PWS ITM ENG000062J - DRAFT.docx

DRAFT

Performance Work Statement (PWS)

Fire Protection Systems Inspection, Testing, Maintenance (ITM) with Repair

Aberdeen Proving Ground Adelphi Laboratory Center

01 MAY2022

Table of Contents

1.0 Introduction

This is a firm fixed-priced requirements type non-personal services contract to provide fire alarm, fire sprinkler/suppression systems inspection, testing, maintenance, service and repair including AES transmitter installations for the U.S. Army Garrison Aberdeen Proving Ground and Adelphi Laboratory Center. The contract period of performance will be for a base year and four option years. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. It is within the scope of the contract that the buildings/facilities list for this requirement will increase and decrease throughout the contract term. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS. The Contractor is responsible for providing all parts and materials required for systems inspection, testing, maintenance including repair.

1.1 Background

The fire alarm systems in facilities listed in Technical Exhibit 2A-2Z have been annually inspected, tested, cleaned, and maintained in accordance with the Unified Facilities Criteria (UFC) 3-601-02 for the last five (5) years. Exceptions are newly constructed facilities or others not requiring testing by the Unified Facilities Criteria. The Directorate of Emergency Services (DES) responds to emergency calls and only stabilizes and isolates the systems to prevent further damage to the fire systems, government property and buildings. The Directorate of Public Works (DPW) does not staff appropriate National Institute for Certification in Engineering Technologies (NICET) Level III technicians to perform work on these systems.

1.2 Location

The contract work is located at Aberdeen Proving Ground (APG) located in Harford County, Maryland. The installation consists of Aberdeen Proving Ground North, Aberdeen Proving Ground South - Edgewood, Churchville Test Center, Graces Quarters and Adelphi Laboratory Center (ALC). Technical Exhibit (TE 1 A) (TE 1 B) TE 1 C).

1.2 Objectives

The Contractor shall ensure all work accomplished in the performance of this PWS meets all inspection, testing, maintenance, and repair standards consistent with the original equipment manufacturer’s recommendations; all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the applicable publications listed in Section 7.0, Related Documents. The Contractor shall provide fire detection and fire suppression system inspection, testing and maintenance with repair services to the US Army Garrison APG and Adelphi Laboratory Center to assure complete functionality of the life safety systems on Aberdeen Proving Ground and Adelphi Laboratory Center.

1.2.1 The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The Contractor shall obtain/ensure subcontractors obtain all licenses, permits and certifications required to perform this work under this contract. The intent is to establish work requirements that are performance-based and results oriented. This approach is intended to allow the Contractor to determine the best and most cost-effective ways to fulfill base operations and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions

The Contractor shall be cautious when working in extreme environmental conditions. The temperatures for Aberdeen, MD range from 14° to 92°, with humidity the temperatures can exceed 100°F. The Contractor is expected to practice safe working practices during extreme climatic conditions.

1.4 Facility Access

The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Aberdeen Proving Ground or Adelphi Laboratory Center Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Aberdeen Proving Ground or Adelphi Laboratory Center inspection. The Contractor shall provide the Contracting Officer Representative (COR) with a list of the personnel assigned to provide inspection, maintenance and repair in special security buildings andareas prior to commencing work under this contract. This personnel roster shall include the employee’s full name and position held. The Contractor shall update the roster whenever personnel changes occur during the duration of the contract and provide the COR with the revised roster. The Government will provide a National Agency Check (NCIC Level III Security Check) for these personnel, as necessary.

1.5 Traffic Flow

Traffic flow actions are not anticipated N/A

1.6 Drainage

Drainage disturbances are not anticipated N/A

1.7 Restoration of Landscape Damage

The contractor shall restore Trees or other landscape features, and irrigation systems damaged by the Contractor’s operations during performance of this to the original state.

1.8 Dust Suppression

Dust disturbance is not anticipated N/A

1.9 Utility Location

Underground utility work is not anticipated. N/A

1.10 Excavation Permits

Underground utility work is not anticipated. N/A

2.0 Requirements

2.1 Description of Services

The Contractor shall furnish all management, tools, supplies, equipment and labor necessary to examine, restore, maintain, repair, clean, inspect, and perform testing of the following: installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps, fire pump monitoring devices and related equipment, fire sprinkler monitoring devices, aircraft hangar foam agent systems, automatic fire alarms, Fire Alarm Control Panels (FACP) including the software and associated devices, (activation, warning and auxiliary), fire alarm transmitters, receivers, electrical/electronic components of the systems. The Contractor shall provide testing and programming to facilities with Mass Notification Systems (MNS). The Contractor shall provide updated Computer-Aided Design & Drafting (CADD) (current year) drawings in a manner that will ensure fire systems serviceability and proper operation. The contractor shall list major component manufacturers and system component, the year of installation as near as can be determined, as well as ITM cycle for suppression systems. The Contractor shall submit reports to the (COR. All performed work shall comply with and be in accordance with (IAW) the Unified Facilities Criteria (UFC) 3-600-01, 3-601-02, 4-021-01, National Fire Protection Association (NFPA) Standards, APGR 420-1, base requirements and the manufacturer’s instructions. The UFC shall take first precedence over other guidance. Technical Exhibit 2A-2Z will show the APG and ALC facilities list and repairs shall done in accordance with the UFC 3-600-01.

2.1.1 Accountability

Each workday upon arrival to Aberdeen Proving Ground North, all Contractor employees shall report to building 4304 to sign in, advising the COR of the buildings the Contractor will be providing repairs or inspections to, prior to the workday beginning. At the end of each workday all Contractor employees shall report to building 4304 to sign out and advise of any changes that may have occurred in the workday, providing a status to the COR. Each workday upon arrival to Aberdeen Proving Ground South, all contractor employees shall report to building E5185 to sign in, advising the COR of the buildings the Contractor will be providing repairs or inspections to, prior to the workday beginning. At the end of each workday all Contractor employees shall report to building E5185 to sign out and advise of any changes that may have occurred in the workday, providing a status to the COR. Each workday upon arrival to Adelphi Laboratory Center, all Contractor employees shall report to building 103 to sign in, advising the COR of the buildings the contractor will be providing repairs or inspections to, prior to the workday beginning. At the end of each workday all Contractor employees shall report to building 103 to sign out and advise of any changes that may have occurred in the workday, providing a status to the COR. A sign-in/sign-out sheet will be provided at each building and changed on a weekly basis.

2.1.2 Inspection, Testing and Maintenance

The Contractor shall perform operational ITM on installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps and monitoring devices, fire sprinkler monitoring devices, foam systems, automatic fire alarms, fire alarm panels, associated devices, (activation, warning and auxiliary), electrical/electronic components of the systems, facilities transmitter/receiver systems, alarm system software, computer systems networking, MNS in facilities along with monitoring systems IAW the UFC, applicable NFPA codes and standards, base requirements, and manufacturer’s instructions. The Contractor is required to use the current version of UFC 3-601-02 standards for all ITM performed on fire detection and suppression systems in Aberdeen Proving Ground and Adelphi Laboratory Center. The Contractor shall repair or correct any minor maintenance deficiencies or impairments to installed fire suppression, fire sprinkler, automatic fire alarm system, MNS and associated components discovered during a scheduled ITM. Prior to the completion of the ITM see details in Section 2.1.7 ITM Minor Repair Parts. The Contractor is required to use the current version of NFPA 72 System Record of Inspection and Testing Technical Exhibit (TE 5 A), accurately completing all sections of the NFPA 72 and including all other forms required to provide a complete report, listing any deficiencies with the fire alarm system for all fire alarm inspections. The Contractor is required to use the current version of NFPA 25 Centrifugal Fire Pump Annual Test Form for annual centrifugal fire pump testing Technical Exhibit (TE 5 B) completely filling in all sections of the Centrifugal Fire Pump Annual Test Form with detail listing any deficiencies with the fire pump tested. The Centrifugal Fire Pump Annual Test Form is not required for monthly pump churns required under UFC 3-601-02.

2.1.3 ITM Program

The Contractor shall implement a planned ITM program, as defined in UFC 3-601-02. The plan shall be used to prevent and correct deficiencies with the systems, minimize system failure and service interruptions, extend component life, and maximize operating efficiency. The Contractor shall provide a weekly schedule to the COR not later than the Friday of the week prior before inspections begin and shall coordinate all scheduled ITM. Notify Directorate of Emergency Service (DES) Fire and Emergency Services and each building occupant Point of Contact (POC) to schedule entry and access for testing dates at each facility. This coordination shall be accomplished by the Contractor prior to proceeding with any ITM or repairs on installed fire alarm, suppression, sprinkler and MNS systems and associated equipment. Contractor shall coordinate with the facility’s POC not later than five (5) days in advance to allow for a scheduling timeline. At the conclusion of ITM and repair, the Contractor shall update the originally notified facility personnel of the status of the maintenance work completed for that facility. The Army mission is the top priority and could affect a scheduled ITM to cause a delay in time requirements. The COR shall be notified of all conflicts to address the testing schedule and requirements

2.1.4 Notification to Conduct ITM

In addition, before initiating any scheduled test, the Contractor shall ensure the Facility Manager notifies the building's occupants. The Facility Manager may observe the ITM tests and the sequence of operation. Installed fire alarm systems (detection), extinguishing systems (suppression & sprinkler), and monitoring systems located in areas that are not readily accessible for safety considerations such as continuous process operations areas and areas that need equipment to reach system components that are congested are to be tested during scheduled operation shutdowns. The Contractor is required to furnish their own equipment such as ladders, portable platforms, lifts or other equipment or tools necessary to properly and safely complete ITM of the systems. The tests shall be accomplished with minimal interruption to the occupying organization, and/or at intervals according to the UFC.

2.1.5 ITM Schedules

The Contractor shall establish the required ITM interval for each fire protection system based on the age of the system and the information provided on Technical Exhibits 2A-2Z. The Contractor shall maintain an ITM annual schedule and provide the schedule to the COR NLT the 10th of each month, listing the dates for each building to be inspected. The schedule shall be generated based on the previously performed ITM and the UFC provided guidance. Contractor shall perform the next interval ITM service due for each facility. For facilities with fire protection systems that have not received ITM’s for some circumstance, the contractor shall consider the facility’s age or fire protection system and or the installation date as a base line to determine the next required ITM.

2.1.6 Combination Inspections

The Contractor shall perform all ITM in a facility simultaneously. Examples: when performing ITM on a fire pump that serves a building, the fire pump shall be ITM’s at the same time the fire alarm panel/system is ITM’s to ensure the fire pump controllers are properly signaling the FACP and transmitting to the AES/Kingfisher Receiver. Simulating conditions that cause inputs to the FACP are not authorized, the Contractor must actually test the function of the system. NOTE: shorting or jumping contacts is not acceptable for a substitution of full functional testing. A facility must be tested as one life safety system, not as separate components, i.e., sprinkler system separate from fire pump separate from fire alarm. The fire alarm systems technician and crew must be on site with the fire sprinkler fitter to ensure the fire protection features in the entire facility are working as required. ITM shall not be performed on any system that is tagged out of service or is shut down for disposition of repair. The Contractor shall record out of service findings on the System Record of Inspection and Testing Form for all combination inspections and submit a Deficiency Report (DR) to the COR.

2.1.7 Deficiency Reports

Deficiencies identified during an ITM are required to be provided to the COR in writing within two (2) working days after completion of inspection. The DR shall list the date the inspection was conducted, date of DR creation and all deficiencies in detail. If a critical deficiency is identified, the Contractor is required to notify the COR immediately and tag the system with the correct NFPA 25 tag Technical Exhibit (TE 5 C). The DR will be entered into GFEBS by the COR for DMO repair. No deficiency report shall be provided to make minor repairs specified in 2.1.8 unless the amount of material items exceeds $300.00 dollars.

2.1.8 ITM Minor Repair Parts

The Contractor shall maintain a limited stock of common repair parts on each service truck onsite to include:

· fuses

· batteries

· smoke and duct detector heads

· horn strobe units

· pull stations

· control modules

· monitor modules

· kingfisher transmitter parts

· sprinkler heads

Above listed items are basic, simple and quick items to replace Technical Exhibit (TE 6 B). Contractor shall establishe repair values to facilitate routine repair of common failure and maintenance items at the beginning of the contract and provide to the COR NLT ten (10) calendar days after contract award. The established value of each minor repair item shall be fixed for the contract year, with a forecasted value for each additional option year. The purpose of the ITM Minor Repair Parts CLIN is to allow immediate minor repairs to the fire detection and suppression systems during the ITM. The Contractor shall replace any life safety initiating device i.e., smoke detector head, pull station, monitor modules found inoperative prior to any routine maintenance device i.e., batteries, fuses, horn strobe, sprinkler heads. The minor repair/replacement of common repair material items under ($300.00) dollars shall be invoiced under the ITM Minor Repair Parts CLIN. The ITM Minor Repair Parts CLIN is strictly for material used during the ITM and itemized on the SYSTEM RECORD OF INSPECTION AND TESTING form listing the location and quantity of the materials used in detail. The labor associated with replacing the Minor repair items is incidental to and shall be factored into the ITM CLIN. No labor items will be accepted. To summarize the intention, if ($325.00) dollars of material items are required, the Contractor shall replace up to ($300.00) dollars of the materials as part of the ITM and submit a DR for the remaining items that need replacement. The Contractor should not spend time investigating problems if the replacement parts do not correct the issues.

2.1.9 System Batteries

Generally, the basic batteries used at Aberdeen Proving Ground and Adelphi Laboratory Center in the fire alarm systems are 7/8AH, 12AH, 18AH, 26AH, 35AH, 55AH, 79AH, and 105AH batteries. This is not a complete list of batteries to be used for this contract. The new addressable fire alarm systems may have different size or type batteries installed. Replacement of system batteries is required IAW the guidance stated in the UFC and NFPA. The labor associated with replacing batteries is incidental to and must be factored into the overall cost of the ITM see section 2.1.8. All supplied batteries shall be new. Reconditioned batteries are not permitted. All battery replacements are required to have a label attached to each battery indicating the contractor name, date of manufacture, installed date and date for recommended replacement – this should be five (5) years from install date. No batteries with a 6-month exceeded manufacture date shall be installed. If the Contractor installs a 6-month exceeded battery, the contractor shall immediately replace the battery at no additional cost to the Government. Large System Batteries above 150AH are not considered in the basic battery list.The contractor shall provide a DR to the COR listing the location where Large System Battery replacements are needed for a DMO repair order entry.

2.1.10 Fire Pump Maintenance

As part of the ITM monthly fire pump runs required in UFC 3-601-02, the contractor runs shall develop a maintenance plan according to the manufacturer recommended maintenance intervals and NFPA 25, to provide maintenance on all fire pump manufacturers, makes, and models. This plan shall be provided to the COR not later than 45 days after contract award and each month thereafter while the contract remains in effect, for COR review. This effort may require the contractor to subcontract maintenance to a mechanical company to perform the required maintenance. If the contractor subcontracts maintenance, the subcontractor must be factory authorized and certified by the pump manufacturer to perform maintenance on the fire pump. This subcontracting effort shall be the responsibility of the Contractor. Managing costs for subcontracting shall be the responsibility of the Prime Contractor and should be factored into the contractor’s overhead costs, the appropriate contract CLIN’s are to be used for repair cost. If a subcontractor is used by the Prime Contractor, the contractor will not get additional payment for the cost of their subcontractor. Specifically, the Contractor can only add 10% overhead and profit to the proposed price from the sub-contractor to complete the repair, no other fees are acceptable. The maintenance shall include oil changes, antifreeze changes, block heater replacements, hose replacements, inboard and outboard packing replacements, motor bearings, air filter changes, RPM verification, wear rings, main shaft play, drive coupling, fuel injectors, fuel filter, grease fittings and all other items associated with the fire pump and engine.

2.1.11 Kitchen Hoods

The kitchen hood exhaust fire suppression systems shall be cleaned and serviced (ITM) at six (6) month intervals as stated in the UFC. This contract does not include cleaning or ITM of non-DOD hoods installed on APG and ALC.

2.1.12 Kitchen Hood Exhaust system

Contractor shall maintain kitchen hood exhaust fire suppression systems with alarm interconnects on an ITM schedule. The ITM and repairs shall ensure maximum operational capability. All work shall be performed in accordance with the UFC, applicable NFPA codes and standards, base requirements and manufacturers’ standards and recommendations.

2.1.13 Inventory Database

The Contractor shall maintain an Excel database that will be populated with a complete detailed inventory of installed fire protection and fire detection systems per building to the COR. This database shall include building number, occupancy type, number of stories, fire protection systems make, model, year installed (if available), ITM date (monthly/yearly), riser location in building Fire Alarm Control Panel (FACP) make and model, subpanel / releasing panel make, model, year installed (if available), ITM date (monthly/yearly) and location in building. This database is intended to be a living document and shall be provided monthly NLT the 10th working day of each month to the COR.

2.1.14 Weekly and Monthly Reports

The Contractor shall maintain a record of the reports for ITM and repairs for each contract year by month. The Contractor shall submit these reports electronically to the COR by the tenth (10th) working day of the month following the month that the work was performed prior to invoicing. The monthly report shall contain the actual cost breakdown and labor hours used and a summary of all work performed. The additional parts and materials costs shall be charged under the appropriate CLIN and shown on the report. A separate CLIN Tracker shall be developed and utilized for each CLIN. The report shall include the employees name and job title who did the work and if the work was subcontracted. The additional parts and material costs will be invoiced at the listed reasonable cost not to include surcharges or overhead costs of any kind. In summary all ITM maintenance and repairs mentioned in this PWS shall be a consolidated on the monthly report. The report shall list all buildings inspected during the monthly cycle and what buildings were not inspected according to the annual ITM schedule.

2.1.15 Service Delivery Plan

Develop and provide a service delivery plan to the COR for review within 30 calendar days after the date of award. The Contractor shall maintain, update, and edit the provided service delivery plan as changes occur. The Contractor shall submit to the COR the revised service delivery plan whenever changes occur. Technical Exhibit 2A-2Z; provided by the Government, identifies the list of service and schedule required, in service/out of service, building numbers, address and square footage of facilities that require ITM and will serve as the basis to develop a work schedule for the service delivery plan. The following shall be addressed in the service delivery plan: management (staffing matrix, training, and maintaining qualified personnel), operational procedures for the delivery of required services including the facility scheduling, quality control plan, fire pump maintenance plan, safety plan, purchasing plan, ITM schedule in section 2.1.5, environmental management, and record keeping and reporting.

2.1.16 AES Transmitters

2.1.16.1.2 The contractor shall remove all Kingfisher equipment, related devices and antenna. All existing conduit, hangers, coaxial cable shall be removed and disposed of by the contractor.

· Provide testing of the completed fire protection system transceiver per the Unified Facilities Criteria (UFC) 3-601-02. https://www.wbdg.org/FFC/DOD/UFC/ufc 3 601 02 2010.pdf

2.1.16.1.3 Install a new AES Mesh model 7788F-ULP-P Transceiver and antenna system to monitor the fire protection system.

2.1.16.2 AES Work Description

2.1.16.2.1 Perform a site survey of the building that the government has scheduled for replacement. Contractor will notify the government of all potential issues related to access, to include aerial obstructions and other interior problems including the Fire Alarm Control Panel (FACP) reporting capabilities. The Contractor shall gather all zone/point data to provide to the COR for data entry into Computer Aided Dispatch (CAD).

2.1.16.2.2 Kingfisher transmitters shall remain in-service until acceptance testing is performed by the Aberdeen Proving Ground Fire Department (APG-FD) on the new AES transceiver. This requirement shall not apply if the building is under total renovation.

· Common installations with the new AES transceiver will be installed per the manufacturer's recommendations near the location of the Fire Alarm Control Panel (FACP) or existing Kingfisher. All AES installations will be installed per NFPA 70E electrical code. All 120 VAC power shall be clearly marked and circuit breakers and or panels identified per the UFC. www.nfpa.org, List of NFPA codes & standard

2.1.16.2.3 The Contractor shall install the new AES transceiver using Contact ID reporting on existing Fire Alarm Control Panel’s containing digital dialer’s capable of reporting Contact ID. The contractor shall provide the current Points list from the Fire Alarm to the COR five (5) days prior to the installation date for data entry.

2.1.16.2.4 If Contact ID reporting is not possible, the Fire Zone programming of the new AES transceiver shall be per the APGFD Standard Zone List as follows: Zone 1 General Fire/Pull Stations, Zone 2 System Trouble, Zone 3 Supervisory, Zone 4 Sprinkler Water Flow, Zone 5 Smoke/Heat detectors, Zone 6 Mass Notification System, Zone 7 Chemical/Surety.

2.1.16.2.5 The Contact ID, Zone List programming reporting method will be strictly adhered to and may not be changed without permission from the APG-FD

2.1.16.2.6 The Contractor shall install new coaxial cables that are properly sized for the run distance. The coaxial cable shall properly match per the AES guidance to alleviate high Standing Wave Reflections (SWR) and signal attenuations. Exterior coaxial installations shall be protected from sun damage and penetrations sealed with UL Listed fire caulk or sealtite. Minimum distance for all antennas is 36" in height at the eave or peak of the roofline. The antenna shall be mounted to maintain a minimum 36” clearance in all directions. All antenna risers will be galvanized with stainless hardware. The antenna shall be securely mounted to operate in high wind and ice conditions. Outdoor weather head installations are not permitted on outdoor antenna installations. Coaxial cable shall not be coiled and shall be installed to the proper length.

2.1.16.2.7 The new AES 7788F-ULP-P Transceiver frequency shall be provided by the government. No other transceiver or transmitter may be substituted. Factory programming shall be performed by local factory certified technicians.

2.1.16.3 AES Training

The Contractor must attend the monthly virtual training event prior to installing any AES Transceiver and every (6) months thereafter, providing the training completion certificate to the COR within (1) week after successful training completion. This training is provided free of charge by AES to assure proper techniques and methods for installation, function, and reliability of the AES mesh network. Proper antenna placement is key to system reliability and function. If the building has a metal roof or metal siding, an outdoor antenna is required. NO metal shall be permitted above the antenna ground plane and NO metal within 18-inches of the antenna. AES has advised that a NETCON 5 value is required, and the signal acknowledgement shall be received within a maximum of 4 seconds. The Government shall not be responsible for any cost incurred by the Contractor in an effort to complete this requirement.

2.1.16.4 AES Completion Report

Upon completion of an AES transceiver the QCM shall inspect each AES on-site to ensure proper antenna placement, installation, and functionality prior to scheduling the final inspection and acceptance test with the APG-FD. The QCM shall contact the APG-FD to schedule an acceptance test after verification of functionality and PWS compliance. The QCM shall be present on-site during the acceptance test. The AES completion report shall list the Contractor name, contract number, AES account number, option year, date AES proposal approved, date AES was completed, Contact ID or Zone list usage, date inspection was performed with APGFD, time in and out onsite each day(s) for installation, number of technicians onsite each day including each employee name during installation, site survey, APGFD inspector, building construction, indoor or outdoor antenna, detailed description of any problems with the AES installation, FACP make, FACP model and FACP condition upon departure. The Contractor shall also indicate on the report all existing Kingfisher equipment, related devices, antenna, existing conduit, hangers, coaxial cable were completely removed. The QCM, after verifying all installation requirements have been met, and the existing KF equipment is removed, shall sign and date the AES completion report and submit the report to the COR within five (5) days.

2.1.17 Non-Personal Services

The personnel rendering of theseM services are not subjecteither by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information

2.2.1 Transition (Phase In/Phase Out)

The contractor shall commence all operations required by this PWS as of the first day of the contract period. Therefore, on the initial day of performance, the contractor shall provide a work force who are fully qualified and capable of performing all work required under this contract.

Phase-in The contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor; to include access with the appropriate Government organizations. The contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency. During the phase-in, the contractor shall observe all operations necessary to complete the requirements of the PWS, to include office functions, procedures, and operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility.

2.2.2 Phase-out

During the 30-business day transition period immediately prior to completion of the contract, the contractor shall permit the successor contractor (and the successor contractor's employees) an opportunity to observe and become familiar with the operations required under the contract. The contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor contractor. The contractor shall fully cooperate with the successor contractor and the Government during the phase out period to prevent disruption in the work facility.

2.2.3 Place of Performance and Hours of Operation

2.2.3.1 Place of Performance (expanded description)

The work to be performed under this requirement will be performed throughout the entire area occupied by Aberdeen Proving Ground, Adelphi Laboratory Center and at any pertinent locations in and around Aberdeen Proving Ground. A map of Aberdeen Proving Ground North and South-Edgewood and Adelphi Laboratory Center is located in Technical Exhibit (TE 1 A) (TE 1 B) (TE 1 C).

2.2.3.2 Hours of Operation

The contractor shall perform the ITM services required of this contractbetween the hours of 0600 to 1700, Monday through Friday, excluding Federal holidays or during Government facilities closures because of local or national emergencies, administrative closings, security concerns or similar Government directed facility closures. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS during Government operations. A Directorate of Public Work (DPW) Work Reception (WR) will be operated 24 hours a day, 7 days a week and will be available to response to DMOs and/or customer requests outside of standard working hours.

2.2.3.3 Installation Closures

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to the next business day. .

2.2.3.4 Inclement Weather Delay

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO and designated Government representative/COR two (2) hours prior to curtailing operations due to inclement weather. The Contractor shall obtain KO/COR approval to resume operations.

2.2.3.5 Emergency Coordination

The contractor shall coordinate with the COR or alternate COR in preparation for and during emergency operations such as inclement weather, flood, active shooter, fire, or other emergency situations. The contractor may be called upon to deliver a wide variety of fire alarm and fire suppression services to the installation through an emergency DMO in support of emergency response. The contractor shall be required to provide all normal services during an emergency response unless otherwise directed by the KO, however, emergency response requirements will take precedence over normal DMO activities.

2.2.3.6 Federal Holidays

Contractor shall not work on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

Juneteenth

2.2.3.7 Travel/Temporary Duty

N/A

2.3 Emergency Services

2.3.1 Emergency Medical Treatment

The contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The contractor shall notify the KO and designated Government representative/COR no later than (NLT) 1 hour of the incident. The contractor shall be responsible for the emergency medical treatment services for contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the US Government.

2.3.2 Accident Reporting

The contractor shall comply with Operational Safety and Health Administration (OSHA), for record keeping and reporting all accidents resulting in death, injury, occupational disease, or adverse environmental impact and shall maintain the required records to accurately document all events. The contractor shall provide a verbal report to the KO and designated Government representative/COR(s) within one (1) hour of each occurrence. Contractor shall provide a completed original copy of the ENG Form 3394, United States Army Corps of Engineers Accident Investigation Report (or equivalent reporting form) to the KO or designated Government representative/COR(s) within five (5) calendar days of each occurrence, whenever an accident involving personal injury or Government owned property occurs.

2.4 Contract Administration and Management

2.4.1 Post Award Conference/Performance Evaluation Meetings

The Contractor shall attend the post award conference convened by the Contracting Activity as agreed upon and stated in the contract award document. The COR and DPW management will meet monthly with the contractor to review the contractor's performance and service delivery. The contractor shall coordinate and send invitations for reoccurring monthly meetings. The contractor’s meeting agenda shall include the following: inspection schedule, DMO repair schedule, pending DMO repairs, RFI’s, proposal status, DMO/Inspection issues, access issues. This list is not all-inclusive and other critical items requiring immediate attention may be included in the meeting agenda. Written minutes of all meetings will be recorded by the Contractor and signed by the Project Manager (PM) and the COR. The written minutes will be distributed to the PM, KO, and attendees, within five (5) business after the meeting. If the Government does not concur with any portion of the minutes, as recorded by the Contractor, the non-concurrence shall be provided in writing by the KO/COR within two (2) workdays following receipt of the minutes. Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.4.2 Roles

The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO)

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.4.2.2 Contracting Officer’s Representative (COR)

The KO will appoint a COR and an alternate COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW (Army Regulation) AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW Department of Defense Instruction (DoDI) 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3 COR Authority

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the contractor. The letter of designation states the responsibilities and limitations of the COR, especially about changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions concerning cost, quantity, or schedule of the resulting order. The COR has authority to approve any DMO repair under $3,000.00 dollars.

2.4.2.4 COR or Designated Government Representative Functions The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property (GFP), as issued, and provides direction or assistance for site entry requests of Contractor personnel.

· 2.4.2.4.1 The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.4.3 Contractor Key Personnel

Shall be designated in writing to the KO at the start of the contract. These key personnel shall be available 24/7/365 including Federal holidays. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.4.3.1 Project Manager

The Contractor shall provide a Project Manager (PM) who is responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM shall have a baccalaureate degree from an accredited College or University and five (5) years of experience in base support management or a contract similar in scope and breadth to this solicitation. The name of the PM shall be provided to the KO and shall be present and on-site and available during normal duty hours. In the circumstances when the PM is not available, the contractor shall designate an alternate who can perform the same duties during the absence.