SP330020R5007 Site Visit Notes.pptx

DLA Distribution Korea Site-Visit – Consolidated Warehouse

SP3300-20-R-5007

06 May 2020

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Administrative and Introductions

Key Personnel Donna Kautz, Contracting Officer Ben Bailey, Acquisition Specialist Glen Harry, Industrial Engineer, COR Allen Fleck, J6 Information Operations Charles Arcovio, J4-BT Future Ops/Modernization

Deliver the right solution on time, every time

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Administrative and Introductions Administrative Remarks The written information contained in the final solicitation and amendments overrules and supersedes any information presented at this conference which conflicts with the written documentation.

Please ensure that you are utilizing final documents when preparing your proposal.

The attendance roster, as well as this presentation, will be posted to the beta.sam.gov website: https://beta.sam.gov/

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Administrative and Introductions Questions will not be accepted during or upon conclusion of the solicitation overview. Per RFP SP330020R5007 page 23, attendees are asked to submit their questions to the Acquisition Specialist in writing.

Questions regarding this solicitation shall be submitted by electronic mail to the Acquisition Specialist, Ben Bailey, via email at benjamin.bailey@dla.mil, Subject: SP330020R5007 RFP Question. Question(s) must be received by 1:00 PM EST on 11 May 2020.

Questions and answers will be posted to beta.sam.gov via an amendment to the solicitation.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

SP3300-20-R-5007

RFP Overview

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

All Amendments to the RFP must be signed and submitted with the proposals. Proposals must be signed (normally on cover page of submittal).

The Offeror is reminded that the Government reserves the right to award this effort based on initial proposals, as received, without discussions.

The Government intends to award one contract.

System for Award Management Offerors must register.

Information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov.

All pages of submittals shall include the statement “SOURCE SELECTION SENSITIVE INFORMATION – SEE FAR 2.101 & 3.104.”

Key Points

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE All proposals must be received electronically by 1:00 PM EST on 21 May 2020. (Reference RFP pg. 24)

Only electronic submission via DoD SAFE Web Application (https://safe.apps.mil) in PDF, Microsoft Word, Excel and/or AutoCAD Format shall be considered. Files shall be sent via DoD SAFE to benjamin.bailey@dla.mil and donna.kautz@dla.mil. The DoD SAFE link, or links, with the complete proposal must be timestamped or received in the Acquisition Specialist’s, Ben Bailey’s, e-mail on or before the proposal submission deadline. Instructions on the use of DoD SAFE are available at https://safe.apps.mil/about.php

Question(s) must be received by 1:00 PM EST on 11 May 2020.

Key Dates

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

RFP SP330020R5007

Attachment 1 – Statement of Work.pdf Attachment 2 – Drawings.zip Attachment 2a – Drawing.pdf Attachment 2b – Drawing.pdf Attachment 2c – Drawing.AutoCAD Attachment 3 – Schedule of Supplies.xlsx Attachment 4 – Past Performance Questionnaire.docx Exhibit 1 – Contract Data Requirements List (CDRL).pdf RFP Attachments

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE In accordance with the Attachment 1 – Statement of Work

CLIN 0001: (Option) – 463-L ALOC PALLET RECEIVING CLIN 0002: Receiving System: Descrambler/Conveyor, Workstations CLIN 0003: Conveyor/Spiral/Sorter/Workstations CLIN 0004: Issue System: Conveyor/Spiral/Sorter CLIN 0005: Vertical Lifts/Pallet Conveyor, (1) Up, (1) Down CLIN 0006: External Bay Vertical Lift Modules (VLM) CLIN 0007: Two (2) Year Maintenance & Sustainment CLIN 0008: (NSP) – DD1423 Contract Data Requirements List (CDRL) Data Item Descriptions (DIDs) A001 – A021 (See Exhibit 1)

See Attachment 3 – Schedule of Supplies. Each CLIN must have a total Firm-Fixed-Price. A total price for all CLINs (0001-0008) must be completed.

Firm-Fixed-Price Contract Line Items Numbers

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Invoicing and Payment will be made via Wide Area Work Flow. See DFARS Clause 252.232-7006.

WAWF access. To access WAWF, the Contractor shall—(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

The WAWF system provides the method to electronically process vendor payment requests

Invoicing

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Offerors and subcontractors will send the Attachment 4 – Past Performance Questionnaire to previous customers of relevant prime and subcontracts.

Reference RFP pg. 28 Attachment 4 – Past Performance Questionnaire (ALL OFFERORS)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE The Offeror shall prepare the proposal as set forth in the table on RFP pg. 25. The titles and contents and number of copies required for each file are defined in this table. Proposals shall be submitted as three (3) separate files:

Instructions to Offerors – Proposal Preparation

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Reference RFP pg. 26

The Offeror will provide information on its Past Performance Record.

The Offeror will identify its most relevant contracts or efforts performed within five (5) years of the solicitation issuance date, and provide any other information the Offeror considers relevant.

Attachment 4, Past Performance Questionnaire. Offerors and all major subcontractors will send this questionnaire to previous customers of relevant prime and subcontracts

Instructions to Offerors – File I – Performance Confidence Assessment

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Reference RFP pg. 29

The technical/business file should be written so that technical oriented personnel can make a thorough evaluation and arrive at a sound determination as to whether the proposal meets the requirements of this solicitation.

EXECUTIVE SUMMARY

TAB A – Subfactor (a): Project Management Plan TAB B – Subfactor (b): Organization Structure and Qualifications TAB C – Subfactor (c): System Design and Layout TAB D – Subfactor (d): Cybersecurity and Integration of Software/Firmware TAB E – Subfactor (e): Reliability/Maintainability Instructions to Offerors – File II – Technical/Business Approach

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Reference RFP pg. 32

Firm Fixed Price Proposal shall be submitted in accordance with the Attachment 3 - Schedule of Supplies.

Signed and dated proposal/cover letter with all required fill-ins completed.

By the proposal submission, the Offeror verifies the representation and certifications currently posted electronically via the website at https://www.sam.gov

Completed CLIN price information in the Schedule of Supplies. All CLINs must be priced. *Offerors must use the CLINs in the Schedule of Supplies. It is not permissible for offerors to use offeror created CLINs.*

The offeror shall provide the total price for all CLINS and the total inclusive of all CLINs.

Instructions to Offerors – File III - Price Proposal

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE The Government intends to award a contract resulting from this solicitation to the responsive, responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made on all or none basis.

Award will be determined using trade-off source selection procedures in accordance with FAR 15.101-1, as supplemented. Award will be made to the offerors determined to provide the best value to the Government, who are deemed responsible in accordance with FAR Part 9 – Contractor Qualifications, and whose proposals conform to the solicitation requirements.

Technical trade-offs will be made. The requirements include all stated terms, conditions, representations, certifications and all other requirements of this solicitation.

Evaluation Approach – Commercial Item

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE To be considered acceptable and eligible for award, an offeror must address separately all the factors set forth in accordance with the instructions of this solicitation.

The factors shown below shall be used to evaluate offers:

Factor 1: Performance Confidence Assessment Factor 2: Technical/Business Approach Subfactor (a): Project Management Plan Subfactor (b): Organization Structure and Qualifications Subfactor (c): System Layout and Design Subfactor (d): Cybersecurity and Integration of Software/Firmware Subfactor (e): Reliability/Maintainability

Evaluation Approach – Commercial Item

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Reference RFP pg. 34

There are three (3) aspects to the past performance evaluation: recency, relevancy, and quality

The Offeror will be evaluated on the three (3) aspects and any other relevant past performance information obtained from other sources.

Offerors without a Past Performance Record, for whom a Past Performance record is not available, or whose relevant performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, will receive a, “Neutral Confidence,” Performance Confidence Assessment rating.

Evaluation – Commercial Item Factor 1: Performance Confidence Assessment

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Reference RFP pg. 35

This factor relates to the project design and performance requirements described in the SOW and associated drawings.

It concerns what the offeror proposes to do and how it will get done. It also includes the offeror’s capabilities, plans, key personnel, labor and equipment resources, and subcontracting efforts.

The Technical/Business Approach Factor has five (5) subfactors:

Subfactor (a): Project Management Plan, Subfactor (b): Organization Structure and Qualifications, Subfactor (c): System Layout and Design, Subfactor (d): Cybersecurity and Integration of Software/Firmware Subfactor (e): Reliability/Maintainability Evaluation – Commercial Item Factor 2 -Technical/Business Approach

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Reference RFP pg. 36

The Government will assess the offeror’s price proposal. This assessment will determine the reasonableness of the price proposed. The Government will perform price analysis on all CLINs in accordance with FAR 15.404-1(a)(2).

The Government will arrive at a Total Evaluated Contract price by adding the Offeror’s Firm-Fixed Price (FFP) CLINs amounts for CLINs 0001 – 0008.

Although price is not adjectivally rated or combined with the other evaluation factors to establish a merit rating, it will be assessed as part of the best value analysis. In those evaluations where all other evaluation factors, when combined, are significantly more important than cost/price, the degree of importance of the cost/price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based.

Evaluation – Commercial Item Price Proposal

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

SP3300-20-R-5007

Statement of Work Overview

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Statement of Work

Reference Attachment 1 – SOW

Key points:

Three (3) Drawings Attachment 2a – Drawing Q20835C002 – Upper Level Attachment 2b – Drawing Q20835C002 – Lower Level Attachment 2c – Drawing Q20835C002 – AutoCAD

DDDK Working hours (reference SOW pg. 12 para 3.1.1) - Normal working hours are 06:30 AM through 04:30 PM EST at the place of performance, Monday through Friday excluding Federal Holidays.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Statement of Work Key points continued:

Federal Holidays:

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

SCOPE:

This Statement of Work (SOW) describes the efforts required to design, install, integrate, test, and make operational one new Consolidated Warehouse System. It covers the necessary services, labor, material, equipment and control components required to provide a new automated materials handling and storage/retrieval system for the DLA Distribution facility.

Unless explicitly stated within this SOW as a Government responsibility, activity, or function, all of the activities, services, labor, designs, material, equipment, components, and work products must be performed by and/or provided by the Contractor.

Statement of Work

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Conclusion Be sure to read entire Request for Proposals.

Reading and understanding the RFP reduces questions.

Monitor beta.sam.gov for Amendments issued against the RFP.

Keep the questions relevant to the issues in the solicitation.

Make the initial proposal your best offer as the Government intends to award without discussions.

Communicate through the proper channels (Contracting Officer and Acquisition Specialist)

THANK YOU FOR YOUR INTEREST IN THIS PROCUREMENT

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