SOW - 8-21-26.pdf

SELFSTATEMENT OF WORK

FMC LEXINGTON

TRASH REMOVAL SERVICES

I. INTRODUCTION

To provide trash removal services for the Bureau of Prisons, Federal Medical center, located at 3301 Leestown Road, Lexington, Kentucky 40511-8799. The contractor shall furnish all labor, equipment, vehicles, and materials necessary for the collection and disposal of trash and refuse from the indicated pick-up points as specified in the contract.

II. SCOPE OF WORK:

Size and type of vehicle: The hauling vehicle shall incorporate a leak proof body with replaceable door seals and shall be fully enclosed. Vehicles shall possess the lifting capacity capable of picking up and dumping containers with the capacities identified herein. To prevent unreasonable delays in servicing collection stations caused by breakdown of the mechanical containers handling vehicles, the contractor shall possess a standby vehicle with duplicate handling mechanisms. A mechanically operated cover shall be incorporated on the vehicle to operate in such manner as to protect the container in dump position from the wind and to prevent the spillage of materials across the back of the truck during dumping operations. Adequate measures will be always taken to prevent spillage or catering to the truck contents by wind or other means.

1. Size and type of containers:

The Government is requesting Marathon RJ-250SC or equivalent self-contained compactors. The contractor shall provide containers that are in the sizes and capacities as identified herein. The containers are equipped with top lids matching existing ramps and docks for elevation (if required). Stop latches and release chains are to be even to stops approximately 30 degrees, 60 degrees and 90 degrees, for the conveniences of the user. All larger containers shall be leak proof. Containers used for putrescible waste shall be drain-fitted with a threaded plug to facilitate washing. Latches on the end doors shall be manual type or constructed in such a way as not to cause injury when opened.

2. Containers

a. The schedule of containers locations and container sizes are specified for the purpose of locating adequate receptacles for anticipated refuse generation. The contracting officer is authorized to vary such containers and locations as deemed necessary providing the contractor has adequate lead time to make the necessary changes, however, the contract will not result in a change of contract pricing.

b. In the event a compactor (s.) breaks down, the contractor will provide a replacement container at no additional cost to the government unless the repairs can be made within 24 hours. The size of the container (s) will be determined by the Contracting Officer’s Representative (COR).

c. All containers shall be painted a uniform color and numbers assigned for identification purposes.

Containers shall be repainted if necessary to prevent rust or unsightly conditions.

3. Compactor Keys:

The contractor will not have access to the keys that operate the two (2) compactors in location A & B. The appointed escort shall be the only authorized individual to unlock and operate the two (2) compactors for removal by the contractor.

4. Collections:

a. Collections will be provided at the Federal Medical Center between the hours of 3:00 a.m. and 6:00 a.m., for the locations of A&B.

b. Collections will be provided at the Outside Garage, FMC Lexington, Kentucky, between the hours of 6:00 a.m. and 3:00 p.m. Container D located at the Garage will be emptied Every Friday excluding holidays.

c. A lay down yard will be provided for storage of compactors outside the secure perimeter to help assist with swapping out full containers, if the contractor chooses to utilize.

5. Accumulation:

The contractor agrees to remove the entire accumulation of trash and non-edible garbage at the monthly rate quoted herein.

6. Sanitary Conditions:

The contractor will be required to dispose of the miscellaneous trash and non-edible garbage in such a manner as not to cause conditions detrimental to the public health or to constitute a public nuisance. The contractor will assume full responsibility for the compliance with all, Federal, State, City, and County laws, rules and regulations governing removal of waste materials. Collections must be made in contractor’s containers which must be fully enclosed, rat-proof, leak-proof, and fire-retardant. Containers must be kept clean, sanitized, and after dumping must be deodorized. Any trash or garbage scattered by the contractor on the institution grounds must be recovered and removed. The pick-up area must be left in a clean sanitary condition.

Cleaning of the containers shall be the responsibility of the contractor. All containers will be washed and cleaned inside and out once a week during the months of June, July, August, and September, and once a month the other eight months, or as they become malodorous or unsanitary, or when requested by the COR.

7. Maintenance of the containers:

The contractor shall maintain the refuse containers and equipment in a state of satisfactory repair and appearance.

a. The contractor must utilize a disposal facility for trash/waste that is in accordance with all

Kentucky, State, City, Ordinance, laws and regulations. This should include but not be limited to the regulations of the environment protection agency.

b. Disposal Facility: A disposal facility is hereby referred to as a landfill which serves a municipal, institutional, and/or rural population and is used or to be used for disposal of domestic waste, commercial waste, institutional waste, municipal waste, demolition/construction waste, fanning waste, discarded automobile tire, (shredded or halved) and dead animals.

Supplies or Services and Prices/Costs Trash Service

Furnish all labor, equipment, vehicles, and materials unless otherwise specified herein, necessary for and incidental to the collection and disposal of trash and refuse from indicated pick-up points at the Federal Medical Center, and the Federal Prison Camp, 3301 Leestown Road, Lexington, Kentucky 40511-8799.

Period of performance:

Base Period: Date of contract award through 12 months.

Option Period One: 13 months from EDOA through 24 months.

Option Period Two: 25 months from EDOA through 36 months.

Option Period Three: 37 months from EDOA through 48 months.

Option Period Four: 49 months from EDOA through 60 months.

In consideration of the Contractor's satisfactory performance of the work called of under this contract, the undersigned hereby agrees to perform the forgoing services for a fixed price per line item with an economic concerning price adjustment for labor and costs associated with waste entering landfills.

The base level from which the economic price adjustment will be made shall incorporate the Lexington Fayette Urban County Government's percentage of upward and downward revision of the stated contract price upon the occurrence of the landfill rates for:.

A. Compacted Waste (front and rear loading packer truck, price per ton).

B. non-compacted waste (roll-offs, pick-ups, dump trucks or any other vehicles without packing equipment).

C. Construction Demolition Material, Mixed Loads (Construction & Waste).

D. Appliances (except Freon containing items such as refrigerators, freezers, air conditioners and humidifiers).

Increase throughout the life of the contract (base and four one-year option periods) will not exceed 15 percent of the landfill disposal rates- whichever is less for upward revision, and whichever is less for downward revision.

The landfill disposal rates will be based on an average rate increase/decrease of the five local landfills within a fifty-mile radius.

Upon notification of the government’s unilateral intent to exercise an insuring option year, the contractor will have ten calendar days from the date of the letter to request an economic price adjustment.

Note: See FAR 52.222-43 concerning price adjustments on option contracts that contain wage determinations.

Containers and compactors required to be placed in the designated areas listed below* **

Note: Location A & B are within the secured perimeter and will require a Security Background to enter these areas.

LOCATION (A) FOOD SERVICE, Located approximately 350 yards due west of the rear gate, inside the perimeter fence area of the FMC. The compactor shall be stationary with a 30-yard closed container, to be supplied by the contractor. The container shall be emptied once a week, on Wednesday in accordance with the times listed below.

LOCATION (B) UNICOR, located approximately 350 yards due west of the rear gate within the inside perimeter fence area of the FMC. The compactor with guillotine shall be stationary with a 30-yard closed container to be supplied by the contractor. The container shall be emptied once a week, on Wednesday in accordance with the times listed below.

The driver shall notify the Perimeter Patrol Officer of his or her arrival. Upon arrival, the contractor will bring in an empty container. Once inside of the service perimeter the contractor will switch the empty container with the fully loaded container and proceed to the rear gate with a fully loaded container. The Driver will remain in the rear gate until a successful verbal count has been accomplished. The contractor at his/her discretion may elect to leave the fully loaded container inside the old rear gate area for twenty-four hours. The contractor will be always escorted by staff while inside the secured perimeter.

The hours will be between 3:00 a.m. and 5:30 a.m., in accordance with the scheduled days of service. The time frames will vary based on institution mission objectives and at no additional cost to the owner.

If the government fails to allow entry within the times frames listed above for other than an emergency situation determined by the Institution Captain, the contractor may request reimbursement for costs associated with the delay. All costs associated with the delay shall be in accordance with the procedures outlined in the Federal Acquisition Regulation.

If the contractor fails to arrive between the times described above, the government may take an administrative deduction for costs associated with the delay.

LOCATION (C) GARAGE, located behind the main institution and perimeter fences, adjacent to the Garage fuel tanks, one 30 yard open top container to be supplied by the contractor. The container shall be emptied once per week on Fridays.

The owner reserves the unilateral right to change the number of pulls, increase or decrease the size and location of each compactor/container, whenever necessary through a modification to the contract.

In the event a recognized government holiday falls on a scheduled pickup day, the contractor shall treat the next day as the scheduled pick-up day, within the terms and conditions set forth in the locations, addressed above.

SCHEDULE OF NEW PRICE

THE MONTHLY RENTAL CHARGE SHALL BE DEFINED AS PICK-UP, RETURN, AND RENTAL

OF THE COMPACTOR (S) AND CONTAINER (S).

BASE PERIOD: Date of contract award, through twelve (6) months.

1. Location (A) Food Service: 1(one) stationary self-contained compactor with a 30-yard closed container.

MONTHLY RENTAL CHARGE _______________

MONTHLY HAUL CHARGE _______________

COMPACT WASTE-PRICE PER TON _______________

2. Location (B) Unicor: 1 (one) stationary self-contained type compactor with a 30-yard closed container.

MONTHLY RENTAL CHARGE _______________

3. Location (C) Garage: (1) one 30 yard open top container.

MONTHLY RENTAL CHARGE ______________

MONTHLY HAUL CHARGE ______________

NON-COMPACTED WASTE LESS THAN 500 LBS. ______________

PRICE PER CUBIC YARD ______________

NON-COMPACTED WASTE OVER 500 LBS. ______________

PRICE PER TON ______________

OPTION YEAR ONE: Thirteen months through twenty-four months.

THE MONTHLY RENTAL CHARGE SHALL BE DEFINED AS PICK-UP, RETURN, AND RENTAL

OF THE COMPACTOR (S) AND CONTAINER (S).

BASE PERIOD: Date of contract award, through twelve (12) months.

1. Location (A) Food Service: 1(one) stationary self-contained compactor with a 30 yard closed container.

MONTHLY RENTAL CHARGE _______________

MONTHLY HAUL CHARGE _______________

2. Location (B) Unicor: (1) one stationary self-contained type compactor with a 30 yard closed container.

NON-COMPACTED WASTE LESS THAN 500 LBS. ______________

PRICE PER TON ______________

PRICE PER CUBIC YARD ______________

NON-COMACTED WASTE OVER 500 LBS. ______________

OPTION YEAR TWO: Twenty-four months through thirty-six months.

THE MONTHLY RENTAL CHARGE SHALL BE DEFINED AS PICK-UP, RETURN, AND RENTAL

OF THE COMPACTOR (S) AND CONTAINER (S).

BASE PERIOD: Date of contract award, through twelve (12) months.

1. Location (A) Food Service: 1(one) stationary self-contained compactor with a 30 yard closed container.

MONTHLY RENTAL CHARGE _______________

MONTHLY HAUL CHARGE _______________

COMPACTED WASTE-PRICE PER TON _______________

2. Location (B) Unicor: (1) one stationary self-contained type compactor with a 30 yard closed container.

NON-COMPACTED WASTE LESS THAN 500 LBS. ______________

PRICE PER TON ______________

PRICE PER CUBIC YARD ______________

NON-COMACTED WASTE OVER 500 LBS. ______________

OPTION YEAR THREE: Thirty-six months through forty-eight months.

THE MONTHLY RENTAL CHARGE SHALL BE DEFINED AS PICK-UP, RETURN, AND RENTAL

OF THE COMPACTOR (S) AND CONTAINER (S).

BASE PERIOD: Date of contract award, through twelve (12) months.

1. Location (A) Food Service: 1(one) stationary self-contained compactor with a 30 yard closed container.

MONTHLY RENTAL CHARGE _______________

MONTHLY HAUL CHARGE _______________

2. Location (B) Unicor: (1) one stationary self-contained type compactor with a 30 yard closed container.

NON-COMPACTED WASTE LESS THAN 500 LBS. ______________

PRICE PER TON ______________

PRICE PER CUBIC YARD ______________

NON-COMACTED WASTE OVER 500 LBS. ______________

OPTION YEAR FOUR: Forty-eight months through sixty months.

THE MONTHLY RENTAL CHARGE SHALL BE DEFINED AS PICK-UP, RETURN, AND RENTAL

OF THE COMPACTOR (S) AND CONTAINER (S).

BASE PERIOD: Date of contract award, through twelve (12) months.

1. Location (A) Food Service: 1(one) stationary self-contained compactor with a 30 yard closed container.

MONTHLY RENTAL CHARGE _______________

MONTHLY HAUL CHARGE _______________

COMPACTED WASTE-PRICE PER TON _______________

2. Location (B) Unicor: (1) one stationary self-contained type compactor with a 30 yard closed container.

MONTHLY RENTAL CHARGE _______________

NON-COMPACTED WASTE LESS THAN 500 LBS. ______________

PRICE PER TON ______________

PRICE PER CUBIC YARD ______________

NON-COMACTED WASTE OVER 500 LBS. ______________