SP3300-20-R-5004 Pre Proposal Conference Slides.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

DLA Global Distribution Expeditionary Contract

(GDEC)

SP3300-R-20-5004

WARFIGHTER FIRST

FOR OFFICIAL USE ONLY

Administrative and Introductions

• Administrative

– Introductions

– Breaks

– Rules of Engagement

• Introductions Headquarters DLA Distribution, New Cumberland, PA

– Jada Weaver, Contracting Officer

– Scott Lesh, Acquisition Specialist

– Rose Snavely-Howe, Chief of Acquisition Management

– Eric Jensen, Acquisition Project Officer/COR

– RD Gipe, Acquisition Project Officer/ACOR

– Bryan Hanisko, Acquisition Project Officer/ACOR

Administrative and Introductions

• Administrative Remarks

– The written information contained in the final solicitation and amendments overrules and supersedes any information presented at this conference which conflicts with the written documentation.

• The attendance roster, as well as this presentation, will be posted to the Beta.SAM.Gov website.

Administrative and Introductions

• A Question and Answer session will be held at the conclusion of the presentation.

• Written Questions and answers received before the deadline will be posted to Beta.SAM.Gov via an amendment to the solicitation.

• Attendees are asked to submit their questions to the

Contracting Officer and Acquisition Specialist:

– Jada Weaver (Jada.Weaver@dla.mil)

– Scott Lesh(Scott.Lesh@dla.mil)

GDEC Overview

– Requirements executed under Global Distribution Expeditionary Contract (G-DEC) encompass support to Distribution Center operations and other DLA Distribution or DLA initiatives for workload surges; unforeseen, unplanned workload; contingency operations;

and special projects. Operations and initiatives may include but are not limited to:

– Mission-critical storage and distribution services for the United States (U.S.) military.

– Urgent global contingency response

– Global HADR response

– Surge services at existing locations – segregated work or augmenting Government work

– Establishing new locations – either Government Owner/Contractor Operated (GOCO) or Contractor Owned/Contractor Operated (COCO)

– Duration – short term (a few weeks/months) or longer term (12 months or more)

– Performs multiple task orders simultaneously at multiple sites

– Provides all management, personnel, supervision, materials, tools, equipment, transportation, and any other items and services not provided by the Government

Critical importance that performance is effective and efficient. Poor execution, management, or cost control can negatively affect the U.S.

military’s ability to execute its national defense objectives.

GDEC Overview PMO Task Order

Agile

• Provide task order quotes, to the government, within twenty-four (24) hours, or as directed.

• Ability to perform task order requirements with limited and changing information.

• Complete phase-in of urgent task orders NLT twenty-two (22) days after task order award. Phase-in requirements may include

– Obtaining facilities and/or modify facilities to meet task order requirements in meeting Initial Operating Capability (ICO) and Full Operating Capability (FOC),

– Hire and train personnel,

– Acquire MHE and materials, etc.

• Participate in preparedness exercises relating to security disaster preparedness and response, wartime response, emergency and environmental response, and similar preparedness exercises.

SP3300-R-20-5004

Solicitation Overview

• Key Points

– Ensure the Documents (SF33, all SF30s, proposal) are signed.

– The Government intends to evaluate proposals and award a contract in accordance with DFARS 215.306(c)(1), which states “For acquisitions with an estimated value of $100 million or more, contracting officers should conduct discussions.” However, the Offeror's initial proposal should contain the Offeror's best terms from a cost and technical standpoint.

Section A Solicitation, Offer, and Award

• Contract Type - Period of Performance

– The Government contemplates the award of a single award

Indefinite Delivery/Indefinite Quantity contract inclusive of Cost- Plus-Fixed-Fee (CPFF), Cost Reimbursement (CR) No Fee, and Firm-Fixed (FFP) line items resulting from this solicitation.

– The resultant contract will have a five (5) year ordering period.

– This requirement is solicited as a competitive 8(a) Set-Aside in accordance with FAR 19.8, Contracting with the Small Business Administration (The 8(a) Program)

Section B Supplies or Services & Price/Costs

• Minimum and Maximum:

– Minimum and Maximum Quantities:

– As specified in Section B, IDIQ MINIMUM AND MAXIMUM

QUANTITIES: FAR 52.216-19 entitled “Order Limitations”, the minimum value of the services is $750,000, for the entire contract.

The maximum value of the services is $125,000,000.00.

• Ordering:

– Any services to be furnished under this contract shall be ordered by issuance of task orders by the individuals or activities designated in the Schedule.

– Task Orders issued under the resultant contract may be issued unilaterally or bilaterally as determined by the Contracting Officer.

• CLIN 0001

– Cost-Plus-Fixed-Fee: Services to perform Distribution Labor

Support Services as described in the Performance Work Statement (PWS) Attachment J.1.

– Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and fixed fee.

• CLIN 0002

– Firm-Fixed-Price: Services to perform Distribution Labor Support

Services as described in the Performance Work Statement (PWS) Attachment J.1.

– All labor shall be paid on firm fixed price per month basis for each individual task order.

– Used for clearly defined requirements.

• CLIN 0003

– Cost Reimbursement (No Fee) - Material Support Costs and

Travel/Training.

• CLIN 0004

– Contract Data Requirements Lists (CDRLs) (Not Separately Priced).

• CLIN 0005

– Firm-Fixed-Price: Services to Perform Transition in accordance with Section C.1.8 of Attachment J.1 PWS.

Section B Supplies or Services & Price/Costs

• Section B Instructions

– COST-PLUS-FIXED-FEE (CPFF) - CLIN 0001: Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee.

Offerors shall enter their Estimated Cost. Offerors shall insert and apply their applicable Fixed Fee to their estimated cost to arrive at the Total Estimated Cost Plus Fixed Fee. For evaluation purposes, offerors shall utilize the Government estimated total productive labor hours per year and per labor position as reflected in the table in Section L, Paragraph L-23, Volume IV - Cost Proposal of this RFP.

WARFIGHTER FIRST 14

• Section B Instructions

– FIRM-FIXED-PRICE (FFP) - CLINs 0002 and 0005: All labor shall be paid on firm fixed price per month basis for each individual task order. Offerors shall propose a Quantity * Unit Price to arrive at a Total Amount. For evaluation purposes, offerors shall utilize the Government estimated total productive labor hours per year and per labor position as reflected in the table in Section L, Paragraph L-23, Volume IV - Cost Proposal of this RFP.

Supplies or Services and Price/Costs (Cont.)

Section B Supplies or Services & Price/Costs

• COST REIMBURSEMENT (NO FEE) - CLIN 0003:

– Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

– Offerors shall enter the Government provided Estimated Cost located in Section L, Paragraph L-23, Volume IV - Cost Proposal.

Offerors shall insert and apply their applicable indirect rate, supported by their accounting system, to this estimated cost to arrive at the NTE. Offerors shall enter the applicable indirect rate, dollar amount, and the NTE in Section B. No fee shall be applied.

Section B Supplies or Services & Price/Costs

• REPORTING REQUIREMENTS - CLIN 0004 (NSP):

– Reporting requirements. Not Separately Priced (NSP)

– While these CLINs are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this CLIN.

– Costs associated with this effort shall be captured under CLINs 0001 or 0002, only.

• Contract Total: Offeror shall enter the total estimated value for the entire contract.

Section B Narrative

• Key Points

– Service Contract Act

• Minimum direct labor rate and benefits specified in applicable Wage Determination must be paid

• Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal

• Offerors may escalate SCA rates and benefits

– Invoicing and excess funds

• Invoice within 90 days of performance completion

• Excess funds removed unilaterally after 90 days

– Limitation on Indirect Cost Rates

Section B Narrative

• Key Points

– Task Orders

• A Request for Proposal will be issued and the Contractor will submit a proposal based on the Government provided Performance Work Statement, which may provide applicable labor categories and hours, and the applicable Other Direct Costs.

• The exempt labor rates and applicable indirect rates will remain as proposed for the basic contract, while non-exempt labor rates will be derived from the applicable Wage Determination based on the location of task order performance.

• Incentives may be utilized in unique circumstances (e.g. short duration, short suspense, security clearance requirements) and inclusion will be negotiated on a task order basis. See Section L-23, VOLUME IV – COST PROPOSAL, for additional information regarding incentives.

• The only exception to deviate from the base labor rates for exempt employees will be for Cost of Living Allowances for OCONUS requirements.

Performance Work Statement Review

KEY POINTS

Section C Performance Work Statement

• Key points – please read:

– The entire PWS in Attachment J.1

– Proposed WMS/DSS Training Attachment J.2

– Contract Data Requirements Lists (CDRLs) identified in

Section J – Attachment J.5

– Technical Exhibits – J Attachments (J06-J18)

– Task Order 01 – PMO Task Order Attachment J.19

– Additional J Attachments (J3, J4, J1 and J42)

– Technical Library Documents (Beta.SAM.Gov Restricted - if you are unable to open any document in Beta.SAM, please contract the Acquisition Specialist immediately)

LOOK OUT FOR CHANGES

• Task Order requirements will consist of storage and distribution functions. Historical Task Order support – Multiple Task Orders simultaneously:

– Maintains a ready and trained workforce with the appropriate personnel clearances, IT eligibilities, and DoD Common Access Card (CAC) if required.

– Surge support for any Distribution Functions in the base contract supporting workload surges; unforeseen, unplanned workload; contingency operations; and special projects Government Workforce Augmentation Warehouse Support Operations Distribution Center Contract Support Government Contingency Operations - CONUS/OCONUS Department of Defense Exercise Support

– Establishing a new Government (GOCO) or Contractor (COCO) distribution capability CONUS or OCONUS locations

– Requires the use of various Warehouse Management System (WMS) and Service Specific IT Data Systems DLA Distribution DSS/COTS Army Logistics Modernization Program (LMP) Marine Corps Industrial Logistics Support Management System (ILSMIS) Navy Material Access Technology (MAT) Contractor provided WMS

Section C – PWS Scope C-1.3

Agile, Flexible, Fast

• All Contractor and task order managers and supervisors are to understand and adhere to contract requirements, which include Audit sustainment requirements such as:

– Understand the importance and incorporate risk management and internal controls into the daily operations to combat fraud, waste, abuse, and mismanagement

– Adhere to Contract Requirements, which includes Audit Sustainment requirements and Standard Operating Procedures

– Be responsible for mission compliance to internal controls, results of external and internal audits, End to End inventory accuracy

– Empower Employees to stop work when there is a problem with any aspect of the process and get engaged to research and correct the issue, documenting the issue/resolution

• Key Personnel (C-1.3.1) for the Program Management Office (PMO) Task Order

– The Contractor shall identify their labor categories to fulfil the Key Personnel requirements, whether as titled below or using another labor category. Resumes submitted with proposal Project Manager, Alternate Project Manager, Quality Control Specialist, Trainer/Project Supervisor, and Procurement Analyst

• Project Manager, Alternate Project Manager, and Trainer/Project Supervisors are deployable within 48 hours

Section C - PWS Personnel C-1.3

Section C – PWS Deploying OCONUS Personnel C-1.3.4

• Deployable Key Personnel – 48 hour notice deployment capability – Advanced Team

• Key Personnel – Advanced Team

‒ Support events and provide planning input for inclusion in DLA contingency and deployment plans and participate in Exercises.

‒ Provide life support and medical services to operate in a permissible and/or uncertain environment if TO requires.

• Identifies no less than 26 non-key personnel fully prepared to deploy and perform the specific task order requirements NLT 22 days after task order award.

• Deployed personnel support surge and non-recurring services that may may range from a specific distribution function, such as establishing and operating a Material Processing Center to establishing and operating a fully functional distribution capability.

• Comply with all United States Command Area of Responsibility rules and regulations.

• Contractor personnel deploying OCONUS shall meet all deployment requirements IAW

Combatant Commanders requirements and policies.

• Requires a Synchronized Pre-deployment and Operational Tracker (SPOT)-generated Letter of Authorization (LOA).

• Expatriates process through an approved deployment center or to travel to and from task orders location.

• Deployable contractor personnel required to have all necessary passports, visas, and other documentation required to enter and exit location of the task order.

• Personnel Clearances (C-1.4.1)

– Every Contractor employee:

Obtains and possesses a DoD Common Access Card (CAC) and/or an Access ID Badge

Upon favorable review and initiation of the PSI employee may receiving a temporary approval pending final adjudication of the PSI.

– Appropriate security clearance (secret or higher) Site Manager, Alternate Site Manager and any Contractor employee(s) the Offeror proposes who will have access to or handle classified information or material to perform requirements identified in Section C and DLA Distribution SOPs

• Possess a Facility Clearance

– Possess a Defense Security Service (DSS) approved facility clearance,

– Provides statement confirming will be able to obtain a DSS approved facility clearance prior to full performance of contract requirements

Security C-1.4

• Personnel Hiring Actions and Training (C-1.8.1) for PMO Task Order

– Identify when Key Personnel on-boarded during Transition

– Completing job offers to attend Distribution Operations Training during

Transition DSS RBAC Roles – Users can only have 1 Primary DSS Role at one time

– Government Property (C-1.8.2) - Inventory during Transition if required

– Transition Reports (C-1.8.3) - IAW CDRL A001 Transition Plan and Weekly

Reports

– Required Plan, Programs and Procedures (C-1.8.4)

During task order transition periods, the Contractor may be required to prepare and submit to the KO or designee for acceptance the plans, programs, and procedures IAW the requirements in the task order PWS and the specified due date

Section C - PWS Transition C-1.8

C-1.4.1 Personnel Clearances - Controlled Material Access Roster C-1.4.6 Roster of employees with key or lock access requirements for key control boxes or equivalent system

C-1.5 Safety and Occupational Health (SOH) Plan – CDRL A002 C-1.7 Electrostatic Discharge (ESD) Control Program – Control Plan - CDRL A003

C-1.8 Transition Plan and Weekly Reports - CDRL A001 C-1.9 Mission Essential Contractor Services Plan – CDRL A004 – updated if required

C-5.1 Management and Contract Compliance Plan (MCCP) - CDRL A009 C-5.1.4 Quality Control Plan (QCP) - CDRL A006

C-5.1.5 Customer Service Plan and Support Procedures – CDRL A007

• Government Facilities (GF) - Identified by task order - The Government is responsible for maintaining, repairing, and replacing task order GF.

• Government Equipment (GE) - Identified by task order

– Offered in place, current condition and exclusive use for requiring task order -

“Incidental to Place of Performance.”

– Identified as follows:

• Equipment with a value of $5,000 or more, is considered accountable property and will be maintained on one or more electronic hand receipt listing(s) in the Government EBS Property Accountability System. Capital equipment with a value less than $5,000 may be considered accountable based on capital threshold at the time of purchase.

• Equipment with a value of greater than $300 and less than $5,000 is considered non-accountable property and will be maintained on a spreadsheet.

• IT and Data Systems requirements will be determined by task order.

Government Provided – C-3

• Government Training identified in TE 3.2

– Training to be provided by the Government to Contractor Project

Supervisor/Trainer Team listed at TE 3.2 and the Distribution Operations Course Catalog for Contracted Personnel (see Technical Library)

– Distribution Operations Training offered at DLA Distribution HQ during transition. Tentatively scheduled for 5 April 21 – 16 July 21. See Attachment J.2, Training Calendar

– After Transition Distribution Operations Training, for Contractor Project Supervisor/Trainer Team will be performed as needed/requested, primarily by Distance Learning VTC, at the expense of the Government.

– The Government may provide training when process steps to the DLA Distribution SOPs are revised.

• May require Contractor to provide specific Contract employee names or other information with a very short suspense.

– Contractor Project Supervisor/Trainer Team shall provide Distribution Operations Training for task orders. Training requirements will vary by task order.

Government Training C-3.3

• Provide all Contractor Owned/Contractor Operated (COCO) IAW Task Order requirements, may include (requirement will vary by task order):

– Facilities with IT infrastructure,

– Outdoor storage with improved surface, facility and grounds maintenance,

– storage racks and storage aids, material handling equipment (MHE) and trucks/vans

– Facilities may be required in expedited timeframes NLT twenty-two

(22) days after task order award. Normal need:

• CONUS facilities NLT thirty days after task order award

• OCONUS facilities NLT forty-five days after task order award

– Facility transition requirements

• Obtaining facilities,

• Modifying facilities to meet task order requirements in meeting Initial

Operating Capability (ICO) and Full Operating Capability (FOC)

Ctr Provided Fac C-4.2

• Provide equipment to fulfill the requirements of task orders that is not provided by the Government. Equipment may be required in expedited timeframes NLT twenty-two (22) days after task order award.

– Title to all property/equipment purchased by the Contractor transfers to the

Government once the Contractor is reimbursed by the Government for the cost IAW Section B.

• Buy versus lease analysis to document the more advantageous method to the Government

• KO or designee approval prior to lease/purchase

• DFARS 252.211-7003, Item Unique Identification and Valuation is included in the purchase requirement

– All contractor-provided property/equipment shall meet the same safety and utilization requirements as those established for government property/equipment.

• Utilization of leased/vendor owned equipment reported using DPAS

• Utilization for metered equipment is an aggregate 80%

Ctr Provided Equipment C-4.3

• Enterprise Wide Training identified in TE 3.2 tracked in the Learning Management System (LMS). CDRL A021:

– Attachment 1 - List of contract employees include Name, SSN, EDIPI, Job

Title for loading in LMS Provided bi-weekly during Transition and first 60 days of Full Performance After day 60 of full performance updates within 15 calendar days for changes, additions or deletions.

– Contractor responsible for determining which courses in TE 3.2 Government

Training and the Distribution Operations Course Catalog, contractor employees shall attend to ensure contractor employees are receiving training commensurate to their positions at the right time for Audit Sustainment and passing Independent Public Accountants (IPAs) audits.

Attachment 2 - First training status reporting Contractor certification and validation of employee proficiency for performance of distribution operation functions IAW the DLA Distribution SOPs Enclosure 2 NLT 60 working days after start of task order full performance - Monthly thereafter.

– Provide Attachment 3 identifying number of employees training on equipment requiring licensing, certification or specialized training.

Contractor Training C-4.7

• For new Contractor employees or employees reassigned to another functional area, provide training (OJT or formal) within 30 calendar days after obtaining system access or date of reassignment

• Validated in a “P” status NLT 30 working days

• Obtain a “Trained” status after 180 days and sustain throughout all performance period.

• Obtain and maintain “Trained” Status for Distribution Operations Functional Areas for employees using WMS for job functions:

• 65% of within 90 days after the start of full performance, based on the Contractor taking full advantage of the Distribution Operations/WMS Training provided during the Transition Period.

• 90% within 120 days after the start of full performance and maintained throughout all performance periods.

Distribution Ops Training C-4.7.1

CDRL A021 – Training Report

Trained (T) – Employees who successfully completed (70% or above passing score) Distribution Operations training identified for that individual by the Contractor AND/OR the Contractor Supervisor or Manager for each employee certifies that the employee has received on-the-job training and validated proficient IAW the DLA SOPs in the applicable functional area tasks and can perform the functional area tasks to standard, and sustain proficiency.

Progressing (P) – Employees who did not successfully complete or have not taken the Distribution Operations training identified for that individual by the Contractor, but has received on-the-job training using the DLA Distribution SOPs in the applicable functional area tasks and the Contractor Supervisor or Manager for each employee certifies that the employee has received on-the-job training and validated as progressing IAW the DLA SOPs in the applicable functional area tasks to work independently.

Untrained (U) – Has not completed the Distribution Operations training identified for that individual by the Contractor and has not received on-the-job training for 45 days using the DLA Distribution SOPs in the applicable functional area tasks with significant oversight by an assessed trained employee or by the supervisor. Employees in a U status may not work independently for a minimum of 15 working days and until the employee is validated in a P status.

The Contractor shall maintain documentation that supports the Contractor employee’s assessment, such as Encl 2 of the SOP annotated with employee name, date and assessment that employee followed each step and understands and performs the controls and provide to the KO or designee upon request.

Attachment 2 Example

CDRL A021 – Training Report Attachment 3

Attachment 3 Example

• Specific Tasks (C-5)

– 5.1 Distribution Services and Performance Requirements

– 5.2 Receiving

– 5.3 Warehousing

– 5.4 Physical Inventory Control

– 5.5 Transportation

– 5.6 Packaging

– 5.7 Container Fabrication

– 5.8 Ocean Terminal Operations

– 5.9 Consolidation and Containerization Point (CCP) Functions

– 5.10 Material Processing Center (MPC)

– 5.11 Kitting

– 5.12 Material Consolidation

– 5.13 Conferences

Section C Performance Work Statement

• Distribution Services & Performance Requirements (C-5.1)

– Provides the appropriate leadership with management tools and processes to effectively manage the storage and distribution operations to successfully fulfill the DLA storage and distribution requirements to our customers IAW all contract/task order requirements.

– Provides the skills and expertise necessary to perform detailed analysis and monitoring of:

• Physical distribution processes,

• Operations workflow,

• Interrelationships between functions and;

• The actual incoming workload.

Section C - PWS Distribution Service & Performance

Requirements C-5.1

• Perform all warehousing and distribution operations IAW the DLA Distribution SOPs/Addendums, Process Manuals, using WMS and all other references required by task orders to complete the specific distribution function that is included in the task order PWS

• Requires Contractor to ensure using the current version of the DLA Distribution SOPs/Addendums and Process Manuals, when required, while performing daily operations by signing up for alerts to be notified when a SOP or Process Manual is revised or added to the SharePoint site.

• Encl. 2 of each SOP provides the step by step standard process, ensuring compliance with Audit Sustainment manual controls

• Process Manuals provide additional details.

Section C - PWS

• Audit Sustainment - Key to maintaining auditability is focusing efforts on the continuous standardized end-to-end processes.

‒ PWS requirements references to DLA Distribution or other requiring SOPs (includes Standard Process Maps, Controls over Financial, Non-Financial Reporting and Operational Controls) and references to each of the Process Manuals, which provide further details for standardize processing

‒ As a Contractor entity performing DLA Distribution requirements, the Contractor’s activities impact the integrity of DLA’s and each Military Service’s financial record/general ledger transactions.

– Contractor focus on continuous standardized processing IAW guidance and procedures to include SOPs Internal Controls built in to the process – operational and financial Deviation puts the entire Agency at risk

– Live Audits can happen at any time and with minimal notice

– Preparing for an Audit

– Post Audit Actions

– Period End Cut Off Procedures

Section C - PWS

• Requirements to support DLA’s Quality Management System (QMS) which includes

• Service Provider Quality Control (QC)

• Government Quality Assurance (QA)

• Independent DLA Distribution Review of Performance Data and

QC/QA outcomes

• Independent Public Auditor (IPA) to support Audit Sustainment IAW the FAR

– The above outcomes support Distribution’s Audit Sustainment resulting in an audit compliant environment.

• Be compliant with FAR 52.246-4(b) and IAW CDRL A006

– Specific for the Task Order Requirements

Quality Control Plan C-5.1.4

• Quality Control Plan (QCP) (C-5.1.4) – Government Monitoring

– Quality Assurance Surveillance Plan (QASP)

• Implemented by DLA Distribution to ensure acceptable task order performance is achieved

• Documents QCP effectiveness

• Government Quality Assurance Evaluators (QAE) will use a variety of tools and surveillance methods

– Review of documents and reports

– Actual observations of the processes as it occurs – Direct Observations

– Conversationally engage to validate thorough understanding of the process –

“knowledge check” – most likely to occur when process not currently being performed

– Mock Audits using the SOP Encl. 2 to validate assessed Trained status

– DLA Distribution or IPA Audits

• Contractor shall develop and implement CAPs resulting from audits

Quality Control Plan C-5.1.4

• The Distribution Center receives material for storage and distribution.

Processes during the receipt process include:

– In-Bound Traffic Management

Contractor shall control all movement of inbound commercial carriers entering the Distribution Center area

– Off-Load and Tally Contractor shall ensure material is delivered to the correct location (warehouse) and that the stated piece count is correct and accurate

– Receipt Process Documentation

Contractor shall input receipt data into WMS by checking, recording and extracting information from receipt documentation

– Product Receipt Evaluation Contractor shall perform visual and physical examination, identification, and receipt of a wide variety of material

– Supply Discrepancy Reports (SDR)

Contractor shall utilize SDR tool to report shipping or packaging discrepancies attributed to the responsibility of the shipper and to provide responses and resolution

Receiving C-5.2

Immediate

ADHOCS

• Stow of Receipts – (C-5.3.1) ‒ Verification and Validation ‒ General Warehouse and Storage Requirements Right location, safe storage practices, location markings, housekeeping

• Care of Supplies in Storage (COSIS) – (C-5.3.3) ‒ Maintain all material in storage in a Ready for Issue (RFI) condition to prevent uneconomic deterioration, comply with the inspection requirements, take required actions to preserve, maintain material in a serviceable condition and restore material into RFI Visual Inspections - is contingent on type storage and date of last inspection Shelf Life/Cyclic Inspections - defined by the material expiration date, shelf-life code and condition codes Special Inspections – special messages, owner or IM request

Section C - PWS Warehousing C-5.3

Controlled, Hazardous, Radioactive…

• Re-Warehousing – (C-5.3.7) ‒ Movement of material from one storage location to another ‒ Perform re-warehousing actions to ensure proper storage of material and to consolidate multiple locations of the same NSN, visual appearance of material and shelf life date to maximize warehouse and/or cube utilization

‒ Space density goal is 40% or greater for bin and rack locations

• Issue of Material – (C-5.3.8) Pick

‒ Issue material for all on and off base transactions ‒ Coordinate workload, expedite high priority issues, schedule deliveries ‒ Bare item visual verification ‒ Work system rejects or violations

• Shipment Preparation/Outloading – (C-5.3.12) Pack ‒ Packing, labeling and staging material for shipments ‒ Verification and validation ‒ Completing required certifications

Warehousing C-5.3

• Maintain 98% inventory accuracy for all material IAW TE 5.0

– Contractor performs 1st and 2nd physical count for TPIC Inventories IAW established timeframes

– Performs causative research

– Annual Inventory

• Government will develop and publish an annual inventory schedule that accounts for all projected TPIC inventory workload on the accountable record

• Contractor shall implement the annual schedule NLT Oct 15th of each FY

• Location Surveys ‒ Contractor shall perform location surveys of every physical location controlled, classified, sensitive, pilferable and radioactive material at a minimum of once each fiscal year IAW CDRL A008

• Government performs all 3rd physical counts, pre-adjustment research, inventory adjustment vouchers and all actions in the WMS that adjust entries to the accountable property system of record.

Physical Inventory Control C-5.4

• Transportation

– Accomplish traffic management/transportation functions to support shipment processing and Government handling

– Provide traffic management for all issue transactions and traffic management support for other federal activities on request

– Be fully knowledgeable in all Government and Commercial Traffic

Management functions and processes

– Perform Traffic Management and Shipping functions identified in the PWS

• Packaging

– Perform preservation, packaging, packing and marking (PPP&M) of material received, stored and issued to a minimum military packaging standard

– Operate an active container reclamation program

– Provide container fabrication support

Transportation C-5.5 & Packaging C-5.6

• Perform specialized container fabrication or procurement support for

– Customer specified container as requested by the customer that is not a transshipment.

– Requests from customers to build or obtain containers. The customer specified container fabrications are not for any requirements addressed in this contract (e.g. stock in storage, transshipments). The containers are normally built or obtained and delivered to the customer without performing a packaging action.

– IAW the customer requirements and current military or ASTM standards develop and submit to the KO or designee a proposal, that includes the following:

– A copy or outline of the customer request.

– A brief summary outlining the requirements.

– A detailed design or alternate design (as applicable).

– Shipping or storage container.

– Blocking and dunnage.

– SPI, if required, to secure or encase the material within a container.

– Written price estimate on a DLA Form 161 (as applicable).

– Repairs or fabrication of shipping and or/storage container and blocking and dunnage

Specialized Container Fabrication C-5.7

• Ocean Terminal Operations

– Perform Ocean Terminal support services handling Defense Sponsored

Cargo and other shipboard operations in support of Navy customers and exercises.

– Perform Shipboard Operations that include but are not limited to direct loading and unloading of break bulk cargo and containers, material, and vehicles; rigging and unrigging union falls, Frisco rig, and heavy lift booms when heavy lift gear is used; lashing and securing all cargo loaded aboard ship sufficiently to prevent shifting in transit; assisting in the slinging and unslinging of cargo during loading and discharging by floating derricks and/or dock cranes; and clerking and checking documentation.

• Consolidation and Containerization Point (CCP) Functions

– Build 463L pallets for DoDAACs specified by the KO or designee. build

463L pallets IAW:

– FM 55-9 Unit Air Movement Planning, Appendix D, 463L Cargo Systems

– AMC Pamphlet 24-2, Volume 3, Civil Reserve Air Fleet Load Planning Guide

Section C - PWS Ocean Terminal Operations C-5.8 and

Consolidation and Containerization Point Functions C-5.9

• Material Processing Center (MPC)

– Customer focused distribution support

– Customer specified configurations for delivered material to reduce level of effort by shipboard personnel to stow material

– Workload surges when battle groups deploy and return to port

– Specific Customer requirements for receipt, storage, issue, delivery and freight forwarding

– Due to the nature of MPC workload, short term increases in workload are expected when a battle group deploys and returns to port. Battle groups are generally deployed in six-month cycles and material due to be delivered to a ship will start arriving at the MPC several weeks before the ship is due in port. MPC workload will also be impacted when ships deploy from task order location for short-term training exercises or operations. There will be home ported ships, MSC ship(s) and visiting ships that will receive material through the MPC for processing, staging, and delivery MSC ships shall be supported in the same manner as U.S. Naval Ships as outlined in the task order

Material Processing Center C-5.10

• Kitting

– Assemble, disassemble, or modify kits/sets IAW the Statement of Work (SOW) or Task Order using the Project Consolidation & Packaging (PC&P) module in

DSS.

– Complete all assembly, disassembly, or modification actions IAW the special instructions and schedule specified by in the SOW or Task Order.

• Material Consolidation (C-5.12)

– Receive an issue document for material consolidation requirements. The issue document will include identifying information for delivery point. The material consolidation may have specific required material consolidation completion timeframes from receipt of issue document.

Pick the material by identifying consolidation information by verifying and validating the pick ticket against the material by visually verifying the location, NSN, nomenclature, exception data, quantity, unit of issue and condition and when applicable the shelf life code and expiration date. The Contractor shall stage the material until all material is picked for a material consolidation request.

Stage the manifested material consolidations in the local delivery pick up area for delivery to the location designated on the issue release document. All Contractor drivers shall carry logbooks to track delivery of larger/oversized material.

Kitting C-5.11 and Material Consolidation C-5.12

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– Publications cited in this PWS are current, as of the date the contract was prepared

– Order of precedence

– If there is a conflict between Section C and the cited DLA Distribution SOPs references, the DLA Distribution SOPs shall have precedence over the references.

– If there is a conflict between or among two or more cited references, those issued by DLA Distribution shall have precedence. If there is a conflict between or among those issued by DLA Distribution, those with a later date of issue shall have precedence over those with earlier dates of issue.

– If there is a conflict between Section C and other than the DLA Distribution SOPs cited references, Section C shall have precedence over the references.

– If there is a conflict between or among a DLA and an Armed Services reference, the DLA reference shall have precedence over those issued by the Armed Services

Section C Directives, Publications, Instructions, Forms and Reports C-6

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• Technical Exhibits and Section J Attachments

– Provides pertinent information required to be addressed in the proposal

– ALL Technical Exhibits and Section J Attachments are important and need to be read and addressed in proposals

• Contract Data Requirements Listings (CDRL)

– Thirty (30) CDRLs for reports, programs, plans, procedures, cost reports, Standard Operating Procedures (SOP)

– Create and distribute reports as described in the CDRLs listed in Section J for the base contract and when required by task order.

• Technical Library and SOPs.

• Provided on FBO by restricted package.

Performance Work Statement

Solicitation Overview

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Section E Inspection and Acceptance

• Key Points

– FAR and DFARS clauses for Inspection of Services

– E-4 Quality/Performance Evaluation

• Government will use a Quality Assurance Surveillance Plan (QASP) to monitor compliance with contract terms and conditions; identify conforming and nonconforming services to determine appropriate action under the terms of the contract.

• This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract and identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances.

• Contractor shall use the Government’s Quality Management software tool to acknowledge results, propose corrective and preventive actions and timelines as required by the COR and/or respond to surveillance results.

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Section F Deliveries or Performance

• Key Points

– Services shall be performed as prescribed by the Performance

Work Statement (PWS) – Section C

– F-3 Period of Performance – five (5) year ordering period

– F-4 Acceptable Performance Levels

– Technical Exhibit 5.0

– Will be included in individual task orders

– Can fluctuate based on task order requirements

– Waiver Process

– Details surrounding waiver and request submitted by 3rd working day of the following month

– Submitted to KO or designee and Contract Specialist

– Disposition by 10th working day of the following month

– Late requests may not be considered

– F-5 Deductions

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Section G Contract Administration Data

• Key Points

– This contract will be paid in accordance with G-2

DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018) as provided in G-3, WAWF INVOICING PROCEDURES

– Section G-4, Invoicing Instructions

– Provides invoice preparation and submission instructions by

CLIN set

– G-6 Payment, Selected Items of Cost Reimbursement

Contracts

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Section G Contract Administration Data

• Key Points

– G-7, Contractor Performance Assessment Reporting

System (CPARS) Requirements - The Contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR

42.15 and the CPARS Guide

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• Key Points

– H-1 – Competition in Supplies

• Requires the Contractor to obtain competition for items purchased over $3,500 for which reimbursement will be sought under the contract.

• H-2 Accounting System

• Requires Acceptable Accounting System

– H-3 Hiring

• Must maintain records

• Made available to the KO or designee upon request

Section H Special Contract Requirements

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– H-4 Substitution or Addition of Key Personnel

• Requires Contractor to notify the KO prior to any Contractor personnel changes

• Any removals/replacements for Contractor’s convenience shall be at no cost to the Government

• Key Personnel identified in PWS

• No changes in first 180 days except limited circumstances

– H-8 Insurance

• Contractor, at its own expense, provide and maintain insurance during the entire period of performance

• Potential Contractor liability for incidents, including those in the

FLIPL process

• Contractor may maintain higher levels

– H-11 Facility Changes, Substitutions, or Additions

• Government approval needed to make changes from proposal

Section H Special Contract Requirements

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– FAR Clause 52.216-8-Fixed Fee (Applies to CLIN

0001)

– FAR Clause 52.216-11-Cost Contract-No Fee (Applies to CLIN 0003)

– FAR Clause 52.232-20-Limitation of Cost (Applies to

CLINs 0001 and 0003)

– FAR Clause 52.216-19-Order Limitations

– FAR Clause 52.216-22-Indefinite Quantity

– DFARS Clause 252.216-7006-Ordering

Section I Contract Clauses

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– DFARS Clause 252.219-7009-Section 8(a) Direct

Award

– FAR Clause 52.222.-17 Nondisplacement of Qualified

Workers

– Not Included in the solicitation

– Executive Order rescinded this on October 31, 2019

– CONUS and OCONUS

– Requirements could be anywhere in the world

– Numerous OCONUS DFARS clauses applicable for overseas support

Section I Contract Clauses

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Section J List of Attachments

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• Key Points:

– Numerous attachments

– All outlined in Section J

Section J List of Attachments

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Section K Representations, Certifications

& Other Statements of Offerors or Respondents

• Key Points:

• The North American Industry Classification System

(NAICS) code for this acquisition is 493110 - General Warehousing and Storage

• The Small Business Size Standard is $30M

• Response to provisions shall be provided in proposal

Volume I, Solicitation, Offer & Award Documents, under Tab 3

• Key Points

– Communications Between the Government and Offerors

• Procedure and Deadline for submitting questions

– All questions shall be submitted by electronic mail

– Solicitation question submittal due date is April 15, 2020 at 1:00 PM

Eastern Local Time (this may be extended)

– Proposal submission and deadline

• Only Electronic Copies, (Electronic Mail) will be accepted in its native file format

• No hard copies will be accepted

• Proposal due date is May 11, 2020 at 1:00 PM Eastern Local Time.

Section L Instructions, Conditions & Notices to Offerors or

Respondents

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• PROPOSAL PREPARATION REQUIREMENTS

– Important proposal instructions regarding such topics as number of copies required, page size/format, page limitations

– Four (4) separate volumes

– Pages numbered sequentially by volume

– All pages of submittals shall include the statement

“SOURCE SELECTION SENSITIVE INFORMATION –

SEE FAR 2.101 & 3.104”

Section L Instructions, Conditions & Notices to

Offerors or Respondents

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• Please stay within the page limitations

– 50 for Past Performance

– 100 for Technical Proposal

• Please ensure the table of contents page numbers correlate to the correct pages

• The text (including POAMs) shall be no less than 10 point font

• Ensure resumes are marked “PERSONALLY

IDENTIFIABLE INFORMATION (PII)”

• Ensure each section is tabbed

Section L

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Section L

Volume I Solicitation, Offer, and Award

Documents

Section L

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• Volume I

– Cover Letter, Table of Contents, Completed and Signed

Standard Form 33, Signed Amendment(s)

– Completed Section B

• Unit prices no more than 2 decimal places

– Section K - Representations and Certifications

– Accounting System Verification

– Include POC or letter from DCAA showing office information

– DSS Facility Clearance / Affirmative Statement

Section L

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VOLUME II

Past Performance Proposal

Section L

Section L Instructions, Conditions & Notices to Offerors or

Respondents

• Evaluation Factor 1: Performance Confidence Assessment

– Limited to 50 pages.

– Evaluated on recency, relevancy, and quality.

• Performance within five (5) years of the solicitation issuance date.

• Relevance is defined as those efforts similar in terms of scope, magnitude of effort, and complexity.

• Quality of performance on the contracts

– If an Offeror has no past performance, please state this.

– Questionnaire

• Offeror/Major Subcontractor shall ask their customer to complete the questionnaire and return directly to the Acquisition Specialist.

Section L Instructions, Conditions & Notices to Offerors or

Respondents

• Evaluation Factor 1: Performance Confidence Assessment

– Major Subcontractors

• If utilizing major subcontractor experience, the Past Performance

Proposal MUST include:

– A signed commitment letter from the Offeror and the Major Subcontractor

– Certifies that if awarded the contract, the parties commit to joint performance as proposed

• Data must be provided for Offeror and any major subcontractors. This is defined as “those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort”.

Only prime Offeror and major subcontractors information will be evaluated.

– Other Arrangements

• Affiliate companies, sister companies, teaming arrangements, joint ventures, etc. will be considered provided sufficient documentation is in the Past Performance Proposal.

• Documentation may include: Documented affiliation, a copy of the Teaming Agreement, a copy of the Joint Venture Agreement, etc.

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VOLUME III

TECHNICAL PROPOSAL

Section L

Tab 1 – Factor 2: Program Management Office Approach

(a) Program Management Office (PMO) Support

(b) Global Readiness

(c) Support Planning

Section L

Section L Instructions, Conditions & Notices to Offerors or Respondents

• TAB 1 Subfactor (a): PMO Support

– Provide a management and staffing plan which demonstrates an understanding of the requirements of the RFP and demonstrates how the approach will successfully accomplish the requirements. Approach shall address:

• Key Personnel Resumes shall include

– Information in sufficient detail to clearly demonstrate that the key personnel proposed meet the minimum requirements as required in PWS section C-1.3.1, Key Personnel

– Resumes shall not exceed three (3) pages

• Approach for recruiting and hiring for PMO Support; and rationale for utilizing any part-time and temporary personnel and how the Offeror plans to retain those personnel and prevent a high turn-over rate

• Approach for providing continuous WMS and Distribution Operations training, to the proposed Project Supervisor/Trainers in accordance with Section C-4.7 Training and other mandatory training identified in TE 3.2 Government-Furnished Training and TE 4.1 Contractor-Furnished Training throughout the duration of the contract/individual task orders.

All pages of the resume shall be marked “PERSONALLY IDENTIFIABLE INFORMATION (PII) SAFEGUARD IAW DoD PRIVACY PROGRAM AND PRIVACY ACT OF 1974”

• TAB 1 Subfactor (b): Global Readiness

– Describe ability to respond to urgent task order requirements. The response shall address the following:

• Ability to provide requests for quotes to the government, within twenty-four hours or as directed.

• Approach to maintain 48 hour global deployment readiness for the Project

Manager, Alternate Project Manager and Project Supervisor/Trainers.

• Ability to identify, no less than twenty-six (26) non-key personnel that can deploy and be fully prepared to perform task order requirements NLT twenty-two (22) days after task order award.

• TAB 1 Subfactor (C): Support Planning

– Detail ability to perform market research of material handling equipment, distribution and warehousing lease capabilities anywhere in the world with immediate turn-around times. Explain capabilities and experience with this type of work.

Section L Instructions, Conditions & Notices to Offerors or Respondents

Tab 2 – Factor 3: Operational Support Approach

(a) Management and Operations Approach

(b) Staffing and Reach-back Capabilities

(c) Contractor Owned Contractor Operated

Facilities

Section L

• TAB 2 Subfactor (a): Management & Operations Approach

– Describe/explain how proposed task order management team, with the support of their project management team (PMO) and corporate management will effectively manage and run each individual task order.

– Explain corporate and on-site methodology, tools, and processes to independently manage distribution operations IAW all Task Order requirements while working in a controls based audit environment, achieving and sustaining auditability.

– Contractor shall address:

1. Enforcing adherence to standard operating procedures to maintain inventory accuracy and integrity

2. Planning and prioritization of workload requirements to address challenges with unforeseen circumstances to include:

a. Fluctuating and surge workload, performing today’s work today

b. Government system downtime and Government system changes and upgrades

c. Allocation of task order resources

3. Mitigate risks that have the potential to significantly impact each individual task order mission support.

4. Address contract changes IAW with Government identified timeframes and obtaining necessary resources to meet required changes.

5. Acquire MHE and other required materials based on operation needs.

Section L

• TAB 2 Subfactor (b):…