SOW Chiller RRC Athens GA.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Upgrade Chiller, RRC Athens GA

Richard B. Russell Agricultural Research Center (RRC) 950 College Station Road Athens, Georgia 30605

Prepared by John Trammell

Table of Contents

Statement of Work USDA, Agricultural Research Service

Scope of Work The contractor shall provide all professional services necessary to complete Phase 1 of Upgrade Chiller as described in the specification and drawings at the Russell Research Center (RRC) in Athens, Georgia.

The contractor shall include all services and field labor, equipment (including cranes, rigging and material handling equipment), materials, testing and personal protective equipment necessary to perform the work.

Equipment and services provided by the Government for contractor use are listed below:

· Restroom facilities

Base Bid The contractor shall provide a detailed proposal and cost breakdown for the entire project as specified phase 1 in the specifications and drawings .

Site Visit Contractors are strongly encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Codes and Standards Applicable Codes and Standards apply and are not limited to the following

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

Project Summary Phase 1 of Upgrade Chiller at RRC in Athens Georgia.

See drawings and specifications for complete description and details of the work.

Phase 1 will replace the cooling tower, condenser water piping, relocate and replace the condenser water pumps and prepare the plant for phase 2. Test and Balance will be required for Phase 1. Phase 1 also includes a temporary chilled water supply to maintain the building as detailed in the drawings and specifications.

The facility will be occupied during construction activities. All work shall be scheduled in advance and coordinated with the facility representative to minimize the disruption to daily operations and research programs.

Safety The contractor will submit a Site Safety Specific Plan (SSSP) in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start any construction activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities and personnel.

Contractor Requirements The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work as detailed in the specifications and drawings.

Site Access during Covid-19 recovery will require additional steps if the community transition rate is medium or high. At this time, contractors will be processed at the guardhouse. Each contractor will be asked a series of questions regarding your general health and exposure to others with symptoms of illness (coughing, fever, short of breath, etc.). Masks are not required for vaccinated personnel. These access requirements are subject to change at any time without warning.

The project work shall be performed per the following guidelines:

1) Contractor will verify all dimensions and site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site weekly.

4) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied during construction work.

6) Contractor will provide daily reports of work performed to the AO and weekly status updates to the EPM.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

All work is to be performed according with building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

Material Submittals Submittals are listed in the specifications.

Pre-Construction Submittals Contractor’s Site Specific Safety Plan (SSSP) must be provided to and approved by the AO and EPM before installation can begin.

Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the AO.

Inspection and Acceptance A government representative shall inspect and approve the work. The Contractor shall schedule inspection a minimum of 2 days in advance with the AO.

Period of Performance The completion of this project shall not exceed 180 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Generally, contractor work hours shall be Monday through Friday, 7:00 A.M. to 4:30 P.M. except on Government holidays for most of the installation work. Tie-in work during outages are to be performed after hours (pre-arranged with the site engineer 48 hours in advance).

Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to the schedule change.

Guaranty The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.

Project Contacts Contracting Officer (CO):

TBD

Engineering Project Manager (EPM):

Tochie Ezento

Administrative Officer (AO):

Charlotte Gilman

Real Property Specialist (RPS)

Erica Jones

Area Safety and Health Manager (ASHM):

David Daniels

Location Monitor (LM)

John Trammell

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