SOW DIet and Bedding Contract FINAL 2020.pdf

NIH/OD/OLAO/OA

Statement of Work (SOW) – DVR Laboratory Animal Diet and Bedding Office of Acquisitions

Statement of Work – DVR Laboratory Animal Diet and Bedding

TABLE OF CONTENTS

1.0 Introduction 2

1.1 Background 2

1.2 Scope 2

1.3 Objectives 2

2.0 Requirements 3

2.1 Tasks 3

2.2 Deliverables 3

2.3 Schedule 4

2.4 Assumptions 4

3.0 Government Furnished Property 4

4.0 Security Requirements 4

1.0 INTRODUCTION/OVERVIEW

The NIH Division of Veterinary Resources (DVR), as part of the Department of Health and Human Services (DHHS), is a large centralized research animal care and use program which provides professional and technical services to the NIH Intramural Research Program. Professional services include consultative and collaborative support regarding animal models, behavior, nutrition, health surveillance, husbandry, holding, veterinary care, surgical and post-surgical care, diagnostics, and disease control

The purpose of this contract is for the acquisition and delivery of standard, commercial laboratory animal diets and bedding to DVR and other facilities on the NIH campuses located in Bethesda and Poolesville Maryland. DVR is a centralized service organization that supports the NIH Intramural Research Program (IRP).

1.1 BACKGROUND

This acquisition is a continuation of a previous three-year contract. DVR operates several AAALAC-accredited facilities across the NIH main campus in Bethesda and the NIH Animal Center in Poolesville, Maryland. Laboratory animal diets and bedding are required to maintain the health and well-being of these animals. A contract consisting of one base year plus four option years is requested.

1.2 SCOPE

The scope of this contract is to procure, on a weekly basis, laboratory animal diets and bedding for the purpose of maintaining the health and well-being of DVR animals.

Continuity of supply is critical. Specifications of the types of feed and bedding required are included in the following link:

https://www.ors.od.nih.gov/sr/dvr/drs/nutrition/Pages/Sources-Sought.aspx

An estimated quantity of each type of diet and bedding required on the contract is included as Appendix A. Pricing Schedule of Diets.

1.3 OBJECTIVES

Goals and objectives of this contract are to ensure a continuous, uninterrupted supply of laboratory animal diets and bedding. In order to ensure continuity and redundancy of supply, as well as meeting diverse research requirements, a multi-award contract is required.

2.0 REQUIREMENTS

https://www.ors.od.nih.gov/sr/dvr/drs/nutrition/Pages/Sources-Sought.aspx

2.1 TASKS

DVR Contracting Officer’s Representative (COR), or designee, shall send an e-mail to the contractor with a list of diet and bedding requests and delivery location required for the following week. This e-mail will also include the current Delivery Order Number for purposes of the contractor’s invoicing. Diet and bedding shall be delivered to each individual location indicated in the e-mail. Appendix B lists the current delivery locations anticipated for the contract.

Diet and bedding delivery shall be completed before 2:00 p.m. on the day of delivery. In the event of expected or unexpected delivery delays, the contractor shall notify the COR by e-mail as soon as possible so that the receiving facilities can be notified.

The date of delivery for animal diets shall not be more than 90 days past the mill date indicated on the bags. Bags that are older than 90 days post mill date shall be replaced at no additional cost to the NIH.

Bags of diet and bedding shall be delivered on pallets to keep the bags from touching the floor.

Pallets shall be shrink wrapped in plastic to facilitate safe movement and mitigate damage to bags. The total height of the stacked feed on each pallet shall not exceed 5 feet, to prevent injury to staff from off-loading heavy bags at height. A packing slip shall be included with the shipment to each individual location.

The price of the product is the price delivered. No fuel or other surcharges should be added to the cost.

2.2 DELIVERABLES

Packing Slips: A packing slip shall be included with the shipment to each individual location.

Packing slips shall include the name of the product and date and quantity delivered.

Invoices: The Contractor shall e-mail an invoice to the COR or designee for payment after delivery of each weekly shipment. Invoices shall include the Delivery Order number, an itemized list of products delivered, unit and total price, and other required information for payment.

2.3 SCHEDULE

Contract Period of Performance:

Base Year: May 1, 2021 – April 30, 2022 Option year 1: May 1, 2022 – April 30, 2023 Option year 2: May 1, 2023 – April 30, 2024 Option year 3: May 1, 2024 – April 30, 2025 Option year 4: May 1, 2025 – April 30, 2026

2.4 ASSUMPTIONS

The Government reserves the right to perform inspections at the vendors manufacturing and distribution facilities during contract competition and evaluation phases and during the contract term to assure compliance with DVR Standards.

The contractor shall notify the COR named in the contract of any change in the location of production facilities and or distribution warehouses, including subcontractors.

3.0 GOVERNMENT FURNISHED PROPERTY

None

4.0 SECURITY REQUIREMENTS

None