SOW rm102 Duct Mod.pdf

Ver. May 2018

STATEMENT OF WORK

FOR

Building 700

Room 102 Ductwork Modification

Project Number

EADS-262001

EASTERN AIR DEFENSE SECTOR

GRIFFISS BUSINESS AND TECHNOLOGY PARK

BUILDING 703

362 OTIS STREET

ROME, NEW YORK 13441-4812

18 December 2025

TABLE OF CONTENTS

1.0 PROJECT GENERAL DESCRIPTION

2.0 PERIOD OF PERFORMANCE

3.0 SCOPE OF WORK

4.0 GENERAL CONDITIONS

5.0 MATERIALS & EQUIPMENT

6.0 ENVIRONMENTAL

7.0 APPLICABLE PUBLICATIONS & FORMS

8.0 DEFINITIONS & ACRONYMS

9.0 ATTACHMENTS

1.0 PROJECT GENERAL DESCRIPTION

1.1 This project, Room 102 Ductwork Modification, includes disconnecting the existing return, installing new ductwork, and balancing the system. The location of the work is within Building 700. The final result of Room 102 Ductwork Modification consists of the modification of existing return air duct system within the EADS Server Room to improve cooling efficiency and address potential hot spots. The function of the HVAC duct work shall match the functionality of the building. This project will promote life safety through a well-executed contract, meeting code requirements and optimal functionality.

1.2 The contractor shall provide all labor, materials, tools, equipment, supervision/quality control, and project management necessary to complete the Room 102 Ductwork Modification at the Eastern Air Defense Sector (EADS), 366 Otis Street, Rome, New York 13441-4812. This includes but is not limited to demolition/recovery/disposal of existing materials, delivery/receiving of all equipment to B704. Use of Government equipment should not be considered during any cost estimation.

1.2.1 All work must be completed without damage to any other government property outside the SOW. The Contractor bears the responsibility of restoring or replacing any item damaged during this Contract. This includes but is not limited to buildings, pavements, sidewalks, fences, gates, utilities, lawns, landscaping, government owned equipment, and all components of the aforementioned.

1.2.2 All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws and regulations, Department of Defense policies, Unified Facilities Criteria (UFC), and New York State Code. DoW Building Code is described in UFC 1-200-01. In the case of discrepancies among regulations, the most stringent regulation applies. Any requests to deviate from the most stringent regulation shall be submitted in writing to the 224 ADG Engineering office for approval.

1.3 The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Prime Contractor shall be responsible for the projects management, quality control, on-site supervision, and safety of all subcontractors. Such contract service providers and subcontractors will be accountable solely to the Prime Contractor who, in turn, is responsible to the Government. The prime Contractor is defined as the contractor signing the contract or agreement with 174 Base Contracting Officer (KO). The Contracting Officer Representative (COR) or Project Manager (PM) shall be the primary Point of Contact (POC) with the Contractor.

1.4 Labor, equipment, material/parts, and overhead/administration shall be separate cost categories.

1.5 Material and parts shall be further itemized with long lead times greater than 30 days identified in the Preliminary Schedule.

1.6 The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform the modification of existing return air duct system within the EADS Server Room to improve cooling efficiency and address potential hot spots

1.7 All on site work will be performed at the following location:

GRIFFISS BUSINESS AND TECHNOLOGY PARK

BUILDING 700

366 OTIS STREET

ROME, NEW YORK 13441-4812

2.0 PERIOD OF PERFORMANCE:

2.1 The Period of Performance (POP) shall be 120 calendar days. This includes the

Closeout Phase of the contract. The On-Site work may be less than the Contract POP and shall be noted in the Contractor’s Proposed Schedule.

3.0 SCOPE OF WORK

3.1 The work specified by this Section 3.0 SCOPE OF WORK consists of the Contractor furnishing all labor, equipment, tools, appliances, transportation, and materials to complete the modification of the ductwork.

3.2 All work must be completed without damage to any other government property outside of this work scope. All HVAC within room 102 will need to remain in use during work as the associated server systems cannot be shutdown. All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws and regulations, Department of War (DoW) policies and regulations, and Whole Building Design Guide (WBDG).

3.3 Detailed Scope of Work

3.3.1 Demolition and Preparation:

Disconnect and Cap downstream Existing Ductwork: Carefully disconnect the existing return ductwork drop above the ceiling. Cap downstream abandoned ductwork with an airtight seal, using metal cap and mastic sealant. Ensure the capped ductwork is properly supported. Abandoned ductwork will be reused by site for future modifications and must remain functional downstream from ductwork modification.

Site Protection: Protect all existing equipment, flooring, and ceiling tiles within the server room from damage during demolition and installation. Use drop cloths, protective barriers, and other appropriate measures.

3.3.2 New Ductwork Installation:

Ductwork Design: The Contractor shall prepare a shop drawing of the duct layout including location of duct main, branches, hangers, supports, and diffusers. This is to be approved by POC before installation. The design will include at a minimum 2 each 90-deg elbows at 24”x36” and 45’ Linear Foot of new main trunk line to be installed starting at 24”x36” reducing as appropriate for air flow, The installing contractor is to verify all corresponding branch lengths and taps to accommodate the 12 return ducts with a 5 foot max flex connectors.

Duct Main and Branches: Provide and install new return duct main and branches within the server room according to approved shop drawings.

Ductwork Material: Galvanized steel, verify existing gauge and match new duct install, minimum 22 gauge Ductwork Size: 24x36 starting Ductwork connection to existing system; main trunk and branch sizes to be calculated based on CFM requirements of ductwork removed/ added to system.

Joints and Seams: All joint connections will be Ductmate or equivalent joining system, all seams shall be sealed with mastic sealant.

High Efficiency Takeoffs: Utilize high-efficiency takeoffs for all branch connections.

Hangers and Supports: Provide and install all necessary hangers and support from existing structural steel to support the new ductwork.

Hanger Material and spacing: Ensure hangers and supports are properly sized and installed to prevent sagging or vibration.

Flex Duct and Grilles: Provide and install twelve (12) return air grilles 24" x 24" Return Grilles with Opposed Blade balancing dampers.

Flex Duct: Use flex duct to connect the grilles to the ductwork. Maximum flex duct length shall be 5 feet per grille.

Grille Placement: Install grilles according to the approved isle layout. Coordinate final grille placement with POC prior to installation.

Insulation: Wrap all new return duct main and branches with 1.5" fiberglass duct wrap with a vapor barrier; foil tape and brushed on sealant overlay.

3.3.3 System Balancing and Testing:

Air Balancing: Balance the return air system to maximize air from potential hot spots.

Airflow Readings: Take airflow readings at each of the new diffusers and provide a written report documenting the readings.

Adjustments: Make necessary adjustments to the balancing dampers to achieve optimal airflow distribution.

3.3.4 Materials and Equipment

All materials and equipment shall be new and of good quality, suitable for the intended purpose. Contractor shall provide a list of all materials and equipment to be used in the project. Include manufacturer names, model numbers, and specifications. Substitution of materials or equipment requires written approval from POC.

4.0 GENERAL CONDITIONS

4.1 General Requirements: The primary responsibility for overall management and control of work and documentation lies with the contractor. The contractor is required to develop an organized project management process and controls. The Air National Guard does not follow a specific project documentation format for sustainment, minor renovation, and restoration projects. The 224 ADG does accept the use of USACE Engineering Regulation 1110-1-8155 Engineering Design Specifications and Construction Specifications Institute (CSI) Division 1 General Requirements. Contractors shall use Air Force form AF3000 Submittal Form for all materials and documentation requiring Government approval. Contractors shall use Air Force form AF1477 Construction Inspection Report for documenting daily progress.

4.2 All work is being performed on DoW Federal facilitates. The Base Fire Marshall is Mr.

Nicholas Amicucci assigned to the 224 ADG. All work shall follow current editions of the International Building Code (IBC), Unified Facilities Criteria (UFC), National Electrical Code (NEC), National Fire Protection Association (NFPA), International Plumbing Code, American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), American National Standards Institute (ANSI), and 224 ADG Facility Standards.

4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan

(QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP assures that all contract and subcontracted work comply with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

4.4 Bring any unforeseen project conditions to the attention of the KO immediately.

Differing site conditions, which may alter the scope of work, shall be approved by the KO prior to such work being performed.

4.5 The most stringent regulation or code applies in any case of conflict between State, Federal or DoW regulations. Exceptions must be authorized in writing from 224 ADG Engineering office prior to installation or application.

4.6 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

4.6.1 New Year’s Day: January 1st

4.6.2 Martin Luther King, Jr.’s Birthday

4.6.3 President’s Day

4.6.4 Memorial Day

4.6.5 Juneteenth: June 19th

4.6.6 Independence Day: July 4th

4.6.7 Labor Day

4.6.8 Columbus Day

4.6.9 Veteran’s Day: November 11th

4.6.10 Thanksgiving Day

4.6.11 Christmas Day: December 25th

4.7 Working Hours/Duty Day: The contractor shall provide services between the hours of

7:00 a.m. – 4:15 p.m. on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The duty day hours may be adjusted if previously identified and approved by the Base Civil Engineer or designee. Performance will be in the Eastern Air Defense Sector (EADS), 366 Otis Street, Rome, New York 13441-4812 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

4.8 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

4.9 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, security environmental regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

4.10 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the POC. All contractor (and sub-contractor) personnel shall always have a minimum of one Real ID compliant government-issued photo identification with them.

4.11 The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of War (DoW), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection

Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.12 For contractors that do not require a CAC, but require access to a DoW facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

4.13 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoW organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoW has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoW organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoW information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

4.14 AT Level 1 Awareness Training (AT): When deemed applicable by the

Contracting Officer, contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the POC or Antiterrorism Representative.

AT level I Awareness Training is available through the Joint Knowledge Online website:https://jko.jten.mil/courses/AT-level1/launch.html

4.15 iWATCH Training: When designated by the Contracting Officer, the contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program.

This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the POC or the KO.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the POC within 15 calendar days after completion of training. This contract is not anticipated to occur on any Army –controlled installations. Air Force Eagle Eye program may be used only at New York Air National Guard bases.

https://jko.jten.mil/courses/AT-level1/launch.html

4.16 OPSEC Training: When designated by the Contracting Officer, Operations Security (OPSEC) PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees in accordance with AFI 10-701, Training will occur within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) and refresher training (Protecting Sensitive Information) are both available on the ADLS website.

4.17 Safety Requirements:

4.17.1 The contractor is directly responsible for complying with Federal and State OSHA standards for its employees including subcontractors.

4.17.2 Health and Safety Plan. When applicable, the Contractor shall submit a written, site-specific Health/Safety Plan and Accident Prevention Plan to the local Contracting Office. The Prime Contractor Superintendent, Project Manager, Foreman shall ensure all employees and subcontractors understand the Health and Safety plans submitted for this project.

4.17.3 The contractor shall be familiar with the Health Protection Conditions (HPCON) and shall abide by the installation health protection policies as communicated by the POC. The installation commander determines the specific policies that will be followed. These policies generally follow relevant Centers for Disease Control and Prevention (CDC) and Local Health Department (LHD) guidance but may be more or less restrictive than those recommendations at the discretion of the installation commander. The HPCON may increase or decrease rapidly depending upon the local health threat. Contractors will be notified immediately of changes in local guidance. Face Coverings will not be provided by the Government.

4.18 All work shall follow and be performed in accordance with OHSA & DoW

Regulations. If there is a conflict in regulations, the most stringent applies. Contractors are required to have a representative on staff with a current OSHA 30-Hour Construction Training Certificate. Contractors working on site shall have a current OSHA 10-Hour Construction Training Certificate.

4.19 Welding/Hot Work Permits. All Hot Work shall be permitted through the

Installation Fire Department and Ground Safety. Permits are issued following the routing and approval of AF Form 592 Hot Work Permit. Wet Signatures are required unless all persons requiring signature have the ability to digitally sign the AF Form 592. Digital Signatures cannot be mixed with Wet Signatures. The AF Form 592 routing list is as follows:

Office Phone Number Email Address

Safety Office 315-334-6720 nicholas.brumm@us.af.mil Fire Emergency Services 315-339-7784 Call any deputy chief

4.20 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

4.21 Key Control. All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the POC.

4.22 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

4.23 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

4.24 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.25 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart

42.5. The KO, POC and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

The Contractor shall email a meeting agenda to the Government in advance of the

Periodic Progress Meeting. The Contractor shall email the Meeting Minutes with bullet points of all topics discussed during the meeting no longer than seven calendar days following the end of the Progress Meeting.

4.26 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the POC, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

4.27 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles pass) to the KO within 14 days of an employee’s departure.

4.28 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

4.29 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.30 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participating in subsequent contracted requirements which may be affected by the OCI.

4.31 Fines. Any Federal, State, or local government fines imposed on the 174 ATKW by other government agencies due to the Contractor’s action or non-compliance with this contract or Government regulations shall be transferred to the Contractor. Additional Liquidated Damages may be enforced by the Contracting Officer if the Government incurs additional administrative work as a result of the Contractor’s non-compliance to Federal, State and local government standards.

5.0 MATERIALS AND EQUIPMENT

5.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

5.1.1 Property: NONE

5.1.2 Materials: NONE

5.1.3 Equipment: NONE

5.1.4 Services: Access to Water

5.2 Utilities

5.2.1 A reasonable amount of water will be made available by the Government for during demolition.

5.2.2 The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

5.2.3 Hook up will be to existing spigots and will require coordination with the POC.

5.2.4 Water outlets without a suitable backflow prevention device already installed must have one provided by the contractor prior to use. The backflow prevention device must be submitted to the KO for approval before installation or use.

Submittal instructions apply to backflow prevention device approvals.

5.2.5 Any planned utility outage requests or notifications shall be routed to the

Contracting Officer not less than twenty-one (21) working days prior to the planned outage.

5.3 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

5.3.1 Construction materials must meet relevant code specifications and the New York State building code for northern construction and weather conditions.

5.3.2 The contractor shall submit to the Contracting Officer (KO) for approval all items listed on attached Material Submittal Schedule within 10 calendar days of the award.

5.3.3 Use an AF Form 3000 for transmitting material submittals.

5.3.4 Ensure that any disapproved submittal will not impact the approved project execution schedule, as a disapproved submittal shall not be considered grounds for a time extension.

5.3.5 Allow for a minimum of 15 working days for the Government’s processing of submittals.

5.3.6 The contractor shall not order, deliver, nor install any materials and/or equipment without KO’s approval or remove any materials on site that have not been properly approved.

5.3.7 In addition to model and serial numbers, the contractor shall provide 1 hard copy of the operations & maintenance (O&M) manual for each installed equipment item unless otherwise specified. Final payment (up to 10% of awarded amount) will be withheld until O&M manuals are received by the POC.

5.3.8 Except for those items specifically stated to be Government-Furnished in Paragraph

6.1, the contractor shall furnish everything required to perform these services as indicated in Section 1.0

5.3.9 The specification hierarchy is the collection of technical specifications to be used for all projects. The hierarchy is listed in the order of precedence (i.e.

“A” supersedes “B”, “B” supersedes “C”, etc.). Any conflict in specifications shall be resolved by following the more stringent requirement. The local approving authority is the 174th Base Civil Engineer. The hierarchy is as follows:

A. Federal Specifications (i.e. UFC, DoW, ANG, or FAA) B. American Concrete Institute and Industry Standards C. State of New York Code D. MATOC or Contract Default Specifications E. Any Specifications/Installation guidance by the Manufacturer

6.0 ENVIRONMENTAL

6.1 All spills shall be reported to the POC or the Base Environmental Office to determine the level of reporting required and risk involved. Historically, most spills by vendors are due to oil, hydraulic fluid or gasoline leaking from service vehicles. Acceptable Safety & Environmental plans include spill kits on service vehicles.

6.1.1 Spill kits are required while working on base. Required spill kits shall match the level of risk associated with the scope of work.

6.1.2 In the event of an emergency, small scale spill kits are available at various locations around base. Government provided spill kits used in an emergency shall be restocked by the vendor at the vendor’s expense.

6.2 Hazardous Materials A hazardous material (HM) is any item that is:

6.2.1 a health hazard or physical hazard as defined in 29 CFR 1910.1200(c), or

6.2.2 regulated in its disposal by the Environmental Protection Agency in 40 CFR, or

6.2.3 hazardous as defined by Department of Transportation regulation in 49 CFR, or

6.2.4 hazardous as defined by the Dangerous Goods Regulations of the International

Air Transportation Association

6.3 If hazardous material is required to complete this contract, the contractor shall submit to the KO a HM storage plan and Chemical/Hazardous Material Request Authorization Form (AF Form 3952).

6.4 Any Federal, State, or local government fines imposed on the 174 ATKW due to the

Contractor’s non-compliance with this contract or Government regulations shall be transferred to the Contractor. This includes but is not limited to Environmental fines, Storm Water Pollution violations, EPA and NYS Department of Environmental Conservation. (DEC).

Office Phone Number Email Address

Environmental Management Office

(315) 233-2111 or (315) 233-2692

Jason.preston.4@us.af.mil Christopher.wunderlich.1@us.af.mil

Bio-environmental Engineering Office (315) 233-2477 Stephen.bitler@us.af.mil

6.5 Additional Environmental Considerations

6.5.1 Contractor shall clean up after each work period and dispose of all debris at the close of each day.

6.5.2 The contractor shall not use any government disposal bins, dumpsters or trash receptacles for any reason at any time unless otherwise specified in this SOW.

The contractor shall provide appropriate disposal bins and/or trash receptacles.

Approval of disposal bins/trash receptacle location(s) shall be coordinated through the POC.

6.5.3 The contractor shall not allow debris to leave the work area risking damage to aircraft engines and other government property.

6.5.4 All debris or trash shall be disposed of off base. All demolition debris shall be disposed of at a permitted landfill, with landfill authorization, unless other arrangements have been coordinated through the Environmental Management Office (EMO). Contractor shall coordinate with the base EMO prior to disposing any materials off base.

6.5.5 Provide documentation of all disposal and recycling of solid waste, such as landfill receipts; waste manifests, or weight tickets from the landfill that accepts the debris.

7.0 APPLICABLE PUBLICATIONS AND FORMS

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory Website

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/curre nt/index.html or http://farsite.hill.af.mil/ DoWM 1000.13-M-V1

DoW Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 Mandatory http://www.esd.whs.mil/Directives/issuances/Do Wm/

DoWM 5200.2 Regulation

5200.02 Procedures for the DoW

Personnel Security Program (PSP)

04/03/2017 Mandatory http://www.dtic.mil/whs/directives/corres/pub1.h tml

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 Mandatory http://armypubs.army.mil/ProductMaps/PubFor m/AR.aspx

AFI 91-202 The USAF MISHAP Prevention Program

Chapter 12 03/21/2020 Mandatory https://static.e-publishing.af.mil/production/1/af_se/publication/ afi91-202/afi91-202.pdf

DoW 5400.11-R Department of Defense Privacy

Program 05/14/2007 Mandatory http://www.dtic.mil/whs/directives/corres/pub1.h tml

Homeland Security Presidential

Directive (HSPD)-12 Policy for a Common

Identification Standard for Federal Employees and Contractors

08/27/2004 Mandatory https://www.dhs.gov/homeland-security-presidential-directive-12

DoWD 5400.11 Department of Defense Privacy

Program 10/29/2014 Mandatory http://www.dtic.mil/whs/directives/corres/dir.html#

AR 190-13

The Army Physical Security

Program 02/25/2011 Mandatory http://www.apd.army.mil/ProductMaps/PubForm/AR.

aspx https://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/ http://www.esd.whs.mil/Directives/issuances/dodm/ http://www.esd.whs.mil/Directives/issuances/dodm/ http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx https://static.e-publishing.af.mil/production/1/af_se/publication/afi91-202/afi91-202.pdf https://static.e-publishing.af.mil/production/1/af_se/publication/afi91-202/afi91-202.pdf https://static.e-publishing.af.mil/production/1/af_se/publication/afi91-202/afi91-202.pdf http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 http://www.dtic.mil/whs/directives/corres/dir.html http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx

Form Date Website

DD 441

Department of Defense Security Agreement

Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms000 1-0499.htm

DD 250

Material Inspection and Receiving

Report Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001-

0499.htm

AF3000 Material Approval Submittal Sep 2003 https://static.e-publishing.af.mil/production/1/saf_aq/form/af3000/af300

0.pdf AF Form 3064 Contract Progress

Schedule Jun 1990 PDF available from POC

AF IMT 3065 Construction Progress Report Apr 1996 PDF available from POC

AF Form 3952 Chemical/Hazardous Material Request Authorization Mar 2005 https://static.e-publishing.af.mil/production/1/af_a4/form/af3952/af3952.pdf

AF IMT 1477 Construction Inspection Report Jul 1980 https://static.e-publishing.af.mil/production/1/af_a4/form/af1477/af1477

.pdf

AF Form 66 Submittal List PDF available from POC http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://static.e-publishing.af.mil/production/1/saf_aq/form/af3000/af3000.pdf https://static.e-publishing.af.mil/production/1/saf_aq/form/af3000/af3000.pdf https://static.e-publishing.af.mil/production/1/saf_aq/form/af3000/af3000.pdf https://static.e-publishing.af.mil/production/1/af_a4/form/af3952/af3952.pdf https://static.e-publishing.af.mil/production/1/af_a4/form/af3952/af3952.pdf https://static.e-publishing.af.mil/production/1/af_a4/form/af1477/af1477.pdf https://static.e-publishing.af.mil/production/1/af_a4/form/af1477/af1477.pdf https://static.e-publishing.af.mil/production/1/af_a4/form/af1477/af1477.pdf

8.0 Definitions and Acronyms

8.1 Definitions:

8.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

8.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

8.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

8.1.4 Defective Service: A service output that does not meet the standard of performance associated with the SOW.

8.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes, reports, testing & commission, drawing & schematics.

8.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

8.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

8.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

8.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The QASP requirement can be found in FAR Chapter 46. The role of a Trusted Agent (TA) and POC, assumes Quality Assurance duties. The POC monitors contractor performance to ensure compliance with the contract requirements.

8.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

8.1.11 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

8.2 Acronyms:

AEI Army Enterprise Infrastructure AF Air Force ANG Air National Guard AR Army Regulation AT/OPSEC Antiterrorism/Operational Security AV Audio-Visual BI Background Investigation CFR Code of Federal Regulations CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoW Department of Defense DoW Department of War FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer MOD Modification NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Statement of Work SSN Social Security Number TA Trusted Agent TE Technical Exhibit UFC United Facility Criteria UFGS United Facility Specification Guide WBDG Whole Building Design Guide