Site_Visit_Notes.docx

· This acquisition is 100% set-aside for small businesses in accordance with FAR 52.219-6. The resulting contract will be a firm fixed-price contract.

· Electronic Solicitation: Contractors were reminded that the solicitation, including all attachments, and any amendments, are only available electronically at the Federal Business Opportunities website www.fbo.gov. Bidders were cautioned that it is their responsibility to access the website for any amendments that may be issued under the solicitation. There will be no advance notification of amendment issuance. Bidders are advised to consult the website frequently to check for any amendments since an amendment may be issued up until the bid opening date and time. Failure to acknowledge amendments may render your bid non-responsive and ineligible for award.

· SAM Registration:

Contractors were reminded that to receive awards resulting from solicitations, their company must be registered in the System for Award Management (SAM) Database. Reference FAR clause 52.204-7. SAM website is https://www.sam.gov.

· Bid Opening:

Bid Opening will be held on April 23, 2015 at 1:00PM local time.

Bid Opening will be held at DLA Distribution, J Avenue, Building 404, New Cumberland, PA 17070

Due to security measures in place on this installation, anyone planning to hand carry their bid to the bid opening must abide by the same procedures as set forth to gain access for the site visit.

· The applicable NAICS code for this acquisition is 238220. To be considered a small business under this code Revenue cannot exceed $15M.

· The estimated magnitude of construction based on the FAR price ranges for this acquisition is between $250,000.00 and $500,000.00.

· Hours of Work:

The work to be performed shall be during the regular working hours which consist of a 9 ½ hour period established by the Contracting Officer, Monday through Friday, normally 0700 to 1630, excluding Government holidays.

· Davis Bacon Wage Determination Number PA150131 Modification Number 3 Dated 03/06/2015 applies.

· Through this solicitation, the Government seeks to procure the labor, material, equipment and supervision necessary for performance of the following work. This acquisition includes a number of issues identified as deficiencies and impediments to fire sprinkler system operations which were determined through site observation and system testing. The project includes a combination of repair and maintenance work. Nineteen (19) facilities are included in this project. Details are provided within the solicitation drawings and specifications.

· Hours of Work: The work to be performed shall be during the regular working hours which consist of a 9 ½ hour period established by the Contracting Officer, Monday through Friday, normally 0700 to 1630, excluding Government holidays.

· Performance of this contract: The Contractor shall be required to commence work under this contract upon receipt of the notice to proceed (NTP) and shall complete the entire work ready for use within 210 calendar days after receipt of Notice to Proceed.

· Contract Award: Award will be based on the lowest priced responsive, responsible bid submitted for Contract Line Item Numbers (CLINs) 0001 through 0019. Contractors were reminded that they must provide a price for each CLIN.

· Submission of bids:

Bidders must complete Blocks 14 through 20c on the Standard Form (SF) 1442. Bidders must provide all information requested in Section K Representations, Certifications, and Other Statements of Offerors.

Section B: Supplies and Services There are nineteen CLINs based on the different buildings.

Pricing should be submitted as a lump sum for each CLIN.

Contractors were requested to provide a total price for all nineteen CLINs below the CLIN 0019 price.

NOTE: The period of performance listed on the Item Schedule Pages is an estimate only. The actual period of performance will be determined at award time.

· Bid Bond:

A bid bond is required. Failure to provide a bid bond for an adequate amount shall result in rejection of bid. Required amount for bid bond is twenty percent (20%). Reference Section L, FAR Provision 52.228-1.

· Performance and Payment Bonds:

The successful bidder shall be required to furnish performance and payment bonds to the Contracting Officer as follows: (Reference Section I, FAR Clause 52.228-15)

(1) Performance Bonds (Standard Form 25). The penal amount of performance bonds at the time of contract award shall be 100 percent of the original contract price.

(2) Payment Bonds (Standard Form 25-A). The penal amount of payment bonds at the time of contract award shall be 100 percent of the original contract price.

· INSURANCE

Reference FAR Clause 52.228-5 Insurance-Work on a Government Installation located in this solicitation.

The minimum amount/kind of insurance required is shown below:

Workers’ Compensation and Employer’s Liability - $100,000 (except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.)

General Liability- $500,000 per occurrence Automobile Liability – Property damage $20,000 per occurrence, Bodily injury $200,000 per person and $500,000 per occurrence.

When requested by the Contracting Officer, the Contractor shall provide a copy of all subcontractors’ proofs of required insurance no later than five (5) days before each subcontractor commences work on the Government installation.

· Progress Payments: Progress payments will be authorized once monthly, based on the percentage of work completed. Reference FAR 52.232-5 Payments under Fixed-Price Construction Contracts located in this solicitation.

· Limitations on Subcontracting, Reference FAR 52.219-14 (4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.