CANADA RFI.pdf

RFP SP0600-10-R-0229

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

TABLE OF CONTENTS

CLAUSE NO. CLAUSE TITLE PAGE

INT-B1.05-2 SUPPLIES TO BE FURNISHED (OVERSEAS PC&S) (PORTS

INTERNET APPLICATION) (DESC MAY 2001) 5

REQUIRED REGULATORY COMMERCIAL ITEM PROVISIONS AND CLAUSES

PREAWARD

INT-L2.05-5 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (PC&S) 19

(DESC MAR 2009)

POSTAWARD

INT-I1.03-3 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS 22

(PC&S) (NON-PORTS INTERNET APPLICATION) (DESC MAR 2009)

ADDENDUM #1

PRE-AWARD SOLICITATION PROVISIONS

INT-L1.02 PROPOSAL ACCEPTANCE PERIOD (DESC NOV 1991) 25

INT-L2.10 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991) 25

INT-L54 SITE VISIT (DESC OCT 1992) 25

INT-L117 NOTIFICATION OF TRANSPORTATION COMPANY TO BE UTILIZED 26

IN THE DELIVERY OF PRODUCT (PC&S) (DESC APR 2005)

INT-M3.01 EVALUATION OF OFFERS WHERE UNCOMMON ESCALATORS ARE 26

USED (DESC JAN 1998)

INT-M19.08 EVALUATION (SHIPS' BUNKERS) (PC&S) (DESC JUL 2007) 26

INT-M55 CONVERSION FACTORS (DESC MAR 2007) 28

INT-M72 EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) (DESC APR 1997) 30

LIST OF ATTACHMENTS

THE FOLLOWING ARE INCLUDED IN THIS SOLICITATION:

[X] SF FORM 1449, SOLICITATION/ORDER FOR COMMERCIAL ITEMS 1

[X] SUPPLIES TO BE FURNISHED (SCHEDULE) 5

CONTRACT DOCUMENT

[X] OFFER SUBMISSION PACKAGE SEPARATE COVER

[X] SF FORM 1449 OSP

[X] SCHEDULE (CONTINUATION OF BLOCK 19-24 ON THE SF FORM 1449) OSP

[X] PRICE DATA SHEET OSP

ADDENDUM #2

POSTAWARD CONTRACT CLAUSES

CLAUSE NO. CLAUSE TITLE

INT-B19.02 ECONOMIC PRICE ADJUSTMENT (OVERSEAS) (DESC MAY 2007) 30

INT-C1.02 DODISS SPECIFICATIONS (DESC OCT 2000) 33

INT-C16.08-8 TURBINE FUEL, AVIATION (GRADE F34) (DESC AUG 2004) 33

INT-C16.09 TURBINE FUEL, AVIATION (JET A/A1/A50) (DESC AUG 2001) 33

INT-E1 CONTRACTOR INSPECTION RESPONSIBILITIES (DESC NOV 2008) 34

INT-E4 INSPECTION (DESC AUG 2009) 41

INT-E6 CERTIFICATE OF CONFORMANCE (DESC JAN 2004) 41

INT-E12 POINT OF ACCEPTANCE (DESC MAY 1969) 42

INT-E21.01 SUPPLEMENTAL INSPECTION (OVERSEAS) (DESC JUL 1999) 42

INT-E22.01 QUALITY REPRESENTATIVE (DESC JUL 1992) 42

INT-E35 NONCONFORMING SUPPLIES AND SERVICES (DESC OCT 2009) 42

INT-F1.01-1 DELIVERY CONDITIONS FOR TRANSPORT TRUCKS, TRUCKS AND 43

TRAILERS, AND TANK WAGONS (DESC APR 1997)

INT-F1.09 DETERMINATION OF QUANTITY (DESC JUN 2009) 44

INT- F1.09-2 DETERMINATION OF INVOICE QUANTITY (PC&S) (DESC JUN 2009) 47

INT-F3.03 NOTIFICATION OF CHANGE IN TRANSPORTATION COMPANY (PC&S) 50

(DESC APR 2005)

INT-F4 DELIVERY AND ORDERING PERIODS (DESC JUN 2002) 50

INT-F16 BARGE UNLOADING CONDITIONS (DESC MAY 1998) 50

INT-F30.01 ORDERING AND PAYING OFFICERS (OVERSEAS PC&S) (DESC APR 1998) 52

INT-F51 SHIPMENT AND ROUTING (OVERSEAS) (DESC NOV 2005) 52

INT-F52 TANKER/OCEAN-GOING BARGE DEMURRAGE AND LOADING 53

CONDITIONS (DESC NOV 1996)

INT-F54 TANKER UNLOADING CONDITIONS (DESC AUG 2007) 55

INT-G3 INVOICE NUMBERING REQUIREMENTS (DESC AUG 1998) 55

INT-G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED 56

(DESC DEC 1999)

INT-G9.07 ELECTRONIC TRANSFER OF FUNDS PAYMENTS - CORPORATE 57

TRADE EXCHANGE (DESC MAR 2003)

INT-G150.03-1 PAPERLESS ORDERING AND RECEIPT TRANSACTION 58

SCREENS (PORTS) INTERNET APPLICATION (DESC DEC 2001)

INT-G150.03-2 PAPERLESS ORDERING AND RECEIPT TRANSACTION SCREENS 61

(PORTS) INTERNET APPLICATION – PAYMENT IN FOREIGN CURRENCY

(OVERSEAS) (DESC OCT 2009)

INT-G150.07-2 SUBMISSION OF INVOICES FOR PAYMENT (OVERSEAS PC&S) 64

(DESC APR 2009)

INT-G162.08 EXCHANGE RATES - ADJUSTMENT FOR FLUCTUATION 67

(DESC AUG 1994)

FAR 52.211-16 VARIATION IN QUANTITY (APR 1984) 67

INT-I1.20-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE 69

(DESC JAN 2003)

INT-I11.01-2 ADMINISTRATIVE COST OF TERMINATION FOR CAUSE – 70

COMMERCIAL ITEMS (DESC FEB 1996)

INT-I86.06 DELIVERY-ORDER LIMITATIONS (OVERSEAS PC&S) (DESC AUG 1990) 25

INT-I186 PROTECTION OF GOVERNMENT PROPERTY AND SPILL PREVENTION 70

(DESC FEB 2009)

INT-I190.06 MATERIAL SAFETY DATA SHEETS – COMMERCIAL ITEMS 70

(DESC MAR 2000)

INT-I209.09 EXTENSION PROVISIONS (DESC JUL 2009) 71

INT-I211.02 ORDERING (CONT’D) (DESC JAN 1991) 71

INT-K15 RELEASE OF PRICES (DESC MAR 2009) 25

INT-K33.01 AUTHORIZED NEGOTIATORS (DESC APR 2007) 71

INT-K45.01 FACSIMILE OR ELECTRONIC INVOICING (DESC JAN 1998) 71

INT-B1.05-2 SUPPLIES TO BE FURNISHED (OVERSEAS PC&S) (PORTS INTERNET APPLICATION) (DESC MAY 2001)

(a) The supplies to be furnished during the period specified in the REQUIREMENTS clause, the delivery points, methods of delivery, and estimated quantities are shown below. The quantities shown are best estimates of required quantities only. Unless otherwise specified, the total quantity ordered and required to be delivered may be greater than or less than such quantities. The Government agrees to order from the Contractor and the Contractor shall, if ordered, deliver during the contract period all items awarded under this contract. The prices paid shall be the unit prices specified in subsequent price change modifications issued in accordance with the ECONOMIC PRICE ADJUSTMENT clause.

(b) In an emergency, oral orders may be issued but must be confirmed in writing via a PORTS-generated order within 24 hours or one business day. See the PAPERLESS ORDERING AND RECEIPT TRANSACTION SCREENS (PORTS) INTERNET APPLICATION clause.

(c) Offers shall not be submitted for quantities less than the estimated quantities specified below for each line item. Offers submitted for less than the estimated quantities will not be considered for award, except for items specifically designated as a one (1) year base with four (4) one-year option periods.

SUPPLIES, DELIVERY POINTS, ESTIMATED QUANTITY

ITEMS AND METHOD OF DELIVERY 5 YEAR QTY.

03 Jet Fuel, Aviation (JA1) 43597917Litres

NSN: 9130-00-753-5026, 9130-21-905-7412 (

24,811,606 18,786,311 43597917

Eastern & Western Portion of NWS

SUPPLIES, DELIVERY POINTS ESTIMATED QUANTITY

ITEMS AND METHOD OF DELIVERY 5-YEAR QTY

100-03 Jet Fuel, Aviation (JA1) 24,811,606Litres

NSN: 9130-00-753-5026 , 9130-21-905-7412 (

4,648,788 Gallons)

Eastern Portion of NWS JET A-1 conforming to CAN/CGSB-3.23-2009 w/FSII.

Cetane Number of 40.0*(Min) (No cetane improver additives are allowed)

100-031 Jet Fuel, Aviation (JA1) 18,786,311Litres

NSN: 9130-00-753-5026 , 9130-21-905-7412

(3,751,225 Gallons)

Western Portion of NWS JET A-1 conforming to CAN/CGSB-3.23-2009 w/FSII.

Cetane Number of 40.0* (Min) (No cetane improver additives are allowed)

The "total estimated quantity - 5-year qty" contains the current NWS requirement for 2011, 2012, 2013, 2014 and 2015. The 2012, 2013, 2014 and 2015 NWS requirements are subject to verification in October 2011 and subsequent years and final adjustment on February 10, 2012 and subsequent years.

Please note that for 2012, 2013, 2014 and 2015 NWS may advise of NWS receipt location and quantity changes via the October and February inputs.

1001-TRAN West Transportation

The Contractor shall provide all personnel, equipment tools, materials, supervision, and services necessary to perform the Western Arctic Sealift Services as further described in the Product Description

2001-TRAN East Transportation

The Contractor shall provide all personnel, equipment tools, materials, supervision, and services necessary to perform the Eastern Arctic Sealift Services as further described in the Product Description

*– A cetane number of 40.0 minimum is requested. If there are no offers received offering a cetane number of 40.0, the proposal offering that is closest to the requested minimum cetane number of 40.0 will be considered. A cetane number that is less than 38.0 will not be considered. NO

CETANE IMPROVER ADDITIVES ALLOWED.

SPECIAL CONTRACT PROVISIONS

A. CONTRACT TYPE

A.1 Line Items 100-03 and 100-031 Contract awarded as a result of this solicitation will be “Indefinite Delivery-Indefinite Quantity (IDIQ), Fixed Price with Economic Price Adjustment (FP w/EPA) contract. Please refer to Clause INT-Clause I86.06, Delivery Order Limitations.

A.2 Line Item 1001-TRAN West and 2001-TRAN East Contract awarded as a result of this solicitation will be a one-year “Firm Fixed Price (FFP)” contract with four one year option periods.

B. FUEL SPECIFICATION

B.1 Product Description Aviation Turbine, Kerosene Type, Jet A-1, w/FSII and CI, NSN 9130-00-753-5026, 9130-21-905-7412 Standard CAN/CGSB 3.23-2009 (or latest issue) Must have cetane number of 40 minimum*. No cetane improver additives are allowed.

A metal deactivator, as per product specification, may be added to the fuel to counteract the effects of metals known to be deleterious to thermal stability. Typically 2.0 mg/L of metal deactivator will counteract up to 300 ppb of copper. When a metal deactivator is added to the fuel, the Contractor shall record on test certificates, for material on import or manufacture, the amount and name of the deactivator added to the fuel.

* Please see previous page for additional information B.2 Metal Deactivator Additive (MDA) The use of MDA shall be in accordance with the fuel specification, and the Contractor shall record on test certificates the amount and name of the deactivator added to the fuel. This information shall be provided to the DND technical authority:

QETE 3-3.

B.3 Specifications - CGSB A copy of CAN/CGSB-3.23-2009 (latest edition) referred to herein is available and may be purchased from:

CGSB Sales Centre Place du Portage, Phase III, 6B1 11 Laurier Street Hull, Québec K1A 1G6 Phone: (819) 956-0425, or 1-800-665-CGSB (Canada only) Fax: (819) 956-5644

Internet address: http://www.pwgsc.gc.ca/cgsb http://www.pwgsc.gc.ca/cgsb�

B.4 This is covered by new E.1 clause (a) test results on a certificate of analysis shall be provided to government representatives immediately upon request, to demonstrate that the blended fuel complies with the detailed requirements of the product specification.

Mandatory additives shall be listed and reported.

(b) Fuel shall be filtered through an API rated water/separator filtration system or a suitable filtration equipment shall be installed in order that filtered aviation turbine fuel contain not more than 1 mg/L of solids and 30 ppm of undissolved water

(c) Provide the U.S. and Canadian Government and their quality assurance representatives access to conduct pre-award surveys of the suppliers' facility(ies) and related equipment used for fuel delivery.”

(d) Marine vessel employed to deliver aviation turbine fuel shall comply with the requirements of Energy institute HM50 Guidelines for the cleaning of tanks and lines for marine tank vessels carrying petroleum and refines products.

(e) The following requirements are complementary to clause E1 - Contractor Inspection Responsibilities (DESC Nov 2008)

(a) Quality Control Plan

(iv) TESTING

Contractor shall employ a testing laboratory that complies with the following:

A. a third party laboratory accredited by the Standard Council of Canada (SCC) or other nationally or internationally recognized laboratory accrediting body to conduct the tests identified in the product specification(s) or B. a third party laboratory which is registered to ISO 9001 or 9002, has implemented a calibration system to ISO 10012-1, and participates regularly in a recognized roficiency testing program for the contracted product(s).

(ii) BLENDING AND COMPOUNDING.

Test results shall be reported on a certificate of analysis to demonstrate that the blended fuel complies with the detailed requirements of the product specification. Mandatory additives shall be listed and reported.

(Viii) LOADING AND SHIPPING – TANK CARS, TANK TRUCKS, AND INTERMODAL.

(A) All aviation fuel shall be passed through strainers of 100 mesh or finer screens. Fuel shall be filtered through an API rated water/separator filtration system or a suitable filtration equipment shall be installed to ensure that filtered aviation turbine fuel contain not more than 1 mg/L of solids and 30 ppm of undissolved water.(ix) LOADING AND SHIPPING –

TANKERS AND BARGES.

(A) For f.o.b. destination Contractor-supplied tanker/barges. The tanker/barges used for the delivery of aviation turbine fuel shall comply with the requirements of Energy institute HM50 Guidelines for the cleaning of tanks and lines for marine tank vessels carrying petroleum and refines products. Heating Coils made for copper-containing alloys can reduce the thermal stability of aviation kerosene due to copper dissolving into the cargo from the alloy. Copper concentrations in aviation kerosene fuel above 10 parts per billion (ppb) starts to affect thermal stability and 50 ppb invariably results in failure to meet specified requirements. For this reason, aviation kerosene shall not be carried in ships fitted with heating coils from copper containing alloys. Duel to strict limitations on biological contamination with components such as bio-diesel (FAME), requirements of para. 2.12.7 shall be observed.

(xi) The contractor shall provide in writing to the DND quality assurance representative his mitigation strategy to address any product specification issues.

Table 1 – Minimum Sampling and Testing requirements

Location

3. Custody Transfer Points Note: Sample can be either a line sample or all-level. Type of test shall be C plus additive analysis for FSII and conductivity (SDA).

A. DELIVERY SCHEDULE

C.1 Delivery (Eastern Arctic Bulk Fuel Delivery) Fuel deliveries are to be made in accordance with the following schedule. Any deviation from this schedule must receive prior approval from the US Government or its designated representative before deviations are made. FOX-M/Hall Beach shall be the last point of delivery for 2011 through 2015 without exception; all fuel remaining on the tanker shall be pumped at FOX-M/Hall Beach.

DND - North Warning System Sites/Locations - YEAR 2011:

Order of Delivery NWS Site/Location Required Fittings 1st: LAB-6/Cartwright 150 mm Kamlock Male 2nd: LAB-5/Tukialik Bay 100 mm Emco Wheaton J451 3rd: LAB-4/Big Bay 100 mm Emco Wheaton J451 4th: LAB-3/Cape Kiglapait 100 mm Emco Wheaton J451 5th: LAB-1/Cape Kikiviak 100 mm Emco Wheaton J451 6th: BAF-5/Resolution Island 100 mm Emco Wheaton F500 7th: FOX-2/Longstaff Bluff 100 mm Emco Wheaton F500 8th: FOX-1/Rowley Island 100 mm Emco Wheaton F500 9th: FOX-M/Hall Beach 150 mm Kamlock Female

DND - North Warning System Sites/Locations - YEAR 2012:

Order of Delivery NWS Site/Location Required Fittings 1st: BAF-5/Resolution Island 100 mm Emco Wheaton F500 2nd: BAF-4A/Loks Land 100 mm Emco Wheaton F500 3rd: BAF-2/Cape Mercy 100 mm Emco Wheaton F500 4th: DYE-M/Cape Dyer 100 mm Emco Wheaton F500 5th: FOX-4/Cape Hopper 100 mm Emco Wheaton F500 6th: FOX-CA/Kangok Fiord 100 mm Emco Wheaton F500 7th: FOX-2/Longstaff Bluff 100 mm Emco Wheaton F500 8th: FOX-1/Rowley Island 100 mm Emco Wheaton F500 9th: FOX-M/ Hall Beach 150mm Kamlock Female

DND - North Warning System Sites/Locations - YEAR 2013:

Order of Delivery NWS Site/Location Required Fittings 1st: LAB-6/Cartwright 150 mm Kamlock Male 2nd: LAB-5/Tukialik Bay 100 mm Emco Wheaton J451 3rd: LAB-4/Big Bay 100 mm Emco Wheaton J451 4th: LAB-3/Cape Kiglapait 100 mm Emco Wheaton J451 5th: LAB-2/Saglek 150 mm Kamlock Male 6th: LAB-1/Cape Kikiviak 100 mm Emco Wheaton J451 7th: FOX-2/Longstaff Bluff 100 mm Emco Wheaton F500

(CONTINUED ON NEXT PAGE)

DND - North Warning System Sites/Locations - YEAR 2014:

Order of Delivery NWS Site/Location Required Fittings 1st: BAF-5/Resolution Island 100 mm Emco Wheaton F500 2nd: BAF-4A/Loks Land 100 mm Emco Wheaton F500 3rd: BAF-3/Brevoort Island 100 mm Kamlock Male 4th: BAF-2/Cape Mercy 100 mm Emco Wheaton F500 5th: DYE-M/Cape Dyer 100 mm Emco Wheaton F500 6th: FOX-4/Cape Hooper 100 mm Emco Wheaton F500 7th: FOX-CA/Kangok Fiord 100 mm Emco Wheaton F500 8th: FOX-2/Longstaff Bluff 100 mm Emco Wheaton F500 9th: FOX-1/Rowley Island 100 mm Emco Wheaton F500 10th: FOX-M/Hall Beach 150 mm Kamlock Female

DND - North Warning System Sites/Locations - YEAR 2015:

Order of Delivery NWS Site/Location Required Fittings 1st: LAB-6/Cartwright 150 mm Kamlock Male 2nd: LAB-5/Tukialik Bay 100 mm Emco Wheaton J451 3rd: LAB-4/Big Bay 100 mm Emco Wheaton J451 4th: LAB-3/Cape Kiglapait 100 mm Emco Wheaton J451 5th: LAB-2/Saglek 150 mm Kamlock Male 6th: LAB-1/Cape Kikiviak 100 mm Emco Wheaton J451 7th: FOX-2/Longstaff Bluff 100 mm Emco Wheaton F500

In accordance with Clause E4, INSPECTION AND ACCEPTANCE (DESC NOV 1991), on F.O.B. Destination deliveries, acceptance of the supplies furnished as a result of this solicitation will take place at specified North Warning System (NWS) destinations, notwithstanding that inspection by the government may take place elsewhere prior to acceptance.

C.2 Delivery Schedule for Line Item 100-031 and 1001-TRAN West (Western Arctic Bulk Fuel Delivery) Fuel deliveries for line item 100-031 ONLY, are to be delivered FOB Destination into Northern Transportation Company Limited facility (barge or barges) moored in Hay River, Northwest Territories (NWT), for further delivery to specified NWS locations.

In accordance with Clause E4, INSPECTION AND ACCEPTANCE (DESC NOV 1991), on F.O.B. Destination deliveries, acceptance of the supplies furnished as a result of this solicitation will take place in Hay River, NWT, into PWGSC Government contracted vessels, notwithstanding that inspection by the Government that may take place elsewhere prior to acceptance.

(CONTINUED ON NEXT PAGE)

DND - North Warning System Sites/Locations - YEAR 2011:

NWS Site/Location Order of Delivery Quantities Required Fittings

BEACH CONNECTION

SIZE mm TYPE BAR-3/Tuktoyaktuk 27-Jul-10 146,000 80 EMCO WHEATON - J1302

BAR-1/Komokuk Beach 1-Aug-11 0 100 EMCO WHEATON - F500

BAR-B/Stokes Point 2-Aug-11 0 100 EMCO WHEATON - F500

BAR-2/Shingle Point 3-Aug-11 0 150 KAMLOK

BAR-DA1/Liverpool Bay 5-Aug-11 75,000 100 EMCO WHEATON - F500

BAR-4/Nicholson Island 6-Aug-11 91,000 100 EMCO WHEATON - F500

BAR-E/Horton River 7-Aug-11 74,000 100 EMCO WHEATON - F500

PIN-M/ Cape Parry 8-Aug-11 370,752 150 KAMLOK

PIN-1BD/Keats Point 9-Aug-11 78,000 100 EMCO WHEATON - F500

PIN-1BG/Croker River 10-Aug-11 859,000 100 EMCO WHEATON - F500

PIN-2A/Harding River 11-Aug-11 78,000 100 EMCO WHEATON - F500

PIN-CB/Bernard Harbour 12-Aug-11 75,000 100 EMCO WHEATON - F500

PIN-DA/Edinburgh Island 14-Aug-11 85,000 100 EMCO WHEATON - F500

PIN-EB/Cape Peel West 15-Aug-11 69,000 100 EMCO WHEATON - F500

CAM-M/Cambridge Bay 16-Aug-11 526,200 150 KAMLOK

CAM-1A/Jenny Lind Island 19-Aug-11 63,000 100 EMCO WHEATON - F500

CAM-B/Hat Island 20-Aug-11 77,000 100 EMCO WHEATON - F500

CAM-2/Gladman Point 21-Aug-11 69,000 100 EMCO WHEATON - F500

CAM-3/Shepherd Bay 22-Aug-11 410,000 100 EMCO WHEATON - F500

TOTAL: 26 DAYS 2,371,952 LITRES

DND - North Warning System Sites/Locations - YEAR 2012:

NWS Site/Location Order of Delivery Quantities Required Fittings

BEACH CONNECTION

BAR-3/Tuktoyaktuk 27-Jul-12 128,187 80 EMCO WHEATON - J1302

BAR-1/Komokuk Beach 1-Aug-12 135,397 100 EMCO WHEATON - F500

BAR-B/Stokes Point 2-Aug-12 607,152 100 EMCO WHEATON - F500

BAR-2/Shingle Point 3-Aug-12 146,767 150 KAMLOK

BAR-DA1/Liverpool Bay 5-Aug-12 68,660 100 EMCO WHEATON - F500

BAR-4/Nicholson Island 6-Aug-12 83,466 100 EMCO WHEATON - F500

BAR-E/Horton River 7-Aug-12 70,178 100 EMCO WHEATON - F500

PIN-M/ Cape Parry 8-Aug-12 465,719 150 KAMLOK

PIN-1BD/Keats Point 9-Aug-12 72,450 100 EMCO WHEATON - F500

PIN-1BG/Croker River 10-Aug-12 77,741 100 EMCO WHEATON - F500

PIN-2A/Harding River 11-Aug-12 76,561 100 EMCO WHEATON - F500

PIN-CB/Bernard Harbour 12-Aug-12 77,705

100 EMCO WHEATON - F500

PIN-DA/Edinburgh Island 14-Aug-12 81,304 100 EMCO WHEATON - F500

PIN-EB/Cape Peel West 15-Aug-12 73,715 100 EMCO WHEATON - F500

CAM-M/Cambridge Bay 16-Aug-12 1,031,068 150 KAMLOK

CAM-1A/Jenny Lind Island 19-Aug-12 74,651 100 EMCO WHEATON - F500

CAM-B/Hat Island 20-Aug-12 73,210 100 EMCO WHEATON - F500

CAM-2/Gladman Point 21-Aug-12 82,145 100 EMCO WHEATON - F500

CAM-3/Shepherd Bay 22-Aug-12 495,462 100 EMCO WHEATON - F500

TOTAL: 26 DAYS 3,971,536 LITRES

DND - North Warning System Sites/Locations - YEAR 2013:

NWS Site/Location Order of Delivery Quantities Required Fittings

BEACH CONNECTION

BAR-3/Tuktoyaktuk 27-Jul-13 146,516 80 EMCO WHEATON - J1302

BAR-1/Komokuk Beach 1-Aug-13 0 100 EMCO WHEATON - F500

BAR-B/Stokes Point 2-Aug-13 0 100 EMCO WHEATON - F500

BAR-2/Shingle Point 3-Aug-13 0 150 KAMLOK

BAR-DA1/Liverpool Bay 5-Aug-13 68,383 100 EMCO WHEATON - F500

BAR-4/Nicholson Island 6-Aug-13 82,751 100 EMCO WHEATON - F500

BAR-E/Horton River 7-Aug-13 70,069 100 EMCO WHEATON - F500

PIN-M/ Cape Parry 8-Aug-13 471,698 150 KAMLOK

PIN-1BD/Keats Point 9-Aug-13 72,091 100 EMCO WHEATON - F500

PIN-1BG/Croker River 10-Aug-13 75,816 100 EMCO WHEATON - F500

PIN-2A/Harding River 11-Aug-13 76,415 100 EMCO WHEATON - F500

PIN-CB/Bernard Harbour 12-Aug-13 77,967 100 EMCO WHEATON - F500

PIN-DA/Edinburgh Island 14-Aug-13 81,390 100 EMCO WHEATON - F500

PIN-EB/Cape Peel West 15-Aug-13 70,611 100 EMCO WHEATON - F500

CAM-M/Cambridge Bay 16-Aug-13 918,390 150 KAMLOK

CAM-1A/Jenny Lind Island 19-Aug-13 70,061 100 EMCO WHEATON - F500

CAM-B/Hat Island 20-Aug-13 73,186 100 EMCO WHEATON - F500

CAM-2/Gladman Point 21-Aug-13 78,697 100 EMCO WHEATON - F500

CAM-3/Shepherd Bay 22-Aug-13 481,591 100 EMCO WHEATON - F500

TOTAL: 26 DAYS 2,915,632 LITRES

DND - North Warning System Sites/Locations - YEAR 2014:

NWS Site/Location Order of Delivery Quantities Required Fittings

BEACH CONNECTION

BAR-3/Tuktoyaktuk 27-Jul-14 146,581 80 EMCO WHEATON - J1302

BAR-1/Komokuk Beach 1-Aug-14 113,742 100 EMCO WHEATON - F500

BAR-B/Stokes Point 2-Aug-14 124,679 100 EMCO WHEATON - F500

BAR-2/Shingle Point 3-Aug-14 545,191 150 KAMLOK

BAR-DA1/Liverpool Bay 5-Aug-14 67,556 100 EMCO WHEATON - F500

BAR-4/Nicholson Island 6-Aug-14 81,719 100 EMCO WHEATON - F500

BAR-E/Horton River 7-Aug-14 69,577 100 EMCO WHEATON - F500

PIN-M/ Cape Parry 8-Aug-14 353,773 150 KAMLOK

PIN-1BD/Keats Point 9-Aug-14 71,353 100 EMCO WHEATON - F500

PIN-1BG/Croker River 10-Aug-14 74,668 100 EMCO WHEATON - F500

PIN-2A/Harding River 11-Aug-14 76,217 100 EMCO WHEATON - F500

PIN-CB/Bernard Harbour 12-Aug-14 78,338 100 EMCO WHEATON - F500

PIN-DA/Edinburgh Island 14-Aug-14 80,939 100 EMCO WHEATON - F500

PIN-EB/Cape Peel West 15-Aug-14 70,812 100 EMCO WHEATON - F500

CAM-M/Cambridge Bay 16-Aug-14 967,414 150 KAMLOK

CAM-1A/Jenny Lind Island 19-Aug-14 70,944 100 EMCO WHEATON - F500

CAM-B/Hat Island 20-Aug-14 72,707 100 EMCO WHEATON - F500

CAM-2/Gladman Point 21-Aug-14 79,909 100 EMCO WHEATON - F500

CAM-3/Shepherd Bay 22-Aug-14 490,540 100 EMCO WHEATON - F500

TOTAL: 26 DAYS 3,636,661 LITRES

C.3 Delivery Schedule for Line Item 2001-TRAN East (Eastern Arctic Fuel Delivery) Fuel deliveries for line item 1001-TRAN ONLY are to be made in accordance with the following delivery schedule:

A. QUANTITY

D.1 Estimated Quantity In accordance with I86.10 DELIVERY-ORDER LIMITATIONS – SCOPE OF CONTRACT, the minimum quantity required to be ordered is seventy-five percent (75%) of the total estimated solicitation quantity. The Contractor agrees to stand in readiness at all times during the period specified to supply the remaining twenty-five (25%) at the awarded price.

D.2 Variation in Quantity Contract quantity variation shall be dictated in accordance with FAR 52.211-16, VARIATION IN QUANTITY.

D.3 Determination of Quantity The quantity of supplies furnished under the contract shall be determined in conformity with Clause INT-F1.09.

B. DETERMINATION OF PRICING

E.1 Unit Price and Taxes The unit price quoted herein shall conform to FAR 52.229-6 TAXES – FOREIGN FIXED PRICE CONTRACTS.

Goods and Services Tax (GST) or Harmonized Sales Tax (HST) and Territorial Fuel Tax (TFT) where applicable.

All prices and amounts of money in the Contract are exclusive of Goods and Services Tax (GST) or Harmonized Sales Tax (HST), as applicable, unless otherwise indicated. The GST or HST, whichever is applicable, is extra to the price herein and will be paid by Canada.

The estimated GST or HST is included in the total estimated cost. GST or HST, to the extent applicable, will be incorporated into all invoices and shown as a separate item on invoices. . All items that are zero-rated, exempt or to which the GST or HST does not apply, are to be identified as such on all invoices. The Contractor agrees to remit to Canada Customs and Revenue Agency any amounts of GST and HST paid or due.

E.2 Basis of Payment – Pricing FOR LINE ITEMS 100-03 and 100-031. Please refer to Clause INT-B19.02, ECONOMIC PRICE ADJUSTMENT.

Contract prices will change weekly based on changes in the publications, not based on Contractor product costs. Prices will be escalated using the vessel loading date. The Contractor shall provide a copy of the ship manifest, or another document acceptable to the CCC/PWGSC, as proof of the vessel loading date.

FOR LINE ITEM 1001-TRAN West and 2001-TRAN East. The contract awarded will be firm fixed price. There shall be no increase in the total liability or in the price of duties to be performed in accordance with the Purchase Description (see below) resulting from any design changes, modifications or interpretations, made by the Contractor. Payment for design changes, modifications or interpretations made by the Contractor will not be paid to the Contractor unless such changes, modifications or interpretations, have been approved, in writing, by the Contracting Officer, prior to their incorporation into the work. The Contractor shall not be obligated to perform any work or provide any service that would cause the total liability to be exceeded unless such an increase is authorized by the Contracting Officer.

E.3 Notification of Price Changes The Contractor shall give PWGSC written notice of any change in the reference price (escalated weekly based on Clause INT-B19.02, ECONOMIC PRICE ADJUSTMENT) within 5 working days of it becoming effective. Such notice shall refer to the PWGSC file number, serial number and outline, by item number, product description and delivery location, and the amount of the change in the reference price, the effective date and the new unit price.

If the Contractor fails to notify PWGSC in accordance with the above provision, the effective date of the change in the reference price will be the date upon which the Contractor’s written notice is received by PWGSC. The PWGSC will in turn be required to notify the Contracting Officer within 10 days of the written notice of receipt of the price change.

E.4 Price Change Notices Address at which to notify the Public Works & Government Services Canada of price changes:

Public Works & Government Services Canada Logistics, Electrical, Fuel and Transportation Directorate Fuel & Construction Products Division 11 Laurier Street, 7A2 Place du Portage, Phase III Hull, Quebec K1A OS5

Attention: Supply Team Leader, Fax: (819) 956-5227

C. INSPECTION OF SUPPLIES

Notwithstanding any other terms and conditions of this Request for Proposal (RFP), inspection of products shall be made in accordance with Clause E1, CONTRACTOR INSPECTION RESPONSIBILITIES,.Clause INT-E4, INSPECTION AND ACCEPTANCE, and Clause INT-E21.01, SUPPLEMENTAL INSPECTION.

D. EVALUATION OF OFFERS

G.1 Evaluation Criteria Contract(s) will be awarded in accordance with Clause M72, EVALUATION OF OFFERS and Clause L2.01-3, PROPOSAL PREPARATION INSTUCTIONS AND PAST PERFORMANCE SUBMISSION.

G.2 Evaluation of Price The offer price will be evaluated FOB destination, including Customs duties and Excise taxes. Offer prices should exclude the Goods and Services Tax (GST) and/or the Harmonized Sales Tax (HST).

G.3 Technical and Financial Capacity The PWGSC (“PWGSC”) Contractor must have both the technical and financial capability, as determined by PWGSC, to perform the Contract. It may be required that the PWGSCPWGSC Contractor provide audited/certified financial statements prior to the issuance of the Contract in reference to this proposal.

E. BARGE/TANKER CONDITIONS

H.1 Barge/Tanker Specifications The Contractor will be required to carry on the vessel a minimum of 5200 ft. of hose, plus an additional 10% of the total amount of hose for possible repairs. The Contractor is also required to carry a minimum of 800 meters of mooring lines.

H.2 Loading/Unloading Conditions Unloading will be made in accordance with Clause F54, TANKER UNLOADING CONDITION, with the following additional notes:

Delete the original text Clause F54, part (f), and replace with the following: “Hoses for unloading a tanker will be connected and disconnected by the Tanker’s Personnel with the assistance of the Canadian Government’s (O & M) Contractor Personnel.” Kelly to supply additional info. Chap to send Kelly info.

Exception to allowed Laytime: Price is to include any costs associated with the 10 - 12 hours of vessel waiting time at LAB-6 (Cartwright). Additional demurrage for this wait shall not be charged by the Contractor.

For Line Item 100-03and 100-031, barge/tanker loading will be made in accordance with Clause F52; TANKER LOADING CONDITIONS will the following additional note:

For Clause F52 part (a)(1), change to read: “orders placed under items of the Schedule…will be furnished to the Contractor at least 30 days in advance…”

H.3 Additional Contractor Requirements for Line Items 1001 TRAN and 2001 TRAN

(a) The Contractor shall provide messing, accommodation consisting of stationary bunk/bed, a stationary heat source and providing a minimum of noise to permit a POL specialist and two (2) POL laborers to rest between shifts, and 1 government QAE transportation between delivery sites as requested by the Government. The Contractor shall wait up to three (3) hours to allow the POL specialist and POL laborers time to complete fuel transfers, take fuel samples and gauge tanks after fuel deliveries to all sites. Add one QAE.

(b) The Contractor shall establish a work space for the POL specialist and POL laborers and QAE consisting of the following:

i. working space where samples can be checked and paperwork completed by the POL specialist and POL laborers

ii. space for the storage of samples, tools and heavy clothing

(c) The Contractor shall provide the following:

i. a Pig Launcher of such design as to allow the pig to be launched without delays,

ii. Pigs, are only to be used to clear the discharge sea hose at the completion of each product discharge. The design of the pig to be sufficient as to disallow the passage of air, hence, preventing air entering the shore discharge lines and tank age,

iii. a Visiglass Pig Catcher to be used at the shore manifold. The Pig Catcher must have an air pressure release valve to release any air that may enter the sea hose ahead of the pig; and

iv. gauging equipment to be used by the Contractor for gauging product on board the vessel.

I. PURCHASE DESCRIPTION:

I.1 Specifics of the fuel delivery operations associated with Line Item 1001-TRAN West and 2001-TRAN East are as follows:

1.0

The Contractor shall provide to the United States Air Force (USAF), upon the terms and conditions specified herein, the services listed at the price(s)/pricing basis set out in this Contract, as and when requested by the Department of National Defence, AMIC.

GENERAL PROVISIONS

1.1 The CCC/PWGSC may request that the Contractor attend or host meetings with USAF, CCC/PWGSC, DND, AMIC DET 1 and the NWS Operations and Maintenance Contractor (NWS O&MC) or other personnel as deemed necessary. When written minutes of any such meeting are deemed necessary, they shall be recorded and distributed.. If the CCC/PWGSC Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CCC/PWGSC within 10 calendar days following receipt of the minutes.

MEETINGS

2.0 2.1

GOVERNMENT ROLES AND RESPONSIBILITIES

(CCC/PWGSC) will

a. Act as the Contracting Authority on behalf of the CCC; and,

b. Negotiate any amendments to the CCC/PWGSC Contract with the Contractor.

c. Provide contractual liaison between USAF, CCC/PWGSC, the NWS O&MC and Contractor personnel with respect to this Contract.

d.

DNDAMIC Det 1 will

a. Provide guidance to the Contractor with respect to the performance monitoring system to be employed with the Contract; and,

b. Provide technical liaison between USAF, CCC/PWGSC, the NWS O&MC and Contractor personnel with respect to this Contract.

c. Provide reference laboratory testing in case of dispute.

d. Provide Quality Assurance functions.

DND/AMIC Det 1 may delegate to the NWS O&MC

a. Monitor and report on the Contractor’s performance in relation to the Contract, in regards to client communication, delivery, rectifying problems, overall quality of service and, be the focal point for the day-to-day operation of the Contract;

b. Provide complete documentation for all manifested cargo including Bulk fuel quantities;

c. On a cost reimbursable basis, provide essential Site support, ground transportation, emergency vehicle maintenance, rations, quarters, equipment storage at Cambridge Bay (CAM-M) and Hall Beach (FOX-M) and attended Long Range Radar (LRR) within the Site capabilities;

d. Provide maintenance on NWS on-shore pipelines used for bulk fuel discharge and transfers;

e. Provide essential beach preparation and maintenance within the Site capabilities;

f. Coordinate and monitor the filling of pipelines to capacity with product from the barge/ vessel at selected sites

BAR-1, BAR-B, BAR-DA1, BAR-E, AND PIN-1BD;

g. Coordinate and monitor the filling of the pipelines to capacity with product from the vessel prior to the commencement of pipeline pressure testing procedures. (See Section 3.4e)

h. Monitor all NWS pipelines used for fuel delivery for leaks.

3.0 CONTRACTOR

3.1

ROLES AND RESPONSIBILITIES

The Contractor shall provide all personnel, supervision, equipment, tools, materials, and other items and services including fuel testing necessary to provide safe, damage free transportation of all manifested cargo and fuel to the final destinations as set forth in this document and the document entitled consist list. Except for those items specifically stated as NWS O&MC provided, the Contractor must furnish everything required to perform the required services under this Contract including supply and pack sea containers at the point of origin. The statement of work includes but is not limited to the following:

GENERAL PROVISIONS

3.1.1

a. Ensure that involved USAF, CCC/PWGSC, DNDAMIC DET 1 personnel shall have access at all times to the work performed by the Contractor and make inspections of the work and Contractor facilities when requested;

The Contractor shall:

b. Provide access to all documentation, accounts and other information in the Contractor's possession relating to the statement of work called for in the Contract ;

c. Provide initial and timely itinerary/schedule updates of facility and vessel operations including cargo acceptance, departure and arrival date timings at NWS Site locations to AMIC Det1.

d. Provide meals and accommodations to a maximum of four persons on board the vessel and support services required by the NWS O&MC and USAF personnel.;

e. Notify AMIC DET 1AMIC DET1or designated NWS O&MC representative by telephone and/or facsimile (at #s to be provided) of any anticipated delays or significant changes in the sealift itinerary or schedule;

f. Notify AMIC DET1AMIC DET 1, or designated NWS O&MC representative (at the above numbers), within twenty-four hours of the loss or destruction of any cargo, and the CCC/PWGSC in writing within 15 calendar days of the incident; and

g. Provide AMIC DET1 estimated sealift tariff rates for the year at least 60 days prior to sealift delivery dates.

3.1.2

a. Furnish equipment necessary for the transportation of bulk fuel and general cargo to NWS Arctic locations;

General Cargo

b. Transport general cargo to “above” the high water mark at NWS Short Range Radar (SRR) locations and to the respective NWS Long Range Radar (LRR) Site designated locations;

c. Provide stevedore, incidental services and equipment necessary to affect the loading, offloading and delivery of cargo at the originating port and NWS designated locations;

d. Accept all cargo including hazardous material packaged in accordance with Transportation of Dangerous Goods Regulations and Guidelines;

e. Comply with all regulations and guidelines when warehousing and transporting hazardous/dangerous materials aboard vessels. The Contractor shall be responsible for creating, maintaining, and disposing of required records;

f. Transport an all terrain vehicle and the required fuel for the NWS O&MC personnel’s inspection and monitoring duties;

3.1.3 Certification of cleanliness for the intended vessel(s) must be given to the DND/ NWS Bulk Fuel Quality Assurance representative on site as evidence that the vessels are fit to carry the product specified. The Quality Assurance representative is not responsible to verify the accuracy of the statements in the certification. These statements are the responsibility of the Contractor. After the loading is completed, a record of all hatch and valve seal numbers, where seals are utilized, will be made available to the Quality Assurance representative.

Fuel

a. Take a retain sample prior to offloading at all NWS locations for Schedule “B” testing.

b. Provide assurance that the aviation turbine fuel product ) is delivered to fuel hose connections at specific

NWS Site Beach manifolds. The product will remain on specification as required by the Canadian General Standards Board, as detailed in CAN/CGSB 3.23-2009, or subsequent issue thereof.

c. Jet fuel particulate matter will not exceed 2.2 mg per litre at destination. Provide to the Government representative a representative sample to perform a Schedule ‘C’ test prior to offloading. The visual sample at each dispersing location shall not show any detectable contamination, i.e., excessive water, solids, or discoloration. Relative density will be reflected on shipping documents in kg/m3. And shall not deviate or exceed +/-3 kg/m3 from original fuel batch certificate.

d. Provide the appropriate size and type of fuel hose and fuel hose coupling for transfers from the vessel to the NWS Beach manifold/tanks. The Contractor shall obtain specific hose and coupling information from AMIC

DET 1AMIC DET1;

e. Ensure that all NWS Site pipelines utilized for fuel delivery from the vessel are hydraulic tested prior to initiating delivery by using the following procedures, as a minimum:

i. Fill the pipeline with fuel product

ii. Connect a compressed air supply to the vessel hose discharge outlet;

iii. Charge the hose with up to 85-PSI air pressure for approximately 5 minutes;

iv. Check the pipeline for leaks. If no leaks occur, continue to fill Site tanks; and, (See Section 2.2

Para 7)

v. Upon completion of the delivery, reverse the pump direction to the vessel to ensure that the pipeline is drained.

vi. Minimum pumping rate

f. At all NWS Sites, wait for three (3) hours to allow NWS O&MC personnel time to take the required fuel samples and to gauge tanks following fuel delivery. If these activities exceed three (3) hours, the Contractor will be reimbursed at a pre-determined hourly rate.

g. When deliveries occur at NWS Site Shingle Point (BAR-2), wait 18-24 hours following fuel discharge operations to allow the NWS O&MC fuel specialists time to complete fuel transfer to the Site. When deliveries occur at BAR-1 and BAR-B, the Contractor shall provide an in-line flow meter to monitor and assist in controlling the fuel delivery flow rate.

h. Be prepared to amend the quantity of fuel to be delivered to each NWS location. Excess fuel is to be delivered to Cambridge Bay (CAM-M) and Hall Beach (FOX-M).

3.2 3.2. Provide the U.S. and Canadian Government and their quality assurance representatives access to conduct pre-award surveys, site visits and operations of the suppliers' facility(ies) and related equipment used for fuel delivery.

3.4 Marine vessel employed to deliver aviation turbine fuel shall comply with the requirements of Energy institute HM50 Guidelines for the cleaning of tanks and lines for marine tank vessels carrying petroleum and refines products

3.5 Other Services

Services may be requested outside of the CCC/PWGSC contract. Such services and rates will be negotiated and authorized in advance in writing by the CCC/PWGSC and the Project Authority by Contract Amendment.

Payment for these services will be made upon presentation of an invoice and supporting documentation.

4.0 Performance Measurement

The Department of National Defense/USAF or its designated representative will evaluate the Contractor’s performance under any awarded contract to assess the Contractor’s performance with regards to:

a. Client Communication

b. Delivery

c. Ability to Rectify Problems

d. Overall Quality of Service

Government representatives will record all surveillance observations. When an observation indicates inadequate performance the Government representative will notify the Contractor in writing who will acknowledge the observation. The acknowledgement of the observation does not constitute concurrence with the stated observation, but serves only as an acknowledgement that the Contractor has been made aware of the observed performance.

Surveillance of tasks not listed in the purchase description above may occur during the performance period of the contract. Any action taken by the Contracting Officer as a result of the feedback from surveillance monitoring will be in accordance with the terms of the contract.

J. SUBMISSION OF INVOICES

Invoices shall be submitted in accordance with Clause 30.01. (DESC 52.207-9F55)

INT-L2.05-5 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (PC&S) (DESC MAR 2009)

(a) NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS SIZE STANDARD. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern that submits an offer in its own name, but which proposes to furnish an item that it did not itself manufacture, is 500 employees.

(b) SUBMISSION OF OFFERS.

Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt;

(3) The name, address, and telephone, and facsimile number of the offeror (and electronic address if available);

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different from mailing address;

(8) A completed copy of the representations and certifications in the certification package. See FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically;

(9) Acknowledgment of solicitation amendments;

(10) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation;

(11) Name, title, and signature of person authorized to sign the offer. Offers signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office;

(12) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(13) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or that reject the terms and conditions of the solicitation may be excluded from consideration.

(c) FACSIMILE OFFERS Yes (FAR 52.215-5). Incorporated by reference. No

(d) PERIOD FOR ACCEPTANCE OF OFFERS. The offeror agrees to hold the prices in its offer firm for _120_ calendar days from the date specified for receipt of offers.

(e) PRODUCT SAMPLES. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(f) LATE SUBMISSIONS, MODIFICATIONS, REVISIONS, AND WITHDRAWALS OF OFFERS.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for offers, it was the only offer received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(g) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(h) Offers submitted in response to this solicitation shall be in English and in U.S. dollars unless otherwise permitted by the solicitation.

(i) Offerors may submit revised offers only if requested or allowed by the Contracting Officer.

(j) CONTRACT AWARD.

(1) While the Government intends to evaluate offers and award a contract without discussions, it reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

(2) If the Contracting Officer determines that negotiations are necessary, the Government will then evaluate offers and award a contract after conducting discussions with offerors whose offers have been determined to be within the competitive range. If the Contracting Officer determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of offers in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

(3) Exchanges with offerors after receipt of a offer do not constitute a rejection or counteroffer by the Government.

(4) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose offer(s) conforming to the solicitation will be most advantageous to the Government, cost or price and other factors (including subfactors) specified elsewhere in this solicitation, considered.

(5) The Government may reject any or all offers if such action is in the Government’s interest.

(6) The Government may waive informalities and minor irregularities in offers received.

(7) The Government may accept any item or group of items of a offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(8) A written award or acceptance of offer mailed or otherwise furnished to the successful offeror within the time specified in the offer shall result in a binding contract without further action by either party.

(k) AVAILABILITY OF REQUIREMENTS DOCUMENTS CITED IN THE SOLICITATION.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA, FEDERAL SUPPLY SERVICE SPECIFICATIONS SECTION

470 EAST L’ENFANT PLAZA, SW, SUITE 8100

WASHINGTON, DC 20407

TELEPHONE: (202)…