SOW.docx
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- Attached to
- JB MDL Baggage Conveyor Federal contract opportunity
- Solicitation number
- FA4484-20-Q-4999
About this file
This Statement of Work establishes requirements for an inbound and outbound baggage handling conveyor system for Joint Base McGuire-Dix-Lakehurst in New Jersey. The work includes design, fabrication, installation, testing and training for the conveyor system. Appendices A and B provide additional specifications for the inbound and outbound conveyors.
Offerors must submit responses by March 20, 2020 including completed pricing matrix and questionnaires from Appendices A and B. The Air Force will evaluate proposals and make award based on best value. A pre-proposal site visit is scheduled for March 4 and offerors must submit any visit inquiries by March 3. Offerors must keep responses valid for 120 days and address any assumptions or exceptions in their proposals. Questions are due by March 6 with responses issued on or around March 16.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Questions submitted by Vendors.docx | DOCX document | |
| Questions submitted by Vendors.docx | DOCX document | |
| Pricing Matrix.xlsx | XLSX spreadsheet | |
| Combined Synopsis and Solicitation.doc | DOC document | |
| APP A - INBOUND BAGGAGE CONVEYOR.docx | DOCX document | |
| APP B - OUTBOUND BAGGAGE CONVEYOR 2019-09-10.docx | DOCX document | |
| BMC3F8-01-01.pdf |
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Text version
Offeror: _ Solicitation No. F33600- -R- _
STATEMENT OF WORK (SOW)
FOR
BAGGAGE CONVEYOR SYSTEM
AT
JOINT BASE MCGUIRE/DIX/LAKEHURST (JBMDL), NEW JERSEY
BUILDING 1706
CSN BMC3F8
DATE: 19 November 2019
THIS PAGE LEFT BLANK INTENTIONALLY
TABLE OF CONTENTS
| 1. SCOPE | 1 |
| 1.1. General Scope | 1 |
| 1.2. ACRONYMS | 1 |
| 1.3. Definitions | 1 |
| 2. APPLICABLE DOCUMENTS | 1 |
| 2.1. Government documents | 1 |
| 2.2. Non-Government documents | 2 |
| 3. REQUIREMENTS | 4 |
| 3.1. System description | 4 |
| 3.1.1. Inbound conveyor | 4 |
| 3.1.2. outbound conveyor system | 4 |
3.1.3. Delivery Schedule
| 3.2. Design and fabrication | 5 |
| 3.2.1. Design criteria | 5 |
| 3.2.1.1. Reliability and availability | 5 |
| 3.2.1.2. Maintainability | 5 |
| 3.2.1.3. Environmental conditions | 6 |
| 3.2.1.4. Standard, commercial components | 6 |
| 3.2.1.5. Standardization | 6 |
| 3.2.1.6. Special tools | 6 |
| 3.2.1.7. Accessibility | 7 |
| 3.2.1.8. LUBRICATION REQUIREMENTS | 7 |
| 3.2.1.9. Structural AND SEISMIC requirements | 7 |
| 3.2.1.10. Verification of dimensions | 7 |
| 3.2.1.11. OZONE DEPLETING SUBSTANCES (ODS) | 7 |
| 3.2.1.12. Safety | 8 |
| 3.2.1.12.1. Occupational Safety and Health Administration | 8 |
| 3.2.1.12.2. Protection against moving parts | 8 |
| 3.2.1.12.3. Placards | 8 |
| 3.2.1.12.4. Fail-safe controls | 8 |
| 3.2.1.12.5. Conveyor safety standard | 8 |
| 3.2.1.12.6. SAFETY STANDARD | 8 |
| 3.2.1.12.7. Personnel pathways | 9 |
| 3.2.1.12.8. PERSONNEL HAZARDS | 9 |
| 3.2.1.13. Human engineering | 9 |
| 3.2.2. Materials | 9 |
| 3.2.2.1. Steel | 9 |
| 3.2.2.2. Mechanical fastening devices | 9 |
| 3.2.2.3. Anchors | 10 |
| 3.2.3. Protective coatings | 10 |
| 3.2.3.1. Painting | 10 |
| 3.2.3.2. Plating | 11 |
| 3.2.3.3. Galvanizing | 11 |
| 3.2.3.4. DISSIMILAR METALS | 11 |
| 3.2.4. Welding | 11 |
| 3.2.4.1. Welding procedure qualification | 11 |
| 3.2.4.2. Welder performance qualification | 11 |
| 3.2.5. fire protection | 12 |
| 3.2.6. Cutting | 12 |
| 3.2.7. CLEAN-UP | 12 |
| 3.2.8. Coordination | 13 |
| 3.2.9. Nameplates | 13 |
| 3.2.10. Precedence | 14 |
| 3.3. Documentation | 14 |
| 3.3.1. Management Reports | 14 |
| 3.3.2. Shop Drawings | 15 |
| 3.3.3. Equipment Manuals | 15 |
| 3.3.3.1. Maintenance Manuals | 15 |
| 3.3.3.2. Illustrated Parts Breakdown Manuals | 15 |
| 3.3.4. Certifications | 15 |
| 3.3.5. As-Built Drawings | 15 |
| 4. QUALITY ASSURANCE PROVISIONS | 16 |
| 4.1. General | 16 |
| 4.2. Acceptance Tests | 17 |
| 4.2.1. System checkout test | 17 |
| 4.2.2. Quality CONFORMANCE test | 17 |
| 4.2.3. Reliability demonstration test | 17 |
| 4.3. Inspections, tests, and certifications | 18 |
| 4.3.1. Inspections | 18 |
| 4.3.2. Tests | 19 |
| 4.3.3. Certifications | 19 |
JBMDL, SOW - Page ii
1. SCOPE
1.1. General Scope
This Statement of Work(SOW) establishes the minimum performance, design, fabrication, installation, orientation, and test requirements for an Inbound and Outbound baggage handling conveyors for the 305th Aerial Port Squadron (APS) in the Air Passenger Terminal, Building 1706 at Joint Base McGuire/Dix/Lakehurst, JBMDL, New Jersey. The work shall be completed in accordance with this SOW, appendices A and B, and AF Drawing BMC3F8-01. This SOW covers all equipment, materials, and labor necessary to complete installation of the system. It also includes performing tests and making adjustments to the system as well as providing classroom and on-the-job instructions to government personnel.
1.2.1. ACRONYMS
| COTR - Contracting Officer's Technical Representative |
| JBMDL – Joint Base McGuire/Dix/Lakehurst |
MTBF - Mean Time Between Failure
| MTTR - Mean Time To Repair |
| ODS - Ozone Depleting Substances |
SOW – Statement of Work
1.2. Definitions
None
2. APPLICABLE DOCUMENTS
The following documents form a part of this SOW to the extent specified herein. The issue in effect on the date the solicitation is issued shall apply.
2.1. Government documents
AIR FORCE MANUAL
| AFMAN 91-203 |
| Air Force Occupational Safety, Fire, and Health Standards |
AIR FORCE DRAWINGS
| BMC3F8-01 |
| PAX Conveyor System |
Building 1706 JBMDL, New Jersey 10 November 2019
APPENDICES
| Appendix A |
| Inbound Baggage Conveyor |
| Appendix B |
| Outbound Baggage Conveyor |
OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) STANDARDS
| 29 CFR 1910 |
| Occupational Safety and Health Standards |
| 29 CFR 1926 |
| Safety and Health Regulations for Construction |
Unified Facilities Code (UFC)
2.2. Non-Government documents
AMERICAN BEARING MANUFACTURER'S ASSOCIATION (ABMA)
| ABMA STD 9 |
| Load Ratings and Fatigue Life for Ball Bearings |
| ABMA STD 11 |
| Load Ratings and Fatigue Life for Roller Bearings |
AMERICAN INSTITUTE OF STEEL CONSTRUCTION (AISC)
| AISC 325 |
| Manual of Steel Construction - Allowable Stress Design |
(Applications for copies shall be addressed to the American Institute of Steel Construction, Inc., 1 East Wacker Drive, Chicago IL 60601)
AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)
| ANSI B15.1 |
| Safety Standard for Mechanical Power Transmission Apparatus |
(Applications for copies shall be addressed to the American National Standards Institute, 1430 Broadway, New York, NY 10018)
AMERICAN SOCIETY OF MECHANICAL ENGINEERS (ASME)
| ASME B20.1 |
| Safety Standard for Conveyors and Related Equipment |
AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)
| ASTM A123 |
| Standard Specification for Zinc (Hot Dip Galvanized) Coatings on Iron and Steel Products |
| ASTM A153 |
| Standard Specification for Zinc Coating(Hot-Dip) on Iron and Steel Hardware |
| ASTM A307 |
| Standard Specification for Carbon Steel Bolts and Studs, 60,000 psi Tensile Strength |
| ASTM A325 |
| Standard Specification for High-Strength Bolts for Structural Steel Joints |
| ASTM B633 |
| Standard Specification for Electrodeposited Coatings of Zinc on Iron and Steel |
(Applications for copies shall be addressed to the American Society for Testing and Materials, 1916 Race Street, Philadelphia PA 19103)
AMERICAN WELDING SOCIETY (AWS)
| AWS B2.1 |
| Welding Procedure and Performance Qualification |
| AWS D1.1 |
| Structural Welding Code – Steel |
| AWS D14.1 |
| Welding of Industrial and Mill Cranes and Other Material Handling Equipment, Spec for |
| AWS Z49.1 |
| Safety in Welding, Cutting, and Allied Processes |
(Applications for copies shall be addressed to the American Welding Society, Inc., 550 NW Lejeune Road, P.O. Box 35140, Miami FL 33135)
CONVEYOR EQUIPMENT MANUFACTURERS ASSOCIATION (CEMA)
| CEMA 401 |
| Roller Conveyors - Non-Powered |
NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)
| NFPA 51B |
| Fire Prevention in Use of Cutting & Welding Processes |
(Applications for copies shall be addressed to the National Fire Protection Association, One Batterymarch Park, P.O. Box 9101, Quincy MA 02269-9101)
SOCIETY OF AUTOMOTIVE ENGINEERS, INC (SAE)
| SAE J429 |
| Mechanical and Material Requirements for Externally Threaded Fasteners, Standard |
(Applications for copies shall be addressed to the Society of Automotive Engineers, Inc., 400 Commonwealth Drive, Warrendale PA 15906)
3. REQUIREMENTS
3.1. System description
The baggage conveyor system will be used convey suitcases, duffel bags, footlockers, wooden boxes, and other miscellaneous pieces of checked baggage. The new system shall be configured and installed as shown on AF Drawing BMC3F8-01. The system shall consist of the following components:
3.1.2. Inbound conveyor
The inbound conveyor shall be as specified in Appendix A and this SOW. The inbound conveyor shall be an endless closed loop, center drive, crescent-plate conveyor.
3.1.2. outbound conveyor system The outbound conveyor system is comprised of three separate types of conveyors; scale, feeder, and takeaway conveyors. The outbound conveyor shall be as specified in Appendix B and this SOW.
3.1.3. Delivery SCHEDULE
In accordance with attachment titled Pricing Matrix, the delivery schedule for all deliverable items is as follows:
Inbound Conveyor: 150 Days After Contract Award Outbound Conveyor: 180 Days After Contract Award System Installed: 210 Days After Contract Award
Total contract completion will take place no later than 240 days after contract award.
3.3. Design and fabrication
3.3.1. Design criteria
3.3.1.1. Reliability and availability
Each component of the system shall demonstrate a mean time between failure (MTBF) and availability greater than or equal to that listed in Table 1. A failure is defined as any condition that does not conform to the specification or any interruption that causes corrective maintenance to be made to the system. Failures also include situations requiring the use of maintenance personnel and situations requiring the resetting or restarting of any component. The operating time shall be based on the hours listed in Table 1 or the actual hours read from the hour meter. Each individual component shall meet the MTBF and availability requirements specified (i.e., each turntable must meet the MTBF and availability requirements). The following formulas will be used to calculate MTBF and availability.
| MTBF |
| = |
| Operating Time |
Total Number of Failures
| Mean Time to Repair (MTTR) |
| = |
| Total Time Out of _______Service___ |
Total Number of Failures
| Availability |
| = |
| ___MTBF___ |
(MTBF + MTTR)
Table 1
Reliability/Availability Table
| Equipment |
| Operating Time |
(Hours)
MTBF
(Hours) Availability
| Inbound Conveyor |
| Hour Meter |
| 22 |
| 95 |
| Outbound Conveyor |
| Hour Meter |
| 22 |
| 95 |
3.3.1.2. Maintainability
The system shall be designed, fabricated, and installed to facilitate maintainability and ensure a minimum service life of 15 years. The design shall provide for modular assembly of components and subassemblies where feasible to permit repair or replacement of parts in a minimum of time. Grease fittings shall not be blocked and access shall be possible from platforms, walkways, or the ground. All components and replacement parts shall have a distributor located in the United States.
3.3.1.3. Environmental conditions
All system components shall operate in a temperature range of 40 to 100 degrees Fahrenheit with up to 99 percent relative humidity. All system components located outdoors shall be constructed for year-round outdoor use, operating in an environment consisting of sun, rain, fog, high humidity, salt air, snow, sleet, ice, and wind. All system components located outdoors, near exterior doors, or under canopies shall be designed to not trap precipitation. Drain holes, cutouts, sloped surfaces, and drain passages shall be provided to eliminate water accumulation, standing water, and ponding. All system components located inside shall be constructed to operate in an open warehouse environment.
3.3.1.4. Standard, commercial components
Standard, commercial components which have been for sale and available for purchase to the general public or government agencies for at least one year shall be used to the maximum extent possible. If requested by the Contracting Officer’s Technical Representative (COTR), the Contractor shall furnish evidence that equipment of approximately the same design as that proposed to be installed has been tested and successfully operated. Where two or more units of the same type of equipment are required, these units shall be products of the same manufacturer. All equipment and materials shall be new.
3.3.1.5. Standardization
Mechanical interchangeability shall exist between like assemblies, subassemblies, and replaceable parts regardless of the manufacturer's supplier. Interchangeability does not necessarily mean complete identity, but requires that a substitution of such like-assemblies and replacement parts be easily effected without physical modification.
3.3.1.6. Special tools
Use of special tools shall be minimized and, where required for operational adjustments, shall be provided and securely mounted within the equipment in a readily accessible location. Standard tools, fittings, lubricants, and fluids shall be used to the maximum practicable extent.
3.3.1.7. Accessibility
Structural members shall not prevent access to or removal of components for repair or replacement. Equipment shall be designed for rapid and easy removal as well as replacement or repair of malfunctioning units, by one individual where feasible.
LUBRICATION REQUIREMENTS
Mechanical components shall be designed to permit lubrication of components without disassembly. The type and frequency of lubrication shall be specified on an instruction plate mounted near the lubrication point.
3.3.1.8. Structural AND SEISMIC requirements
The system shall be designed and constructed in accordance with applicable seismic design codes, including but not limited to the International Building Code (IBC) and UFC 3-301-01. All mechanical and electrical components shall be designed and installed to withstand seismic activity. Vibration isolation devices and bracing shall be used as necessary to meet this requirement.
Verification of dimensions The contractor shall become familiar with all details of the work, verify all dimensions in the field, and shall advise the Contracting Officer (CO) of any discrepancy before performing the work.
3.3.1.11. OZONE DEPLETING SUBSTANCES (ODS)
The Contractor shall not use or prescribe to the greatest extent possible any ODS in the installation and maintenance of the system. ODS includes, but is not limited to aerosol cans, certain cleaning solvents, refrigerants, and certain lubricants. If there is a question pertaining to the applicability of a substance, submit the name of the substance to the Contracting Officer for verification.
3.3.1.12. Safety
The Contractor shall consider the safety of personnel and equipment when designing and installing the system. Safety provisions shall be incorporated to the maximum extent possible. When possible, hazards shall be eliminated through design. When this is not possible, safety devices such as guards, interlocks, and barriers shall be installed. If this does not eliminate the hazard, warning devices such as warning signs, indicator lights, and audio devices shall be installed. Safety requirements shall include, but are not limited to, the following:
3.3.1.12.1. Occupational Safety and Health Administration
The system installation practices and completed system shall meet all applicable requirements of OSHA 29 CFR 1910 and OSHA 29 CFR 1926.
3.3.1.12.2. Protection against moving parts
Moving parts shall be provided with guards to protect personnel from possible injury. Guards shall be in accordance with ANSI B15.1.
3.3.1.12.3. Placards
Conspicuous placards shall be mounted adjacent to areas where hazards may exist (i.e., capacities, pinch points, and tripping hazards). Placards shall also be used to identify operating limits (i.e., capacity, speed, and incline) in a conspicuous location for operators' use.
3.3.1.12.4. Fail-safe controls
No controls shall cause false operation or endanger personnel if a part should fail. All control systems shall fail-safe to a fully stopped position with all components maintained in position. All components shall remain in position when power is returned to ensure no unexpected movement occurs. Movement of components shall only occur upon operator input.
3.3.1.12.5. Conveyor safety standard
Conveyor design, components, and controls shall conform to ASME B20.1.
SAFETY STANDARD
The system shall comply with the material handling safety standards in AFMAN 91-203.
3.3.1.12.6. Personnel pathways
The Contractor shall be cognizant of personnel pathways throughout the system and shall provide safe pathways for personnel. Pathways include components that may be stepped on to make an elevation change of less than 36 inches or areas likely to be used by maintenance personnel to access system components. The COTR shall determine required personnel pathways throughout the system. All areas not meant for personnel traffic shall have signs, barriers, or other means to prevent access. The top of all structural members and other horizontal surfaces likely to be used as a pathway by personnel shall have a non-slip surface for safety. The maximum elastic deflection of any pathway component shall not exceed 0.12 inch under a 300-pound load. Tripping hazards shall not be placed across personnel pathways.
3.3.1.12.6. PERSONNEL HAZARDS
Sharp objects or edges shall not be exposed in areas accessible to personnel.
3.3.1.13. Human engineering
The system design and layout shall incorporate ergonomic design criteria so the optimal interface between operator and equipment is attained.
3.3.2. Materials
3.3.2.1. Steel
The structural steel components shall meet all design property requirements of AISC 325.
3.3.2.2. Mechanical fastening devices
Unless otherwise specified, all threaded connectors of diameter greater than 0.43 inch shall be either A325 bolts conforming to ASTM A325 or SAE Grade 5 bolts conforming to SAE J429. All structural joints shall be in accordance with AISC 325. Bolt hole diameters shall not exceed nominal bolt diameters by more than 0.06 inch. All bolt holes shall be free of burrs, pins, or slivers. Bolts shall extend a minimum of two threads beyond the nuts. All nuts, bolts, and other threaded fasteners shall be plated or galvanized to prevent corrosion. All threaded fasteners shall utilize plated flat and lock washers as required.
3.3.2.3. Anchors
Anchors shall, at a minimum, meet the requirements of ASTM A307. Anchors shall be either the drop-in expansion type or wedge type. All anchors shall be sufficient in size to withstand the calculated pullout and shear forces experienced by the equipment. Minimum anchor sizes shall be 0.375 inch in diameter. Anchor lengths shall be long enough to assure that the manufacturer's minimum embedment in concrete is maintained and shall be installed properly to maintain the required minimum concrete embedment. Anchors shall be spaced so the manufacturer's recommended minimum allowable spacing between anchors is maintained and the recommended minimum allowable edge distance is maintained. All anchors shall be torqued to the manufacturer's recommended installation torque. Chemically bonded anchors may be used if approved by the COTR.
3.3.3. Protective coatings
All metal system component surfaces shall be protected from corrosion by painting, plating, or galvanizing. Surface preparation and color shall be as specified in Table 2.
3.3.3.1. Painting
Metal surfaces which are not stainless steel, galvanized, or plated shall be cleaned, treated, and painted to protect against rust, corrosion, and deterioration. Surfaces that contain loose rust, loose mill scale, and other foreign substances shall be cleaned mechanically with hand tools, power tools, or by sandblasting. The first coat of paint or primer shall be applied to a dry clean surface as soon as practicable after cleaning and treating the metal. The primer shall not interfere with the application and adhesion of subsequent coats. Paint shall last the service life of the equipment. Paint shall be lead and chromate free and meet air pollution requirements for solvent emissions. When several standard colors are available, a color selection chart shall be submitted to the COTR with the shop drawings for selection. The finish coat shall be a smooth, even surface, free from runs, sags, and defects when dry. Welded surfaces shall be cleaned and painted after the welding process is complete. Prepainted accessories, as well as surfaces not requiring paint, shall be protected from overspray. Paint shall contain a mildewcide that will not adversely affect the color, texture, or durability of the coating. The paint shall be appropriate for the environment at JBMDL and shall be approved by the COTR.
3.3.3.2. Plating
All surfaces to be plated shall be thoroughly cleaned to provide a surface free of mill scale, oil, grease, dirt, rust, and any other foreign material prior to being plated. Plating at a minimum shall comply with ASTM B633, Service Condition 1, Type I unless otherwise specified.
3.3.3.3. Galvanizing
All metal surfaces to be galvanized shall be thoroughly cleaned to provide smooth surfaces and shall comply with ASTM A153 and ASTM A123.
3.2.9.5. DISSIMILAR METALS
Materials used and their locations shall not promote galvanic corrosion. No combination of materials shall be used that form an electrolytic couple of such nature that corrosion is accelerated.
3.3.4. Welding
Dimensional tolerances for welded construction, details of welds, and quality of welds shall be in accordance with the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to perform supplemental nondestructive and destructive tests to determine compliance. Safety precautions during welding shall conform to AWS Z49.1.
3.3.4.1. Welding procedure qualification
Qualification of welding procedures shall conform to the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to request copies of Welding Procedure Specifications for any welding procedure followed in the fabrication of this system.
3.3.4.2. Welder performance qualification
Each welder, welding operator, and tack welder assigned to work on this system shall be qualified in accordance with the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to request certification (Performance Qualification Test Record) that each welder, welding operator, or tack welder is qualified as specified.
3.3.5. fire protection Fire protection requirements shall conform to UFC 3-600-01, NFPA 13, and AFMAN 91-203. All welding, cutting, brazing, and burning operations shall be accomplished in strict compliance with the requirements outlined in AFMAN 91-203 and NFPA 51B. Prior to starting any welding, cutting, brazing, or burning operations, the Contractor shall obtain a permit (USAF Welding, Cutting, and Brazing, AF Form 592). This permit can be obtained by contacting JBMDL’s Fire Department at least 48 hours in advance. A copy of each permit shall be retained at the work site until the work has been completed. Operations that produce flying, dropping slag, metal or embers shall have sufficient non-combustible materials and fire blankets on site to protect against fire damage or personal injury. In addition, the Contractor shall provide a minimum of 2 portable fire extinguishers at the work site until the work has been completed. Extinguishers shall meet a rating of 4A-40BC and the requirements outlined in Chapter 6 of AFMAN 91-203. At the close of the operation, the Contractor shall make a thorough inspection of each building in which work was performed. These inspections shall ensure that all necessary safeguards relative to potential fire hazards are in effect and operational. Contractor personnel shall be familiar with the location of all telephones needed for fire reporting. The Contractor shall maintain good housekeeping practices to reduce the risk of fire, damage, or personal injury. All scrap materials, rubbish, and refuse shall be removed daily from in and around the building and shall not be permitted to be strewn on adjacent property. Flammable and combustible materials used inside the building shall be kept to a minimum and removed from the building during unused periods. Storage of flammable and combustible materials shall not be permitted inside the building.
3.3.6. Cutting
All edges produced by oxygen-flame cutting or any cutting operation shall be finished by grinding (or other method approved by the COTR) to a surface finish equivalent to that of adjacent surfaces. Sharp edges shall not be acceptable.
3.3.7. CLEAN-UP
The Contractor shall, at all times, keep the work area, including storage areas, free from the accumulation of waste materials and dust which would cause a hazard or nuisance to others. The approved methods of stabilization for dust control are sprinkling, chemical treatment (non-ODS) or a similar method approved by the COTR. If there is a cutting process, the solution shall be vacuumed up during the process to prevent dust pollution and water damage. Fluid residue shall be wiped from all gearboxes, hydraulic components, and similar items before testing begins so leaks will be readily apparent. Before leaving the site, the Contractor shall remove all rubbish, tools, equipment, and materials that are not the property of the Government. At the completion of the installation and all testing, the Contractor shall leave the site in a clean, neat and orderly condition satisfactory to the COTR. Waste will be removed daily from the site and shall not be allowed to accumulate to the extent that it becomes a safety or fire hazard. It shall be the Contractor's responsibility to dispose of waste in accordance with all applicable Federal, State, Air Force, local, and municipal codes.
3.3.8. Coordination
The Contractor shall obtain approval from the local base civil engineering, fire, safety, and bioenvironmental offices before making any modifications to the existing structure or adjacent grounds to accommodate the new system. The modifications shall match existing work and shall be of comparable quality. The COTR shall approve all modifications before they are made. The Contractor shall request all power outages required for installation of the system to JBMDL’s Civil Engineering office a minimum of 15 days prior to the requested outage. Power shall not be shut off until approval has been obtained from the base civil engineering office, and the actual outage date and time shall match the approved period.
3.3.9. Nameplates
The Contractor shall provide and install corrosion resistant metal nameplate for the inbound and outbound conveyors. The nameplates shall be located on the front of the motor control centers of each conveyor. Nameplates shall last the life of the equipment and shall be capable of withstanding local environmental conditions. Nameplates shall be stamped, engraved, or etched in a print type not less than 0.12 inch tall. No nameplate or product marking shall be installed until all touch-up painting has been completed. The nameplate or product marking shall clearly display the following headings and corresponding information:
| Type of equipment |
| Name of manufacturer |
| Manufacturer Telephone Number |
| Manufacturer Web Address |
| Contract Number |
| Capacity |
| Manufacture Date, Month/Year |
| Provided by Air Force Life Cycle Management Center |
| 937-257-3078 |
| Property of U.S. Government |
3.3.10. Precedence
Where local codes and standards conflict with the contents of this SOW, the more stringent requirement as determined by the COTR shall prevail.
Documentation The Contractor shall provide documentation (data) as described below and in accordance with Table 2 below. Where possible, the Contractor shall print on recycled paper. Also, the Contractor shall not require the use of any Class I ozone depleting substance in any submittal.
3.4. Management Reports
The Contractor shall provide a monthly status report complete with schedule. The report shall be either Microsoft word document or a PDF file. The monthly status report shall be submitted in accordance with Table 3. Contractor format is acceptable as long as it provides the following information as a minimum;
A) A front cover sheet which includes the title of report, the contractor’s name and address, the base name, the contract number, and the date.
B) A schedule showing progress against schedule to date of report submission and future schedule to contract completion. Schedule as a minimum shall provide the following milestones; submission of data items, if applicable the post award conference, fabrication, shipping, installation, and testing.
C) The body of the report shall provide a summary of the progress to date. It shall identify any problem areas, any changes in schedule or contract equipment, any engineering change proposals, all significant trips, emails, or telephone calls affecting the performance or scope of the contract.
3.4. Shop Drawings
The Contractor shall provide shop drawings, which includes as a minimum; all drawings and instructions required for installation of the system. The shop drawing package shall be submitted per Table 2.
Equipment Manuals The Contractor shall provide separate maintenance and Illustrated Parts Breakdown (IPB) manuals for the conveyors. Warranties shall be described for each conveyor component in its respective manual.
Maintenance Manuals Maintenance manuals shall provide step-by-step instructions for the replacement of all commercial parts, wheel bearings, motors, etc. The maintenance manual shall provide all operating parameters for the conveyors. The maintenance manuals shall provide instructions for all maintenance tools provided. The maintenance manual shall provide conveyor operation instructions.
Illustrated Parts Breakdown Manuals The IPB shall provide illustrated breakdown for disassembly of all commercial parts as well as the breakdown of major assemblies. The IPB shall include all commercial part number for commercial items whether or not they have been modified by the Contractor.
3.4. Certifications
After installation of all equipment the contractor shall certify the system meets or exceeds the requirements listed in sections 4.3.3 of this Cover Purchase Description and all appendices. A general statement that the delivered system meets or exceeds all system requirements is not acceptable i.e. the contractor shall certify each requirement one-by-one.
3.4. As-Built Drawings
The Contractor shall provide as-built drawings of all drawing submitted as part of the as-built drawing package. As-built drawings shall be submitted in accordance with Table 3.
Table 2 – Data Requirements
| SUBMITTAL |
| DUE DATE |
| DISTRIBUTION LIST |
| James Rowland james.rowland.5@us.af.mil |
| Buyer identified at time of award |
| Base POC identified at time PATIM |
Management Reports (3.3.1)
| 1st business day of each month starting after the month the contract is awarded |
| email with attachment of report |
| email with attachment of report |
| email with attachment of report |
Shop Drawings (3.3.2)
| Due date is same as CLIN 0001 |
| Email with attachment of drawings (AutoCAD and PDF) |
| Email with attachment of drawings (PDF) |
| Email with attachment of drawings (AutoCAD and PDF) |
Manuals (3.3.3.)
| With delivery of equipment |
| Email with attachment of manuals (PDF) |
| Email indicating delivery of manuals completed |
| Email with attachment of manuals (PDF) and 2 sets of hard copies |
Certifications (3.3.3)
| Before the start of the 30-day reliability demonstration test |
| Email with attachment of certifications (Word Document or PDF) |
| Email with attachment of certifications (Word Document or PDF) |
| Email with attachment of certifications (Word Document or PDF) |
As-built Drawings (3.3.4)
| 30 days after Government acceptance of system |
| Email with attachment of drawings (AutoCAD and PDF) |
| Email with attachment of drawings (PDF) |
| Email with attachment of drawings (AutoCAD and PDF) |
4. QUALITY ASSURANCE PROVISIONS
4.1. General
The COTR will monitor the installation of the system. The system delivery dates shall not be extended because of work stoppages caused by unacceptable practices or test failures. For all inspections and tests, the Contractor shall provide all test apparatus (i.e., tape measures, levels, calipers, micrometers, stop watches). All test apparatus will be returned to Contractor upon completion of all tests. The Government will provide all test loads. The Contractor shall be responsible for performing all inspections and tests. The Contractor shall provide a knowledgeable and authoritative representative on site during the entire acceptance tests.
4.2. Acceptance Tests
Three tests must be successfully completed prior to the Government accepting the system. These tests are the system checkout test, the quality conformance test, and the reliability demonstration test.
4.2.1. System checkout test
Upon completion of installation, the Contractor using loads of the type specified herein and in the appendices shall check out the system. The Contractor shall inspect the system to assure that the system meets all the requirements of 4.3.1. The Contractor shall also test the system in accordance with the test defined in 4.3.2. All inspections and tests shall be repeated until all modifications and/or adjustments are complete and the system passes all inspections and tests. The Contractor shall submit to the Contracting Officer written certification that the system has passed the requirements of this paragraph. The COTR will schedule the quality conformance test to start within 10 days following the receipt of the written certification from the Contractor.
3.2.13.1.1. Quality CONFORMANCE test
All work shall be scheduled so only one quality conformance test is required. The Contractor shall provide the requirements certification and the system checkout certification in accordance with the Contract Data Requirements List. These certifications are required prior to the start of the quality conformance test. The Contractor, in the presence of the COTR, shall inspect the system to confirm that the system meets all the requirements of 4.3.1. The Contractor, in the presence of the COTR, shall also test the system in accordance with the tests defined in 4.3.2. Upon successful completion of all tests and inspections and the receipt of all certifications, the reliability demonstration test shall start.
4.2.3. Reliability demonstration test
After successful completion of the quality conformance test, each component of the system shall demonstrate a reliability and availability greater than or equal to that specified in 3.2.1.1. and Table 1. In addition, all static components shall demonstrate compliance with the requirements of the SOW. The test period shall be the 30 calendar days immediately following the successful completion of the quality conformance test. If the system does not demonstrate the required reliability and availability or compliance with the SOW, the test shall be restarted from the beginning after the Contractor has taken corrective action. The Contractor shall be allowed to restart the reliability demonstration test a maximum of 2 times. If the system fails to pass the reliability demonstration test within 3 attempts, then the system may be rejected.
4.3. Inspections, tests, and certifications
This section defines all inspections and tests that must be completed as part of the system checkout test and repeated at the quality conformance test. This section also includes a list of all certifications that must be received from the Contractor on or before the start of the quality conformance test. The Contractor may add to this list, or question any requirement, by sending a letter to the Contracting Officer prior to the acceptance tests. The COTR will classify all deficiencies encountered into one of the defect classifications listed below. Any critical or major defect found shall be cause for rejection of the system. Any minor defect shall leave the rejection of the system at the discretion of the COTR.
Critical Defect - A defect that judgment and experience indicate is likely to result in hazardous or unsafe conditions for individuals using, maintaining, working near, or depending upon the equipment.
Major Defect - A defect other than critical that is likely to result in failure, or reduce materially the system for its intended purpose.
Minor Defect - A defect that is not likely to reduce materially the usability of the system for its intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the system.
4.3.1. Inspections
The system shall be inspected to verify that it meets all the requirements of sections 1, 2, and 3 of the SOW and Appendices A and B. These inspections shall be completed as part of the system checkout test and again as a part of the quality conformance test.
Tests The following tests along with the test in associated appendices shall be performed on the system as part of the system checkout test and again as a part of the quality conformance test.
| No. |
| Paragraph |
| Test |
| 3.2.1.12. |
| Are there any safety issues with the installation of the system? |
Yes _____ No _____
| 3.2.2.3. |
| Is the system anchored correctly? |
| 3.2.3.1. |
| Is the system painted or galvanized? |
| 3.2.9. |
| Are name plates provided? |
| 4.3.3. |
| Have the certifications been submitted? |
4.3.3. Certifications
The Contractor shall provide certification that the following requirements and the certification requirements in Appendices A through C have been met in accordance with the Contract Data Requirements List.
| No. |
| Paragraph |
| Certifications |
| 3.2.1.2. |
| The system was designed, fabricated, and installed to facilitate maintainability and provide a minimum service life of 15 years. |
| 3.2.1.3. |
| The system was designed to operate in the environmental conditions found at JBMDL. |
| 3.2.1.12.1. |
| The system installation practices and completed system meet all applicable requirements of OSHA 29 CFR 1910 and OSHA 29 CFR 1926. |
| 3.2.1.12.2. |
| Guards are provided in accordance with ANSI B15.1. |
| 3.2.1.12.5. |
| All conveyor design, components, and controls conform to ASME B20.1. |
| 3.2.1.12.6. |
| The system complies with the material handling safety standards in AFMAN 91-203. |
| 3.2.2.1. |
| The structural steel components meet all design property requirements of AISC 325. |
| 3.2.2.2. |
| All threaded connectors of diameter greater than 0.43 inch are either A325 bolts conforming to ASTM A325 or SAE Grade 5 bolts conforming to SAE J429. |
| 3.2.2.2. |
| All structural joints are in accordance with AISC 325. |
| 3.2.2.3. |
| Anchors conform to ASTM A307. |
| 3.2.3.1. |
| Paint and paint application complies with 3.2.3.1. |
| 3.2.3.2. |
| Plating complies with ASTM B633, Service Condition 1, Type I. |
| 3.2.3.3. |
| All metal surfaces to be galvanized were thoroughly cleaned to provide smooth surfaces and comply with ASTM A153 and ASTM A123. |
| 3.2.4. |
| Dimensional tolerances for welded construction, details of welds, and quality of welds are in accordance with the applicable requirements of AWS B2.1, AWS D1.1 and AWS D14.1. |
| 3.2.4.2. |
| Each welder, welding operator, and tack welder assigned to work on this system was qualified in accordance with the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. |
THIS PAGE LEFT BLANK INTENTIONALLY
TPQ for Bradley Cover Purchase Description - Page 2 of 5 JBMDL,SOW- Page 5
| Solicitation Number: |
| - |
-R-
| Project Title: |
| Baggage Conveyor System |
| Base: |
| JBMDL, New Jersey |
| CSN: |
| BMC3F8 |
SOW, 19 November 2019
This questionnaire shall be completed by the Offeror. All entries to this questionnaire shall be typed. The questionnaire will be used to determine the Offeror's understanding of the requirements and acceptability of the proposed equipment. Please attach product literature/cut sheets for all equipment detailed in this questionnaire and attach any exceptions to the Purchase Description Appendix or recommendations/design alternatives as detailed below.
| Paragraph |
| Characteristics |
3.
Will you comply with all requirements as written, with exception taken only to those items indicated on the attached exception sheet?
EXCEPTIONS
Attach any exceptions taken to the Purchase Description Appendix. Please outline those concerns in detail. Your exceptions will be reviewed to determine acceptability.
Are exceptions taken?
Number of pages attached: ____________________________________
TPQ for SOW, JBMDL - Page 1 of 2
In-Checking Modular Office - Page 1 of TPQ for Cover SOW, JBMDL - Page 2 of 2 image1.wmf
File details come from the government source that posted it. Updated .