SOW 05022025_Kyle and Wanblee_Phase 1 ESA.pdf

STATEMENT OF WORK

PHASE 1 ENVIRONMENTAL SITE

ASSESSMENT AND HAZARDOUS

MATERIAL AND ASBESTOS SURVEY

REPORTS

GP25KY800C06

GP25WB800C06

KYLE, SD

WANBLEE, SD

JANUARY 2025

Table of Contents

1. COORDINATION, LOCATION, AND TIMELINE

2. INTRODUCTION & PURPOSE

3. SCOPE

4. REQUIREMENTS

5. CONSTRUCTION ITEMS

6. RESPONSIBILITIES

7. COORDINATION

8. SUPERINTENDENT

9. PERFORMANCE PERIOD

10. INFECTION CONTROL & INTERIM LIFE SAFETY MEASURES

11. SAFETY AND SECURITY

12. RESTORATION

13. WARRANTY

14. DELIVERABLES

15. TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO) REQUIREMENTS

BID SCHEDULE

APPENDIX A – PROJECT LOCATIONS

APPENDIX B – KYLE HEALTH CENTER CAMPUS

APPENDIX C – WANBLEE HEALTH CENTER CAMPUS

STATEMENT OF WORK

PHASE 1 ESA & HMAS

KYLE, SD

WANBLEE, SD

1. COORDINATION, LOCATION, AND TIMELINE

Contract Officer Representative (COR):

Stottin Newbrough Project Engineer Stottin.Newbrough@ihs.gov Telephone: 605-945-5452

Location:

Kyle, SD Wanblee, SD

Timeline:

90 Calendar Days

2. INTRODUCTION & PURPOSE

This project shall produce Phase 1 Environmental Site Assessment (ESA) and Hazardous Materials and Asbestos Survey (HMAS) reports for the Kyle and Wanblee Health Center Campuses. Hazardous materials shall include asbestos, lead-based paint (LBP), mold, mercury-containing materials, polychlorinated biphenyls (PCBs), chlorofluorocarbons (CFCs), hydrochlorofluorocarbons (HCFCs), oil and oil products (including treated timbers), household hazardous waste (paints, varnishes, solvents, and cleaning chemicals), fuel oil tanks, miscellaneous hazardous materials, solid waste, and radon. Locations are shown in Appendix A through C.

The purpose of these assessments and surveys is to gather sufficient information to develop an independent professional opinion about the property's environmental condition and to identify actual or potential environmental contamination.

3. SCOPE

The project defined within this Statement of Work is the Phase 1 Environmental Site Assessment and Hazardous Material and Asbestos Survey Report for multiple IHS quarters and health centers. A cost estimate for remediation shall be provided for each finding during the survey. The project includes all labor, transportation, and supplies to complete the survey and report.

mailto:Stottin.Newbrough@ihs.gov

The contractor shall provide a certified inspector/s to perform the Phase 1 ESA per ASTM E1527-21. A hazardous material and asbestos building and site survey shall also be provided for the buildings.

The contractor shall review the building and conduct a site investigation to determine the site conditions. The structure and site may be disturbed only as necessary to inspect and understand the environmental hazards that may be present.

Bulk samples from suspected hazardous materials shall be collected and further tested at a certified laboratory using appropriate standard testing methods.

The contractor shall ensure all personnel use appropriate personal protective equipment on-site.

4. REQUIREMENTS

The contractor shall perform the following.

1. The contractor shall obtain all required permits, insurance, and fees, federal and tribal, required of a general contractor working in South Dakota.

2. The contractor shall provide a project schedule within 14 days after the contract award and a complete report within 30 days after the competition of assessment and survey for each building. Each report shall include, but is not limited to, the following:

a. Phase 1 ESA and Hazardous Material, LBP, and Asbestos Report

b. Methods of testing

c. Findings, opinions, and recommendations

d. Site Overview

e. Historical and environmental information

f. Records review

g. The site and adjoining property reconnaissance

h. Interviews

i. References

j. Test results and locations of hazards

k. Rough cost estimates for required remediation and disposal activities

l. Site diagram, site photographs, figures, property information, qualifications of environmental professionals, certificate of insurance, etc.

5. CONSTRUCTION ITEMS

N/A

6. RESPONSIBILITIES

The contractor shall be responsible for the professional quality, technical accuracy, and coordination of all surveys, reports, and other services furnished under this contract. Without additional compensation, the contractor shall correct or revise any errors or deficiencies in its reports.

7. COORDINATION

After the contractor receives a signed contract, they will arrange a scoping visit with the COR to coordinate the project. The IHS project team, which includes the COR, Service Unit Facility Manager, and other Service Unit IHS staff, will hold a meeting at the designated location or virtually.

Preliminary site visits shall be coordinated with the COR and Facility Manager during the proposal stage.

8. SUPERINTENDENT

The contractor shall always have a designated and qualified superintendent for the project.

The Superintendent shall be disclosed in writing with the name, office location, office number, and cell phone number. The Superintendent shall be the designated person by the contractor who will represent the contractor on-site during all times when work is taking place.

9. PERFORMANCE PERIOD

This contract's performance period is 90 days from the Notice to Proceed (NTP).

10. INFECTION CONTROL & INTERIM LIFE SAFETY MEASURES

11. SAFETY AND SECURITY

The contractor shall be responsible for the safe progress of the work and shall ensure that tenants are not allowed access to unsafe areas or conditions during the work. The contractor shall afford all staff and visitors professional courtesy during the project.

The Indian Health Service is not responsible for securing the contractor’s tools, equipment, or materials during the project.

12. RESTORATION

The contractor shall restore all areas disturbed by the project to a condition equal to that existing before the project and minimize interference to the tenants during the project.

13. WARRANTY

14. DELIVERABLES

At a minimum, deliverables are required for the following items:

1. Project schedule

2. Resumes of qualified individuals performing the services

3. Phase 1 Environmental Site Assessment Report – Each building per location

4. Hazardous Material, Lead-Based Paint, and Asbestos Survey Report – Each building per location

5. Cost Estimates

15. TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO)

REQUIREMENTS

Contractors working on any Indian Reservation must comply with the Indian preference and Indian preference program requirements administered by the Tribal Employment Rights Office (TERO).

Typical requirements of TERO include a percentage fee on the total contract price.

Contractors are strongly encouraged to contact the TERO office at 605-867-5167 for an explanation of tribal requirements, required fees, and permits.

BID SCHEDULE

PHASE 1 ESA AND HMAS

Est. Unit Total Item Description Qty. Unit Cost Cost

Phase 1 ESA and HMAS – Kyle Health Center Campus 1 Job $ $

Phase 1 ESA and HMAS – Wanblee Health Center Campus 1 Job $ $

Total $

APPENDIX A – PROJECT LOCATIONS

APPENDIX B – KYLE HEALTH CENTER CAMPUS

APPENDIX C – WANBLEE HEALTH CENTER CAMPUS