DRAFT_SP330014R5004.pdf

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DRAFT

SP3300-14-R-5004

Item No.

Supplies/ Services QUANTITY UNIT UNIT

PRICE

AMOUNT

Part 1 – The Schedule

Section B – Supplies or Services and Prices/Costs

BASE PERIOD

01 November 2014 through 31 October 2015

Cost Plus Fixed Fee (CPFF) (Applicable to CLIN 0001)

0001 Services to perform Phase-In (SOW Section C- 5.1) and

Distribution Support Service labor necessary to perform a wide range of tasks described in the Performance Work Statement (PWS) Attachment J.1 of the solicitation

1 LOT

Estimated Cost: ________________ Fixed Fee (____%) ________________ Total Estimated Cost Plus Fixed Fee: ________________

Cost Reimbursement (No Fee)

(Applicable to CLIN 0002)

0002 Material Support Costs Estimated Cost ___$4,263.00___ G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________

0003 Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (NOTE: CONTRACTOR SHALL

NOT PRICE THESE ITEMS SEPERATELY)

1 LOT NSP NSP

A001 QCP

A002 OSH Plan

A003 Monthly Cost Report for CLIN 0001 A004 Monthly Cost Report for CLIN 0002

TOTAL CEILING – BASE PERIOD ________________

PRICE

AMOUNT

OPTION PERIOD ONE

EFFECTIVE 01 November 2015 through 31 October 2016

Cost Plus Fixed Fee (Applicable to CLIN 1001)

1001 Distribution Support Service labor necessary to perform a wide range of tasks described in the Performance Work Statement (PWS) Attachment J.1 of the solicitation

1 LOT

Estimated Cost: ________________ Fixed Fee (____%) ________________ Total Estimated Cost Plus Fixed Fee: ________________

(Applicable to CLIN 1002)

1002 Material Support Costs Estimated Cost ___$3,692.26___

1003 Contract Data Requirements List (CDRL) in accordance

NOT PRICE THESE ITEMS SEPERATELY)

1 LOT NSP NSP

A001 QCP

A002 OSH Plan A003 Monthly Cost Report for CLIN 1001

A004 Monthly Cost Report for CLIN 1002

TOTAL CEILING – OPTION PERIOD ONE ________________

OPTION PERIOD TWO

EFFECTIVE 01 November 2016 through 31 October 2017

Cost Plus Fixed Fee (CPFF) (Applicable to CLIN 2001)

2001 Distribution Support Service labor necessary to perform a wide range of tasks described in the Performance Work Statement (PWS) Attachment J.1 of the solicitation

1 LOT

Estimated Cost: ________________

(Applicable to CLIN 2002)

2002 Material Support Costs Estimated Cost ___$3,722.11___

2003 Contract Data Requirements List (CDRL) in accordance

NOT PRICE THESE ITEMS SEPERATELY)

1 LOT NSP NSP

A001 QCP

A002 OSH Plan A003 Monthly Cost Report for CLIN 2001

A004 Monthly Cost Report for CLIN 2002

TOTAL CEILING – OPTION PERIOD TWO ________________

OPTION PERIOD THREE

EFFECTIVE 01 November 2017 through 31 October 2018

Cost Plus Fixed Fee (CPFF) (Applicable to CLIN 3001)

3001 Distribution Support Service labor necessary to perform a wide range of tasks described in the Performance Work Statement (PWS) Attachment J.1 of the solicitation

1 LOT

Estimated Cost: ________________

(Applicable to CLIN 3002)

3002 Material Support Costs Estimated Cost ___$3,752.55___

3003 Contract Data Requirements List (CDRL) in accordance

NOT PRICE THESE ITEMS SEPERATELY)

1 LOT NSP NSP

A001 QCP

A002 OSH Plan A003 Monthly Cost Report for CLIN 3001

A004 Monthly Cost Report for CLIN 3002

TOTAL CEILING – OPTION PERIOD THREE ________________

OPTION PERIOD FOUR

EFFECTIVE 01 November 2018 through 31 October 2019

Cost Plus Fixed Fee (CPFF) (Applicable to CLIN 4001)

4001 Distribution Support Service labor necessary to perform a wide range of tasks described in the Performance Work Statement (PWS) Attachment J.1 of the solicitation

1 LOT

Estimated Cost: ________________ Fixed Fee (____%) ________________ Total Estimated Cost Plus Fixed Fee: ________________

Cost Reimbursement (No Fee) (Applicable to CLIN 3002) 4002 Material Support Costs Estimated Cost ___$3,783.60___

4003 Contract Data Requirements List (CDRL) in accordance

NOT PRICE THESE ITEMS SEPERATELY)

1 LOT NSP NSP

A001 QCP

A002 OSH Plan A003 Monthly Cost Report for CLIN 4001

A004 Monthly Cost Report for CLIN 4002

TOTAL CEILING – OPTION PERIOD FOUR ________________

TOTAL CEILING – BASE AND ALL OPTION

PERIODS

SECTION B INSTRUCTIONS

This acquisition is set aside 100% for Service-Disabled Veteran-Owned (SDVO) Small Business concerns in accordance with FAR 19.14. This is a Cost-Plus-Fixed-Fee (CPFF) hybrid type contract, with four (4) one (1) year options for the acquisition of distribution support services at Defense Logistics Agency (DLA) Distribution Tobyhanna, PA site.

COST PLUS FIXED FEE (CPFF) PRICING ARANGEMENT – CLINs X001: Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and a base fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. CLINs X001shall be invoiced in accordance with SECTION G, DFARS 252.232-7006 -- Wide Area Work Flow Payment Instructions (MAY 2013).

Solicitation Instructions: Offeror shall insert Estimated Cost, Fixed Fee Profit Percentage, Fixed Fee Profit Dollars, and Total Estimated Cost Plus Fixed Fee. For evaluation purposes, offerors shall utilize the Government estimated total productive labor hours per year and per labor position as reflected in multiple tables in Section L of this RFP. These estimates do not prohibit offerors from deviating from the Government’s estimate and proposing different labor categories and productive labor hours. If an offeror proposes different labor categories than those described in paragraph C-1.4 and C-1.4.1 of the SOW, the offeror shall describe in detail the rationale for proposing differently than the Government.

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X002: Government has provided an estimated cost exclusive of G&A or Material Handling. Offerors shall apply only their G&A or Material Handling Rate to this estimated cost to arrive at the Ceiling Price amount.

The Contractor shall be reimbursed for actual cost and G&A or Material Handling only. No fee shall be applied. CLINs X002 shall be invoiced in accordance with SECTION G, DFARS 252.232-7006 -- Wide Area Work Flow Payment Instructions (MAY 2013).

Solicitation Instructions:

Offerors shall insert and apply their G&A or Material Handling Rate to the Government provided estimated cost to arrive at the Ceiling Price. The Government provided estimated cost has already been inserted. Offerors shall enter the G&A or Material Handling Rate dollar amount and the Ceiling Price in Section B. No fee shall be applied.

REPORTING REQUIREMENTS – CLINs X003: Reporting requirements. Not Separately Priced.

Competition in Supplies: Contractor shall obtain competition for items purchased over $3,000.00 for which reimbursement will be sought under this contract. The government reserves the right to audit all purchase records during the period of performance of the contract to determine if adequate competition is being sought for purchases over $3,000.00

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement (PWS)

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to All CLINS

FAR CLAUSE TITLE DATE

E-1 52.246-5 Inspection of Services – Cost-Reimbursement APR 1984

DFAR CLAUSE TITLE DATE

E-2 252.246-7000 Material Inspection And Receiving Report MAR 2008

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

E-3 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall update their QCP IAW CDRL A001 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) to issue a Letter of Concern (LOC) to the contractor. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future.

The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s QC Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A001.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(End of Text E-3)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINS

F-1 52.242-15 Stop Work Order AUG 1989

Alternate 1 APR 1984 F-2 52.247-34 F.O.B. Destination NOV 1991 F-3 52.247-55 F.O.B. Point For Delivery of Government-Furnished Property JUN 2003

F-4 Period of Performance

Services shall be performed as prescribed by the Performance Work Statement – Section C.

1. Base Period – effective date of contract for a period of 12 months.

Base Period includes:

Transition Period: effective date of contract for a period of 1 month.

Full Performance: 1 month from effective date through 11 months thereafter.

2. Option Year One – if exercised, 12 months from effective date until 12 months thereafter.

3. Option Year Two – if exercised, 24 months from effective date until 12 months thereafter.

4. Option Year Three – if exercised, 36 months from effective date until 12 months thereafter.

5. Option Year Four – if exercised, 48 months from effective date until 12 months thereafter.

(End of Text F-4)

F-5 Deductions

In accordance with FAR clause 52.246-5 Inspection of Services-Cost-Reimbursement, all deductions as a failure to meet performance metrics as established in the Statement of Work will be taken from fee only and will be accomplished either through negotiations, through issuance of a bi-lateral modification or through issuance of a unilateral modification by the Contracting Officer.

(End of Text F-5)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Period of Performance ACRN Accounting Line EBS Number Dollar Amount Base Year To be inserted at time of award To be inserted at time of award To be inserted at time of award

Clause(s) Applicable to All CLINs

DFARS CLAUSE TITLE DATE

G-1 252.204-7006 Billing Instructions OCT 2005

G-2 DFARS 252.232-7006 -- Wide Area Work Flow Payment Instructions (MAY 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Cost Voucher (Cost CLINs X001 and X002)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC)

To be completed at time of award

Service Acceptor (DoDAAC)

DoDAAC where COR/POC is located To be completed at time of award

Accept at Other DoDAAC To be completed at time of award LPO DoDAAC DCAA Auditor DoDAAC DoDAAC of cognizant DCAA Office for Successful Offeror To be completed at time of award

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Administrative Acquisition Specialist: To be completed at time of award

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

kenneth.decker@dla.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988

(End of Clause)

G-3 WAWF INVOICING PROCEDURES

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area Work Flow Payment Instructions (MAY 2013). The points of contact for Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution Tobyhanna, PA

DODAAC

COR: To Be Completed at Time of Contract Award DLA Distribution Tobyhanna, PA Com:

Email:

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable CLINs/SubCLINS, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN/SubCLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to insure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals.

(End of Text G-3)

G-4 Designation of COR/Alternate COR

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Text G-4)

G-5 Invoicing Instruction

(a) Invoices shall be submitted not later than the fifth (5th) working day after the end of the previous month in accordance with instructions provided in DFAR 252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

(b) Reimbursement requests for Cost Plus Fixed Fee CLIN X001 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C-5.12, Monthly Reports, CDRL A003, CLINs X001 Monthly Report. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs. Fixed Fee for CLIN X001 shall be billed at 1/n th of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.

(c) Reimbursement requests for Cost Reimbursement CLIN X002 shall be documented using the report format in Section C-5.12., Monthly Reports, CDRL A004, CLINs X002 Monthly Report. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs.

(End of Text G-5)

G-6 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(d).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.

In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-07)” for cost reimbursement contracts or “Payments under Time-and-Material/Labor Hour Contracts” (FAR 52.232-07)” for time-and-material or labor hour contracts. Expendable material costs for items such as office supplies, report paper, etc and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End of Text G-6)

G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) Guide at http://www.cpars.navy.mil/cparsfiles/pdfs/navycparsmanual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor will be provided with a copy of the assessment. The contractor will have 30 calendar-days to submit comments, additional information, or rebut statements if warranted or desired. The contractor must strictly control access to the assessment while in the Contractor's possession and must ensure that the assessment is never released to persons or entities outside of the contractor's control. After receipt of Contractor's comments or expiration of the 30 day comment period, whichever occurs first, and depending on the Contractor's response the Government will:

(i) If no comments are received; close the CPAR by the Assessing Official Rep and Reviewing Official

(ii) If the Contractor concurs with the assessment; accept/update and close the CPAR and forward comments to all reviewers

(iii) If Contractor does not concur with the assessment, coordinate a final response with Reviewing Official, Assessing Official Representative, and Assessing Official.

(iv) Enter the final government response and close CPARS

After completion of one of the appropriate actions, the Assessing Official will notify all individuals that the report is complete. The assessment is considered complete when signed by the Assessing or Reviewing Official.

The official responsible for the corporate operating unit being assessed can submit a written request to receive a copy of the completed CPARS assessment. The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide.

Refer to http://www.cpars.csd.disa.mil/ for details and additional information related to CPARS, CPARS user access (which includes obtaining a PKI certificate), how contract performance assessments are conducted, and how contractors participate.

(End of Text G-7)

G-8 Post-Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference.

(End of Text G-8)

G-9 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Margaret K. Ross Address: DLA Distribution J Ave, Bldg 404 New Cumberland, PA 17070-5000 Code: DDC-J7 AB Phone: (717)770-5979

Paying Office:

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

Primary Contracting Officer's Representative (COR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

Alternate Contracting Officer's Representative (ACOR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

(a) Contracting Officer (KO) should be contacted for general information and shall perform the following functions:

(1) Designates the COR. NOTE: COR authority is not re-delegable.

(2) Provide administrative changes to the contract administration plan.

(3) Maintains the official contract file, ensuring contract ceiling is not exceeded.

(4) Issues technical instructions, ensuring that each technical instruction is within the scope of the contract.

(b) Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the PCO.

(c) Contracting Officer's Representative (COR) should be contacted for inquiries/information pertaining to the following functions:

(1) The COR will act as the Contracting Officer's Representative for technical matters, providing technical direction and discussion, as necessary, with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not a

Contracting Officer and does not have authority to direct the accomplishment of effort which is beyond the scope of the statement of work in the contract (or modifications).

(2) Technical advice regarding estimated level of effort and labor mix and/or the cost and need for materials, travel, equipment, etc. for each delivery order and any modifications.

(3) Reports on the contractor's performance and lessons learned.

(4) Certification of the Certificate of Performance/invoice.

(5) Inspection and/or acceptance of the services/deliverables as the official Government representative.

(d) In the event that the COR named above is absent due to leave, illness or official business, all responsibilities and functions assigned to the COR will be the responsibility of the Alternate COR

(ACOR).

It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract; therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, any effort outside the existing scope of the contract is requested, the contractor shall promptly notify the KO in writing. No action must be taken by the contractor unless the KO has issued a contractual change.

(End of Text G-9)

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H-1 DLAD 52.237-9001 -- Contractor Personnel Changes and Key Personnel Requirements

(NOV 2011)

(a) Contractor personnel changes:

1) The Contractor shall have the right to remove his personnel assigned to perform the tasks hereunder and to substitute other qualified personnel provided that the Contracting Officer is notified of (and in certain circumstances approves) such removal and replacement. The Contractor shall notify the Contracting Officer prior to such change, giving the new employee's name, security clearance and technical qualifications.

(2) Any removals or replacements for the convenience of the Contractor shall be at no additional cost to the Government. Cost to be borne by the Contractor include but are not limited to time of travel, travel and training costs for replacement personnel.

(3) Removals or replacements of Contractor personnel shall be considered for the convenience of the Contractor except when such removal is for:

(i) employees removed as a result of cancellation or completion of the contract,

(ii) employees replaced due to death or incapacitating illness or injury,

(iii) or employees removed or replaced at the Government's request.

(4) If any employee removes him/herself from the employ of the Contractor, such removal will be at no additional cost to the Government.

(b) Key personnel requirements:

(1) Certain experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as “Key Personnel” and are those persons whose resumes were submitted for evaluation of the proposal and are listed in paragraph (3) below. The Contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with the following:

(i) If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor shall, subject to the concurrence of the Contracting Officer or an authorized representative, promptly replace personnel with personnel of equal ability and qualifications.

(ii) All requests for approval of substitutions must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the proposed substitute, and any other information requested by the Contracting Officer. The Contracting Officer shall promptly notify the Contractor of approval or disapproval in writing.

(2) If the Contracting Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair successful completion of the contract, the Contracting Officer may terminate the contract for default or for the convenience of the Government, as appropriate, or make an equitable adjustment to the contract to compensate the Government for any resultant delay, loss or damage.

(3) The follow positions are identified as key personnel: See PWS Section C-1.4

Text Applicable to all CLINs

H-2 Competition in Supplies

Contractor shall obtain competition for items purchased over $3,000.00 for which reimbursement will be sought under this contract. The Government reserves the right to audit all purchase records during the period of performance of the contract to determine if adequate competition is being sought for purchases over $3,000.00

(End of Text H-2)

H-3 Accounting System

The contractor shall have an acceptable accounting system. An acceptable accounting system is one that provides for (1) a sound internal control environment, accounting framework, and organizational structure; (2) proper segregation of direct costs from indirect costs; (3) identification and accumulation of direct costs by contract; (4) a logical and consistent method for the accumulation and allocation of indirect costs to intermediate and final cost objectives; (5) accumulation of costs under general ledger control; (6) reconciliation of subsidiary cost ledgers and cost objectives to general ledger; (7) approval and documentation of adjusting entries; (8) periodic monitoring of the system; (9) a timekeeping system that identifies employees’ labor by intermediate or final cost objectives; (10) a labor distribution system that charges direct and indirect labor to the appropriate cost objectives; (11) interim (at least monthly) determination of costs charged to a contract through routine posting of books of account; (12) exclusion from costs charged to Government contracts of amounts which are not allowable in terms of Federal Acquisition Regulation (FAR) part 31, Contract Cost Principles and Procedures, and other contract provisions; (13) identification of costs by contract line item and by units (as if each unit or line item were a separate contract), if required by the contract; (14) segregation of preproduction costs from production costs, as applicable; (15) cost accounting information, as required (i) by contract clauses concerning limitation of cost (FAR 52.232-20), limitation of funds (FAR 52.232-22), or allowable cost and payment (FAR 52.216-7); and (ii) to readily calculate indirect cost rates from the books of accounts; (16) billings that can be reconciled to the cost accounts for both current and cumulative amounts claimed and comply with contract terms; (17) adequate, reliable data for use in pricing follow-on acquisitions; and (18) accounting practices in accordance with standards promulgated by the Cost Accounting Standards Board, if applicable, otherwise, Generally Accepted Accounting Principles.

(End of Text H-3)

H-4 Hiring

The Contractor shall maintain records for all personnel hired. At a minimum, the Contractor shall maintain records that support the personnel hired meet the minimum qualification of the position.

These records will be made available to the Contracting Officer (KO) or designee upon request and in the event that a Service Contract Act (SCA)-exempt employee is hired the records supporting the employees qualifications shall be provided to the KO or designee no later than 10 days after the employee begins his/her employment. The term “Contractor” includes subcontractors.

(End of Text H-4)

H-5 Substitution or Addition of Key Personnel

(a) Key Personnel assigned to or utilized by the Contractor in the performance of this contract shall, as a minimum, meet the experience, education or other background requirements set forth in Attachment J.1, Statement of Work, Section 1.4 entitled “Key Personnel” and shall be fully capable of performing in an efficient, reliable and professional manner.

(b) The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualifications statements were submitted as required by SECTION L of the solicitation to fill the Key Personnel requirements of the contract. No substitutions or additions of Key Personnel shall be made except in accordance with this clause.

(c) The Contractor agrees that during the first 90 days of the contract performance period, no personnel substitutions or additions will be performed unless such substitutions or additions are necessitated by an individual’s sudden illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (f) below.

(d) If the personnel for whatever reason become unavailable to work under the contract for a continuous period exceeding 30 work days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel, in accordance with paragraph (f) below.

(e) All proposed substitutions or additions shall be submitted, in writing, to the Contracting Officer at least fifteen (15) days (thirty (30) days if a security clearance must be obtained) prior to the proposed substitution or addition. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution or addition, and a complete resume, including annual salary, for the proposed substitute or addition as well as any other information required by the Contracting Officer to approve or disapprove the proposed substitution or addition.

All proposed substitutes or additions (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced or the average qualifications of the people in the category which is being added to.

(f) In the event a requirement to increase the specified level of effort for a designated key personnel labor category, but not the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated key personnel labor category. The information required is the same as that required in paragraph (f) above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated key personnel labor category.

(g) The Contracting Officer shall evaluate requests for substitution and/or addition or personnel and promptly notify the Contractor, in writing, of whether the request is approved or disapproved.

(h) If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable to perform under the contract is not reasonably forthcoming or that the resultant reduction or productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate.

Alternatively, at the Contracting Officer’s discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor’s action.

(End of Text H-5)

H-6 Employment of US Government Personnel Restricted

In performing this contract, the Contractor shall not use as a consultant or employ (on either a full or part time basis) any active duty U.S. Government personnel (civilian or military) without the prior written approval of the Contracting Officer. Such approval may be given only in circumstances where it is clear that no laws and no DoD or U.S. Government instructions, regulations, or policies might possibly be contravened and no appearance of a conflict of interest will result.

(End of Text H-6)

H-7 Government-Furnished Equipment/Vehicles

(a) The Contractor shall comply with the applicable policies and procedures provided in FAR Part 51 and with the requirements of 41 CFR 101-39 and 41 CFR 101-38.301-1, and the operator’s packet furnished with each piece of equipment/vehicle. The term “Contractor” includes

(b) The Contractor shall establish and enforce suitable penalties for employees who use or authorize the use of government equipment/vehicles for other than performance of Government contracts, and provide the Contractor’s established penalties in writing to the Contracting Officer (KO), at least 90 days prior to contract start date, together with evidence that the contractor has obtained motor vehicle liability insurance covering bodily injury and property damage, protecting the Contractor and the Government against third party claims arising from the ownership, maintenance or use of Government-furnished equipment/vehicle.

(c) Contractor-at-fault damage is damage caused by the simple negligence or willful misconduct of the contractor or its employees. Simple negligence is the absence of due care, by an act or omission, of a person which lacks that degree of care for the property that a reasonably prudent person would have taken under similar circumstances, to avoid loss, damage, or destruction of the property.

(d) The Contractor shall be responsible for parts, labor, and materials required to repair

Contractor-at-fault damage.

(e) The Contractor shall make an initial determination of fault concerning whether a specific incident of damage constitutes Contractor-at-fault damage. The Contractor shall provide this initial determination of fault to the KO or designee with a damage report. If the Contractor does not find the damage to be Contractor-at-fault damage, and the KO or designee suspects that the Contractor’s negligence or willful misconduct was the cause of the damage, a Report of Survey or FLIPL will be initiated.

(End of Text H-7)

H-8 Damage to Contractor Supplies, Materials, Equipment, and Property

The Government will not be responsible in any way for damages to the Contractor's supplies, materials, equipment, and property or to contractor or employees' personal belongings that are caused by fire, theft, accident, or other disaster/misfortune. The term “Contractor” includes

(End of Text H-8)

END OF SECTION H

SECTION I - CONTRACT CLAUSES

Clause(s) Applicable to CLIN X001

I-1 52.216-8 Fixed Fee JUN 2011

Clause(s) Applicable to CLIN X002

I-2 52-216-11 Cost Contract – No Fee APR 1984

I-3 52.202-1 Definitions NOV 2013 I-4 52.203-3 Gratuities APR 1984 I-5 52.203-5 Covenant Against Contingent Fees APR 1984 I-6 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 I-7 52.203-7 Anti-Kickback Procedures MAY 2014 I-8 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

I-9 52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 I-10 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

I-11 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

I-12 52.204-2 Security Requirements AUG 1996 I-13 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content

Paper

MAY 2011

I-14 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 I-15 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

JUL 2013

I-16 52.204-13 System for Award Management Maintenance JUL 2013 I-17 52.208-4 Vehicle Lease Payments APR 1984 I-18 52.208-5 Condition of Leased Vehicles APR 1984 I-19 52.208-6 Marking of Leased Vehicles APR 1984 I-20 52.208-7 Tagging of Leased Vehicles MAY 1986 I-21 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

AUG 2013

I-22 52.209-9 Updates of Information Regarding Responsibility Matters JUL 2013 I-23 52.209-10 Prohibition on Contracting with Inverted Domestic

Corporations

MAY 2012

I-24 52.210-1 Market Research APR 2011 I-25 52.211-5 Material Requirements AUG 2000 I-26 52.215-2 Audit and Records—Negotiation OCT 2010 I-27 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 I-28 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data AUG 2011 I-29 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data—

Modifications

AUG 2011

I-30 52.215-12 Subcontractor Certified Cost or Pricing Data OCT 2010

I-31 52.215-13 Subcontractor Certified Cost or Pricing Data—Modifications OCT 2010 I-32 52.215-14 Integrity of Unit Prices OCT 2010 I-33 52.215-15 Pension Adjustments and Asset Reversions OCT 2010 I-34 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits

(PRB) Other Than Pensions

JUL 2005

I-35 52.215-19 Notification of Ownership Changes OCT 1997 I-36 52.215-21 Requirements for Certified Cost or Pricing Data or Information

Other Than Certified Cost or Pricing Data--Modifications

OCT 2010

I-37 52.215-23 Limitations on Pass-Through Charges OCT 2009 I-38 52.216-7 Allowable Cost and Payment JUN 2013 I-39 52.217-8 Option to Extend Services NOV 1999 I-40 52.219-8 Utilization of Small Business Concerns JUL 2013 I-41 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-

Aside

NOV 2011

I-42 52.219-28 Post-Award Small Business Program Representation JUL 2013 I-43 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 I-44 52.222-2 Payment for Overtime Premiums JUL 1990 I-45 52.222-3…