SOW Panorex Machines.docx

STATEMENT OF WORK/SPECIFICATIONS

FMC/SCP LEXINGTON DENTAL CLINIC

REPLACE PANOREX UNITS

A. SUMMARY OF WORK & PLACE OF PERFORMANCE:

The Federal Bureau of Prisons (FBOP), Federal Medical Center (FMC) and Satellite Prison Camp (SCP) in Lexington, Kentucky intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals required for replacement of Panorex machines in the Dental Department.

B. SCHEDULE AND DURATION OF PROJECT:

The regular working hours for contract services shall be 6:30 A.M. to 2:30 P.M. Monday through Friday, with the exception of federal holidays. Dental personnel will be on site at all times during the project and provide the staff escort requirements for contract staff. Upon initiation of the installation, the contract work period shall not exceed 30 (thirty) calendar days.

Access to the site will be available as agreed upon in writing with Dental personnel. The Government assumes no responsibility to the Contractor or to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

C. SCOPE OF WORK:

1. Removal and Replacement of Old Panorex Machine(s):

The contractor shall disassemble and remove all the existing Panorex materials that are being replaced. The contractor and Dental personnel shall move old to designated disposal area. The contractor shall implement reasonable controls to protect existing dental equipment, wiring, HVAC duct systems, etc., from damage.

Dental personnel and the contractor shall coordinate the acquisition and shipment of the Panorex machines. Dental personnel shall facilitate the movement of the machines into FMC & SCP dental clinics and the installation of the product per manufacturer’s recommendations. Any packaging material shall be removed by the contractor and disposed of in the designated area. Also, Dental personnel and inmate workers will help in the disposal.

D. QUALITY ASSURANCE/ INSTALLATION REQUIREMENTS:

The contractor shall install products as per manufacturer recommendations.

The Panorex machine and stands shall be OP2D and upgradable to 3D.

The Panorex machine shall be FITARA approved and compatible with DEXIS software.

Upon completion of the project, a thorough running/testing of the new Panorex machines will be conducted by the contractor along with dental personnel. Any identified areas that require further attention will be annotated and expectations of resolution will be clearly communicated in writing to the contractor.

E. INSTITUTION SECURITY:

1. Security Clearance/Contractor Badges:

Employees will be required to complete a NCIC form before being granted entry into FMC Lexington. Dental personnel will write a memo for entry with a list of equipment the contractor will bring inside. Contractors will remain escorted at all times by FBOP Dental personnel.

At no time, shall the contractor move unescorted through the institution or have unsupervised contact with inmates. Any violations of the institution rules and regulations regarding inmate contact will result in administrative action.

All contractors and subcontractors shall provide a check list of all employees on site each day, verifying the number of workers on site, and that all workers are approved to be on site.

All tools will be inventoried prior to entering the institution and will be inventoried back out to ensure accurate accountability when exiting the institution at the end of the workday.

2. Safety and Personal Protective Equipment:

The manufacturer’s representative shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site.

F. ADDITIONAL CONSIDERATIONS:

1. Contractors will NOT be allowed to bring cell phones, cameras, or two-way pagers into FMC Lexington.

2. Contractor shall not wear shorts, green, khaki-color clothing or any clothing with offensive, suggestive, illicit drug or anti-government slogans.

3. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

4. Past performance will be utilized to determine wining quotes.

G. DENTAL EQUIPMENT:

The contractor shall not move, unplug, or make contact with any dental equipment / automation without the approval of dental personnel. At all times, dental personnel will be on site to ensure proper and safe handling of these devices.

H. UTILITIES:

The FBOP will provide minimal electricity service (120V), for battery chargers, small hand tools etc. In addition, FBOP will provide restroom services and water. The contractor shall provide all other supplies and materials needed to complete this project.

I. GENERAL PROJECT REQUIREMENTS:

The contractor shall furnish all materials, equipment, and labor necessary to install the Panorex machines in the dental department.