SOW HVAC Marathon Cottages Grassy Key Homes.docx

SCOPE OF WORK

FOR

Replace Air Conditioning Systems for USCG Station Marathon Cottages and Owned Housing At Station Marathon and Grassy Key, Florida 33050

GENERAL REQUIREMENTS

PART 1 – General:

United States Coast Guard Station Marathon is accepting proposals for qualified individuals or firms to replace Air Conditioning Systems in Coast Guard homes and cottages. Prior to submitting a quote, it is mandatory to examine the SOW and it’s highly recommended to visit the facility to take field measurements, evaluations, etc, and become familiar with existing conditions under which the work will be performed. Site visit dates are below. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station Marathon.

Site Visit Date and Times

· Wednesday May 13th, 2020 at 9:00a.m.

· Tuesday May 19th, 2020 at 1:00p.m.

Coast Guard Station Marathon is located at:

1800 Overseas Highway Marathon, FL 33050

POC - Tyler Bostic, Phone: (305) 743-1991, Email: Tyler.D.Bostic@uscg.mil POC - Brandon Joy, Phone: (305) 743-1991, Email: Brandon.S.Joy@uscg.mil POC - Jason Kotz: Phone: (305) 278-6711, Email: Jason.A.Kotz@uscg.mil

PART 2 – Location:

U.S. Coast Guard Station Marathon Housing 57474 Gibson St Grassy Key, FL 33050

Home Addresses:

4/2.5 Home: 57446 Baily St. Grassy Key, FL 33050 4/2.5 Home: 57455 Gibson St. Grassy Key, FL 33050 4/2.5 Home: 57525 Gibson St. Grassy Key, FL 33050 3/2.5 Home (Duplex): 57484A Gibson St. Grassy Key, FL 33050 3/2.5 Home (Duplex): 57484B Gibson St. Grassy Key, FL 33050 DC Shop: 57474 Gibson St Grassy Key, FL 33050 3/2.5 Home (Duplex): 57483A Goodley St. Grassy Key, FL 33050 3/2.5 Home (Duplex): 57483B Goodley St. Grassy Key, FL 33050 3/2.5 Home (Duplex): 57503A Goodley St. Grassy Key, FL 33050 3/2.5 Home (Duplex): 57503B Goodley St. Grassy Key, FL 33050 There are a total of 9 homes and one Garage (DC Shop).

Coast Guard Station Marathon Cottages 1800 Overseas Highway Marathon, FL 33050

Cottage Addresses:

All Cottages are located on Coast Guard Station Marathon property. There are a total of 04 cottages.

PART 3 – Facility Operating Hours:

Each home shall remain in operation and with tenants throughout the service. Contractor’s access to the site shall be limited to the following: 7:00am to 4:00pm, Monday through Friday, excluding holidays. Access to the site shall not be permitted on the weekends or holidays without prior approval from the Contracting Officer in writing.

PART 4 – Security Requirements

1. Contractor shall provide a list of names to the Coast Guard COR for access to the homes.

2. All personnel shall present ID to the Coast Guard COR to conduct work at the homes.

PART 5 – Contractor Responsibilities (Coast Guard Homes):

1. Contractor shall provide a minimum of 1 years warranty from the date the project was completed on labor and materials.

2. All equipment has a minimum manufacture warranty of 10 years and a SEER rating of 16.

3. Contractor shall provide labor, materials, and equipment to replace eight 2 ton air handlers, eight 2 ton condensers, eight 2.5 ton air handlers, eight 2.5 Condensers, one 2.5 ton mini split. All units will be for heating and cooling.

4. Contractor shall ensure all condenser units have coil coating along with proof of coating and type used.

5. Contractor shall ensure all condenser units are anchored to platform stands with a minimum height that will exceed the current flood zone standards (Monroe County). Stands must also be level and anchored to concrete base and rated to hold weight of condensers. Existing stands may be used.

6. Contractor shall ensure all wall penetrations are sealed and exterior piping on exterior walls is covered with line cover shielding that are white or similar to wall color.

7. Contractor shall remove existing condensing units, air handlers, and refrigerant.

8. Contractor shall dispose old a/c unit and refrigerant in accordance with state and county EAP regulations.

9. Contractor shall install a new comparable condensing unit, comparable air handler, and re-use the piping system in accordance to manufacture recommendation.

10. Contractor shall provide new refrigerant for new a/c unit. (R-410A refrigerant)

11. Contractor shall reuse drain lines and provide required insulation on all necessary piping.

12. Contractor will connect and transition air handler to existing supply ducting. Supply ducting that has mold should be replaced.

13. Contractor shall provide duct cleaning on all exhaust ducts. Three 4/2.5 homes = 16 ducts, Six 3/2.5 homes = 15 ducts.

14. Contractors shall make all necessary electrical connections including thermostats and defrost timers and install disconnect for air handler.

15. Contractor shall install a standard thermostat that is compatible with installed air handler and condenser.

16. Contractor shall install UV light for each air handler.

17. Contractor shall install a 1” filter with the highest MERV rating that is acceptable and energy efficient for the selected a/c.

18. Contractor shall complete air balancing on each home.

19. Contractor shall connect ensure the new A/C unit is operating to factory standards and specifications.

PART 6 – Contractor Responsibilities (Coast Guard Cottages)

1. Contractor shall provide a minimum of 1 years warranty from the date the project was completed on labor and materials.

2. All equipment has a minimum manufacture warranty of 10 years and a minimum SEER rating of 13.

3. Contractor shall provide labor, materials, and equipment to replace four 2 ton air handlers, four 2 ton condensers, and all ducting associated with air handlers. All units will be for heating and cooling.

4. Contractor shall replace ductwork with ducts that are mold and rust resistant. Load calculations for AC’s and ductwork shall be taken to prevent improper installation of AC’s and ducting. Contractor shall ensure proper duct size and proper sealing throughout. No sharp bends, air leaks, lack of returns, or improper duct run lengths will be installed.

5. Contractor shall ensure all condenser units have coil coating along with proof of coating and type used.

6. Contractor shall produce and install a platform for condenser units. Ensure all condenser units are level and anchored to platform stands with a minimum height that will exceed the current flood zone standards (Monroe County). Stands must also be anchored to concrete base and rated to hold weight of condensers.

7. Contractor shall ensure all wall penetrations are sealed and exterior piping on exterior walls is covered with line cover shielding that are white or similar to wall color.

8. Contractor shall remove existing condensing units, air handlers, refrigerant lines and refrigerant.

9. Contractor shall dispose old a/c unit and refrigerant in accordance with state and county EAP regulations.

10. Contractor shall install a new comparable condensing unit, comparable air handler, and install new piping system in accordance to manufacture recommendation.

11. Contractor shall provide new refrigerant for new a/c unit. (R-410A refrigerant)

12. Contractor shall reuse drain lines and provide required insulation on all necessary piping.

13. Contractor will connect and transition air handler to existing supply ducting. Supply ducting that has mold should be replaced.

14. Contractor shall provide duct cleaning on all exhaust ducts. 04 ducts total in each cottage.

15. Contractors shall make all necessary electrical connections including thermostats and defrost timers and install disconnect for air handler.

16. Contractor shall install a standard thermostat that is compatible with installed air handler and condenser.

17. Contractor shall install UV light for each air handler.

18. Contractor shall install a 1” filter with the highest MERV rating that is acceptable and energy efficient for the selected a/c.

19. Contractor shall complete air balancing on each cottage.

20. Contractor shall connect ensure the new A/C unit is operating to factory standards and specifications.

PART 6 – Cleanup:

1. Upon completion of each day all waste shall be removed and disposed of immediately from government property at the contractor’s expense.

1. Contractor shall maintain the area clean. The contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

PART 7 – Final Inspection and Acceptance:

1. When the contractor has completed all of the work, they shall notify the Coast Guard (COR) for a final inspection.

1. Deliver all applicable warranties and paperwork

1. If the work is accepted, the contractor shall submit to the Coast Guard (COR):

· Contractor’s notice of completion

· Contractor’s construction daily reports signed and dated.

Submittal of invoice(s) information will be provided once award of contract has been made.

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