ATTACHMENT_6_-_Subcontracting_Plan_Sample_Format.doc

SP3300-17-Q-5012

ATTACHMENT 6– SUBCONTRACTING PLAN

SUBCONTRACTING PLAN

(Recommended Sample Format)

SOLICITATION or CONTRACT NUMBER: SP3300-17-Q-5012 __________________________________________________

This plan follows the format for addressing the eleven elements as shown at FAR 52.219-9(d), FAR 19.704, and DFARS 19.704. Please be sure to address all eleven elements.

Contractor Name: ______________________________________________________________________

Address: ______________________________________________________________________

Total Dollar Value of Contract: $____________.

Total Dollar Value of All Subcontracts (large and small business)______________.

(Reminder: total dollars to small business plus total dollars to large business = total contract value.)

Individual Plan( ) Master Plan( ) Commercial Plan( ) Comprehensive Plan( )

NOTE: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

(1) – GOALS. In the tables on pages 2 and 3, state the percentage of total planned subcontracting dollars that will go to all Small Business (SB) concerns (no special designation), Small Disadvantaged Business (SDB) concerns, Women-Owned Small Business (WOSB) concerns, Veteran-Owned Small Business (VOSB) concerns, Service Disabled Veteran-Owned Small Business (SDVOSB) concerns, HUBZone Small Business (HZSB) concerns, Historically Black Colleges and Universities or Minority Institutions (HBCUMI) and to other program concerns, i.e., Ability One (formerly

JWOD) and Mentoring Business Agreements (MBA). Note that percentage goals may be repeated across categories. Example, a business may be small, service-disabled, and located in a Hubzone.

(2) – STATEMENT OF DOLLARS. In the tables on pages 2 and 3, state the planned subcontracting dollars that will go to all Small Business (SB) concerns (no special designation), Small Disadvantaged Business (SDB) concerns, Women-Owned Small Business (WOSB) concerns, Veteran-Owned Small Business (VOSB) concerns, Service Disabled Veteran-Owned Small Business (SDVOSB) concerns, HUBZone Small Business (HZSB) concerns, Historically Black Colleges and Universities or Minority Institutions (HBCUMI) and to other program concerns, i.e., Ability One (formerly JWOD) and MBA entities. Note that percentage goals may be repeated across categories. Example, a business may be small, service-disabled, and located in a Hubzone.

STATEMENT OF GOALS AND DOLLARS - SUBCONTRACTING PLAN

Note: Subcontracting dollars can apply to more than one small business category. Total Contract Value- $_______________

SMALL BUSINESS (All)

HUBZONE SMALL BUSINESS

SMALL DISADVANTAGED BUSINESS

SERVICE-DISABLED VETERAN-OWNED SB

WOMAN-OWNED SMALL BUSINESS

VETERAN-OWNED SMALL BUSINESS

STATEMENT OF GOALS AND DOLLARS - SUBCONTRACTING PLAN (cont)

Note: Subcontracting dollars can apply to more than one small business category.

HBCUMI

Ability One (JWOD)

MENTORING BUSINESS AGREEMENT

SUMMARY

Estimated total dollars to LARGE Business PRIME contractor $__________________

Estimated total subcontract dollars to LARGE business other than Prime $____________________

Estimated total subcontract dollars to ALL small business $_____________

Estimated total dollars to small business PRIME contractor $________________

STATEMENT OF GOALS AND DOLLARS - SUBCONTRACTING PLAN (cont)

CAGE Code(s) for Small Bus (no special designation)

CAGE Code(s) for Small Disadvantaged Bus

CAGE Code(s) for Women-Owned Small Bus

CAGE Code(s) for Veteran-Owned Small Bus

CAGE Code(s) for Service-Disabled Veteran-Owned Small Bus

CAGE Code(s) for HubZone Small Bus

CAGE Code(s) for Small Business Prime Contractor

CAGE Code(s) for Large Business Prime Contractor

CAGE Code(s) for Large Business Other than Prime Contractor

CAGE Code(s) for Ability One (JWOD) Non Profit Center(s)

CAGE Code(s) for MBA Partners

Note 1: Failure to complete all tables for dollars, percentages, and cage codes under paragraph 2 including option years (if applicable) may negatively effect the evaluation of the overall subcontracting / socioeconomic plan.

Note 2: Socioeconomic Plan Categories Include Small Business (SB) Small Disadvantaged Business (SDB), Woman-Owned Small Business (WOSB) and Historically Black Colleges and Universities Minority Institutions (HBCUMI) (DLAD 15.304(c )(4)).

(3) – DESCRIPTION OF PRINCIPLE TYPES OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED TO SMALL BUSINESS.

B S

D

B W

O

S

B V

O

S

B S

D

V

O

S

B H

Z

S

B H

B

C

I

M

I A

O

MB

A

(4) – DESCRIPTION OF METHOD USED TO DEVELOP SUBCONTRACTING GOALS.

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, SDB, WOSB, VOSB, SDVOSB, HZSB, HBCMI, and to other program concerns, ABILITY ONE (JWOD) and MBA. (Para 4 may be continued on the last page.)

METHOD USED TO DEVELOP GOALS - COMPLETE FOR ALL THAT APPLY

SB:

SDB:

WOSB:

HZSB:

SDVOSB:

HUBZN

HBCUMI

ABILITY ONE

MBA

(5) – DESCRIPTION OF METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES. (Check all that apply)

(6) – INDIRECT COSTS (Check which applies.)

___Indirect costs have not been included in establishing subcontracting goals.

___Indirect costs have been included in establishing subcontracting goals. If included, describe how company determined the proportionate share of indirect costs incurred with small business: NOTE: indirect costs represent the various expenses of conducting business that are NOT easily identified with a specific contract but that are generally recognized as ordinary and necessary for the general operation of the contractor’s organization and the conduct of activities it performs. Types of indirect costs include overhead (e.g., facility/utility & supplies cost), general and administrative (G&A), and fringe benefits (e.g., services or benefits provided to employees such as health insurance, payroll taxes, pension contribution, etc).

Description of method used to determine the proportionate share of indirect costs to be incurred with small business (including ANCs and Indian Tribes). (Para. 6 information may be continued on a separate page if additional space is required.)

SB:

SDB:

(include ANC’s

& Indian Tribes)

WOSB:

HBZN

VOSB

SDVOSB

HBCUMI

ABILITY ONE

MBA

(7) – ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting or socioeconomic plan.

Name: _______________________________________________________________ Address: ______________________________________________________________________

Telephone: ____________________________________________________________ Title: _________________________________________________________________ General Description of Duties:

(8) - EQUITABLE OPPORTUNITY TO COMPETE (Check which applies.)

Describe your efforts to ensure that Small, Small Disadvantaged Bus, Women-Owned Small Bus, HubZone Small Bus, Veteran-Owned Small Business, Service Disabled Veteran-Owned Small Bus, HBCUMI, AbilityOne (JWOD), and MBA concerns will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

Outreach Efforts to Obtain Sources:

Internal Efforts to Guide and Encourage Purchasing Personnel:

(9) - INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS CONCERNS,” IN SUBCONTRACTS

Place a check by each statement as assurance of compliance:

___I agree to include FAR Clause 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

___I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $550,000 ($1M for construction) to adopt a subcontracting plan similar to this one that complies with the requirements of FAR 52.219-9 and 19.708(b).

(10) - REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance of compliance:

___ I agree to cooperate in any studies or surveys as may be required.

___ I agree to submit periodic reports so that the Government can determine the extent of compliance with the subcontracting plan.

___I agree to submit the Individual Subcontract Report (ISR) and the Summary Subcontracting Report (SSR) using the Electronic Subcontract Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS and Agency regulations.

___I agree to ensure that subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS.

___I agree to provide the prime contract number, prime contract DUNS number, and the email address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting reports.

___I agree to require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the email address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans.

Subcontracting Reports are to be submitted to eSRS (http://www.esrs.gov/) within 30 days after the close of each calendar period as indicated below. For purposes of eSRS submission, reports the Contract Specialist / Contracting Officer for this solicitation/contract is _____________________.

Calendar Period Report Due Date Due Send Report To: .

10/01—03/31

ISR

04/30 DDC Small Business Specialist & Surveillance Agency (if identified below)

04/01—09/30

ISR

10/30 DDC Small Business Specialist &

Surveillance Agency (if identified below)

10/01—09/30

SSR

10/30 DoD SSR Coordinator (DoD) (9700)

(from the second drop down menu in eSRS)

Prior to final invoice payment under this contract, the contractor shall submit final subcontracting goals and achievements for this contract to the Small Business Specialist (cathy.hampton@dla.mil ) when the incentive subcontracting clause at FAR 52.219-10 is included in the awarded contract.

(11) – DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED

(Check if in agreement)

___I agree to maintain the following types of records and/or procedures adopted to show compliance with the requirements and goals in this subcontracting plan:

a. Establishing source lists (e.g., DSBS), guides, and other data that identify Small, Small Disadvantaged Bus, Women-Owned Small Bus, Service Disabled Veteran-Owned Small Bus, and HubZone Small Bus sources.

b. A description of the offeror’s efforts to locate Small, Small Disadvantaged Bus, Women-Owned Small Bus, Service Disabled Veteran-Owned Small Bus, and HubZone Small Bus sources and to award contracts to them.

c. Records on each subcontract solicitation resulting in an award of more than $150,000, indicating

(1) Whether SB concerns were solicited and, if not, why not.

(2) Whether SDB concerns were solicited and, if not, why not.

(3) Whether WOSB concerns were solicited and, if not, why not.

(4) Whether SDVOSB concerns were solicited and, if not, why not.

(5) Whether HZSB concerns were solicited and, if not, why not.

d. Records of outreach efforts to contact:

(1) Trade associations.

(2) Business development organizations.

(3) Conferences and trade fairs to locate Small, Small Disadvantaged Bus, Women-Owned Small Bus, Service Disabled Veteran-Owned Small Bus, and

HubZone Small Bus qualifiers.

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract by contract basis, records to support award data submitted to the Government, including the name, address, and business size of each subcontractor.

(12) – TIMELY PAYMENT TO SUBCONTRACTORS

FAR 19.702 requires companies to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of the subcontract agreements between the prime and its small, small disadvantaged, women-owned small, HZn small, veteran-owned, and service-disabled veteran-owned small business concerns.

Accordingly, your company has established and uses such procedures:

____Yes

____No This Subcontracting Plan was prepared by:

SIGNATURE:

PRINTED NAME:

TITLE: ______________________________________________________

PHONE NUMBER:

DATE PREPARED:

Explain the rationale for any limitations on subcontracting opportunities to any of the small business categories under paragraphs 1 and 2.