SP0600-16-R-0400_final.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE 17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITON IS

UNRESTRICTED OR

NAICS:

SIZE STANDARD:

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

EMERGING SMALL

BUSINESS

8(A)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

$15,000,000

541690

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

SOURCE SELECTION INFORMATION – See FAR 2.101 and 3.104

Table of Contents

COVER PAGE - SECTION A SCHEDULE (SF1449) 1

Table of Contents

SECTION B – SUPPLIES OR SERVICES & PRICES OR COSTS

B.1 GENERAL DESCRIPTION

B.2 PRICING

B.3 SERVICES TO BE FURNISHED AND PRICES

Section B, Table 1 – Supplies to be Furnished

SECTION C – SPECIFICATION/PERFORMANCE WORK STATEMENT for SUPPORT FOR THE DLA ENERGY DEFENSE

SUSTAINMENT, RESTORATION AND MODERNIZATION (SRM) OFFICE

C.1: GENERAL INFORMATION

1.0. BACKGROUND FOR THE PERFORMANCE WORK STATEMENT

2.0 DETAILED PERFORMANCE WORK STATEMENT (PWS)

2.1 TASK ONE -ADVISORY AND ASSISTANCE SERVICES—TANK MANAGEMENT PLAN

2.2 TASK TWO MAINTAIN AND ENHANCE EXISTING SRM PROJECT TRACKER

2.3 TASK THREE-DEVELOP SYSTEM CHANGE REQUEST REPORTS

2.4 TASK FOUR – DOCUMENT THE PROCESS - UPDATE AND FINALIZE EXISTING PROCESS MAPS AND STANDARD OPERATING PROCEDURES (SOPs)

3.0 QUALIFICATIONS OF PERSONNEL - SRM SUPPORT STAFF

3.1 QUALITY CONTROL/GOVERNMENT REMEDIES

4.0 DELIVERABLES:

Table 1: Deliverables

SECTION D - Packaging and Marking

SECTION E - INSPECTION AND ACCEPTANCE

FAR 52.246-4 Inspection of Services—Fixed Price (Aug 1996)

SECTION F –PERFORMANCE

F.1 PERIOD OF PERFORMANCE

F.2 PLACE(S) OF PERFORMANCE

F.3 NORMAL HOURS OF OPERATION

SECTION G – CONTRACT ADMINISTRATION DATA

DFARS 252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE. (DEC 1991)

DFARS 252.232-7006 Wide Area Work Flow (WAWF) Payment Instructions (MAY 2013)

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

G.1 Contracting Officer’s Representative:

SECTION H – SPECIAL ORDER REQUIREMENTS

DLAD 52.204-9000 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS (JUL 2015)

H.1 CONTRACTOR PERSONNEL

H.1.1 PROJECT MANAGER (PM)

H.1.2. CONTRACT MANAGER (CM)

H1.3. CONTRACTOR EMPLOYEE

H.1.4. KEY CONTRACTOR PERSONNEL

H.2. POST-AWARD CONFERENCE:

H.3. SECURITY REQUIREMENTS:

H.4 GOVERNMENT-FURNISHED PROPERTY (GFP)/INFORMATION (GFI)

H.5 CONTRACTOR PERFORMANCE

H.6 TECHNICAL DIRECTION

SECTION I - CLAUSES AND PROVISIONS

FAR 52.252-2-- Clauses Incorporated by Reference. (Feb 1998

FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Nov 2015)

52.217-8 -- Option to Extend Services (Nov 1999)

52.217-9 -- Option to Extend the Term of the Contract. (Mar 2000)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

DLAD 52.233-9001 Disputes Agreement to Use Alternative Dispute Resolution (ADR)

I300 JOINT ETHICS REGULATION COMPLIANCE REQUIREMENT (DLA ENERGY JAN 2012)

I605.03 CONFIDENTIALITY AND NONDISCLOSURE OF NONPUBLIC INFORMATION AND CONFLICTS OF INTEREST (DLA

ENERGY APR 2002)

SECTION J - ATTACHMENTS and EXHIBITS

Attachment 1 – TMP Spreadsheet

Exhibit A – Price Supporting Data

Exhibit B – Past Performance Form (Sample)

Exhibit C – Small Business Subcontracting Plan Form

SECTION K – Representations, Certifications, and other statements of offerors or respondents

FAR 52.209-5 -- Certification Regarding Responsibility Matters (Oct 2015)

FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Nov 2015)

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

K15 RELEASE OF PRICES (DLA ENERGY MAR 2009)

K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007)

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Oct 2015)

FAR 52.212-1 Addendum:

FAR 52.216-1-- Type of Contract. (Apr 1984)

FAR 52.233-2 -- Service of Protest. (Sep 2006)

DLAD 52.215-9002 SOCIOECONOMIC PROPOSAL (FEB 2012)

L.1. DLA Energy Instructions to Offerors

L.2. Proposal Format and Content

L2.11-4 E-MAIL PROPOSALS (DLA ENERGY OCT 2010)

SECTION M – EVALUATION FACTORS FOR AWARD

FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

SECTION B – SUPPLIES OR SERVICES & PRICES OR COSTS

NOTE: Any Questions regarding the RFP shall be submitted in writing no later than Friday, December 11, 2015 (See Section L).

B.1 GENERAL DESCRIPTION

DLA Energy, Fort Belvoir, VA, has a need for technical expertise and analytical project management support services that provide specialized technical expertise in support of DLA Energy’s Sustainment, Restoration and Modernization Program (SRM).

B.2 PRICING

a. The Government intends to award a firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors (and sub-factors, if applicable) in the solicitation. The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint; however, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Option period will be exercised at the discretion of the Government and is subject to the availability of funds in accordance with FAR 52.232-19.

b. Pursuant to section M, Evaluation of Offerors: For evaluation purposes, offeror is asked to provide an estimated labor mix with proposed breakdown of hours for each labor category. In addition, offeror is asked to provide unit prices, including any discount for each of the labor categories associated with the Price Schedule used to perform the above CLINs (See RFP Exhibit A, Price Supporting Data). Offeror shall provide an explanation that ‘crosswalks’ to any labor categories that may already exist in any published price schedule for its firm. This includes a General Services Administration (GSA) Federal Supply Schedule (FSS) published price list or any published price list where a description of the labor category ‘crosswalks’ from the offeror’s published price list, to that labor-mix, estimated hour breakdown proposed. The description should include the experience and education level of the proposed skill set estimated to perform the elements of Section B, PWS (i.e. 1-5 years’ experience, collage graduate) … etc.)

For those without any published price list still, explain and define your proposed skill-set personnel and the anticipated hours (magnitude) associated with the offer. (This proposal submission is limited to 5 pages).

B.3 SERVICES TO BE FURNISHED AND PRICES

The services to be furnished during the period specified in the Contract Line Item Number(s) (CLINs) below are as follows in accordance with the Request for Proposal, Section C, Performance Work Statement herein:

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

Section B, Table 1 – Supplies to be Furnished CLIN Description Qty Unit of

Issue

UNIT

PRICE

Extended Total

1001 Base Period, SRM Program Support February 7, 2015 – February 6, 2016

12 Months

2001 Option Period 1, SRM Program Support February 7, 2016 – February 6, 2017

12 Months

3001 Option Period 2, SRM Program Support February 7, 2017 – February 6, 2018

12 Months

NOTE: For general workload planning purposes only, the Government provides the following estimates for activity expected during the each Year of this Contract based on historical usage. (These workloads are not binding to the Government, but only represent the Government’s best planning information available at this time):

YEAR 1 YEAR 2 YEAR 3

14,560 Hours 14,040 Hours 10,920 Hours

- END OF SECTION

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

SECTION C – SPECIFICATION/PERFORMANCE WORK STATEMENT for SUPPORT FOR

THE DLA ENERGY DEFENSE SUSTAINMENT, RESTORATION AND MODERNIZATION

(SRM) OFFICE

C.1: GENERAL INFORMATION

1.0. BACKGROUND FOR THE PERFORMANCE WORK STATEMENT

The following is a brief background that introduces a broad summary of the requirements outlined in the following Section 2 of the PWS:

a. The DLA Energy SRM Division is responsible for planning, budgeting and overseeing projects in support of fixed fuel infrastructure on Military Installations. SRM is responsible for the management and oversight of over 2,800 fuel tanks which require regulatory inspections. It develops and funds approximately 1,000 projects per year valued at over $470 Million. The Enterprise Business System (EBS) is currently the system of record to manage and track our program; however it does not support SRM’s management or reporting requirements. As such, an internal database is required to manage tanks and projects.

b. The Government intends to procure Contractor support to advise and assist the Government as the Subject Matter Expert (SME) for Senior Program Management, Strategic Planning, Program / Database Development and to Analyze Data. This support is required to enhance DLA’s current tank management and project tracking databases in order to meet emerging reporting and metrics requirements. In addition, SRM requires SMEs to aid DLA, SRM division in determining how to best leverage the tools available to meet mission requirements. The SRM procedures and processes have evolved significantly over the last several years; thus require Contractor support to update SRM’s process maps and procedures.

2.0 DETAILED PERFORMANCE WORK STATEMENT (PWS)

A detailed scope for each task is as follows:

2.1 TASK ONE -ADVISORY AND ASSISTANCE SERVICES—TANK MANAGEMENT PLAN

Contractor shall perform the following tasks and complete the assigned deliverables as they correspond with these tasks (Refer to Section 4 for a complete list of deliverables that correspond to all paragraphs below unless specified as “none” in Table 1, Deliverables) :

a. Advisory and Assistance: The contractor shall advise and assist DLA Energy on its current Tank Management Plan (TMP) in the following areas:

i. Consult on the capabilities, risks and limitations of DLA’s current TMP as it relates to the DLA mission of Sustainment, Restoration and Modernization. RFP Attachment 1 “TMP Spreadsheet” shows the current Data Fields within the TMP to assist the offeror in

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400 understanding the magnitude of the TMP plan. In order to determine if there are additional requirements and data fields needed in the TMP, the contractor may require multiple consultations with different SRM Project Managers (located at DLA HQs). The contractor will be required to attend several weekly meetings in order to obtain the SRM objectives and offer strategic guidance as Tank Management Subject Matter Experts (SME’s). These meetings may be initiated by Contractor personnel in effort to gain such understanding of DLA operations, or they shall be requested by the assigned Government Contracting Officer Representative (COR) to attend such meetings. The Contractor shall be required to assist DLA with any future data migration or implementation of a new TMP database. There currently is no new system approved, nor contemplated; however, it is the expectation of the contractor to provide the Government SME’s that can assess the current situation and provide the Government with a potential solution(s) that meet mission and budgetary needs. A portion of this advisory and assistance will require the Contractor to do independent research that supports their recommendations, and demonstrate that the Contractor has explored several options.

Performance under this contract will require the Contractor to conduct data call(s) and/or conduct research in order to gather the required data to populate data fields within the TMP when necessary. DLA Energy will provide as much data as possible but it is ultimately the responsibility of the contractor to obtain, compile and enter the data into the TMP database necessary to advise DLA. Any recommendation offered by the Contractor, must be first approved by the Government, see paragraph 3.1, d.ii, Design Approval for approval procedures.

The result of the Contractor’s advice and assistance includes the general elements outline below. Refer to the requirements in the above paragraph a. Advisory and Assistance, as well as the specific due dates for the “Deliverables” in Table 1, Section 4:

ii. Capabilities/Risks: Report the current TMP’s required data elements capabilities, risks and limitations, and recommend any enhancements (identified in paragraph b. below) contemplated for future implementation of the database. The contractor shall present the Government with the recommendation in writing.

iii. Prototype: Develop a prototype (within the boundaries of the current approved TMP database system) of any recommended changes as it relates to the TMP. Include any data field examples so DLA Energy can have final approval of the look and functionality of the TMP pursuant to paragraph 3.1, d.ii, Design Approval.

iv. Data Cleansing: Contractor shall provide input regarding their assessments of data, data cleansing, and business process improvements, all of which can compromise the data integrity of the product.

v. Meetings: Facilitate and document at least monthly requirement meetings with Tank stakeholders to define and develop:

• Data fields

• Data sources

• Reconciliation within the database and across data sources

• Data metrics

• Data quality and integrity

• Reporting requirements

vi. Systems, Applications, and Products (SAP): Quarterly, the contractor shall provide a report that demonstrates an exploration of potential methods for using SAP Business Objects (an

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400 internal DLA Application). This report will explore capabilities or solutions that implement an automated data feed into the TMP. An example could be to research which reports contain the planned and actual inspection date fields within the application and database. Any data fields that are identified by the Contractor for use with the EBS and TMP reports and training should be reported to SRM leadership.

b. Enhancements/Upgrades: The contractor shall assist DLA with enhancements to the current Microsoft Access TMP database. The objective of the required enhancement and various upgrade are to create a more user-friendly database in either the current system, or offer consulting on a future system. There are a minimum of 44 users for this database that require real-time simultaneous access and the ability to add/edit. If permission is granted by DLA Enterprise to migrate the database to a .mil location, the Contractor shall provide assistance in any and all security testing and documentation required by DLA J6 Information Technology directorate. The Contractor shall be responsible to conduct beta testing/demonstrations of each enhanced TMP as directed by the COR. The objective of the demonstration would be to allow DLA Energy employees to become familiar with and provide comments in reference to the database. Enhancement recommendations can include but are not limited to the following:

i. Data Fields: Upgrade the usability by adding more data fields (e.g. project numbers, geographic information system (GIS) fields, dates for repair work (start/complete), and other pertinent data based on future operational metrics requirements). Other examples are metrics and associated graphical depiction of the metrics, linking of tank data with inspection data, and data fields for funding, etc...

ii. Automated Reports: Upgrade the database to produce automated reports.

iii. Simultaneous Users: Upgrade the database to enable multiple users to enter data simultaneously without loss of or conflicts in data.

iv. User-Friendly: Upgrade the database to produce reports that can be easily created and modified as necessary.

v. Security Testing: In the event DLA migrates or requires a security test.

vi. Security Forms: Execute DLA Form required by DLA J6 – Information Technology directorate.

vii. Beta Test: The Contractor is responsible for collecting and compiling comments and corrections/changes to be briefed to SRM leadership for approval prior to the Contractor implementing this enhancement. This beta test shall be required for each enhancement proposed and shall be documented and delivered to the Government in the form of a briefing.

viii. TMP Enhancement Record: Develop and deliver the results of the “Prototype” in a written working draft, pursuant to Section 4,a.iii “Prototype” and Section 4.d.ii, “Design Approval”.

An Enhancement Record shall be delivered by quarter that includes the upgrades ‘to-date’. The Contractor is responsible for codifying all enhancements, upgrades and significant changes in a living written document to serve as the Enhancement Record.

c. Maintenance: The contractor shall provide assistance for daily functional maintenance associated with the current TMP system. The Contractor is required to be involved, assisting DLA in daily functions, in order to make the best recommendations on upgrades. Reports are currently being generated from the TMP database via a spreadsheet; one of the objectives of paragraph b above is to equip the database with the necessary upgrades to automate reports as a final end product. This Maintenance is to be considered assisting the SRM team to generate the required outputs of daily operation; actions the Contractor shall be responsible to produce are, but not limited to:

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

i. Adding tanks, maintaining tank data and running reports;

ii. The “Monthly Management Review” (MMR)/ “Agency Performance Review (APR) spreadsheets by manually entering the fields necessary.

d. Guidance: There are no deliverables required in this section, as this is guidance for performance.

i. Current Software: Contractor shall structure the recommendations of all deliverables to conform to the limitations of the designated software suite (currently using Microsoft Access).

The current TMP database is stored on a network shared drive. The Government has submitted requests to host this database in a .mil environment, but as of now, they have not been granted permission.

ii. Design Approval: Any recommendations must be approved by the Government COR, whom may delegate approval to other SRM Government personnel. Preliminary design approval is required to ensure the correct fields are being used pursuant to Section 4.1,a.iii, Prototype. Data integrity is an important feature for this database; the Contractor would need to be able to provide expertise in finding solutions to ensure data in the TMP is accurate. The Contractor does not have to change the services records due to incorrect data.

e. Training: Conduct in-person training sessions throughout the performance period of the contract as the enhancement is implemented. (NOTE: Training of the current version of the database is complete.) See Section 6, Table 1 for Training Schedule. The initial version of this database provided under this contract and any other new version(s) of the TMP database will require testing, implementation via written desk references and training to SRM personnel. This process should include, but not be limited to, how to look up a tank in the TMP, how to make changes to a tank record in the TMP and how to add new tank information in the TMP. The in-person training session(s) will include instruction to approximately 44 SRM personnel each time on the usage of the final approved TMP version(s).

i. The in-person training session(s) may be completed at each SRM employee’s desk.

ii. Written desk reference(s)/instruction documents that provide a step-by-step process of how to use the TMP.

2.2 TASK TWO MAINTAIN AND ENHANCE EXISTING SRM PROJECT TRACKER

Contractor shall perform the following tasks and complete the assigned deliverables as they correspond with these tasks. Refer to Section 4 for a complete list of deliverables that correspond to all paragraphs below unless specified as “none” in Table 1, Deliverables:

a. Advisory and Assistance: The contractor shall advise and assist DLA Energy on its current SRM Project Tracker (currently Microsoft excel) in the following areas:

i. Consult on the capabilities, risks and limitations of DLA’s current Project Tracker as it relates to the DLA mission of SRM. In order to determine if there are additional enhancements to the Project Tracker, the Contractor may require multiple consultations with different SRM Project Managers (located at DLA HQs) and involvement in meetings in effort to forecast the budgetary and mission related needs of SRM, thereby making recommendations on enhancing the product.

The Contractor will be required to attend several weekly meetings in order to obtain the SRM

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400 objectives and offer strategic guidance as it relates to maintaining and enhancing the Project Tracker. These meetings may be initiated by Contractor personnel in effort to gain such understanding of DLA operations, or they shall be requested by the assigned Government COR to attend such meetings. The Contractor will advise as SME’s to this Project Trackers output and improvements. The Contractor shall assist the Government and recommend how to tailor the latest set of DLA Energy SRM Program metrics on an ongoing basis as it is incorporated into the Project Tracker. Since Project Tracker is the primary tracking database for all SRM projects, the contractor shall determine if there are data elements to be added or deleted, as needed. The Contractor shall work with members of the Program Analysis and Master Planning Branch to gain a greater understanding of how existing metrics are defined and calculated. Data integrity for the project tracker is highly important; Contractor must be able to provide expert evaluation in order to solve and eliminate data integrity issues. It is a primary goal of this consultation to determine the capabilities and effectiveness in moving the data in Microsoft Excel into a database. Any recommendation offered by the Contractor, must be first approved by the Government; see paragraph 2.1. d.ii, Design Approval as it also applies to this task for approval procedures.

The result of the Contractors advice and assistance includes the general elements outline below. Refer to the requirements in the above paragraph a. Advisory and Assistance, as well as the specific due dates for the “Deliverables” in Table 1, Section 4:

ii. Capabilities/Risks: Review the current Project Tracker’s required data elements capabilities, risks and limitations, and recommend any enhancements (identified in paragraph b. below) contemplated for future implementation of the database, to include migration to another database that can store the data, and produce a product from it that replaces the current Project Tracker Spreadsheet. The contractor shall deliver a report or briefing with the recommendation in writing.

iii. Monthly Management Review (MMR): Provide updates to the Project Tracker spreadsheet database to track SRM program metrics, to include recommendations for moving the data from Microsoft Excel Spreadsheets to Microsoft Access or any other DLA Energy-approved database on a monthly basis, or upon request of the COR. The contractor shall design or tailor a set of reports from the Project Tracker that provide the level of detail needed to demonstrate how the SRM projects and funds are meeting the needs of the warfighter. Initially the database will not automatically be able to create this report; therefore manual excel reports are required until the database has been enhanced or migrated to the point of full efficiency whereby a product can more easily be created.

iv. Meetings: Facilitate and document regular requirements at monthly meetings with Project Tracker stakeholders to define:

• Data fields

• Data sources

• Reconciliation within the Project Tracker and across data sources

• Data metrics

• Data quality and integrity

• Reporting requirements

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

b. Enhancements/Upgrades: The contractor shall assist DLA with enhancements to the current Microsoft excel database. The objective of the required enhancement and various upgrades are to create a more user-friendly database in either the current system or a future system. There are a minimum of 44 users for this database that require real-time simultaneous access and the ability to add/edit. If permission is granted by DLA Enterprise to migrate the database to a .mil location, the Contractor shall provide assistance in any and all security testing and documentation required by DLA J6 Information Technology directorate. The Contractor shall be responsible to conduct beta testing/demonstrations of each enhanced Project Tracker as directed by the COR. The objective of the demonstration would be to allow DLA Energy employees to become familiar with and provide comments concerning the database.

Enhancement recommendations can include but are not limited to the following:

i. Data Fields: Upgrade the usability by adding more data fields (e.g. project numbers, funding information, dates for repair work (start/complete), and other pertinent data based on future operational metrics requirements). Other examples are metrics and associated graphical depiction of the metrics, linking of project data with financial data, and data fields for work execution, etc...

ii. Automated Reports: Upgrade the database to produce automated reports.

iii. Simultaneous Users: Upgrade the database to enable multiple users to enter data simultaneously without loss of or conflicts in data.

iv. User-Friendly: Upgrade the database to produce reports that can be easily created and modified as necessary.

v. Security Testing: In the event DLA migrates or requires a security test.

vi. Security Forms: Execute DLA Form is required by DLA J6 – Information Technology directorate.

vii. Beta Test: The Contractor is responsible for collecting and compiling comments and corrections/changes to be briefed to SRM leadership for approval prior to the Contractor implementing this enhancement. This beta test shall be required for each enhancement proposed and shall be documented and delivered to the Government in the form of a briefing.

viii. Project Tracker Enhancement Record: Develop and deliver the results of the “Prototype” in a written working draft, pursuant to Section 4,a.iii “Prototype” and Section 4.d.ii, “Design Approval”. An Enhancement Record shall be delivered by quarter that includes the upgrades ‘to-date’. The Contractor is responsible for codifying all enhancements, upgrades and significant changes in a living written document to serve as the Enhancement Record.

c. Maintenance: The contractor shall provide assistance for daily functional maintenance associated with the current Project Tracker. The Contractor is required to be involved, assisting DLA in daily functions, in order to make the best recommendations on upgrades. Reports are currently being generated from the Project Tracker database via a spreadsheet; one of the objectives of paragraph b above is to equip the database with the necessary upgrades to automate reports as a final end product. This Maintenance is to be considered assisting the SRM team to generate the required outputs of daily operation; actions the Contractor shall be responsible to produce are, but not limited to:

i. Adding data fields, maintaining project data and running reports;

ii. The “Monthly Management Review” (MMR)/ and “Agency Performance Review (APR) spreadsheets by manually entering the fields necessary.

d. Training: Conduct in-person training sessions quarterly to train on enhancement(s) implemented (See

Table 1, Deliverables for training schedule). (NOTE: Training of the current version of the database is

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400 complete.) The initial version of this database provided under this contract and any other new version(s)/migrations of the Project Tracker database will require testing, implementation via written desk references and training to SRM personnel. This process should include, but not be limited to, how to look up project information in the Project Tracker and how to add new project information in the Project Tracker. The in-person training session(s) will include instruction to approximately 44 SRM personnel per session on the usage of the final approved Program Tracker version(s).

i. The in-person training session(s) may be completed at each SRM employee’s desk.

ii. Written desk reference(s)/instruction documents that provide a step-by-step process of how to use the Program Tracker and enhancements.

2.3 TASK THREE-DEVELOP SYSTEM CHANGE REQUEST REPORTS

Contractor shall perform the following tasks and complete the assigned deliverables as they correspond with these tasks. Refer to Section 4 for a complete list of deliverables that correspond to all paragraphs below unless specified as “none” in Table 1, Deliverables:

a. Advisory and Assistance: The contractor shall advise and assist DLA Energy on its current System Change Requests (SCR) in the following areas:

i. It is the responsibility of SRM to provide documentation for any operational change needed to the EBS system; these changes are codified in what is known as SCR’s. The SCR “package” is typically 1-4 pages, with typically an attachment that provides a ‘visual’ or table. The package requires information so that DLA HQ can make a decision to implement or enhance the requested change. Consult on the methodologies, processes and streamlining opportunities for DLA’s current SCR process as it relates to the Enterprise Business System, (EBS) and DLA mission of SRM. In order to determine if there are additional recommendations to the SCR process, the Contractor may require multiple consultations with different SRM Project Managers, Customers, (located at DLA HQs) and involvement in any feedback database meetings and metrics reporting, thereby making recommendations on enhancing the product/method. The Contractor shall assist the Government and recommend how to tailor the latest set of processes for SCR’s on an ongoing basis. Data integrity for the SCR is highly important; Contractor must be able to provide expert evaluation in order to solve and eliminate data integrity issues, missing data fields needed to capture the DLA Energy SRM Program metrics associated with TMP database and the Project Tracker. Specific recommendations are centered on developing a priority process system for SCR fields that are currently missing in the EBS database. In order to best advise the Government, the Contractor shall demonstrate the ability to recommend, solve and analyze of EBS and SAP Business Objectives. Any recommendation offered by the Contractor, must be first approved by the Government; see paragraph 4.1. d.ii, Design Approval as it also applies to this Task for approval procedures.

The result of the Contractors advice and assistance includes the general elements outline below. Refer to the requirements in the above paragraph a. Advisory and Assistance, as well as the specific due dates for the “Deliverables” in Table 1, Section 6:

ii. Identify Missing Data Fields: Deliver a quarterly report to the COR of the missing data fields.

iii. Gap Analysis: Perform a Gap Analysis; using the results to generate a prioritized list of SCRs.

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

iv. Priority Process Plan: Deliver a Priority Process Plan for the SCRs in EBS, and provide the COR a priority process plan by the due date specified in Section 6, Table 1 “Deliverables”.

b. Enhancements / Upgrades: The Contractor shall collaborate with the DLA Energy SRM Division and

Branch Chiefs to confirm the latest set of DLA Energy SRM Program metrics in order to determine which enhancements or upgrades could be feasible. Additional collaboration with members of the Program Analysis and Master Planning Branch may be necessary to gain a greater understanding of how existing metrics are defined and calculated. The contractor may conduct research to better understand the SCR process and the key players involved in that process.

i. Provide any recommended process improvements in the Priority Process Plan as described in a.

Advisory and Assistance iv. above.

c. Maintenance: The contractor shall provide assistance for daily functional maintenance associated with the current SCR Process. The SRM team is responsible to process approximately one SCR per quarter.

The Contractor is required to be involved, assisting DLA in daily functions, in order to make the best recommendations on upgrades and the priority process plan. This Maintenance is to be considered assisting the SRM team to generate the required outputs of daily operation; actions the Contractor shall be responsible to produce are, but not limited to:

i. Develop SCRs

ii. Submit the SCRs approved by SRM to the EBS helpdesk and monitor the SCRs through the EBS

SCR change process. Once submitted, monitor the SCR ticket status by checking the EBS status at least once a month, to ensure that the issue will be addressed by DLA, regardless of whether the change is approved or not. Once the SCR has been addressed by DLA the SCR can be considered closed and no longer needs to be monitored and updated for status.

2.4 TASK FOUR – DOCUMENT THE PROCESS - UPDATE AND FINALIZE EXISTING PROCESS

MAPS AND STANDARD OPERATING PROCEDURES (SOPs)

The result of the Contractors advice and assistance includes the general elements outline below. Refer to Section 6 for a complete list of deliverables that correspond to all paragraphs below unless specified as “none” in Table 1, Deliverables:

a. Advisory and Assistance: The contractor shall advise and assist DLA Energy on documenting the process and creating SOPs in the following areas:

i. Consult on the methodologies, processes and streamlining opportunities for DLA’s SRM process’s as they relate to the new processes developed, and existing processes in place.

Develop and finalize process maps and SOPs delineating roles and responsibilities associated with the SRM process and the various stake holder responsibilities. A set of process maps and SOPs outlining the previous processes currently does exist, however, the mission of SRM has evolved due to mission and function changes which make the current process maps obsolete. In order to determine if there are additional recommendations to the documentation and SOP

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400 process, the Contractor may require multiple consultations with different SRM Project Managers, (located at DLA HQs) and review of written feedback or comments collected regarding the process. There are currently four primary pillars managed by SRM and inside these pillars are approximately 12 different programs managed by the SRM division. A set of process maps and SOPs should be developed for each program.

The result of the Contractors advice and assistance includes the general elements outline below. Refer to the requirements in the above paragraph a. Advisory and Assistance, as well as the specific due dates for the “Deliverables” in Table 1, Section 6:

ii. SOPs / Maps: The process maps shall cover all aspects of the SRM process from start to finish.

The number of SOPs and Maps required shall be no less than approximately 156 maps and 12 SOPs.

iii. EBS Handbook: The Contractor shall develop an electronic SRM EBS Handbook. Handbook should include all process maps, SOPs and any other Desk References that are applicable. The approved final handbook will include electronic and hard copy dissemination to approximately 44 SRM personnel.

iv. Keep Current: Once process maps and SOPs have been developed and approved, (4.1. d.ii, Design Approval as it also applies to this Task for approval procedures.) The Contractor is responsible for maintaining them as ‘current’ (i.e. up-to-date) through the performance period of the contract. Document any updates on developed and approved process maps and SOPs in a Report that accompanies the Quarterly briefing.

3.0 QUALIFICATIONS OF PERSONNEL - SRM SUPPORT STAFF

Contractor team must demonstrate operational skills to perform and have familiarity with the following:

a. DLA Energy SRM project execution process and EBS.

b. Environmental constraints placed on construction or repair of fuel facilities

c. (Familiar with inspection standards) American Petroleum Institute (API)

d. (Familiar with inspection standards) American Society for testing and Materials (ASTM), and

e. Occupational Safety and Health Administration (OSHA) regulations and codes.

f. Military Construction Project Data Sheet (DD Form 1391) and the Transfer and Acceptance of

Military Real Property form (DD Form1354).

g. Accurately input the elements of each of these DD Forms

3.1 QUALITY CONTROL/GOVERNMENT REMEDIES

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance Section C. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor‘s quality control program is the means to which the contractor can quantifiably ensure compliance to the requirement of the resultant contract. Refer to Section 4 for a complete list of deliverables that correspond to all paragraphs below unless specified as “none” in Table 1, Deliverables:

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

4.0 DELIVERABLES:

a. DoD Manpower Reporting Requirements - IAW DLAD 37.103-90(e)(1), the contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/ . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/ .

b. The below table represents all deliverables due by the contractor to the Government after contract award. The reference provided in Table 1 represents the section of the RFP, or resultant contract that outlines the requirement specifically. The “Deliverable Column” represents the title / type of the item or product due and what format it shall be provided. The frequency and due date is when it is the responsibility of the contractor to deliver to the COR, or other designated representative as specified in the referenced requirement section. Deliverable dates noted below are estimates. Any change to these dates must be approved by the COR or Contracting Officer in writing. Unclassified deliverables and correspondence shall be delivered to the DLA Energy COR at the address specified in Section G.

Table 1: Deliverables

RFP

Reference Deliverable / Format Frequency / Due Date

Task ONE – TMP

3.1. a.ii. Written Report – Capabilities / Risks 15th of each month

3.1. a.iii Provide an enhanced “prototype” version of the TMP database (electronically)

Quarterly-90 days after contract award and each 90 days thereafter

3.1. a.iv. Data Cleansing - Written Report 15th of each month

3.1 .a.v. Meeting Minutes (TMP) Monthly, as required.

3.1. a.vi SAP Business Objects Written report Quarterly-90 days after contract award and each 90 days thereafter

3.1. b.i. through

3.1. b.v

Report on TMP Recommended Enhancements (Data fields, Automated Reports, Simultaneous Users, User-Friendly, and Security Testing

See 3.1. b.viii “TMP Enhancement Record”

3.1. b.vi Security Forms, execute as needed. Monthly, as required.

http://www.ecmra.mil/ http://www.ecmra.mil/

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

RFP

Reference Deliverable / Format Frequency / Due Date

3.1. b.vii Beta Test, Include in 3.1. b.viii TMP Enhancement Record”

Each Enhancement Proposed, See 3.1.

b.viii, “TMP Enhancement Record”

3.1. b.viii TMP Enhancement Record Quarterly-90 days after contract award and each 90 days thereafter

3.1. c.i Run reports and extract data from the TMP database in support of the MMR and APR briefs

Monthly as required

3.1. c.ii Execute and deliver the MMR and APR Spreadsheets Monthly as required

3.1. e.i-ii Training Written Desk References / Instructions After Beta Testing, and in conjunction with the release of each enhanced prototype (3.1.

a.iii)

Task TWO – Project Tracker

3.2. a.ii Written Report – Capabilities / Risks 15th of each month

3.2. a.iii MMR - Execute the Updates - Project Tracker Database

5th of each month

3.2. a. iv Meeting Minutes (Project Tracker) Monthly as required

3.2. b. i through

3.2. b. v.

Report on Project Tracker Recommended Enhancements (Data fields, Automated Reports, Simultaneous Users, User-Friendly, and Security Testing. Deliver the enhanced version.

Each Enhancement Proposed, See 3.2.

b.viii, “Project Tracker Enhancement Record” Deliver the enhanced version at least quarterly.

3.2. b. vi. Security Forms, execute as needed. Monthly, as required.

3.2. b. vii. Beta Test, Include in 3.2. b.viii “Project Tracker Enhancement Record”

Each Enhancement Proposed, See 3.2.

b.viii, “Project Tracker Enhancement Record”

3.2. b.viii. Project Tracker Enhancement Record Quarterly-90 days after contract award and each 90 days thereafter

3.2. c.i Run reports and extract data from the Project Tracker database in support of the MMR and APR briefs

Monthly as required

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

RFP

Reference Deliverable / Format Frequency / Due Date

3.2. c.ii Execute and deliver the MMR and APR Spreadsheets

Monthly as required

3.2. d.ii Training Written Desk References / Instructions After Beta Testing, and in conjunction with the release of each enhancement

Task THREE – System Change Request Reports

3.3. a.ii through

3.3. a.iv

Written Report / Plan for Identify Missing Data Fields, Gap Analysis, and Priority Process Plan.

See 3.3. b.i

60 days from contract award then 90 days thereafter

3.3.c.i-ii Execute and deliver written (electronic) SCRs Monthly, as required.

Task FOUR - Update and Finalize Process Maps and SOPs

3.4. a.ii Execute and deliver written (electronic) SOP’s and Maps

Contract award plus 180 days for 1st draft, contract award plus 270 days for 2nd draft

3.4. a.iii EBS Handbook written (electronic) Contract award plus 330 days

3.4. a.iv Update as necessary with new electronic versions so that the old versions are archived with the COR

As Required.

Other Deliverables

4.0 b DoD Manpower Reporting Requirement Annually, NLT 10/31/XX

END OF SECTION –

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

SECTION D - Packaging and Marking

All deliverables identified in the PWS, Section 4, Table 1 “Deliverables” shall include the contract number.

END OF SECTION –

SECTION E - INSPECTION AND ACCEPTANCE

FAR 52.246-4 Inspection of Services—Fixed Price (Aug 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

- END OF SECTION –

Request for Proposal (RFP), Sustainment, Restoration and Modernization Program (SRM) SP0600-16-R-0400

SECTION F –PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance for the resultant Award is for one 12-month base period and two 12-month options periods as set forth in Section B.

F.2 PLACE(S) OF PERFORMANCE

DLA Energy, McNamara Headquarters Complex, 8725 John J. Kingman Rd., Ft. Belvoir, VA 22060, unless otherwise approved by the Contracting Officer. Contractor may also be required to attend meetings at other local DLA facilities. Contractor’s travel to and from Ft. Belvoir, VA and its other local facilities is included in Contractor’s price. No other travel is authorized under the resultant award, nor will any expenses, travel or otherwise be considered an allowable reimbursable expense.

F.3 NORMAL HOURS OF OPERATION

Contractor work schedules will coincide with the work schedules of Government employees working at DLA Energy, with minimum availability from 0800-1630 (local time) on Government workdays. Normal duty days shall be Monday through Friday, excluding Government-observed holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. (Announcements on the status of Government operations in the Washington, DC, area will be available at http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/currentstatus .

Recorded messages on operating status also will be provided by OPM’s Office of Communications on (202) 606-1900.) The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. This schedule will facilitate coordination with Government personnel. With appropriate advanced approval from the Contracting Officer (CO), hours outside of these normal working hours may be authorized. The following is a list of Federal holidays where the Government will be closed:

New Year’s Day Labor Day Martin Luther King, Jr.’s Birthday Columbus Day President’s Day Veteran’s Day…