SOW - DSCR - WH 4 - Multi-Stack.pdf

Defense Logistics Agency

DLA Installation Management Richmond

DM-FRIE

STATEMENT OF WORK (SOW)

DSCR WHSE 4 MultiStack Repair P.2024.00066.001

11/30/2023

1. SCOPE

The contractor shall provide all tools, materials, and equipment necessary to repair and upgrade the MultiStack heat recovery chiller and associated pump controllers at whse. 4 (DAU).

2. BACKGROUND

The existing MultiStack Chiller has numerous issues that is keeping it from operating properly.

There are two electronic expansion valves that have failed leaving the unit to operate at only a third of its capacity. The main chiller controller (Carel PO3) has failed and must be reset almost every day. The software for the chiller modules needs upgrading as they are many versions behind today’s standards for efficient operation. The main processor for the pump controllers (MultiPro) has failed many times and must be reset frequently. This processor is obsolete and not upgradeable as per the manufacturer. This chiller provides heating and cooling simultaneously to the occupants of whse. 4, Defense Acquisition University.

3. SPECIFIC REQUIREMENTS

1. The contractor shall provide certified, trained personnel with certifications in servicing/repairing of MultiStack modular chillers and associated equipment including controls.

2. The contractor shall provide and install new updated (CAREL) controllers. One for each compressor module and there are three of them, and one for the main chiller control.

3. The contractor shall provide all software licenses on the new Carel controllers.

4. The contractor shall replace two faulty electronic expansion valves on the chiller.

5. The contractor shall wipe the program clean and re-commission the system after completion of the work and train HVAC personnel from Building Maintenance of the upgrades.

4. CONTRACTOR QUALIFICATIONS

The contractor shall be normally engaged in the repair, upgrade, and commissioning of MultiStack heat recovery/modular chillers and shall have at least 5 years of documented experience working on MultiStack systems.

5. APPLICABLE DOCUMENTS

The contractor is required to reference and follow latest editions of the following publications:

a. Unified Facilities Criteria (UFC)

b. International Building Code (IBC)

c. International Mechanical Code (IMC)

d. International Plumbing Code (IPC)

e. National Fire Protection Agency (NFPA) 72, 70, 101, 90A, 13, etc.

f. National Electric Code (NEC)

g. AHRI/ASHRAE publications

h. ASME publications

i. USACE EM 385-1-1 Safety Manual

j. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

k. 29 CFR 1926 OSHA Construction Industry Regulations

l. 29 CFR 1910 OSHA General Industry Regulations

6. DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. At the conclusion of the project and within 5 working days of the final inspection the contractor shall provide 2 loose leaf binders with all the O&M manuals etc. The binders shall have a table of contents and be tabbed. Warranty letter shall be placed after the table of contents. At a minimum the following information shall be provided (as applicable);

a. Warranty Letter

b. All submittals

c. All warranties

d. Lighting / gear

e. Fire protection

f. Mechanical

g. Electrical

h. Any other pertinent documents for the project

NOTE: The contractor shall supply all the above combined into one PDF portfolio. Provide this portfolio via email to the PM and on one optical disc.

7. PRE-CONSTRUCTION MEETING

After award, and prior to the pre-construction meeting, the contractor shall provide a site-specific safety plan, their OSHA 300A Logs, and Activity Hazard Analyses for review and approval by the DLA Aviation Safety Office. After award and prior to the initiation of work, a pre-construction meeting will be held with the Contractor, Contracting Officer, Contract Specialist/Contract Administrator, and any other individuals designated by the Government. The purpose of the Pre- Construction meeting is to discuss matters of mutual interest concerning the resulting delivery order. General conditions, work schedules, coordination, security, safety, permits, and other matters pertinent to work accomplishments shall be discussed in this meeting.

DELIVERABLES

Name of Deliverable Due Date Recipient Safety Plan Within 10 business days of award (PM/COR email) OSHA 300A Log Within 10 business days of award (PM/COR email) Activity Hazard Analyses Within 10 business days of award (PM/COR email) QC Plan Within 10 business days of award (PM/COR email) Payment Bond Within 5 business days of award (Contract specialist email) Performance Bond Within 5 business days of award (Contract specialist email) Security Vetting Paperwork NLT 5 working days prior to start of work (PM/COR email)

The contractor shall submit a site-specific safety plan following the US Army Corps of Engineers engineering Manual EM-385-1-1 (latest edition). All safety related items must be approved by the DLA Aviation Safety Office before work can begin. These documents should be emailed to the Project Manager/COR and the Contract Specialist outlined in Section 23 of this SOW.

Until all required and accurate documentation meeting all outlined criteria is provided, a pre-construction conference will not be held and the Notice to Proceed will not be issued. Any excessive delay in providing these deliverables may be a basis for the contract to be terminated.

8. SUBMITTALS

The contractor shall provide submittals for Government review and/or approval for all materials, equipment, supplies and other items to be used in the completion of this project prior to completing any commitments for purchases. All hardcopy submittals shall be single sided prints with the material/equipment being submitted on clearly indicated by the contractor. The list below along with the information in Attachment 4 outlines requirements for submittals:

Quality Control Plan (QCP) The Contractor shall submit a Quality Control Plan within 10 business days of contract award. This plan shall describe the Contractor’s methodology for compliance with the Deliverables and Performance Requirements Summary above. The Contracting Officer, or his/her authorized representative will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The Contractor shall make appropriate modifications within five

(5) business days of the Contracting Officer, or his/her authorized representative’s notification and provide a revised QCP within five (5) business days.

Include, as a minimum, the following to cover all construction-operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents, subcontractors’ designers of record, consultants, architect/engineers (AE), fabricators, suppliers and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three-phase control system for all aspects of the work specified. Include a CQC System Manager that reports to the project superintendent.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Furnish copies of these letters to the Contracting Officer/Gov’t rep.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents, subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents. These procedures must be in accordance with SOW Submittals section.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities accepted by the Contracting Officer are required to be used.)

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Reporting, scheduling and communication procedures, including proposed reporting formats, deadlines, meeting notifications, etc. Communication with the Government shall be outlined and defined.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

j. Completion inspections (punch-out, pre-final, final) and turnover of all final documentation to the Government.

Three phase Inspection The contractor is required to follow the U.S Army Corps of Engineers three phase inspection process. If the contractor is not familiar with this process it can be found on the internet. The contractor shall take all notes from all inspections, startups, training etc. Provide all notes, type written to the PM within one business day.

a. Preparatory phase inspection – The contractor shall provide notice to the Government within 3 business days prior to calling for a preparatory meeting for each Definable Feature of Work (DFOW). No work can start on a DFOW without a preparatory meeting. The supervisor leading that DFOW MUST attend the preparatory meeting AND stay on the work site acting as a supervisor until that DFOW has been completed.

b. Initial phase inspection – The contractor shall provide notice to the Government two business days prior to calling for an initial inspection.

c. Follow up inspections – The contractor shall conduct follow up inspections daily, by the on-site supervisor to ensure all contract requirements are being met. The contractor shall schedule a pre final inspection after it verifies all work conforms to the contract for either that DFOW and/or when all work is completed. The contractor shall provide notice to the Government within 3 business days of when it would like to hold pre final inspection(s).

Punch-Out Inspection – near the completion of all work or any increment thereof the Contractor Quality Control System Manager (CQC-SM) shall conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings and specifications. The CQC- SM will make a second inspection to ensure all deficiencies have been addressed. Once this is accomplished, the CQC-SM shall notify the Contracting Officer/COR and the Government PM that the work is ready for the Government inspection.

Pre-Final Inspection – the contractor shall give the Government 5 business days for the pre-final inspection to be scheduled with the Contractor’s CQC-SM/Superintendent to verify that the work is complete. A Government Pre-Final Punch List may be developed from this inspection. The CQC- SM will ensure that items on this list have been corrected before notifying the Contracting Officer/COR and the Government PM that the work is ready for Final Inspection. All equipment shall be operational, and all startup procedures performed before holding the pre-Final inspection.

Final inspection – The contractor shall provide notice to the Government within 7 business days of when it would like to hold a final inspection/acceptance inspection. All punch list items previously identified must be completed before a final acceptance inspection will be scheduled.

The contractor shall not hold any required training on the same day any startups of equipment are required. All inspections shall be held on different days that startups or training is scheduled. Each task shall be held on a different day. The contractor shall provide manufacturer training on all equipment/systems installed. The contractor shall provide notice to the Government within 5 business days of any training and 5 business days of any startups of equipment in order for the Government maintenance personnel to arrange to be present.

The contractor shall use the quality control report listed in Attachment 5.

Daily Reports Once construction has begun, the contractor shall perform daily inspections of the project, to be conducted by a qualified employee. The contractor shall provide the COR/PM with daily inspection reports detailing the work accomplished that day, weather conditions, safety related topics, etc. The contractor shall use the daily report form in Attachment 5. The contractor can propose to use an alternate daily report form but must be approved by the PM. The daily report shall be type written.

The daily report is due the next business day by 8:00am.

Construction schedule The contractor shall, within two weeks after receipt of the notice to proceed but at least 5 business days prior to beginning of any construction work, provide the COR/PM with a construction schedule. This schedule shall be updated and provided weekly (on Monday morning by 8:00 A.M.

or first business day of the week) to the COR/PM until the final inspection is completed.

Equipment Data Sheet Within five working days after the final inspection and acceptance, the contractor shall completely fill out the equipment data sheet found in Attachment 1 for all equipment removed and/or installed.

The contractor shall include the sheet(s) in the O&M binder, CD etc. as well and send the completed sheets electronically in Adobe PDF format to the project manager by email. All information provided on the equipment data sheet shall be type written. Upon request the project manager will provide the form to the contractor in Adobe PDF format.

Warranty After final acceptance of the entire project the contractor shall provide a one-year written warranty letter along with any other warranties for the project. The one-year warranty period will start on the date of final acceptance for the entire project. No warranty start date for any equipment installed will start until after the final inspection for the entire project. At a minimum, the warranty letter shall include the following information.

a. Contractor name

b. Contract phone number

c. Project title

d. Warranty start date

e. Warranty end date

f. POC of person to call for warranty issues

g. Phone number of person to call for warranty issues

h. Contractors physical address

Warranty Response The contractor shall physically respond on site within 2 business days after being notified of a warranty issue to survey the issue and develop of plan to make corrections.

9. PROPOSAL EVALUATION

The proposal/quote and all documentation received by the Government from the contractor before the solicitation end date will be reviewed and evaluated based on the criteria listed below. The submission will be deemed either technically acceptable or technically unacceptable. The contractor is required to provide all documentation at the time of the submission and before the solicitation end date. Failure to provide all required documents will result in contractor’s proposal/offer being technically unacceptable.

Technically Acceptable – meets the minimum requirement and contains no deficiencies.

Demonstrates an understanding of the services required to meet or exceed the contract requirements. An acceptable quality level of contract performance is anticipated.

Technically Unacceptable – does not meet the minimum requirement and contains one or more deficiencies and/or omissions. Failure to demonstrate an understanding of the services required to meet the contract requirements. Acceptable quality level of contract performance is not anticipated.

The following is a list of documents that shall be provided as separate PDF and/or hardcopy documents along with the proposal:

• Project narrative – a narrative outlining the way the contractor is planning to accomplish the project (list of definable features of work, projected timeline, etc.)

• List of previous relevant project experience (last 5 years) along with award amounts, project descriptions, contract numbers, and POC information.

10. REQUESTS FOR UTILITY MARKING

1. The contractor shall submit routine requests to the PM/COR at a minimum of 14 calendar days in advance.

2. The contractor shall mark the area to be excavated with white marking paint prior to submitting request to PM/COR.

3. The contractor shall also provide the PM/COR with a satellite (Google maps/earth) map image showing where the area marked in white paint is located to aid the marking crews.

4. The contractor shall maintain all utility markings for the duration of the work once the initial markings have been completed.

The contactor shall use the following APWA Uniform Color Codes for temporary marking of underground utilities:

RED – Electric Power Lines, Cables, Conduit, and Lighting Cables YELLOW – Gas, Oil, Steam, Petroleum, or Gaseous Material ORANGE – Communication, Alarm or Signal Lines, Cables, or Conduit BLUE – Potable Water GREEN – Sewers and Drain Lines WHITE – Proposed Excavation Limits or Route PINK – Temporary Survey Markings, Unknown / Unidentified Facilities PURPLE – Reclaimed Water, Irrigation, and Slurry Lines

11. CONSTRUCTION TRAILER SIGN REQUIREMENTS

Contractor trailers placed at DSCR shall have a project sign posted at the trailer location within 5 days of trailer placement. Sign shall be 2’x4’ ¾” plywood painted white with black letters 3” tall, mounted of on 4x4 post, Top of the plywood sign shall be 7’ high from grade located within 10’ of the main entrance to the trailer. Coordinate with DSCR PM for sign placement.

This sign is in addition to any USACE signs required at the job site.

Project sign shall include the following information.

1. Project Title

2. General Contractor

3. Contact Name and Phone Number

4. Project Completion Date The contractor shall schedule a site visit at the trailer location with the DLA PM one day prior to trailer placement to ensure site use is correct. The contractor shall schedule a site visit the day after the trailer is removed and any equipment, debris etc. is removed. Any equipment, materials etc. left will be considered abandoned. Final payment will be withheld until all equipment, materials etc. are removed. If the contractor damages any Government provided utilities the contractor shall repair/replace at their own cost.

12. IA/IT REQUIREMENTS

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they hold a current IAT II, or higher, level certification per DoD 8570.01- M.

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they have received a favorable IT-II, or IT -I (i.e. ADP-II or ADP-I) background investigation per DoD 5200.2-R.

The contractor shall install and configure all Information Technology necessary for the operation of the utility metering system to meet the requirements specified in the applicable Security Technical Implementation Guide (STIG), those specified in NIST SP 800-53r4, and NIST SP 800-82rev2.

The contractor shall provide all diagrams and documentation necessary for the assessment and authorization to operate (ATO) of the utility metering system by the DLA Authorizing Official (i.e.

DLA CIO) in accordance with DoDI) 8510.01 and NIST SP 800-82r2.

The following documents apply:

a. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, dated 19 September 2016

b. DoD 5200.2-R Personnel Security Program, dated January 1987

c. DoD Instruction (DoDI) 8500.01, Cybersecurity, dated March 14, 2014

d. DoD Instruction (DoDI) 8510.01, Risk Management Framework (RMF) for DoD

Information Technology (IT), incorporating Change 1, Effective May 24, 2016

e. DoD 8570.01-M Information Assurance Workforce Improvement Program, Incorporating

Change 4, 11/10/2015

f. National Institute of Standards and Technology (NIST) Special Publication

g. 800-53 revision 4, Security and Privacy Controls for Federal Information Systems and

Organizations, dated April 2013

h. National Institute of Standards and Technology (NIST) Special Publication

i. 800-82 revision 2, Guide to Industrial Control Systems (ICS) Security, dated May 2015

j. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

k. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

l. UFC 3-470-01 Lonworks (R) Utility Monitoring and Control

m. UFGS 25 05 11 Cybersecurity for Facility-Related Control System

n. UFGS 25 10 10 Utility Monitoring and Control System (UMCS) Front End and Integration.

o. UFGS 25 08 10 Utility Monitoring and Control System Testing

13. SECURITY REQUIREMENTS

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Supply Center Richmond), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

14. INSTALLATION SECURITY REQUIREMENTS

i. CONTRACTOR ACCESS AND USE OF PREMISES

a. The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx

b. SECURITY REQUIREMENTS AT DEFENSE SUPPLY CENTER

RICHMOND (DSCR):

ii. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

iii. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outer most garment above the waistline. This pass is https://www.dla.mil/Aviation/Installation/Visitors.aspx issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. To obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor. The contractor should complete DBIDS pre-registration online using the following link DBIDS Pre-Enrollment (dmdc.mil). Once pre-registration has been complete, they should forward their alpha-numeric code to their

COR/PM.

iv. One day pass: Contractors requiring only a one-day visit may request a one-day pass through DBIDS pre-registration online. Contractors are permitted one, one day pass per year. Once the COR/PM submits the alpha numeric code and receive an approved status from Security the personnel can arrive at the visitor’s center with the alpha numeric code to receive their day pass.

v. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

vi. If entry is denied, the COR/PM will be immediately notified. The vetting official (VO) will deny access to any person who the Installation Commander has deemed unfit for unaccompanied access.

vii. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

viii. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Security & Emergency Services in building 201 or designee at the Visitor Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the applicant must submit a new request through DBIDS pre-registration portal. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

ix. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

x. Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to your Contracting Officer 5 days prior.

https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

xi. Firearms, Weapons, Illegal Drugs, and Contraband are prohibited on DSCR property.

Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

xii.

Prohibited Items.pdf

xiii. Trusted Traveler Program (TTP): Trusted Traveler program allows Uniformed Service

Members, DoD civilian employees, Military retirees, adult dependent (spouse) of active duty or retired Service Members to escort. Contractors are not authorized to use the TTP to escort individuals on to the installation. The TTP only applies to installation access and does not authorize vehicle occupants to enter any controlled areas, restricted areas or other areas as designated by the Commander without first meeting the security requirements and procedures of those areas.

xiv. The Government is not responsible for job site security. Removal of material from jobsite and DSCR are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or

a. unusual activities within the job site.

b. TRAFFIC LAWS AND ENFORCEMENT:

c. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the

DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

d. Seatbelts are MANDATORY.

e. Use of cellphones while driving is prohibited. Exception; use of "hands free" devices for cellphone use is authorized.

f. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

g. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

h. All personnel entering DSCR are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto DSCR with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

xv. d. TRUCK DELIVERIES

a. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

b. All commercial vehicles will enter DSCR through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

c. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

d. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

e. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

f. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

15. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. LOCK COMBINATIONS The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

d. ENVIRONMENTAL REQUIREMENTS The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

e. DISCLOSURE OF INFORMATION Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

g. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

16. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the DSCR Fire Prevention office 24 hours in advance of any work that involves open flames, grinding, or spark producing operations and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

c. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

d. INVOICING AND PAYMENT SCHEDULE

i. The contractor shall submit the invoice monthly. The invoice shall include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the appropriate system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

ii. The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically. Hard copy invoices cannot be accepted.

iii. Name and Address of Contractor or Vendor

iv. Invoice date

v. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

vi. Invoice number, account number, and/or any other identifying number agreed to by contract.

http://www.section508.gov/

vii. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

viii. Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

ix. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

x. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

xi. Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

xii. Other substantiating documentation or information required.

xiii. The contractor’s failure to include the necessary information will result in invoices being rejected.

xiv. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice. Attachments created in any Microsoft Office product are attachable to the invoice. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

xv. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

xvi. WAWF Tools and Help

xvii. The vendor may have their CAGE code activated (required only first time) in

WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

xviii. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐ mailing to cscassig@ogden.disa.mil.

xix. WAWF Vendor “Quick Reference” Guides are located at:

xx. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusin ess_solutions/wawf_overview/vendor_information.

xxi. PERSONNEL AND RELATED REQUIREMENTS

xxii. CONTRACTOR EMPLOYEES

xxiii. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

e. CONTRACT OVERSIGHT POSITION

i. The contractor’s proposal shall include the name and contact information of the individual responsible for the following functions:

1. Authority to act as the principle point of contact with the Contracting Officer.

2. Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

f. CONTRACTOR INTERFACES

The Contractor may be required as part of the performance of this effort to work with other Contractors or Government employees working for the Government. Also, this Contractor shall not direct the work of other Contractors in any manner. Contract personnel will also interface with other support personnel, such as the Contracting Officer Representative (COR), and the Government Program Manager as required.

Contract personnel will also interface with internal and external customers.

g. KEY CONTROL The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued or provided temporarily to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the execution of the work. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The contractor assumes all responsibility and accountability for the any keys provided by the Government without limitation.

17. PERIOD OF PERFORMANCE

Completion date shall be no later than 180 days after notice to proceed.

18. HOURS OF OPERATION

Normal hours for contractor work on DSCR will be from 7:00am-5:00pm Monday through Friday excluding holidays or base closures. Each project may have different work hours. The contractor shall request what hours they would like to work from the PM for approval.

19. FEDERAL HOLIDAYS

a. The Contractor is not required to provide services on the ten Federal holidays observed at DLA unless approved by the COTR/Project Manager. The following holidays are observed:

b. New Year's Day (January 1)

c. Martin Luther King's Birthday (Third Monday in January)

d. Presidents’ Day (Third Monday in February)

e. Memorial Day (last Monday in May)

f. Juneteenth (June 19)

g. Independence Day (July 4)

h. Labor Day (first Monday in September)

i. Columbus Day (Second Monday in October)

j. Veteran's Day (November 11)

k. Thanksgiving Day (Fourth Thursday in November)

l. Christmas Day (December 25th)

m. When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

20. OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor shall not provide services until DSCR reopens.

In cases of inclement weather or other emergency installation closures the contractor shall contact DSCR emergency notification hotline at (804) 279-3599 to verify status.

21. PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 6090 Strathmore Rd., Richmond, VA 23237 Richmond, Virginia.

22. IMPORTANT CONSIDERATIONS

a. Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the Contracting Officer with an information copy to the COR/PM.

b. Any door locks or hardware required shall accept Best cores. The contractor shall provide a core for each lock provided pre-pinned to DSCR specifications. Contact the PM 60 days before the final inspection to obtain the pin schedule. The contractor shall have the pinned cores mailed directly to the FRIM shop supervisor. The mailing shall have a tracking number.

c. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) will be addressed to the COR/PM with an information copy to the Contracting Officer.

d. The contractor is required to and shall adhere to The Buy American Act. The Contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project. The contractor shall consider ALL electrical, mechanical, plumbing, security or any other interferences that may impede their work to be part of their work under this SOW. The contractor shall remove, disable, relocate etc. all interferences as needed ensuring all items function as they were intended to at the conclusion of the contract. All items that need to be terminated for any reason are the responsibility of the contractor.

e. Anytime any utilities (water, heat, AC, gas etc.) will need to be shut down for any period of time during the life of the contract, the contractor shall provide 14 calendar day advance notice to the COR/PM.

f. The contractor shall provide a back flow preventer for use on any hydrant. The contractor shall provide documentation that the back flow preventer has been inspected within the previous six months prior to using the hydrant. No hydrant shall be used without the proper documentation. The contractor shall provide the Government COR/PM three business day notice if they will need to access a hydrant. The contractor shall fill out and submit to the COR/PM the hydrant application 3 business days in advance. The application must be approved by the fire department and a copy provided to the contractor prior to hydrant use.

At no time will the contractor use the hydrant without an approved hydrant application. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount of water to accomplish cleaning vehicles and equipment etc.

g. The Contractor shall diligently prosecute their work and must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for any reason.

h. Weather - The contractor shall always keep weather conditions in mind throughout the life of this contract. Whenever weather conditions indicate strong winds, tornados, hurricanes etc. the contractor shall take all necessary action to prevent all materials, debris etc. from becoming missile hazards. Any damage or harm caused by contractor material, debris etc.

will be the sole responsibility of the contractor.

i. Camera Security Policy

i. If a contractor would like to take photographs on DSCR it must follow the below guidance. Submit all requests to the PM/COR on the visit request form with all information filled out.

ii. This guidance applies to the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on DSCR, including tenant activities.

iii. DLA Aviation Public Affairs Office (PAO) is the approving authority for all photography on DSCR pertaining to media and the taking of photographs and/or videos by non-federal employees for use in non-DLA or DoD news or promotional materials. Members of the DLA Aviation PAO will coordinate, approve and escort members of the media on DSCR at all times. Under no circumstances will media be allowed on DSCR or to take photographs without having a PAO representative present.

iv. DLA Installation Management Richmond, Security and Emergency Services Division (DM-FRS) is the approving authority for all photography and/or videography conducted by contractors in support of projects being overseen or granted by DLA Installation Management. DM-FRS is responsible for oversight of such contractors taking photographs on DSCR and will process and issue camera passes to contractors.

v. Contractors who take photographs must be escorted and obtain prior approval of their photography from the PM/COR.

vi. Requests for camera passes must be submitted by employees charged with escorting contractors. Submit requests via email to avnvisitrequest@dla.mil with “Camera Pass” in the subject line.