SOW.pdf

Statement of Work

Building 125, Milk Machine Upgrade

USDA, Ames, IA

GENERAL INFORMATION

1. Scope of Work: The contractor will provide all labor, parts and materials necessary to install a new master control panel, air injector and complete pipeline washer system for the existing milking machine system.

2. Background: Building 125 is the primary dairy barn and milking facility located on the USDA site in Ames, Iowa. The existing clean-in-place system has become antiquated and replacement parts have become hard to locate. This system needs to be upgraded before it fails and interrupts critical milking processes.

CONTRACTOR REQUIREMENTS

3. Technical Requirements/Tasks:

The contractor will provide all labor, parts and materials necessary to install a new master control panel, air injector and complete pipeline washer system.

All products currently in use are from Boumatic Milking Systems. All new components shall be from Boumatic Milking Systems or an approved compatible equivalent. Product substitutions shall be approved before project begins.

Below is the list of existing products to be replaced and that are currently in use:

o Boumatic Cyclone Air Injector – Model Number: CAI-600 o Boumatic Master Control Panel – Model Number: MCP-200 o Boumatic Pipeline Washer – Model Number: PW-100

The contractor will be responsible for removal and disposal of old equipment and all products shall be disposed of in accordance with Federal, State and Local codes.

Contractor shall provide a diagram/drawing that details what electrical/plumbing connections may be needed prior to starting the project.

New components must be able to adequately fit in the wall space where the existing equipment is located due to wall space restrictions.

A site visit is highly encouraged.

Due to set milking times, contractor shall perform this work between the hours of 9:30AM and 3:30PM to avoid any delays in the milking process.

The contractor shall remove existing system, install and commission the new system and the new system shall be operational and running as designed by the evening milking time of 3:30PM.

4.0 Government Furnished:

USDA facilities electricians will be responsible for making any high voltage connections and rerouting conduits.

USDA electricians will work with contractor on wiring connections.

5.0 Deliverables/Schedule:

Key Deliverables Item 1 Deliverable Objective Due 1 Proposed wiring connection changes required

Defining electrican wiring changes that must be made by USDA facilities electricians prior to installation.

No later than five (5) businesss days after contract award.

2 Provision and installation of replacement Cyclone Air Injector, Master Control System and Pipeline Washing System for Milking system, Complete all installations within one day between hours of 09:30am and 03:30pm M-F, ensuring full operational status no later than 03:30pm.

Project complete within 30 business days after date of contract award.

6.0 Security Requirements:

o Work Restrictions & Conditions

A. Site Security Access

1. Access to the project site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main site entrance gate and wear a contractor/visitor identification badge always while on the site. The ID badges will be turned in at the end of the work day. A current government-issued identification with a picture ID is required for entry. Note: Real ID compliant identification will be required to enter federal Facilities beginning October 1st, 2021.

2. Access to each individual site shall be arranged by the Contracting Officer's Representative according to the schedule submitted by the contractor and approved by the Contracting Officer’s Representative. The contractor shall coordinate and schedule his/her work under this contract to cause the least interference with the normal flow of visitor and employee traffic.

3. Construction vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility parking lots.

4. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative.

5. Work shall be confined to the areas identified on the Statement of Work. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

6. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

7. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

B. Work Hours: Regular work hours for the site are 9:30am to 3:30PM, Monday through Friday, excluding Government holidays. Requests for exceptions to this schedule shall be made in writing two (2) weeks in advance and approved by the Contracting Officer's Representative.

C. Coordinate use of premises under direction of the COR. Contractor shall confine construction equipment, storage of materials and equipment and operations of workers to areas permitted by law, ordinances, permits, or requirements of Contract Documents, and shall not unreasonably encumber premises with construction equipment or other material or equipment.

1. Assume full responsibility for protection and safekeeping of items under this

Agreement, stored on site.

2. Move any stored items, under Contractor’s control, which interfere with operations of Owner or separate contractor.

3. Obtain and pay for use of additional storage or Work areas needed for operations.

D. Owner will occupy premises during entire period of construction for conduct of its normal operations. Coordinate with Owner’s Representative/COR in all construction operations to minimize conflict, and to facilitate Owner usage. Contractor shall at all times conduct its operations as to ensure least inconvenience to Owner.

o Security Clearance Requirements

A. Use of Premises

1. Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the work is approved.

2. Keep driveways, entrances, walkways, and doorways serving premises clear and available to the Government, employees, visitors and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

3. Limited parking may be available on the site away from each facility.

4. The contractor shall provide a list of all staff employees that will be working on the project to the Contracting Officer’s Representative (COR) a minimum of three days in advance.

5. Once onsite, contractors will be escorted by a USDA employee to the location of the work and will be escorted always while onsite.

B. Adherence to Security Policies and Procedures

1. The Contractor shall adhere to all Site, APHIS and USDA security policies and procedures including Code of Federal Regulations Requirements, Standard Operating Procedures, Security Directives, Security Procedures, General Orders, Post Orders and any applicable Government Policies and Procedures.

a. Failure to adhere to or violation of any above listed requirements, procedures, directives, orders and/or policies may result in criminal prosecution or contractor representative or contractor employee (violator) removal.

b. Executive Order on Protecting the Federal Workforce and Requiring Mask-Wearing: To help us reduce the spread of COVID-19, effective immediately, all employees, vendors, guests and contractors visiting or working at this USDA facility are required to wear a face mask and maintain physical distance.

o Regulatory Requirements

A. The equipment materials, installation, workmanship, and operation shall conform to the most stringent applicable requirements of the most recent editions of the associated publications, in the below section unless otherwise noted:

1. National Fire Protection Association (NFPA)

a. NFPA 101 – Safety to Life from Fire in Buildings and Structures.

b. NFPA 1 – Uniform Fire Code

c. NFPA 5000 – Building Construction and Safety Code

2. Underwriters Laboratories, Inc. (UL)

a. Appropriate UL Standards

3. National Electrical Code (NEC 2017)

4. International Building Codes (latest editions).

5. The Uniform Federal Accessibility Standards (UFAS)

6. Occupational Safety and Health Administration (OSHA)

7. Architectural Barriers Act (ABA)

8. Equipment Manufacturer Printed Instructions o Coordination

A. The contractor shall coordinate all work with the Contracting Officer's

Representative. In general, Owner will need a minimum of two weeks’ notice to prepare spaces and remove existing cabinetry, equipment and furniture located on floor in preparation for contractor to come in and complete work.

B. The contractor shall submit an installation schedule for review and approval by the

Contracting Officer's Representative within ten (10) days of task order award.

o Special Provisions

A. The Contractor shall confine all operations to within the work limits of the project and exercise special care to maintain natural surroundings undamaged. All surfaces that have been altered for the installation of the new clean in place system in the milk parlor shall be refinished to match original condition by skilled personnel of the trades involved at no additional expense to the Government.

B. Finished surfaces of existing facilities that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

1. Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

2. Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

C. No building structural members shall be cut or altered without prior approval of the

Contracting Officer's Representative.

D. Any damage resulting from contractor's operation shall be brought to the attention of the Contracting Officer's Representative immediately.

E. The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work site. Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

F. The contractor shall move all materials, and equipment, including ladders and scaffolding from the site at the completion of each day's operation unless otherwise approved by the Contracting Officer's Representative.

G. The contractor shall provide proper safety equipment to workmen and ensure a safe environment for employees and the general public at all times. The contractor shall work to ensure free, unobstructed, and safe access to and about the work area.

o Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor.

B. Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

o Lock-out/Tag-out Program:

A. The Contractor and/or subcontractor employees who will be working on the job will apply a lockout/tagout (LOTO) process to control dangerous energy sources. The Contractor/subcontractor shall have a LOTO program established and use Contractor LOTO locks, tags, and procedures.

B. The Contractor/subcontractor shall review their LOTO program with NCAH FEU personnel to coordinate LOTO programs before implementing LOTO.

o Submittal & Shop Drawings Procedures

A. Submittal Register: At the beginning of the project, the Contractor will provide a Submittal Register identifying all the items called out in the Specifications for submittal to the COR for approval.

B. Submittal Requirements

1. Format: There is no formal submittal transmittal or format for this project other than the documents shall be submitted as PDF files, scanned or created in documents that can be easily read when printed on 11x17 sheets. Failure of the Contractor to provide legible submittals will be adequate grounds for rejection.

2. Identification: Submittals shall be labeled and marked for this project. The identification shall include: Contractor/subcontractor’s name, date of submittal, description of item and details on product data that are marked clearly for this project.

C. Submittal Procedures: All submittals will be emailed in PDF by the Contractor to the

COR for this project, brandon.keith@usda.gov. The submittal reviewing authority will review and post approvals using the same method. This same submittal process will be used for RFIs, Change Bulletins, etc.

D. Approved Submittals: The approval/acceptance of submittals is not to be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist.

E. Submittal items for this project:

1. Cyclone Air Injector

2. Master Control Panel

3. Pipeline Washer o Close-out Submittals

A. Warranty Documentation

1. Warranty List: Provide a warranty summary sheet in spreadsheet format with all the warranties listed by description, supplier, warranty contact, start date, end date. Provide electronic copy to the COR.

2. Warranty Copies in Binder: Provide one signed & dated copy of all warranties for the new milking system installed on the project.

B. Operation & Maintenance Manuals: Contractor shall provide a printed copy of all

Operation & Maintenance documentation provided with the new milking systems installed in the project. The Contractor shall also provide a PDF version of the Manuals to be submitted with the close-out documentation.

7.0 Place of Performance:

o USDA, 1920 DAYTON AVENUE, AMES, IOWA 50010

8.0 Technical Point of Contact:

o Brandon Keith: 515-450-1980