Sources Sought-Fire Alarm ITM 2.docx

SOURCES SOUGHT TECHNICAL DESCRIPTION

INTRODUCTION

The Aberdeen Proving Ground (APG) Army Contracting Command is issuing this sources sought synopsis as a means of conducting market research to identify potential sources having an interest and industry technologies available to support/provide the U.S. Army Garrison Aberdeen Proving Ground and Adelphi Laboratory Center with Fire Protection Systems Inspection, Testing, Maintenance (ITM) with repair to assure complete functionality of the life safety systems. The fire alarm systems shall be inspected, tested, cleaned, and maintained according to UFC 3-601-02. All inspection, testing, maintenance, and repair standards shall be consistent with original equipment manufacturer’s recommendations; all Federal, State, and local laws, regulations, and directives. The Contractor shall provide updated Computer-Aided Design & Drafting (CADD) (current year) drawings in a manner that will ensure fire systems serviceability and proper operation.)

This requirement will be a 100% set-aside for small businesses. A single award will be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

PROGRAM BACKGROUND

The fire alarm systems in facilities have been annually inspected, tested, cleaned, and maintained according to UFC 3-601-02 for the last 5 years. Exceptions are newly constructed facilities or others not requiring testing by the Unified Facilities Criteria. The Directorate of Emergency Services (DES) respond to emergency calls and only stabilize and isolate the systems to prevent further damage to the fire systems, government property and buildings. The Directorate of Public Works (DPW) does not staff appropriate NICET Level III technicians to perform work on these systems.

REQUIRED CAPABILITIES

The Government requires a non-personal services contract to provide fire alarm, fire sprinkler/suppression systems inspection, testing, maintenance, service, and repair including AES transmitter installations for the U.S. Army Garrison Aberdeen Proving Ground and Adelphi Laboratory Center. The Contractor shall furnish all management, tools, supplies, equipment and labor necessary to examine, restore, maintain, repair, clean, inspect, and perform testing of the following: installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps, fire pump monitoring devices and related equipment, fire sprinkler monitoring devices, aircraft hangar foam agent systems, automatic fire alarms, Fire Alarm Control Panels (FACP) including the software and associated devices, (activation, warning and auxiliary), fire alarm transmitters, receivers, electrical/electronic components of the systems. The Contractor shall provide testing and programming to facilities with Mass Notification Systems (MNS). The Contractor shall provide updated Computer-Aided Design & Drafting (CADD) (current year) drawings in a manner that will ensure fire systems serviceability and proper operation. List major component manufacturers and system component, year of installation as near as can be determined, as well as ITM cycle for suppression systems. All performed work shall comply with and be in accordance with (IAW) the Unified Facilities Criteria (UFC) 3-600-01, 3-601-02, 4-021-01, National Fire Protection Association (NFPA) Standards, APGR 420-1, base requirements and the manufacturer’s instructions. The UFC shall take first precedence over other guidance.

The intent of this Sources Sought is to assess the state-of-the art of the technology available in inspection, testing and maintenance or fire alarm systems that could meet this requirement.

Maintenance, Inspection and Repair. The Government desires a system with minimal maintenance and inspection requirements at the organizational level. The system should also be easily repairable for deployed units.

SPECIAL REQUIREMENTS

Any resulting contract is anticipated to have a security classification level of Secret. Any resulting contract shall be compliant with the specialty metals restriction of the Berry Amendment (10 U.S.C. 2533a and 2533b) in accordance with DFARS clauses 252.225-7008 and 252.225-7009.

Certifications: The contractor shall be licensed to perform this type of work in the state of Maryland IAW UFC. All contractor personnel shall be certified technicians and under the direct supervision of a NICET Level IV technician. The qualified technicians shall have completed an acceptable apprenticeship program, have certificates of technical competency in accordance with commercial practices and be familiar with the contents of applicable NFPA codes and standards. The contractor technicians shall provide evidence of valid licensing of National Institute for Certification in Engineering (NICET) level III certification for all technicians and NICET level IV for all supervisors. The contractor technicians are required to specifically possess this licensing. The contractor and all personnel shall maintain levels of all qualifications throughout the contract period of performance; all newly employed contractor technicians shall provide proof of licensing, certification, and security clearances before performing work under this contract. Technicians that are apprentices must have certified apprentice qualifications or license (NICET Level II) with the acceptable skill set to perform the required work. In addition to the acceptable skill set they must possess minimum 3 years' experience and be under direct constant supervision by a NICET Level III technician, or NICET Level IV supervisor to provide inspection services under this contract.

Experience: The technicians performing repair work on fire alarm, suppression or sprinkler systems on APG shall be qualified to perform the work under this contract. The technician shall be knowledgeable and trained in the technical requirements of all applicable NFPA codes and standards, UFC 3-600-01 and all other referenced material in this contract. All repairs shall be performed by a minimum NICET level III technician certification having five (5) years of current experience in the maintenance and repair of various systems. All final connections to devices and control panels shall be performed by the certified individual.

ELIGIBILITY

The applicable NAICS code for this requirement is (561621) with a Small Business Size Standard of ($20,500,000). The Product Service Code (PSC) is (H963).

SUBMISSION DETAILS

Interested businesses should submit a brief capabilities statement package (no more than ten (10) 8.5 X 11-inch pages, font no smaller than 12 point) demonstrating ability to provide the products/systems listed in this Technical Description. Documentation should be in bullet format. No phone or email solicitations with regards to the status of the RFP will be accepted prior to its release.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, (Maggie Keelty and Barbara Cousins), in either Microsoft Word or Portable Document Format (PDF), via email (margaret.v.keelty.civ@army.mil, Barbara.d.cousins.civ@army.mil) no later than 11:00 a.m. (EST) on 24 August 2022 and reference this synopsis number in subject line of e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.

If your organization has the potential capacity to provide the required products/systems, please provide the following information: 1) Organization name, address, primary points of contact (POCs) and their email address, FAX, Web site address, telephone number, and type of ownership for the organization; and 2) Tailored capability statements addressing the requirements of this notice, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.