Sources Sought Notice - Medical Storage Cabinets.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY

The purpose of this Sources Sought is to conduct market research to procure Brand Name or Equal – Harloff Medical Storage Cabinets. This notice serves to survey the market to ascertain whether-or-not sources are capable of providing the requested supplies. You also must be an Authorized Distributor for Harloff or an Authorized Distributor for the manufacturer of an equal product, if not the manufacturer.

This notice also allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. Please review the DRAFT Statement of Work (SOW) to compare your supply/service to what is requested. Complete the line-items below and submit any documentation supporting your product/service for consideration. Regional Procurement Office (RPO) - West is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 337127 – Institutional Furniture Manufacturing. The Small Business Administration (SBA) Size Standard for this request is 500 Employees.

This Sources Sought is to gain knowledge of potential qualified sources and their size classification(s) (Service Disabled/Veteran Owned Small Business (SD/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 337127. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors are requested to respond to this notice but are required to respond to the official solicitation announcement in order to be awarded the contract.

INSTRUCTIONS:

RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION:

• Primary Information:

· Company Name

· Point of Contact (POC) Name

· Email Address

· Phone Number

· Unique Entity ID No. listed in the System of Awards Management (SAM)

· Business Size: (Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Other, Small Business, or Large Business) for the NAICS code 337127.

IMPORTANT

· If your firm is a Socio-economic Small Business (SDVOSB, VOSB, Hub zone, 8(a), Small, Small disadvantaged, Woman owned small business), please state if your firm is a Nonmanufacturer under the Nonmanufacturer Rule. For more information about the Nonmanufacturer Rule and how it applies to your firm, click on this Small Business Administration link:

https://www.sba.gov/partners/contracting-officials/small-business-procurement/nonmanufa cturer-rule Please check the lines below that apply to your firm:

a. ____ Business size does not exceed 500 employees.

b. ____ Firm is primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied.

c. ____ Firm takes ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

d. ____ Supplies the end products of a small business manufacturer or processor made in the United States.

· If a future solicitation requires the Buy American Statute, the following two clauses will apply:

· 52.225-1 Buy American-Supplies

· 52.225-2 Buy American Certificate

• Please indicate whether you hold a GSA Federal-Supply-Schedule or Indefinite Delivery/Indefinitely Quantity (IDIQ) contract that covers this type of request. If so, please provide the Schedule contract number.

· Must have an Authorized Distributor Letter issued from the manufacturer, if not the manufacturer.

· Please specify place of manufacture.

The attached SOW is a draft and is NOT finalized. If any portions are unclear, prohibited, and/or you are unsure about the draft description of the requirement please list your comments and/or concerns in your response so they can be addressed.

Response is due by 02/13/2026, at 4:00 PM Pacific Time. Please submit e-mail responses to Bernadette Flores, Contract Specialist, at email address: Bernadette.Flores@va.gov. Please place “Medical Storage Cabinets” in the subject line of your email. This notice is to assist the Department of Veterans Affairs in determining qualified sources only.

PHYSICAL CHARACTERISTICS: Equipment must have physical characteristics to enable the government to perform the capabilities:

E0930M – Locker, Supply, Mobile – Harloff MedStor Max Harloff Medstorm Max Locker Supply, Mobile (MSPM81-00TK), Must Include and have these items below:

a. Roll-up tambour door with key lock.

b. Features a true 24” interior cabinet depth

c. Interior side panels allow 47 insertion points

d. Modular trays can be pulled out at an angle, and “clip-on” locking safety feature

e. 5” quiet rolling casters, 1 steering and 1 braking caster

f. Include (6) 4"D trays with 2 long, 2 short dividers (Part No. 81031-8)

g. Include (1) 8"D trays with 2 long, 2 short dividers (Part No. 81032-8)

h. Finishes: Beige

i. Dimension: 30”D x 28”W x 76”H

j. Quantity: 5

E0957A – Cart, Medication, Mobile, Single – Harloff Single Column Medical Storage Cart Harloff Medstorm Max Single Column (Part No. MSPM81-00GE), Must Include and have these items below:

a. Powder coat steel.

b. Keyless pushbutton E-Lock

c. Glass Door, Doors can swing up to 270 degrees

d. Interior side panels allow 47 insertion points within each column creating a system of multiple organization possibilities

e. Modular trays can be pulled out at an angle, and “clip-on” locking safety features

f. Industry best 5" quiet rolling casters for superior mobility - 1 steering and 1 braking caster

g. Cabinet is delivered fully assembled

h. Include (10) 5" Wire Basket for MedStor Max Cabinets, One Short and One Long Divider (Part No. 81071 -3 Harloff )

i. Include (24) 2" Tray for MedStor Max Cabinets, Two Short and Two Long Dividers, (Part No. 81030-8 Harloff )

j. Dimension: 27”D x 22.5”W x 75.75”H

k. Quantity: 2

BRAND NAME OR EQUAL for the line-items listed below.

NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these supplies and/or services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exist at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought notice.