SOW - NIAID FA Training and Supplies.pdf

STATEMENT OF WORK (SOW)

1.0 TITLE

Emergency Preparedness First Aid Training, Services, and Supplies.

2.0 BACKGROUND

Through its Surety & Preparedness Coordination Branch (SPCB), the Office of Biodefense Research and Surety (OBRS) provides for emergency preparedness and business continuity functions for the National Institutes of Allergy and Infectious Diseases (NIAID). One of the functions within this mission is to develop a culture of safety, preparedness, and resiliency in the workforce. The training included in the attachment will facilitate the effective and professional performance of this function by providing emergency training to NIAID staff and ensuring they are capable to respond to an injury or illness in the workplace

2.1 OBJECTIVE

The objective of this acquisition is to purchase emergency preparedness training, services, and supplies for NIAID personnel. This will be used to train and equip NIAID staff in responding to workplace emergencies so that the Institute will be better prepared to respond to and recover from all types of hazards.

3.0 SCOPE

The Contractor shall provide the services, training, and supplies listed below. NIAID staff who successfully complete the formal training sessions must receive proof of certification in the skills included in the training. All these training sessions must be conducted in-person. The contractor/subcontractor will also assist in promoting the training sessions included in this purchase to NIAID staff upon request.

On-Site training and supplies in Rockville, MD, including:

1. First Aid Kit inspections and Refills for 30 kits, quantity 1

2. First Aid/AED Combo Class (15 student max), 12 sessions

3. Stop the Bleed Class (25 student max), 1 session

4. Tactical Emergency Casualty Care classes (15 student max), 2 sessions

On-Site training and supplies in Hamilton, MT, including:

1. Tactical Emergency Casualty Care classes (15 student max), 2 sessions

4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

The contractor/subcontractor must:

• Be an American Heart Association (AHA) Authorized Training Site.

• Be a Training Center through ECSI (Emergency Care and Safety Institute).

• Be an established training center with at least 10 years’ experience providing CPR/AED and First Aid training and certification through nationally recognized entities (i.e., AHA, ARC, HSI, ECSI).

• Be a "Recognized Educational Partner" of the Committee for Tactical Emergency Casualty Care.

• Ensure that at least one (1) Instructor who possess a current Emergency Medical Responder Instructor Authorization through a nationally recognized entity (i.e. HSI, ECSI) is present for sessions as appropriate based on the level of instruction/certification being provided.

• Ensure that at least one (1) Instructor, who shall teach more than 50% of classes, possesses a current certification as an EMT-B or higher.

• Ensure that all American Heart Association training uses American Heart Association materials and Instructors. No purported "equivalency" will be accepted for class-types offered by the AHA.

Instructors provided by the contractor/subcontractor must:

• Possess current American Heart Association BLS Instructor status and have a minimum of 10 years, uninterrupted, American Heart Association BLS Instructor status.

• Possess, at minimum, Emergency Medical Responder certification.

• Be authorized to offer Wilderness First Aid, Advanced First Aid, and Pet First Aid through ECSI.

• Possess a NIH PIV badge with physical access authorization.

• Be able to conduct virtual training if needed for continuity of operations (e.g., during a pandemic). Certification requirements will stand as decided by the Training Authority (AHA, ECSI, etc.). In these cases, the Instructor must also be able to conduct in-person skills checks/assessments when needed.

For quarterly First Aid kit services:

• Technician must possess a NIH PIV badge with physical access authorization and be able to conduct all services independently without escort or assistance from NIAID staff.

• The contractor/subcontractor and technician are both responsible for ensuring kits and their contents meet or exceed current ANSI guidelines

• Tourniquets must be included in all kits and must be the windlass type and a brand/model recommended by the Committee for Tactical Emergency Casualty Care (Co-TECC).

• Training in the exact type of tourniquets that are stocked in the kits must be incorporated into training classes provided by the contractor/subcontractor

5.0 TYPE OF ORDER

This is a firm fixed price purchase order.

6.0 PERIOD OF PERFORMANCE

The base period of performance shall be for 12 months beginning 08/01/2025.

Option year 1 shall be for 12 months beginning 08/01/2026.

Option year 2 shall be for 12 months beginning 08/01/2027.

Option year 3 shall be for 12 months beginning 08/01/2028.

Option year 4 shall be for 12 months beginning 08/01/2029.

7.0 PLACE OF PERFORMANCE

• 5601 Fishers Lane – Rockville, MD

• NIH Main Campus – Bethesda, MD, including Buildings 31A, 33 and 40 – Bethesda, MD

• RML Campus – Hamilton, MT

8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

DELIVERABLE DELIVERABLE DESCRIPTION / FORMAT

REQUIREMENTS DUE DATE

#1 Provide the COR a roster of class participants (may be done electronically or on paper).

Five business days after completion of each training session.

#2 Send an email to the COR certifying the completion of each of the quarterly first aid kit refill services.

Five business days after completion of each quarterly service.

9.0 PAYMENT

Payment shall be made upon completion of services. Payment authorization requires submission and approval of invoices to the COR and NIH OFM, in accordance with the attached payment provisions listed below:

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: PROMPT PAYMENT (JUL 2013) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I INVOICE REQUIREMENTS

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be taken into account in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the

Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS:

Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Data Universal Numbering System (DUNS) or DUNS + 4 as registered in the Central Contractor Registration (CCR).

8. Federal Taxpayer Identification Number (TIN). In those exceptional cases where a contractor does not have a DUNS number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

* NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

B. Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

C. Mail an original and 1 copy of the itemized invoice to:

National Institutes of Health Office of Financial Management, Commercial Accounts

2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500

For inquiries regarding payment call: (301) 496-6088

In order to facilitate the prompt payment of invoices, it is recommended that the vendor submit a photocopy of the invoice to the “Consignee” designated for the acquisition in blocks 6A – 6E of the face page of the Order/Award document.

II. INVOICE PAYMENT

A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. INTEREST PENALTIES

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (DEC 2013)

a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

b) The acceleration of payments under this clause does not provide any new rights under the prompt Payment Act.

Include the substance of this clause, include this paragraph c, in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.