VALUE!

PoP: 12 Months (1 February 2029 - 31 January 2030)

Scheduled and Unscheduled Equipment Maintenance (Parts Only) (PWS Section C-4.4 and its sub-paragraphs)

Non-Capital Equipment New or Replacement Costs (PWS Section C-4.2 paragraphs C&D)

Material Support Costs ( inclusive of CLINs 4001, 4006, 4007, 4009, and 4010)

Services to Perform Warehousing and Distribution Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6)

Travel for Training and Conferences (PWS Sections C-3.3, C-4.6, and C-5.9)

Special Projects/Surge & Sustainment (PWS Section C-5.8) (See Attachment J.6, CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

Contractor Owned Contractor Operated (COCO) Facilities (Greenville) (Unless specifically identified separately in another

Contract Data Requirements List (CDRL) in accordance with DD

4008 1 LOT NSP NSP

Firm-Fixed Price (Applicable to CLIN 4010)

12 MO ? #VALUE!

PoP: 12 Months (1 February 2029 - 31 January 2030)

TOTAL ESTIMATED COST – PERFORMANCE YEAR FIVE #VALUE!

TOTAL ESTIMATED CONTRACT COST #VALUE!

Contractor Owned Contractor Operated (COCO) Facilities (Newport) (Unless specifically identified separately in another

Form 1423 - Attachment J.9 CDRLs. (Note: Contractor shall not price these items separately)

SP3300-24-R-5003

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

INSTRUCTIONS

This requirement is being solicited as a 100 percent small business set-aside. This requirement is for the purchase of contractor provided warehouse and distribution services to include all management, personnel, supervision, materials, tools, equipment, transportation, and any other items and/or services as outlined in the Performance Work Statement.

Any contract resulting from this solicitation will be awarded as an Indefinite Delivery Indefinite Quantity contract covering a five-year ordering period. This shall be a hybrid contract with Firm-Fixed-Price, Cost-Reimbursement No Fee, and Cost-Plus-Fixed-Fee line items. The place of performance is DLA Distribution Cherry Point, North Carolina, USA.

IDIQ TASK ORDERS:

The Government intends to issue a Task Order for a full year of performance.

Task Orders issued under the resultant contract may be issued unilaterally or bilaterally and determined by the Contracting Officer. If requirements remain as identified in the basic contract, a Request for Proposal will not be issued, and a Task Order will be utilizing the pricing in the basic contract. If requirements vary from the basic contract, a Request for Proposal will be issued, and the Contractor will propose, in accordance with the competitive proposal, the number of hours for each applicable labor type. The Government and Contractor will negotiate pricing for the Task Order based on the number of hours agreed to by both parties. The labor rate, fringe benefits, G&A, and profit will remain as proposed for the basic contract. The proposal shall contain a consistent approach to staffing as identified in the Contractor’s proposal which is incorporated into the basic contract.

WORKLOAD FLUCTUATION:

While historical and projected workload is provided, the projected workload is based upon current information and is subject to change based upon surges in need, customer demand shifts, changes in support approaches, changes in regulation, and worldwide events. The Government monitors fluctuations based upon overall workload contained in the projected workload and utilizes more than 10% fluctuation in the overall receipts and issues for more than six (6) months as the benchmark for recalculating current and projected workload. In general, workload fluctuations within the 10% margin will not constitute a basis for a request for equitable adjustment (either upward or downward). Offerors should consider fluctuations within the range of 10% to be part of normal business operations and should price this risk into their price/cost proposals.

SERVICE CONTRACT LABOR STANDARDS (formerly known as the Service Contract Act of 1965):

CLINs X001 and X006 include labor subject to Service Contract Labor Standards. Offerors must pay at least the direct wage and benefits identified in the attached Wage Determination; however, Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal keeping in mind the required APL and quality standards. Offerors are reminded that turnover negatively impacts an offeror’s ability to meet APL and quality standards. DIRECT LABOR RATES AND FRINGE BENEFITS IN EXCESS OF WAGE DETERMINATION MINIMUMS AS WELL AS ESCALATION FOR SCA LABOR MAY BE PROPOSED. If higher direct labor rates, fringe rates/benefits, or escalation are proposed, offerors may not receive increases when wage determinations are modified so offerors are reminded that any proposed escalations and labor premiums are carried out throughout all years of the pricing proposal. Offerors are encouraged to review FAR 52.222-43(d) which outlines how wage determination changes are incorporated.

The Government aims to enable Offerors to propose realistic prices to perform as proposed. Offerors should clearly identify the increases in the cost proposal to enable adequate review and analysis.

IDIQ MINIMUM AND MAXIMUM QUANTITIES:

The guaranteed minimum value of this contract is $1,496,241.30, to be met within the first contract year. The estimated ceiling of the services is $114,000,000.00.

WORKLOAD MANAGEMENT SYSTEM (WMS) IMPLEMENTATION:

WMS implementation has occurred at DDCN. WMS will be utilized for this contract.

CONTRACTOR PROPOSAL:

Offeror proposal(s) will be incorporated and form a part of the contract(s), when awarded. Proposal submission and contract award are based upon commitments included in offeror submissions. Compliance to proposal(s) will be monitored along with performance to the basic contract terms and conditions.

FIRM-FIXED-PRICE (FFP) PRICING ARRANGEMENT – CLINs X001, X007, 0009, and X010: CLINs X001 shall be paid on firm-fixed-price per Unit/EA Basis. CLINs X007, 0009, and X010 shall be paid on a firm-fixed-price per Month basis.

COST-REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X002, X003, X004 & X005:

Offerors shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate, supported by their accounting system, to this estimated cost to arrive at the Not-To- Exceed (NTE) amount. Offerors shall enter the applicable indirect rate, calculated dollar amount of the rate, and the NTE in Section B. No fee shall be applied. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT - CLINs X006: Labor Costs for Recurring Work and/or Special Projects/Surge & Sustainment shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the CLINs estimated cost, excluding fee. Offerors shall enter the Government provided estimated cost located in Section L. Offerors shall insert and apply their applicable indirect rate, supported by their accounting system, and Fixed-Fee to this estimated cost to arrive at the Total Cost.

The form of the CPFF is “completion” as defined in FAR 16.306(d)(1).

REPORTING REQUIREMENTS - CLINs X008 (NSP): Reporting requirements. Not Separately Priced. While these CLINS are not separately priced, it is anticipated and acceptable for the Contractor to be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under CLINs X001.

CLINs X002, X003, X004, X005, & X006 INVOICING AND EXCESS FUNDS:

Offerors shall invoice CLINs X002, X003, X004, X005, and X006 in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the Task Order. Any contract expenses not invoiced within this timeframe may be determined unallowable by the Contracting Officer.

At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. Any excess funds will be removed via unilateral modification by the Government.

LIMITATIONS ON INDIRECT COST RATES – CLINs X002, X003, X004, X005, & X006:

(a) Pursuant to FAR 42.707, an indirect cost rate ceiling is incorporated into the contract. "Indirect cost" is defined as set forth at FAR 31.001 and 31.203. "Indirect cost rate" is defined as set forth at FAR 42.701.

(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable indirect cost under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as specified below.

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart 31.2 in effect on the date of this contract, as limited by the indirect cost rates established by this requirement.

(d) The indirect cost rates contained in the Contractor's and Subcontractor’s accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance. The basis to which the indirect cost rates apply shall be those contained in the Contractor's and Subcontractor’s accepted contract proposal and hereby, incorporated into the contract schedule, in accordance with the Contractor's and Subcontractor’s accounting system upon which its proposal was based.

(e) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor fiscal year (or for any different period agreed to by the parties) exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor's or Subcontractor’s final indirect cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to conform with the lower rates.

(f) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates proposed shall be subject to the limitations imposed by this requirement.

(g) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and supplemental agreements, including changes due to growth, supplemental, emergent and new work.

(h) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which would alter the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall negotiate to determine the rate ceilings to be applied to the overhead pools, provided that no agreement shall be made which would increase the costs paid by the United States under this contract. Only those rates proposed and incorporated at the time of award will be considered, no new rates will be added, and no increase in costs will be accepted.

***The Limitations on Indirect Cost Rates applies to cost type CLINs. Rates subject to the limitation include fringe, overhead, material handling, and/or General and Administration (G&A).

INDIRECT RATES AFTER AWARD:

If an Offeror fails to identify or disclose as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

ACCESS TO RESTRICTED SOLICITATION ATTACHMENTS:

Access to restricted solicitation documents is available through the Safe Access File Exchange (SAFE).

Restricted access documents that pertain to this solicitation are as follows:

Technical Library (including Standard Operating Procedures)

To request the attachments please provide the following information to Amber Whitney by e-mail at amber.whitney@dla.mil.

Legal Name Email Address Company Name Cage Code

Access to these Attachments will only be considered for vendors who are contemplating submitting a proposal in response to this solicitation. Offerors must be registered in the System for Award Management (SAM) Registration database. Registration may be done online at https://www.sam.gov. To limit control of the RFP Attachments, documents must be handled as “Controlled Unclassified Information (CUI).” All offerors, other than the awardee, are required to destroy the Attachment once contract award is announced.

If it is determined you are eligible to receive the Attachments, you will receive a separate email with a link and a password to access the Request for Proposal Attachments. This link to the Attachments will expire in two (2) days if not accessed.

END OF SECTION B

mailto:amber.whitney@dla.mil

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement Attachment J.2: DDCN Site Specific Requirements

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

DLAD Procurement Note C03 - Contractor Retention of Supply Chain Traceability Documentation (JUN 2023)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is confirming it currently has, or will obtain before delivery, and shall retain documented evidence (supply chain traceability documentation), as described in paragraph (2) of this procurement note, demonstrating the item is from the approved manufacturer and conforms to the technical requirements.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic item description, part number and/or national stock number, manufacturing source, manufacturing source’s Commercial and Government Entity (CAGE) code, and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to item(s) acceptance by the Government. The documentation should also include, if available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers. In addition, the contractor will obtain and supply any quality requirements necessary to prove the material meets the technical description. Evidence of quality consist of test results, material certifications, and manufacturing process sheets, identified by the technical data.

(3) Contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance- Program/).

(4) The contractor shall immediately make documentation available to the contracting officer upon request. The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for six years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

(End of PROCNOTE)

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Firm-Fixed Price CLINs X001, X007, 0009, and X010:

FAR CLAUSE TITLE DATE

E-1 52.246-4 Inspection of Services – Fixed-Price AUG 1996 E-2 52.246-16 Responsibility for Supplies APR 1984

Clause(s) Applicable to Cost-Reimbursement CLINs X002, X003, X004, X005, and X006:

E-3 52.246-3 Inspection of Supplies – Cost-Reimbursement MAY 2001 E-4 52.246-5 Inspection of Services – Cost-Reimbursement APR 1984

E-5 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW paragraph e below, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results where a Corrective Action Plan (CAP) is required. The Contractor shall monitor open corrective action plans (CAPs) and provide the Government with regular updates regarding status and actions being taken. The Contractor shall be prepared to discuss all reported nonconformances, whether Quality Control (QC) or Quality Assurance (QA) -related, as well as actions being taken to close all CAPs. The Contractor shall participate in regular Joint Quality Meeting discussions as requested by the Contracting Officer’s Representative (COR). The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the

QMT.

(b) In the event of a nonconformance, where a CAP is required, the Contractor shall provide a Corrective Action Plan that includes preventive actions and timelines to mitigate future non-compliance, when requested by the COR in the QMT. The Contractor shall respond to requests for CAPs by providing an acknowledgement of the problem, a corrective/preventive action plan, and responsibilities within the Contractor’s organization assigned to monitor and correct the nonconformance to prevent recurrence. The timeframes for CAP response and submission are based on Significance Level assigned by the COR and are as follows:

• Critical and Major Significance Level – 5 calendar days

• Minor Significance Level – 10 calendar days

Calendar days are counted from the date the COR accepts the nonconforming task and requests a CAP from the Contractor through the QMT. All CAPs are to be documented, monitored, tracked, and closed using the QMT.

By default, the Contractor is provided with 45 calendar days in which to correct the nonconformance. If the nonconformance can be corrected earlier than 45 calendar days, the SP shall provide the COR with evidence of correction and request the CAP be closed. If more time is necessary, the COR will request a reasonable extension and concurrence from the KO, Contract Specialist, and J3 Distribution Center Representative prior to authorizing an extension. If an extension is approved/authorized, the COR will update the revised completion date within the CAP.

The Contractor shall update their Quality Control Plan (QCP) IAW CDRL A006 Quality Control Plan (QCP) and Quality Control Inspection Checklists as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT.

When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) for consideration of a Letter of Concern (LOC) IAW F-7. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s Quality Control Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(e) Significance Level Definitions for Nonconforming Performance –

Critical Nonconformance – Any identified nonconformance involving HAZMAT, NWRM, Shelf-Life, ESDS, RAM, Security, Classified, FMS/SAP, High Dollar Value (HDV) inventory failures, Damage to Material/Stock that requires submission of a FLIPL, Any Incident requiring the submission of a Special SitRep, a safety incident serious enough that could have resulted in a Special SitRep submission

Major Nonconformance – Any identified nonconformance or failure to comply with an SOP, cited reference, or specific PWS requirement not listed as Critical

Minor Nonconformance - A failure to comply with an administrative or clerical requirement that does not directly impact operational performance (i.e., late CDRL submission, etc.)

(End of Text E-5)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINS

F-1 52.242-15 Stop-Work Order AUG 1989 Alternate 1 APR 1984

F-2 52.247-34 F.O.B. Destination NOV 1991

F-3 Ordering Period

Services shall be performed as prescribed by the basic contract and all attachments. Primary services are identified in Attachment J.1 - Section C - Performance Work Statement and Attachment J.2 – DDCN Site Specific Requirements.

Ordering Period – effective date of contract for a period of 60 months (5 years) plus six months if FAR 52.217-8 Option to Extend Services is exercised.

(End of Text F-3)

F-4 Acceptable Performance Levels

The Contractor is responsible for ensuring performance meets or exceeds Acceptable Performance Levels as identified in Technical Exhibit 5.0. In the event one or more Acceptable Performance Levels are not met, the Contractor must provide analysis and information to the Contracting Officer or designee by the 5th working day of the following month. Information shall include root cause analysis and corrective actions to ensure the Acceptable Performance Level returns to the required level.

If the Contractor identifies one or more Acceptable Performance Levels were not met due to circumstances outside the Contractor’s control, the Contractor shall include details and a request for a waiver of the Acceptable Performance Level. This request shall be provided to the Contracting Officer or designee with a copy to the Acquisition Specialist by the 5th working day of the following month. The information and request will be considered with disposition provided to the Contractor by the 15th working day of the following month. Late Contractor requests will not be considered.

Unmet Acceptable Performance Levels which are not waived due to circumstances outside of the Contractor’s control are subject to deductions as outlined in F-5 Tiered Acceptable Performance Levels and F-6 APL Deductions.

(End of Text F-4)

F-5 Tiered Acceptable Performance Levels

Acceptable Performance Levels are contained in Technical Exhibit 5.0. Each Acceptable Performance Level is identified with a priority level. Priority 1 (PR1) is a vital mission requirement, Priority 2 (PR2) is a significant mission requirement, and Priority 3 (PR3) is an agency requirement.

(End of Text F-5)

F-6 APL Deductions

In accordance with FAR clause 52.246-4 Inspection of Services - Fixed Price, all deductions as a failure to meet performance requirements as established in the Contract will be deducted from the monthly invoice from the Firm Fixed Price CLINs X001 at the amount established below.

Deductions will be sent to the Contractor’s contracting point of contact and will include a response due date and time for any information the Contractor believes should be considered. If a response is not received by the due date and time or the Contractor concurs with the assessment, the Government will finalize the deduction and email a copy of the unilateral modification reducing the contract price. If the Contractor does not concur with the assessment, the Contractor will respond by the set date and time with rationale why the deduction should not be assessed. The Contracting Officer will review the response and make the final determination of whether the deduction is assessed.

Once the Contracting Officer has made the final determination regarding the deduction, the Contractor will be notified of the decision.

Deductions due to missed Acceptable Performance Levels will automatically be assessed if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.

If the final determination of the Contracting Officer is that the deduction be assessed, the Contracting Office will issue a unilateral task order modification to reduce the labor CLIN value commensurate with the number of performance metrics not met and their correspondence value as identified below. These deductions are necessary as services cannot be reperformed.

The Acceptable Performance Levels are identified in Technical Exhibit 5.0 and each APL will be subject to the applicable monthly deduction.

• Each unmet PR1 Acceptable Performance Level is subject to $750 per missed PR1 standard per month.

• Each unmet PR2 Acceptable Performance Level is subject to $500 per missed PR2 standard per month.

• Each unmet PR3 Acceptable Performance Level is subject to $250 per missed PR3 standard per month.

The deduction determination and finalization is made by the Contracting Officer based upon input from the Contractor and COR as part of F-4. These deductions shall be identified on each invoice.

Additionally, requests for consideration may apply for any positions not filled by the Contractor (see Section H-4) or other terms, conditions, and/or metrics not performed in accordance with contract requirements and/or contractor proposal.

(End of Text F-6)

F-7 Letters of Concern

The Government utilizes Letters of Concern to relay contractual compliance issues that require attention and formal resolution. They are sent to address serious concerns with performance including, but not limited, to the following:

-Safety or Security violations -Quality Non-Compliances: Critical, Major, Repeat Minor, or any combination thereof -Failure to implement Corrective Actions as proposed -Missed Acceptable Performance Levels -Failure to deliver or implement Contract Data Requirements List deliverables -Staffing (in excess or below what is proposed) -Failure to fill key positions -Continued turnover -Non-APL contractual requirements (e.g. Customer Service, Untimely equipment maintenance, etc.)

-Audit Readiness non-compliances -Lost Inventory -Accounting System Issues (CAS non-compliances, lack of responses to DCAA, mischarging, etc.)

-Invoicing Issues -Unapproved or uncoordinated overtime -Department of Labor and/or Wage Determination violations

-Untimely proposal, modification, or correspondence responses -Failure to implement proposal solutions (proposal incorporated into the contract by reference) -Other Items as determined by the Contracting Officer

The Contracting Officer determines when an issue rises to the level of this type of correspondence. If the Letter of Concern will address multiple non-compliances, the letter will identify how many of the items are subject to this clause. A Letter of Concern may be sent more than once for an issue if initial corrective actions are not completed timely or there are repeat issues.

Letters of Concern will be sent to the Contractor’s contracting point of contact and will include a response due date and time. Letters of Concern may include request for reimbursement for lack of compliance to contract requirements if the services cannot be reperformed to ensure compliance per E-1 through E-5. If a response is not received or the Contractor concurs with the assessment, the Government will proceed with a deduction per F-6. If the Contractor does not concur with the assessment, the Contractor will respond by the set date and time with rationale why the Letter of Concern is inaccurate or if other circumstances contributed to the concern(s). The Contracting Officer will review the response and make the final determination of whether a deduction will be assessed. Once the Contracting Officer has made the final determination regarding the Letter of Concern, the Contractor will be notified of the decision, the contract will be documented accordingly, and the issue will not be subject to further negotiation.

Letters of Concern regarding Acceptable Performance Levels will automatically be assessed as a deduction per F-5 and F-6 if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.

This clause does not limit the Government’s ability to pursue other types of remedies available to it for egregious non-compliances or overall failure to meet contract terms and conditions.

(End of Text F-7)

F-8 Consideration

If the Government determines that there are contractual compliance issues and a Letter of Concern is issued in accordance with F-7, the Government may identify a deduction in the Letter of Concern. The consideration amount shall be commensurate with the level of work associated with the contractual non-compliance and will be assessed for situations where work cannot be reperformed to be compliant with contractual requirements.

In accordance with FAR clause 52.246-4 Inspection of Services – Fixed Price, the Contracting Officer is required to seek consideration for the failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from the CLIN either through negotiations, issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

In accordance with FAR clause 52.246-5 Inspection of Services – Cost Reimbursement, the Contracting Officer is required to seek consideration for the failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from fee only and will be accomplished either through negotiations, issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

(End of Text F-8)

F-9 WIP Red-Line

DLA Distribution has developed a pre-determined red-line value which is assigned to each distribution center for workload performance. The Contractor shall monitor their progress via the Red Line Monitoring Report in QLIK, and if the pre-determined red-line is breached for three consecutive days, they shall submit a burndown plan to the KO within one business day. Current red-line threshold for DDCN is 4,000.

(End of Text F-9)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Since this is an IDIQ acquisition, there will be no funding on the base contract. The guaranteed minimum amount will be certified as available and obligated at contract award. It is anticipated the guaranteed minimum amount will be paid to the contractor under the first task order.

Clause(s) Applicable to Cost-Reimbursement CLINs X002-X006:

DFARS CLAUSE TITLE DATE

G-1 252.204-7006 Billing Instructions-Cost Vouchers MAY 2023

G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov;

and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (CLINs X001, X007, 0009, and X010) Cost Voucher (Cost CLINs X002, X003, X004, X005, and X006)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (CLINs X001, X007, 0009, and X010) Cost Voucher (Cost CLINs X002, X003, X004, X005, and X006)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) SB3101 Service Acceptor (DoDAAC) SB3101 Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal…