Attachment_2_-_Questions_and_Government_Responses_(3)(AF_response)_-_Updated_9_16_14.pdf

SP330014R5004 0001

Attachment 2 - Q and A Document

QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-14-R-5004. Each question has been redacted to ensure anonymity. The Government response is provide in the far right-hand column for each question.

Question RFP Para Government Response

1 Can you tell me if there is a planned industry day/site visit for this solicitation? N/A A site visit is not planned for this requirement.

2 Can you tell me what the approximate time frame when the solicitation will be rereleased? N/A The Final RFP was issued on 8/22/2014 3 Please clarify the correct para references to use in the response? Chart has 5.2 Receiving but the SOW paragraph ref. is 5.5?

SOW pg 7/pg

Attachment J.1, SOW – 6 Acceptable Performance Levels, paragraph c., chart;

reference column has been updated and is provided as attachment 1 to this amendment.

4 Is there a Performance work statement that is associated with this solicitation? N/A The term PWS and SOW are used interchangeably within the solicitation and both references are for the attachment SOW.

5 Are there any site specific requirements associated with this requirement, if so will it be provided? N/A No 6 Is there any workload data associated with this solicitation? N/A Workload data is located within Section C-5 of the SOW.

7 Are there any Technical Exhibits for GFE, GFF, MHE, GF Training, Contractor Training, SOP, etc. if so will the government provide?

N/A No.

8 Will there be a site visit for this solicitation? If so when will it be? N/A See Government Response to Question 1.

9 Would the Government consider deleting the requirement for a contractor to have an acceptable accounting system in accordance with DFARS 252.242-7006, Accounting System Administration, to be eligible for award?

RFP pg 47 -paragraph 4

No, as this is not a fixed price contract, the Government must be able to validate an approved accounting system for the offeror to be eligible to be considered the apparent successful offeror.

10 Would the Government consider allowing a contractor to undergo a DCAA audit after award to have their accounting system verified?

RFP pg 50 – Section 3

No, see Government Response to Question 9.

11 Do you want us to provide pricing information in Volume I as indicated requirement for Section 2: Section B of VOL I General Docs? Normally, there is no pricing information discussed in any volume except for Vol IV Pricing or Cost Volume.

RFP pg 50 – Volume I, Section 2:

Section B Requirements

Schedule pricing is required for Volume I.

Section B shall contain the proposed amount for each CLIN, the total for all the CLINS for each respective year, and shall be consistent with the offeror’s cost proposal.

12 Volume III information, paragraph (3) indicates an Index of Previous Contract Data, is this not the same requirement as listed in paragraph (1)? Are we required to the list the same information twice?

RFP pg 52 -

Paragraph one (1) requests and index of relevant PRIME contracts and relevant SUBCONTRACTS. Paragraph (3) requests an index of all major subcontractors containing the information listed in (1) above as it relates to relevant PRIME and SUBCONTRACTS

13 Can you tell me if a closing date has been announced? N/A The RFP closing date is 9/22/2014 14 Please clarify POP for DO awarded to Patricio Enterprises was 1- month? FBO

Solicitation / Synopsis

The Synopsis period of performance is corrected to read as follows: “the period of performance of December 23, 2013 through November 30, 2014.”

15 Who is the current incumbent contractor? FBO Solicitation / Synopsis

Patricio Enterprises, Inc.

16 Please clarify if the CBA expires on 11/30/2014 and the contract is not awarded to the incumbent, new employees are therefore not considered covered under the CBA.

Att J-3 The current CBA expires on 11/30/2014.

17 If the new employees are covered by the current CBA will those labor rates be released to the bidders prior to the proposal deadline?

Att J-3 The current CBA will apply until a new CBA is negotiated after award. (FAR 22.1020 and 52.222-41 paragraph (n)). A list of all current service employees will be furnished by the incumbent contractor no later than 10 days prior to current contract completion.

18 Is the contract winner required to renegotiate a CBA after award? Att J-3 Yes 19 Is the bidder required to submit labor rates without knowledge of the CBA? Att J-3 See Government Responses to Questions 16-

19.

20 Is a Quality Control Manager required? If not, who will conduct the inspections? 5.3.

QUALITY

CONTROL

PLAN (QCP)

If proposing other than the Government’s projected staffing mix, the Offeror shall include a detailed explanation and analysis of how the staffing mix was determined. The offeror shall describe what labor category will conduct inspections.

21 Is there an escalation allowed on the sell rates provided on this contract for the follow-on years? Does the pricing of this possible escalation reflect a standard rate commensurate with typical escalation rates across the DoD?

Att J-3 In accordance with FAR 52.222-43, the affected rates beyond the Base Year will be negotiated and incorporated by modification once the new CBA/WD is issued

22 Is the intention of providing an LTD plan that pays $5000.00 per week or is it intended to be $5000.00 per month?

CBA page 25/par G

The CBA states 60% of monthly income to a maximum (not to exceed) $5000.00 per week.

23 Is there currently a subcontractor? If so, who and what value is the dollar value of the subcontract? N/A This information is deemed proprietary;

therefore the Government will not provide this information.

24 What is the total contract dollar value? N/A The total contract price (SP3300-11-C-0003 with GSI, Inc.) is $2,201,251.60. Additionally, Delivery Order 0027 was issued under SP3300- 11-D-1000 to Patricio Enterprises, Inc. in the amount of $695,085.12.

25 What is the current contract period of performance (POP)? N/A See Government Response to Questions 14 26 Section 8 of the collective bargaining agreement states "Employees may participate in the Company sponsored N/A This information is deemed proprietary;

Health & Welfare plans". We assume this refers to the incumbent contractor's benefits. The CBA also provides employee contribution rates for participation in this current benefit plan in Section 9. However, there is no information relating to the plan design (provider, plan offerings, limits, deductibles, copays, etc.) nor is the current cost included in the CBA. Without this information, non-incumbent bidders will not be able to identify the benefit requirements nor adequately price the requirement. Please provide information related to H&W benefit plan design and current company cost.

therefore the Government will not provide this information.

27 In the absence of a valid answer to the union H&W cost question above, would it be acceptable to use the current SCA H&W rate for pricing of the union H&W package?

N/A No, the contractor is required to propose H&W costs in accordance with the existing CBA at a cost per employee, not higher than what the agreement currently states.

28 Will historical workload data be provided? Specifically, Receipts (by receipt categories – new procurement, customer returns, etc.), Stows, Re-warehousing actions, Issues, PPPM actions (by weight bands – small, medium, etc.), Inventory and COSIS data (number of line items managed, TPIC results, adjustment history, LDD history, number of DD Form 1225s processed/awaiting IM response, etc.).

N/A No.

29 Sub-Section 2.2 provides a table which includes the estimated productive labor hours by labor category for each contract performance period. It is noted that DLA has used an assumed total available hours of 2,080 for each performance period and then has subtracted from that total the assumed non-productive hours for holidays at 80 hours per year and vacation at 80 hours per year to arrive at the estimated productive amount of 1,920 per FTE per year. However, the estimated productive hours as stated are inaccurate and unrealistic. With the exception of the Base Period, the stated periods of performance are comprised of 2,088 total available hours. In addition the collective bargaining agreement specifies that union employees are entitled to 11 paid holidays per year (88 hours) instead of the standard 10 federal holidays (80 hours). The collective bargaining agreement also includes a requirement for 24 hours of sick leave per employee per year. There is also a variable in vacation entitlement based on years of service for union employees. Given these factors there is a variance between the DLA estimated hours and the actual available hours per employee. The table below indicates the variance. How should offers address this variance in their pricing?

Table referenced in comment above re: Section L, sub‐section 2.2 (p.52)

Base Option Option Option Option

Period One Two Three Four Start date 11/1/2014 11/1/2015 11/1/2016 11/1/2017 11/1/2018 End Date 10/31/2015 10/31/2016 10/31/2017 10/31/2018 10/31/2019 Total Available Hours 2,080 2,088 2,088 2,088 2,088 Holiday Hours 88 88 88 88 88 Vacation Hours (assumed minimum) 80 80 80 80 80 Sick/Personal Leave 24 24 24 24 24 Total Paid Non‐Productive Hours 192 192 192 192 192

RFP Pg 52/ Section L, Sub-section 2.2

Ref RFP page 55, Sub-Section 2.2, paragraph b -The table details the number of productive labor hours estimated by the Government to perform each requirement in the SOW by labor category and the number of productive labor hours for the entire period of performance of a resultant contract. If proposing differently from the Government’s projections below, the Offeror shall include a detailed explanation and analysis of how the labor hours and staffing mix were determined.

Net Productive Hours 1,888 1,896 1,896 1,896 1,896 DLA Estimated Hours 1,920 1,920 1,920 1,920 1,920

Variance ‐32 ‐24 ‐24 ‐24 ‐24