SOW DCO Hilo Replace Tri-Zone Split AC System.pdf

STATEMENT OF WORK (SOW)

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

National Weather Service – Pacific Region Headquarters (NWS PRH) Replace Tri-Zone Split AC System – Data Collection Office (DCO) Hilo

NW-WW4000-23-00044

1.0 GENERAL

1.1 BACKGROUND

The National Weather Service (NWS), Data Collection Office Hilo (DCO) Hilo is located on the Island of Hawaii just northwest of the Hilo International Airport FAA Flight Control Tower. The construction of the DCO Hilo Operations building was completed in 2006. The building is a single story concrete masonry unit (CMU) and reinforced concrete structure, with a footprint of approximately 2,600 square feet. Air conditioning for the DCO Hilo Operations building consists of various non-ducted multi- and single-zone split system units, one of which is a Sanyo 32,000 BTU tri-zone air conditioning unit. The following units are in need of replacement at these locations: Electrical Room, Communications Room, and CPM Office.

1.2 SCOPE

NOAA seeks Contractor services to remove and properly dispose of the existing 32,000 BTU non-ducted tri-zone units split air conditioning system and all associated components that will not be reused including, refrigerant/condensate piping and the corresponding outdoor unit. The contractor shall install in its place, a new 32,000 BTU tri-zone high-wall ductless split air conditioning system and all associated components including the corresponding outdoor unit. If in acceptable condition, other system components may be reused including electrical safety disconnect switch, conduit, wiring and existing condensate drain piping.

1.3 APPLICABLE DOCUMENTS

The Contractor shall furnish any manufacturer warranty documents and system manuals to the Site Point of Contact (POC). All system tests shall be documented and included with the POC submittals.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Task 1 Remove Existing Tri-Zone Split System

2.1.1. Removal of Existing Air Conditioning Systems and Other Associated Items The Contractor shall carefully and professionally remove the existing Tri-zone split system servicing the Electrical Room (106), Communications Room (107), and CPM Office (108) without causing damage to the surrounding environment and property. Components that are removed shall be disposed of, off of Government property, and all items associated with the removal. The Contractor and its appropriately certified technician shall properly recover any remaining refrigerant. Removal work shall include, but is not limited to the removal and disposal of the following:

a. Indoor units;

b. Outdoor unit;

c. Refrigerant lines;

d. Insulation;

e. Electrical conduits (if not suitable for re-use in “new” installation);

f. Conductors and control wires (if not suitable for re-use in “new” installation);

g. Safety disconnect (if not suitable for re-use in “new” installation);

h. Circuit breakers (if not suitable for re-use in “new” installation);

i. Condensate drain lines (if not suitable for re-use in “new” installation)

j. All other related components.

NOTE: All refrigerant lines run from the outside condenser units in/out of the building through exterior chases in false columns. Open false columns as necessary to remove/install lines.

When complete, re-enclose false columns. Repair as necessary to match original condition.

2.2 Task 2 Install New Tri-Zone Split System

2.2.1 Provide and Install New Tri-Zone Split Air Conditioning Systems and Other Associated Items The Contractor shall provide and professionally install a new Tri-zone, ductless split system in place of the split system removed that services the following areas: Electrical Room (106), Communications Room (107), and CPM Office (108). The Service Provider shall verify existing electrical service to ensure proper and safe installation of new air conditioning units. Installation work shall not cause damage to the surrounding environment and property. Any damage (e.g., hole in wall) resulting from removal and/or installation work shall be repaired by the Contractor.

Services shall include, but are not be limited to the following:

a. Provide new Tri-zone-zone high-wall split, air conditioning systems. Meeting the following criteria:

Tri-zone, 32,000 Btu, ductless split system

208 Volt, 60 Hz, single-phase, with single point power supply from the outdoor condensing unit (i.e., indoor unit electrical source coming from the paired outdoor unit);

Refrigerant shall be R-410A or other that is commonly acceptable for use during time of installation. Refrigerant must have an Ozone Depletion Potential (ODP) no greater than

0.0. CFC-based refrigerant is prohibited. HCFC is not permitted. Provide SDS sheet for refrigerant;

Outdoor unit - anti-corrosion treatment;

Ensure that the outdoor and indoor units are compatible with each other, as paired by the product manufacturer;

Wall mountable remote controls for each of the indoor units; and

Minimum of five year parts – limited warranty, for commercial usage;

b. Install air conditioning component units in the same location as the existing, except for the Electrical Room (106). The Electrical Room indoor unit shall be installed on the wall opposite of the existing unit (i.e., East wall) to prevent any condensate overflow/leakage from dripping on electrical equipment.

Provide and install new, refrigeration lines, condensate pump with high water level switch (if necessary), pipe coverings and required refrigerant.

NOTE: All refrigerant lines run from the outside condenser units in/out of the building through exterior chases in false columns. Open false columns as necessary to remove/install lines.

When complete, re-enclose false columns. Repair as necessary to match original condition.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in the SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 PROJECT MANAGER

The Contractor shall provide a project manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and NWS POC.

3.4 EMPLOYEE ACCESS

Contractor employees visiting Government facilities shall sign the visitors log when entering and exiting the facility for the day. Contractor employees shall comply with all Government escort rules and requirements. Contractor employees are not authorized to receive visitors outside of the work being performed.

3.5 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Commerce. The Project Manager shall ensure Contractor employees understand and abide by Department of Commerce established rules, regulations and policies concerning safety and security.

3.6 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (in coordination with the Contracting Officer where practical), direct the Contractor to remove any Contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

The Contractor’s Project Manager shall clarify, with the NWS POC, the access point of entry to move materials and equipment in and out of the building to minimize disruption.

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 90 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The Primary place of performance will be the:

Data Collection Office – Hilo 121 Ailolo Street Hilo, HI 96720

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 07:00 and 16:00 HST, Monday through Friday (except Federal holidays).

4.5 FINAL REPORT

The Contractor shall provide a Final Report to the NWS POC by electronic mail. This report shall include a summary of all Contractor work performed, including any test and assessment information of the components installed and any Contractor concerns or recommendations to address these issues including a cost estimate.

4.6 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with NOAA workstations (e.g. Windows XP and Microsoft Office Applications).

5.0 GOVERNMENT TERMS & DEFINITIONS

5.1 NOAA - NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION

5.2 NWS – National Weather Service

5.3 NWS POC – National Weather Service-Point of Contact

5.4 Site POC – Site Point of Contact

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following property to the Contractor for work required under this contract:

6.1 Existing components that can be reutilized for the new installation (i.e., electrical disconnect switch and conductors). Refrigerant line penetrations and pipe columns.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 6.0.

8.0 CONTACT LIST – To Be Advised at Award

END - STATEMENT OF WORK