SOW.FY26.ASMPoolMaintenance.docx

STATEMENT OF WORK

USCG Air Station Miami Requirements Contract Period: 10/01/2025 – 09/30/2026

1. General

1.1. Scope of Work: This Statement of Work covers the requirements for Pool Service at Coast Guard Air Station Miami, Opa Locka, FL.

1.2. Quality Control: The Contractor shall be responsible for the Quality of Service performed under this contract.

1.3. Time of Service: The Contractor shall provide pool service three (3) times per week at the same time and during normal working hours from 8:00AM to 3:00PM.

2. Government Furnished Supplies

2.1. Daily Maintenance and Discrepancy Logs.

3. Contractor Furnished Supplies

3.1. Contractor responsibility: Except for those supplies or services specifically stated to be government furnished in Section 2, the Contractor shall furnish everything required to perform this Statement of Work.

3.2. Quality of Contractor Furnished Material: Materials supplied by the Contractor shall be of a quality to conform to applicable industry standards.

4. Specific Tasks

4.1. Pool Service: The Contractor shall, all on the same day:

4.1.1. Report to the Facilities Engineering Offices in Building No. 112 to the MK Shop to be escorted to the Air Station Pool area to be serviced. A representative shall sign and date service ticket/invoice and turning into the COR within 3 business days of service.

4.2. Routine Maintenance: The contractor shall perform all services below for the benefit of the Coast Guard. Contractor shall ensure water samples are taken at the beginning of service to ensure that pool is properly balanced.

4.2.1. Check and balance chlorine and PH, calcium and alkalinity levels and record all readings into maintenance log provided.

4.2.2. Clean all surface areas of the pool.

4.2.3. Scrub and clean pool tiles.

4.2.4. Brush pool walls and steps.

4.2.5. Vacuum pool floor to remove all sediment

4.2.6. Clean and replace backwash filter if needed

4.2.7. Skim the pool surface to remove all suspended or floating sediment and debris.

4.2.8. Clean hair and lint trap.

4.2.9. Clean and empty skimmer basket.

4.2.10. Test pump to ensure that it primes without any leaks.

4.2.11. Replace filter cartridges and O-rings two (2) times per year.

4.2.12. Balance pool two (2) times per year.

4.3. Non-Routine Maintenance:

4.3.1. Contractor shall provide a written quote to the COR for approval prior to performing any work or repairing/replacing any parts.

4.3.2. Contractor shall provide a written quote to the COR for approval any additional chemicals needed to perform routine services.

4.3.3. Contractor shall provide a written quote to the COR for treatment to shock the pool twice per year, only IF needed.

4.4. Health Concerns: Contractor shall immediately upon discovery notify the COR if there are any health concerns with the pool’s condition. If the COR cannot be reached the contractor shall notify the Facilities Engineer Administrative Assistant at (305) 953-2172.

5. Personnel Requirement Qualifications:

5.1. Personnel: All Contractor personnel are required to be U.S. citizens or legal residents of the United States, at least 18 years old, and able to read, write and speak English fluently. All personnel shall receive visitor passes from the front gate.

5.2. Point of Contact: The Contractor shall provide a point of contact that shall be available to discuss work performed under this contract, during the normal working day (8:00AM to 3:00 PM). The point of contact shall be able to read, write and speak English fluently. The name(s), telephone numbers and address of the point of contact shall be provided to the Contracting Officer and the COR with the proposal.

5.3. Liability Insurance: The Contractor is responsible for ensuring they have adequate liability insurance coverage under FAR provisions 28.306 and 28.307-2. In addition, the Contractor shall provide proof of thirdparty liability insurance that covers personal injuries and property damages. This insurance shall be provided with the Contractor’s proposal.

6. Administration:

6.1. Pre-Award: Contractor must be fully registered in SAM (System for Award Management, www.sam.gov )

6.2. Commencement and Completion of Work: Upon acceptance the Contractor shall commence work NLT October 1, 2025, with a completion of September 30, 2026. See Section 1.3 “Time of Service” and Sections 4.2.1 – 4.2.3 for quantity per month. Far Clause 52.232-18 “Subject to Availability of Funds” and Far Clause 52.222-41 “Service Contract Act” applies to this contract.

6.3. Designated Contracting Officer’s Representative (COR): The designated Contracting Officer’s Representative and Point of Contact for this contract is LT THOMAS JONES at Air Station Miami; (443) 262 - 2838. Inquiries concerning any phase of the specification before or after award shall be made to the COR.

6.4. Upon Awarding of the Contract: The Contractor must anticipate a start date of October 1, 2017. The work shall be done in accordance with the specifications. Far Clause 52.232-18 “Subject to Availability of Funds” and Far Clause 52.222-41 “Service Contract Act” applies to this contract.

6.5. Oral Modification: No oral / written statements from any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

6.6. Invoicing for Service: Contractor must submit monthly invoice to IPP as stated on Purchase Order.

6.7. Payment for Service: IPP invoicing.