SOW R5502 Hydraulic Hose Inventory 2023 Rev2.pdf

Statement of Work R/V Chesapeake (R5502) – Hose Inventory and Partial Replacement

1. Introduction

The NOAA Cooperative Oxford Laboratory (COL) operates a 55-foot research vessel R/V

Chesapeake. This is a 33-ton vessel with a 17-foot beam. The COL is seeking firm fixed price quotes for the inventory, identification (ID number, hose ID, installation date, purpose, type, length, end fittings and re-order ID information) tag and label, and catalog the vessel’s 144 combined propulsion, hydraulic and coolant hoses and replace 20% of the hoses (29 total). Five sub-groups of the hoses

(20% each) will be tagged and color coded to facilitate replacement per NOAA Small Boat Program

(NSBP) and US Coast Guard (USCG) requirements. Concurrently, a subset of hoses (20%) will be identified for renewal and replaced. For further information, contact the Vessel Operations Coordinator

(VOC) and government point of contact, Dr. John Jacobs (see contact information provided below).

2. Background

The vessel is a previous USCG Aid to Navigation Boat (ATON) built in 1977 and a 58’4” LOA thirty-seven-ton aluminum hull research vessel with a 16’9” beam, and 5’2” draft. Vessel hoses (fuel, lubrication, oil distribution, oil drain pan, cooling, raw water, hydraulic, drivetrain, high pressure) are currently recorded in datasets by number and type; however, a consistent nomenclature has not been established. Hence, it is difficult to identify hoses in need of replacement during the cyclic maintenance schedule where 20% subgroupings are replaced every 2 years in order to meet the requirement for

100% replacement of all hoses in a ten-year period.

3. Site Visit

Contractors are encouraged to contact Mr. Gary Culver, (vessel captain and technical point of contact), to arrange a date and time to visit the vessel R/V Chesapeake located in slip B-9 at Campbell’s Jack’s Point Boatyard, 106 Richardson Street, Oxford MD 21654 and review project components, tasks, and existing site conditions pertinent to this statement of work for the purposes of formulating a quotation. The vessel captain or their designee shall accompany Contractor employees during their site visit and onboard work. It is the Contractor’s responsibility to confirm existing conditions and evaluate requirements listed in the Statement of Work herein. Failure to attend a site visit to determine existing site conditions will not be considered a basis for granting additional compensation. Offerors wishing to schedule a site visit shall contact Mr. Gary Culver (Vessel Captain and Technical POC):

Gary Culver Phone: (443) 786-2222

E-mail: Gary.Culver@maryland.gov

Scope

Work must be conducted onboard the R/V Chesapeake located in slip B-9 at Campbell’s Jack’s Point

Boatyard, 106 Richardson Street, Oxford MD 21654 or within 70 nautical miles of Oxford, MD. The

Contractor shall inventory and label all hoses (fuel, lubrication, oil distribution, oil drain pan, cooling, raw water, hydraulic, drivetrain, high pressure) on the vessel using consistent nomenclature and recording the information on data sheets (ID number, hose ID, installation date, purpose, type, length, end fittings and re-order ID information). Hoses shall then be tagged utilizing a colored tag system that identifies each subset of hoses to be replaced every 2 years and a 20% subset of hoses shall be replaced. Any considered deficiencies in the specified system or statement of work need to be brought to the attention of the VOC and Technical Representative upon Contractor’s initial evaluation and quote. The Contractor shall provide timely completion of work in order to meet the required completion schedule. Work shall be completed observing OSHA, ABYC, and other applicable requirements of the mailto:Gary.Culver@maryland.gov

NOAA Small Boat Program. Parts and materials replaced shall meet commercial and/or military specifications and shall meet or exceed Original Equipment Manufacturer (OEM) standards.

Contractor shall verify part numbers for all parts ordered under this statement of work, and shall ensure they are appropriate for marine application aboard this vessel. Cost, timely completion to meet contract delivery date, quality of design and workmanship, and the use of high-quality materials are government priorities. Contractor shall comply with applicable marine codes and Code of Federal

Regulations for successful completion of this work. Parts and materials used must meet commercial heavy duty and/or military specifications – recreational grade is not acceptable. Period of

Performance for this contract shall be to complete all tasks, deliverables, and installation by May 30, 2024 or sooner while keeping in coordination with vessel availability.

Scheduling of inventory and hose replacement services must be coordinated and approved by the vessel captain and the VOC prior to beginning work to accommodate previously scheduled underway time for research projects and reserve dates. The Contractor shall furnish all labor, materials, equipment tools, travel and services necessary to complete identified tasks on time. A Contractor’s

Log shall be kept identifying any vessel deficiencies noted or additional work recommended by the

Contractor for future maintenance periods. Work must be completed by certified and/or otherwise highly trained professionals in conformance with all applicable federal, state, and local codes and standards and the Department of Commerce/NOAA Environmental Sustainability Program (see section below). No task changes or substitutions are allowed without prior written approval of the

Contracting Officer.

4. Applicable Documents – Contractor shall produce a master list of all hoses on R/V Chesapeake.

Vendor shall create a system which provides each hose with a unique: ID number, hose ID, installation date, purpose, type, length, end fittings and re-order ID information. All work shall comply with the following marine standards:

1. American Bureau of Shipping "Rules for Building and Classing aluminum Vessels under 90

Meters (295 feet) in Length 2006"

2. IAW ABS Guide for Shipbuilding and Repair Quality Standard for Hull Structures During

Construction (March 2007)

3. American Boat and Yacht Council (ABYC) Standards

4. Title 46 CFR: Subchapter T: Small Passenger Vessels (Under 100 Gross Tons)

5. NOAA Small Boat Program Requirements (LINK to Manual)

5. Tasks:

a. Quote Requirements:

1. All work described herein shall be conducted no further than 70 nautical miles of

Oxford Maryland. Contractor’s quotation shall include the location in which they are proposing services to be rendered.

2. Contractor’s quotation shall include an itemized quote for the job tasks requested in this SOW that includes:

a. Cost of all labor, parts, materials, travel and services required to identify and tag hoses, and to replace 20% (29 Total) of the hoses and enter inventory details in data sheets and table format

b. Available start date for work and estimated time to complete tasks

b. Technical Requirements: The Contractor shall provide high quality workmanship. Where possible, materials shall meet military specification standards. Recreational grade materials and workmanship are not acceptable. The Contractor shall:

https://www.omao.noaa.gov/sites/default/files/documents/2018%200430%20SBS%26PM%204.1.pdf https://www.omao.noaa.gov/sites/default/files/documents/2018%200430%20SBS%26PM%204.1.pdf

1. Identify each hose by ID number, hose ID, installation date, purpose, type, length, end fittings and re-order ID information and record all data in an Excel log and a Hose List

Table.

2. Install a permanently attached engraved or stamped metal tag/plate on each hose that is large enough and positioned for writing to be clearly visible and easily read during the life cycle of the hose. Engraved tags shall be numbered consecutively beginning with #1 to completion corresponding to the hose number on the Hose List Table and

Excel spreadsheet log to aid in identifying hoses for future hose replacement. Hoses will be tagged with colored, metal tags using 5 different colors to identify each subset of 20% of total hoses to facilitate future hose replacement.

3. A subset of hoses (20%) of all hoses will be identified for renewal and shall be replaced with new hoses. Any additional hoses identified to be defective will be brought to the attention of the vessel captain and VOC. No more than 20% of the hoses shall be replaced without written authorization from the Contracting Officer.

c. Work Requirements: The Contractor shall meet the following requirements in accordance with the Statement of Work herein:

1. All work shall be performed onboard the R/V Chesapeake located in slip B-9 at

Campbell’s Jack’s Point Boatyard, 106 Richardson Street, Oxford MD 21654 or within 70 nautical miles of Oxford, MD. The Contractor shall inventory, inspect, label, and catalog the vessel’s hydraulic hoses and shall replace 20% (29 total) of the hoses. New hoses shall be properly installed and shall have no leaks. Specific tasks are to:

a. Inventory all of the vessel’s 144 propulsion, hydraulic, and coolant hoses,

b. Record the inventory in Excel spreadsheet logs and a Hose List Table

c. Install a permanently attached engraved or stamped metal tag/plate on all hoses that is large enough and positioned for writing to be clearly visible and easily read during the hose’s lifecycle. Engraved tags shall be numbered consecutively beginning with #1 to completion corresponding to the replacement hose number on the Hose List Table and Excel spread sheet log to aid in identifying hoses for future hose replacement. Tags shall be color coded using 5 different colors, each color representing 20% of total hoses. Tags shall be engraved with the year of replacement.

2. The Contractor shall:

a. Replace 20% (29 total) of total combined hoses (clamped, threaded, pressed, and rubber shielded hoses), and fittings with Aeroquip FC300 series braided hose or

Parker brand equivalent. This shall include hoses used for lubrication, oil distribution, oil drain pan, cooling, raw water, and hydraulic systems acceptable for use with bio-based and petroleum-based fluids. Fuel hoses shall be replaced using Aeroquip

FC234 series high temperature, fire retardant blue fuel lines acceptable for use with biodiesel fuels with a maximum operating pressure of 750 psi or Parker brand equivalent.

b. Install two commercial grade stainless steel clamps at end of each hose held in place by hose clamps

c. Install permanent chaffing or covering material as needed to prevent hose wear from rubbing against fixed components, operation of equipment (i.e. A-Frame), vibration, or other wear points

d. Install hoses using best routing and eliminating any hard bends or excess slack.

Hoses attached to moving parts or equipment, such as the A-Frame, need to consider optimal length and bend at minimum and maximum points of movement for each hose. Minimum bend radius shall not exceed manufacturer’s specifications for size and composition of hose

e. Conduct an operational leak test of each newly installed hose while the vessel is underway and by full operation of the system(s) of which the replaced hose is a component. Leak test of each newly installed hose shall be completed by the

Contractor in the presence of the VOC and captain R5502

f. Clean up the work area to remove fluid contamination, trash, and other debris upon completion of each segment of the project before moving to next segment. Maintain a tidy and safe job site.

3. Work must be in conformance with all applicable federal, state, and local codes and standards. The Contractor shall provide the highest standards of workmanship using heavy-duty commercial quality materials and meet Original Equipment of Manufacture

(OEM) or better standards. Where possible, materials used shall meet commercial and/or military specification standards. Recreational grade materials and workmanship are not acceptable.

4. The Contractor who is providing the quotation shall be certified to render maintenance and repair services as stated herein on marine vessels of this size and shall provide proof of such certification upon request.

5. Cleanup and remove all job-related trash, debris, and other Contractor materials.

6. Deliverables

The Contractor Shall preorder and assure that equipment components are available for on-time delivery to meet contract deadlines, provide on-time completion of work to meet contract delivery date, quality design and workmanship, and the use of high-quality materials, deliver a fully operational leak-free set of lubrication, oil distribution, oil drain pan, cooling raw water, and hydraulic system hoses as designated, and all necessary personnel, equipment, and materials to perform work within the tasks described above in order to meet work requirements. Timeliness in completing tasks and returning the vessel to service is a high priority. Contractor shall assume liability for the repair of any damages caused by their company or representatives in completing this contract, provide quality workmanship to OEM criteria as new, and complete work observing all federal, state, and local laws.

7. Security

On May 11, 2006, the National Oceanic and Atmospheric Administration (NOAA) issued policies and procedures for hosting foreign nationals (non-US citizens) as visitors or guests. Prior authorization must be obtained for all foreign nationals as defined in NAO 207-12, from the Department of

Commerce Servicing Security Office. Sending a foreign national technician or assistant to perform work on the vessel without adequate pre-notification and obtaining appropriate clearance will result in workers being turned away without obligation for any compensation to the vendor for services rendered and will be grounds for service termination.

Work areas will be unlocked or otherwise made available by the vessel captain upon request.

Contractor work hours must be agreed upon by the VOC and vessel captain since the vessel captain is responsible for opening the vessel to Contractors and locking and securing the vessel at the end of each workday when in homeport.

8. Place of Performance – This project shall be performed onboard the R/V Chesapeake located in slip

B-9 at Campbell’s Jack’s Point Boatyard, 106 Richardson Street, Oxford MD 21654 or within 70 nautical miles of Oxford, MD.

9. Period of Performance – The government will provide access to the vessel at the earliest date possible. Scheduling work must be coordinated and approved by the vessel captain and the VOC prior to beginning work to accommodate previously scheduled underway time for research projects and reserve dates. Once a start date has been agreed upon and the vessel made available to the

Contractor, all work must be completed no later than May 30, 2024 or sooner. Parts shall be ordered with adequate time for delivery to meet agreed project start date. NOTE: vessel is unavailable from

November 30, 2023 through February 28, 2024 due to existing project reserve dates.

10. Special Considerations

As an environmental organization, NOAA has developed an Environmental Sustainability Program to guide day-to-day work practices and planning for staff, volunteers, visitors, and Contractors/Vendors.

Work must be accomplished in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and to the extent possible using environmentally friendly procedures, services, and products.

11. Contact Information:

NOAA, National Ocean Service, National Centers for Coastal Ocean Science

Cooperative Oxford Laboratory

904 South Morris Street

Oxford, Maryland 21654-9724

Dr. John Jacobs – Director COL, Vessel Operations Coordinator (VOC) and Government Point of

Contact

Office Phone: (410) 829-0940, or E-mail: john.jacobs@noaa.gov

Gary Culver, Vessel Captain, Maryland Dept. of Natural Resources and Technical Point of Contact

Cell Phone: (443) 786-2222, or E-mail: Gary.Culver@maryland.gov mailto:john.jacobs@noaa.gov mailto:Gary.Culver@maryland.gov