SOW - B63 Replace Releasing Panel in Computer Room.pdf

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Scope of Work and Specifications for

B63 – Replace Clean Agent Releasing Panel in Large Computer Room

Located at

U.S. Coast Guard Base Elizabeth City, N.C.

October 2024

Commanding Officer United States Coast Guard

Base Elizabeth City Facilities Engineering Department

Elizabeth City, NC 27909

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1) SCOPE: The Contractor shall provide all supervision, labor, equipment, parts, and materials to disconnect, remove, and dispose of the existing clean agent releasing panel in the large computer room at Building 63 and replace with a new clean agent releasing panel in accordance with (IAW) the specifications provided.

This work also required that a new manual pull station be installed to replace the existing broken manual pull station.

2) GOVERNMENT FACILITIES AND UTILITIES:

a. Electrical power is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b. Telephone services will not be available for use by the contractor.

c. Building restroom facilities are not available for use. The Contractor shall provide portable restroom facilities for use by their employees.

3) MATERIALS AND LOCATIONS:

a. Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be IAW manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat.

Insulation board shall not be exposed to flame or other ignition sources.

The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officer’s Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

b. The Contractor is required to comply with local VOC laws and regulations.

All applicable Safety Data Sheets (SDS) shall be available upon request.

4) SCHEDULE OF WORK: Completion of work shall be accomplished within 30 calendar days from acceptance of submittals. The Contractor shall perform all work during normal base work hours. The base normal working hours are 0700 – 1600, Monday through Friday. If the Contractor would like to work outside normal working hours, permission must be obtained from the COR.

5) EXISTING CONDITIONS: The contractor must satisfy themself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. If a site visit is required, then it should be arranged through the COR.

6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the

Facilities Engineering Department Page 3 of 7 government. The contractor shall not disconnect any service without approval from the COR.

7) INSPECTION AND ACCEPTANCE: The COR will accomplish inspection and acceptance of work.

8) LABOR LAWS: The Service Contract Act applies to the procurement.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules, and regulations. Any operation defined as "Hot Work" as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

10) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. The Contractor shall take special care to contain dust while working. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the COR approves the appearance of the job site.

11) ENVIRONMENTAL COMPLIANCE: The Contractor shall ensure all discharges do not exhibit contaminates contrary to Base Elizabeth City Non-Significant User (Wastewater) Permit. Any flushes, backwashes and or slug loads shall be scheduled and reported to Base Environmental Compliance Office (ECO) Wastewater Permit Manager at least two weeks in advance. Wastewater associated with any maintenance or repair shall be quantified in maintenance schedule. Any waste as a result of the project shall either be recycled IAW CIM

16455.10 and the Base Pollution Prevention Plan or be disposed of IAW the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Base listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW the RCRA and all applicable federal, state (i.e., DOT) and local laws and ordinances. All work will be performed IAW the Base Spill Prevention Control and Countermeasures Plan, Clean Water Act (CWA) 40 CFR 112 and the Base Stormwater Pollution Prevention Plan (SWPPP). All chemicals required for this project shall be preapproved by the Base ECO Wastewater Permit Manager in Building 62. Safety Data Sheets (SDS) shall be provided to both the Base ECO

Facilities Engineering Department Page 4 of 7 and Safety offices and proper storage shall be provided IAW 29 CFR 1910.1200.

All installation related solid waste shall be removed from the Base after each working day. All activation flushes of the system shall be captured and disposed of IAW City of Elizabeth City Sewer Use Ordinance and USCG Base Industrial User Wastewater Permit. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, these shall be preapproved by Base ECO IAW the SWPPP. Laydown areas will be approved on a case-by-case basis by the Contracting Officers Representative and Base Environmental Compliance Office on non-vegetative areas only. Any damage to vegetated areas shall be repaired and reseeded by the Contractor. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence. All spills shall be reported to Base ECO (Chris Dunn) at (252) 267-9789 after containing and dialing (252) 335-6257 for Base Spill Response.

12) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. Work site and execution must be arranged so as not to disrupt normal operations in this area. There shall be No Smoking in any Coast Guard Building. All smoking must be done only in a designated smoking area.

13) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer. A workday is defined as any non-weekend or non-Federal Holiday.

a. Provide all required submittals to the Contracting Officer within 10 calendar days after contract award.

b. The USCG will have 7 calendar days to review the submittals and respond to the Contractor.

c. The Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 10 calendar days after the contract has been awarded.

d. The Contractor, upon receiving notification to proceed, must mobilize to the site within 10 work days.

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e. The work, including removal & disposal of existing clean agent releasing panel, and new clean agent releasing panel installation must be completed and useable within 10 workdays of mobilization.

f. The Contractor may notify the Contracting Officer of any long lead time equipment or materials and request a modified delivery date of the work.

14) SUBMITTALS: Once awarded, the following list of submittals must be submitted on the timeline indicated and define the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

a) Project manager, work experience, company qualifications and technician qualifications – Prior to mobilization

b) List of similar government contracts – Prior to mobilization

c) Work schedule – Prior to mobilization

d) Clean Agent Releasing Panel Product Data – Prior to installation

15) TECHNICAL REQUIREMENTS: The Contractor must provide all supervision, labor, equipment, parts, and materials to complete the work including:

a. Replacing Clean Agent Releasing Panel in Large Computer Room

i. The Contractor shall disconnect, remove, and dispose of the existing clean agent releasing panel. The existing clean agent panel is no longer functioning. The existing is a Kidde ARIES clean agent control panel.

ii. The Contractor is responsible for removing and disposal of the existing clean agent releasing panel from the Base.

iii. The Contractor must provide and install a new clean agent releasing panel. The new clean agent releasing panel must be a replacement-in-kind to the existing clean agent panel. The new clean agent releasing panel must be compatible with existing devices (pull stations and smoke detectors).

iv. The new clean agent releasing panel must meet the below specifications:

1. Primary Power: 120V, 60Hz

2. Power Supply Output: 5.4A

3. Battery Capacity: Up to 70AH

4. Two (2) notification appliance circuits (NACs)

5. Two (2) combination NACs/releasing circuits (1 solenoid)

6. Two (2) flexible releasing circuits

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7. Four (4) Form-C relays (3 programmable/1 trouble)

8. Signaling line circuit for up to 255 devices without device restrictions

9. UL listed

10. NEMA 1 rated enclosure

v. The new clean agent control panel must be compatible for reporting to a main Monaco fire alarm control panel in the building.

vi. The new clean agent control panel must be serviceable by the Base fire alarm maintenance technicians and not contain any propriety software requirements.

vii. The Contractor shall provide and install a new manual pull station to replace the broken manual pull station. The manual pull station shall be a dual action pull station with toggle activated DPST switch.

viii. The contractor shall also furnish in writing evidence of qualifications for each of their maintenance and service employees with bid submittal.

All installation, repairs inspection, testing and maintenance shall be performed by, or directly supervised by, a qualified Fire Alarm, Detection or Suppression Technician who certifies all work performed meets necessary technical requirements. The qualified Technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET) as an engineering technician with minimum Level-3 certification. Fire Alarm Mechanics shall be certified by NICET in the field of Special Hazards with a minimum Level-2 certification. Electricians shall be currently licensed with a minimum of two (2) years of experience in fire alarm and fire suppression systems.

No interns, laborers, trainees, or apprentices shall be allowed to perform this work. Equivalent certifications may be acceptable. The technicians installing the equipment shall be factory trained in the installation, adjustment, and operation of the equipment specified herein.

ix. The Contractor shall ensure that fire suppression systems continue to function.

x. The Contractor shall install this equipment in accordance with the National Electrical Code (NFPA 70), including the equipment manufacturer recommendations or requirements.

xi. The Contractor shall ensure testing and start-up to verify proper operation.

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xii. The Contractor shall provide a session of training with the Building Fire Inspector and both shifts of the Fire Department.

xiii. Installation, operation, maintenance manuals and warranty information for the equipment shall be turned over to the COR upon project completion. The Contractor shall provide a one year warranty on the equipment supplied by the Contractor (including labor) from the startup date of the equipment for any problems that might occur with the new installation.

xiv. It is recommended that the Contractor make a site visit to properly evaluate the location and verify all aspects and/or specifications to the existing clean agent releasing panel.

xv. The Contractor shall schedule all work with the COR. The Contractor shall understand the importance to schedule and complete all work in a timely fashion.

xvi. The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

16) TESTING AND INSPECTION:

a. The Contractor must notify the COR two working days before the performance, inspection and acceptance tests are to be conducted. The tests must be performed in the presence of the COR.

b. Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of

29 CFR 1910, 1926.