SOW Polygraph Equipment.pdf

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SENSITIVE BUT UNCLASSIFIED

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

STATEMENT OF WORK (SOW)

POLYGRAPH EQUPMENT FOR THE NPU MID

191NLE23Q0010

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

(Rest of Page Intentionally Left Blank)

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

• 5:00 P.M. (local Washington D.C. time) on the following date: 26 July 2023

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

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Name: Mohan N. Krishnakumar

Title: Contracting Officer

E-mail: KrishnakumarM@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 02 August 2023

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than Thirty (30), 12 Point Font, Times New Roman, pdf. (suggestion)

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

STATEMENT OF WORK

POLYGRAPH EQUPMENT FOR THE NPU MID

BACKGROUND

INL supports the National Police of Ukraine (NPU) in countering Russia’s full-scale invasion.

Since the beginning of Russia’s brutal and unprovoked aggression against Ukraine, the NPU has been actively engaged in protecting Ukraine’s sovereignty, territorial integrity, and providing civil security.

Today, Ukrainian law enforcement agencies have increased demand for polygraph services, particularly as they need to screen many officers who evacuated from occupied areas or who might be suspected of collaboration with the enemy. This project is a part of INL Ukraine's broader effort related to anti-corruption and countering Russian aggression programming in Ukraine.

This polygraph equipment will be used by the National Police of Ukraine (NPU) and State Borger Guard Service of Ukraine.

REQUIREMENTS

The proposed equipment must meet or exceed the requested specifications.

All goods must be new and of high quality, officially imported to Ukraine or made in Ukraine. The goods must meet Ukrainian technical and quality regulations. They must be certified in Ukraine, if applicable, and have a manual in the Ukrainian language.

Full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading at final destination) should be included to the contract price.

All required documents shall be provided to complete the customs clearance procedure in accordance with the Ukrainian requirements.

The contractor shall provide a standard manufacturer warranty for all proposed items in Ukraine, unless otherwise specified in the CLIN description.

This requirement is a part of a technical assistance project registered with the Government of Ukraine, which is not subject to taxation. The U.S. Government will provide all necessary project registration documents for the vendor to claim tax exemption in Ukraine upon request.

Defense Articles, 600 series assets, and items/units that cost $2,500 or more should be tagged with barcodes and serial numbers. For items that contain multiple pieces, each piece should be tagged with a unique tag and a barcode. Upon delivery, vendors should submit a list of all tagged items and pieces along with their unique tag numbers and serial numbers. Vendors should consult MIL- STD-129 and other industry best practices for recommended placement of barcodes. Vendors may consult INL/Kyiv at kyivinleum@state.gov with additional questions.

DELIVERY AND DEADLINE

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The vendor must deliver the requested quantities to Kyiv, Ukraine within 60 days after award of the purchase order. Acceptance at point of receipt.

The exact delivery address will be provided after the award. Depending on the security situation in Ukraine, the delivery location may change.

The delivery location is a restricted access location. The vendor must submit the list of visitors with their passport information along with vehicle information to the designated COR a minimum of one full working day prior to delivery to be granted access.

Partial delivery is acceptable if approved in writing by the COR.

The Contractor shall ensure the protection and preservation of supplies during shipping and storage. The Contractor is responsible for customs documentation, if needed.

The Contractor shall provide an itemized commercial invoice of all cargo prior to delivery.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

CLIN 001 6-CHANNELS POLYGRAPH (AXCITON brand name or equal) Quantity: 40 Specifications:

• Licensed Computerized polygraph six channel USB sensor box that have to provide:

- registration and transmission of seven physiological signals: upper respiration (1), lower respiration (2), galvanic-skin reaction (tonic) (3), peripheral cardiovascular system activity (5), central nervous system activity (6) as well tremor (7) to the computer

- automatic signal adjustment

- automatic adjustment of amplification and baseline signals during testing

- powered by the computer USB port with galvanic separation unit

- conversion of signals into a digital code and vice versa

- reception and transmission of signals via USB port in digital code with full galvanic separation unit

• Sensor Box Size: no more than 9-inch X 6-inch X 1.5 inches

• Sensor Box Size Weight: no more than 500 g

• Isolation: 5.600 Vrms on all channels

• Set of USB cables

• Cardio pump and gauge assemble with 1 adult cuff and tubing:

- must be present function of “noise” cleaning from inhale-exhalation sound on the cardio channel

- must be present function recording the cardio signal characteristics in the subject of polygraph testing on the stream video image of the subject of testing, which allows receiving a “fingerprint” of the heart

• GSR finger electrode set (Galvanic Skin Response electrode)

• Pneumograph chest assembly (upper and lower pneumograph with extension chains)

• Tremor sensor Motion pad and cable

• Plethysmo piece

• Connection: USB 2.0 or higher

• Power requirements: Receives all needed power through the USB cable

• Resolution: 32-bit separate resolution from the sensor box, simultaneously for all channels.

• Sensor box sample rate: Capable of 2000 sps for up to 24 simultaneous channels, but default is 250 samples per second delivered to the computer.

• Final storage on hard disk: from 100 to 250 samples per second

• Operating temperature: 8 – 40 degrees Celsius temperature, at 0-90 % humidity

• At least 3-year warranty

• Existing test designer with the next capabilities:

- to choose ready-made templates of valid test formats, if necessary, the "designer" allows to form any test structure

- automatically add test presentations, automatically change the rotation of questions in the test

- to design and save test templates for specific subjects of polygraph examinations

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- to display of points on the polygram according to the results of expert calculation;

- to form an automated general conclusion based on the results of a polygraph examination based on computer calculation

- to display of points on the polygram according to the results of expert calculation;

- to form an automated general conclusion based on the results of a polygraph examination based on computer calculation.

• Automated computer algorithms for calculating scores and forming conclusions;

display of scores on the polygram according to the results of computer calculation according to the 3-score,7-score systems and "ESS"

• Number of mathematical channels – not less than 30 - used to optimize and improve the display of received signals

• Interface language: must be support the following languages: Ukrainian, English, Polish, German. Additional languages - Spanish, Italian, Kazakh, Mongolian, Hungarian – would be an advantage.

• The function of Digital Voice - used in the course of familiarizing the subject with the test questions and in the process of recording polygrams by reading test questions using a digital voice. (This function is used in those cases when it is necessary to ensure the maximum standardization of the research process, in order to eliminate the influence of such subjective factors as emphasis on certain questions of the test, etc.)

CLIN 002 POLYGRAPH FOLDABLE CHAIR (AXCITON brand name or equal) Quantity: 40 Specifications:

• Heavy-duty strong chair with reinforced steel tubing

• For transportation, the portable chair can be folded

• Wide extended padded armrest

• Armrest height can be adjusted

• Capacity: up to 150 kg

• Fabric: stain resistant allows for easy cleaning

• Frame: black powder coated steel

• Seat size: 50 sm wide x 40 sm deep

• Chair weight: up to 11 kg

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the

RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges. (N/A if not applicable)

2. DELIVERY DATE: Vehicles delivered to Government by XXXXXXXXX.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided.

Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Unique Entity Identifier (UEI) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

GSR finger electrode set (Galvanic Skin Response electrode)