Amendment_Two_(2).pdf

PDF 113 KB Posted Oct 28, 2014

Attached to: Port-au-Prince - Saint-Marc Partnership
Solicitation number: SOL-OAA-14-000169
Issued by: US Agency for International Development Washington Office

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Amendment Two (2)

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File	Type	Posted
Attachment_J9.pdf	PDF	Oct 28, 2014
Section_I.pdf	PDF	Oct 28, 2014
Amendment_One_(1).pdf	PDF	Oct 15, 2014
WINNER_OCA_results.xlsx	XLSX spreadsheet	Oct 15, 2014
WINNER_Subcontractors_and_grantees.xls.xlsx	XLSX spreadsheet	Oct 15, 2014
Revised_RFP.pdf	PDF	Oct 15, 2014
local_compensation_plan.pdf	PDF	Oct 15, 2014
PauP_St.Marc_RFP.pdf	PDF	Aug 27, 2014

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Subject:	Solicitation	AID‐OAA‐SOL‐14‐000169
Amendment	Number:	Two	(2)
Issuance	Date	of	Amendment	Number	Two	(2):	Tuesday,	October	28,	2014
Solicitation	Closing	Date:	Friday,	October	31,	2014	5:00	PM	EST

Subject:	Amendment	Two	(2)	to	Funding	Opportunity	Number	AID‐OAA‐SOL‐14‐000169:
Port‐au‐Prince—Saint‐Marc	Partnership	‐	Feed‐the‐Future

Dear Prospective Offerors:

The

purpose

this

Amendment

Two

(2)

Solicitation

Number

AID‐OAA‐SOL‐14‐000169

update

the

budget

and

FAR

clauses.

This

amendment

does

not

change

the

scope

work

the

solicitation.

Please

read

carefully

for

any

specific

instructions.

This

amendment

does

not

change

the

Solicitation

Closing

Date,

which

October

31,

2014.

However,

this

solicitation

does

amend

the

closing

time

EST.

Section B

1. Section

B.5.1

Unburdened

Ceiling

Daily

Rates

(CDR)

–

requires

that

every

long

term

position

has

separate

CLIN.

Should

short

term

labor

also

require

separate

CLINS?

yes,

can

the

Contractor

include

single

CLIN

for

“pool”

labor

determined

when

required?

Yes, please include a single CLIN for a pool of short‐term labor, if necessary.

2. Section

B.5

requires

that

offerors

present

each

labor

category

individual

CLIN.

our

experience,

USAID

uses

CLIN

structure

when

the

mission

wishes

disaggregate

expenditures

activity,

not

labor

category.

USAID

requires

that

the

selected

awardee

not

exceed

specific

dollar

amounts

for

individual

labor

categories,

respectfully

suggest

that

USAID

revise

the

RFP

remove

the

CLINs

and

replace

them

with

Workdays

Ordered

Ceiling

with

labor

category

sub‐ceilings

and

Materials

ceiling.

This

way,

invoicing

and

overall

administration

will

streamlined

for

USAID

and

the

selected

contractor.

See question #3.

3. Section	B.5.1	(pages	7‐8)	instructs	offerors	that	“Unburdened	Ceiling	Daily	Rates
apply	to	all	labor	(the	prime	contractor,	subcontractor,	TCNs,	CCN’s,	and	consultant
salaries).	Additional	requirements	and	approvals	under	the	contract	still	apply	to	labor
costs,	including,	but	not	limited	to:

1. AIDAR 752.7007 Personnel Compensation (July 2007) (See Section I),

Approval

subcontractors

under

FAR

Part

42,

Approval

any

final

salary

rates

above

the

Contractor

Salary

Threshold

(CST)

(see

ADS

302),

and

Rules

requiring

that

CCN

and

TCN

labor

comply

with

the

local

compensation

plan

limitations,

further

provided

below

(see

page

8).”

These

requirements

are

inconsistent

with

FAR

16.601,

which

states

that

Time‐and‐

Materials

contract

direct

labor

hours

are

specified

fixed

hourly

rates

that

include

wages,

overhead,

general

and

administrative

expenses,

and

profit.

request

that

USAID

change

the

contract

type

Cost

Plus

Fixed

Fee

consistent

with

the

FAR.

not,

will

USAID

please

remove

the

aforementioned

inconsistencies?

The type of contract is a Time and Materials type contract. Section B.5.1 is revised as follows:

B.5. Fixed Rates

PROPOSED BUDGET FORMAT

DURATION: 3 YEARS

CLIN COST ELEMENTS YEAR 1 YEAR 2 YEAR 3 TOTAL (YEARS 1-3)

001 Category

001 LABOR $0

002 TRAVEL, TRANSPORTATION & PER DIEM $200,000 $200,000 $200,000 $600,000

003 SUB-CONTRACTS $1,000,000 $1,000,000 $1,000,000 $3,000,000

004 GRANTS UNDER CONTRACTS $0

005 OTHER DIRECT COSTS/MATERIALS $0

TOTAL $0 $0 $0 $0

YEAR 1 – April 1, 2015 – March 31, 2016

CLIN DESCRIPTION LOADED

HOURLY

RATE

DAYS/UNITS TOTAL

001a	Chief	of	Party
001b	Deputy	Chief	of	Party

001c Agriculture Production Specialist

001d	Agribusiness	and
Markets	Specialist

001e	Senior	Capacity
Building	Specialist

001f Senior Financial Manager

001g	Other	Personnel	A
001h	Other	Personnel	B
	TOTAL

YEAR 2 ‐ April 1, 2016 – March 31, 2017

CLIN DESCRIPTION LOADED

HOURLY

RATE

DAYS/UNITS TOTAL

001a	Chief	of	Party
001b	Deputy	Chief	of	Party
001c		Agriculture	Production

Specialist

001d	Agribusiness	and
Markets	Specialist

001e	Senior	Capacity
Building	Specialist

001f Senior Financial Manager

001g	Other	Personnel	A
001h	Other	Personnel	B
	TOTAL

YEAR 3 ‐ April 1, 2017 – March 31, 2018

CLIN DESCRIPTION LOADED

HOURLY

RATE

DAYS/UNITS TOTAL

001a	Chief	of	Party
001b	Deputy	Chief	of	Party
001c		Agriculture	Production

Specialist

001d	Agribusiness	and
Markets	Specialist

001e	Senior	Capacity
Building	Specialist

001f Senior Financial Manager

001g	Other	Personnel	A
001h	Other	Personnel	B
	TOTAL

CONTRACT TOTAL ESTIMATED COST $_________________

The	loaded	hourly	rate	includes	salary,	fringe	benefits,	FICA,	indirect	costs
applicable	to	materials,	all	benefits,	including	leave,	health	insurance,	401K,	etc.,	and
profit	or	fee,	if	any.

1. CLINS 001a – 001f are required. CLINS 001g and 001h are given as examples of

other	personnel	the	contractor	may	deem	necessary	to	complete	the	services.
See	Section	C.7	for	Personnel	requirements.

2. The	contractor	is	responsible	for	managing	available	funds.		This	contract
includes	a	ceiling	price	that	the	contractor	exceeds	at	its	own	risk.

3. All travel shall be in compliance with the Federal Travel Regulation (FTR)

301.10.121,

Federal

Acquisition

Regulation

Subpart

31.205‐46

and

USAID

Travel

Policy

and

current

per

diem

rates.

All

travel

must

approved

the

designated

Contracting

Officer

Representative

(COR).

4. Per FAR 16.601(a), “’Hourly rate’ means the rate(s) prescribed in the contract for

payment

for

labor

that

meets

the

labor

category

qualification

labor

category.”

Can

USAID

confirm

that

the

only

qualification

for

reimbursement

under

the

contract

will

that

the

candidate

matches

the

qualifications

the

labor

category

for

the

loaded

hourly

rate,

not

the

unburdened

hourly

rate

specified

B.5.1?

See question #3.

Section C

5. In

Section

C.4.4.1

(p.34),

for

example,

instructions

limit

the

contractor

labor

costs

ceilings

and/or

performance

fee:

“The

organizations

will

certified/qualified

later

than

Year

fee

structure

will

put

place

such

that

the

implementing

partner

encouraged

achieve

this

sub‐result

early

within

Year

all

organizations

are

certified/qualified

Year

Quarter

the

implementing

partner

will

continue

receive

its

full

fee

for

the

remainder

the

year.

not,

the

fee

will

reduced

25%

the

second

quarter,

and

25%

each

subsequent

quarter

until

all

firms

are

certified”.

These

instructions

are

not

consistent

with

FAR

52.232‐7

(Payments

under

Time‐and‐

Materials

and

Labor‐Hour

Contracts),

which

states

“The

hourly

rates

shall

paid

for

all

labor

performed

the

contract

that

meets

the

labor

qualifications

specified

the

contract.

Labor

hours

incurred

perform

tasks

for

which

labor

qualifications

were

specified

the

contract

will

not

paid

the

extent

the

work

performed

employees

that

not

meet

the

qualifications

specified

the

contract,

unless

specifically

authorized

the

Contracting

Officer.

The

hourly

rates

shall

include

wages,

indirect

costs,

general

and

administrative

expense,

and

profit.”

request

that

USAID

change

the

contract

type

Cost

Plus

Fixed

Fee

consistent

with

the

FAR.

not,

will

USAID

please

remove

the

aforementioned

inconsistencies?

These instructions are hereby removed. This is a Time and Materials type contract.

Section F

6. Section

F.6

(Holidays):

allow

contractors

abide

their

own

cost

accounting

standards,

suggest

removing

the

following

from

Section

a. “Holidays

and

other

non‐work

days

are

not

billable

unless

work

requested

the

government

and

performed

these

days.”

b. Non‐work

due

the

government

closing

[sic]

facility(ies)

not

expense

directly

reimbursable

the

contractor.”

These statements are hereby removed from the solicitation.

7. F.3. Place of Performance, still states “No relocation expenses or other travel related

expenses

will

paid.”

USAID

addressed

this

under

Q&A

#50

citing

AIDAR

752.7002,

but

appears

have

inadvertently

followed

the

AIDAR

citation

with

“...expatriate

relocation

expenses

will

not

paid.”

Would

USAID

please

remove

the

last

sentence

from

F.3?

“No

relocation

expenses

other

travel

expenses

will

paid”

hereby

removed

from

the

solicitation.

Section H

8. Section

H.8

indicates

that

contractor

personnel

and/or

consultants

must

have

English

language

proficiency.

However,

not

all

key

required

personnel

included

Section

C.7.

include

English

language

skills

requirement.

also

possibility

that

short‐

term

local

technical

experts

may

not

have

English

language

skills.

Would

USAID

consider changing the language requirements for this contract?

No. All personnel and consultants must have English language proficiency.

Section I

9. Section

the

RFP

incorporates

reference

FAR

52.216‐8

Fixed

Fee

and

FAR

52.243‐

Changes‐Cost

Reimbursement.

respectfully

request

that

USAID

remove

these

FAR

clauses

they

are

not

applicable

T&M‐type

contracts.

These clauses are hereby removed.

10. Section

(page

72):

our

understanding

that

AIDAR

clause

752.7001

should

only

included

cost

reimbursement

contracts.

USAID

does

not

change

the

contract

type

Cost

Plus

Fixed

Fee,

request

that

USAID

please

remove

this

clause

from

the

solicitation

and

with

the

requirement

for

offerors

submit

Employee

Biographical

Data

Sheets

(USAID

form

1420‐17)

for

proposed

personnel.

AIDAR	clause	752.7001	is	hereby	removed.	However,	biodata	sheets	are	still	required
under	this	contract.

11. Section B.3 (page 7) states that the Port‐au‐Prince—Saint‐Marc Partnership is a Time

and

Materials

type

contract,

but

there

are

many

clauses

the

amended

solicitation

that

are

inconsistent

with

the

FAR

relates

Times

and

Materials

contracting.

Please see revised Section I.

Section J

12. Attachment J.9 – please confirm that plug figure of $1M per year for Subcontracts.

Confirmed.

13. Attachment

J.9.

Budget

Summary

Template

does

not

match

with

CLINS

presented

B.5.

For

example,

the

template,

CLINS

001B

and

001C

are

for

Fringe

Benefits

and

Travel;

however,

B5.1

includes

CLINS

001B

and

001C

Other

Direct

Costs

and

General

and

Administrative,

respectively.

Would

USAID

please

clarify?

See revised section B.5 and Attachment J.9.

14. Attachment

J.9

(page

136).

Does

USAID

consider

the

million

ceiling

“sub‐

contracts”

provided

the

Budget

Summary

Template

include

all

international

and

local	sub‐contracts?	If	not,	could	USAID	please	define	what	comprises	sub‐contracts	in
this	context?

The

subcontracts

line

item

refers

all

subcontracts

issued

under

the

award,

which

includes

international

and

local

subcontracts.

15. Attachment	J.9	(page	136):	Attachment	J.9	provides	plug	figures	for	“travel,
transportation,	and	per	diem”	($600,000)	as	well	as	for	“sub‐contracts”	($3,000,000).
Please	clarify	if	offerors	need	to	provide	detailed	budgets	from	proposed

subcontractors.

No, detailed budgets from subcontractors are not required.

16. Would

USAID

provide

revised

Budget

Summary

Template

Attachment

J.9

that

appropriately

reflects

T&M

budget

format?

See revised Attachment J.9.

Section L

17. Section

L.7.2.1

Labor

Costs

paragraph

states

“Salaries

excess

the

CST

require

salary

approval

waiver.

The

proposed

CDR’s

will

used

the

cost/price

Evaluation

Matrix.”

this

Time

and

Material

contract,

salary

approvals

are

not

required.

Please

advise.

See question #24.

18. Section

L.7.2.1

Labor

Costs

paragraph

requires

“The

prime

offeror

and

each

major

subcontractor

must

propose

ceiling

indirect

cost

rates.

Only

the

prime

offeror's

applicable

ceiling

indirect

costs

will

utilized

for

evaluation

purposes

the

Cost

Evaluation

Matrix.

Major

subcontractor

indirect

rates

will

reviewed,

but

not

factored

the

Cost/price

Evaluation.”

this

Time

and

Material

contract,

ceiling

indirect

rates

are

inessential

for

evaluation.

Please

confirm

that

ceiling

indirect

rates

are

unnecessary

propose

and

submit.

Confirmed.

19. Please provide the cost/price evaluation matrix that will be used for evaluation.

The matrix refers to Attachment J.9 – Budget Template.

20. Section

L.8.

Would

USAID

confirm

that

the

BIP/MP

considered

required

annex

and

will

not

count

against

the

page

limit?

Confirmed.

21. Section L.7.2.1 (page 103) states:

“a)

Offerors

must

propose

unburdened

ceiling

daily

rates

for

all

labor

categories/groupings

set

forth

Section

B.5.1.

Offerors

may

propose

unburdened

ceiling

daily

rates

higher

than

the

USAID

Contractor

Salary

Threshold

(CST).

Salaries

excess

the

CST

require

salary

approval

waiver.

The

proposed

CDR’s

will

used

the

cost/price

Evaluation

Matrix.

The

prime

offeror

and

each

major

subcontractor

must

propose

ceiling

indirect

cost

rates.

Only

the

prime

offeror's

applicable

ceiling

indirect

costs

will

utilized

for

evaluation

purposes

the

Cost

Evaluation

Matrix.

Major

subcontractor

indirect

rates

will

reviewed,

but

not

factored

the

Cost/price

Evaluation.

The

prime

Offeror

must

provide

narrative

justifying

the

labor

rates

for

each

labor

category

proposed

with

supporting

information

such

historical

biodata

forms

used,

DCAA

forward

pricing

agreements,

other

federal

contract

rates

(please

provide

award

number

and

contact

information),

GSA

rates

(with

narrative

providing

the

unloaded

rate

accordance

with

Section

B),

market

research

support,

and

payroll

records.”

These

requirements

are

inconsistent

with

FAR

16.601,

which

states

that

time‐and‐

materials

contract

direct

labor

hours

specified

fixed

hourly

rates

include

wages,

overhead,

general

and

administrative

expenses,

and

profit.

request

that

USAID

change

the

contract

type

Cost

Plus

Fixed

Fee

consistent

with

the

FAR.

not,

will

USAID

please

remove

the

aforementioned

inconsistencies?

The contract type is Time and Materials. Section L.7.2.1 is revised to read as follows:

“a)

Offerors

must

propose

fixed

daily

rates

for

all

labor

categories/groupings

set

forth

Section

B.5.1.

b) The offeror must also provide a Labor Distribution Chart as an annex to the Cost/Business Proposal identifying the anticipated labor utilization for the prime and all subcontractors.

Note: Pursuant to FAR 52.219-14, Limitations on Subcontracting, small business prime offerors are reminded that at least 50 percent of the cost of contract performance incurred for personnel must be expended for employees of the small business prime offeror. As such, the Labor Distribution Chart must reflect that the small business prime offeror is performing at least 50% of the effort.”

22. Section

L.7.2

refers

the

offeror

the

Budget

Summary

Section

J.9.

This

table

illustrates

different

CLIN

structure

than

the

table

provided

section

B.5.1.

Please

advise

which

CLIN

structure

the

offeror

should

follow.

Please see revised section B.5 and Attachment J.9.

23. Section

L.7.2

refers

the

offeror

the

Budget

Summary

Attachment

J.9.

This

table

provides

line

item

for

Fringe

Benefits.

Per

FAR

16.601

)(2)(i),

all

overhead

and

general

and

administrative

expenses

will

included

fixed

hourly

rates.

Please

confirm

that

for

offerors

who

have

NICRA

supported

Fringe

rate,

Fringe

should

included

the

fixed

hourly

rates

rather

than

itemized

the

line

the

J.9

template.

Yes.

For

those

offerors

with

NICRA

supported

fringe

rate,

the

fringe

rate

should

included

the

fixed

hourly

rate.

24. Section

L.7.2

states

“Fixed

USAID

plug

figures

are

provided

for

several

line

items

cost.”

Can

USAID

specify

that

the

plug

figure

provided

for

CLIN001.f,

Sub‐contracts,

does

not

include

costs

for

proposed

international

and

local

subcontractors,

and

only

refers

pool

funds

that

may

used

for

activities

procured

through

subcontracts

after

award?

The plug figure refers to a pool of funds that may be used for subcontracts after award.

25. Section

L.7.2.1(a),

“Offerors

must

propose

unburdened

ceiling

daily

rates

for

all

labor

categories/groupings

set

forth

Section

B.5.1”

refers

Cost

Evaluation

Matrix.

Please

confirm

that

the

fixed

hourly

rates

designated

FAR

16.601

)(2)(i)

will

used

the

cost/price

Evaluation

Matrix.

the

Evaluation

Matrix

provided

Offerors

for

completion

part

this

solicitation?

The Evaluation Matrix refers to Attachment J.9 – Budget Template.

26. Section

L.7

states,

“Required

annexes

not

count

against

the

page

maximum

page

limit.”

Would

USAID

please

remove

the

page

limitation

the

cost

proposal

due

the

amount

required

supporting

documentation

for

both

prime

contractors

and

subcontractors

outlined

sections

L.7.1‐L.7.10?

No, there is a 40‐page limit for the cost proposal, excluding annexes.

27. In

reference

L.7.2.1

Labor

Costs

(b)

and

L7.2.2

Indirect

Costs,

given

that

the

contract

type

T&M,

indirect

rate

ceilings

would

not

applicable

with

the

exception

application

materials.

Please

remove

this

requirement

from

the

solicitation.

This requirement is hereby removed.

28. Section

L.7.2

states,

“the

offeror

must

provide

detailed

budget

with

narrative

that

illustrative

for

the

three‐year

period

performance”.

Additionally,

the

instructions

attachment

J.9

refer

the

budget

“sample

budget”

that

will

used

for

evaluation

purposes.

USAID’s

intention

that

offerors

submit

two

separate

budgets,

one

that

will

used

for

evaluation

purposes

only

following

the

J.9

format

which

includes

ceiling

indirect

rates

stated

L.7.2.1(b),

and

separate

budget

that

would

the

basis

for

the

contract

ceiling,

which

includes

offerors’

actual

costs

including

actual

indirect

rates

per

their

NICRA?

Only

one

budget

should

submitted

which

will

used

for

evaluation.

Attachment

J.9

–

Budget

Template

should

used.

29. Section

B.3

the

RFP

specifies

that

the

contract

type

Time‐and‐Materials

(T&M);

however,

section

L.7.2.1

requires

offerors

propose

unburdened

ceiling

daily

rates

(CDRs)

and

use

the

proposed

CDRs

the

Budget

Summary

Template

Attachment

J.9,

which

will

used

for

evaluation

purposes.

Based

FAR

16.601(b),

under

T&M

contract,

direct

labor

reimbursed

the

basis

“specified

fixed

hourly

rates

that

include

wages,

overhead,

general

and

administrative

expenses,

and

profit.”

Given

that

during

implementation

the

contractor

will

not

bill

USAID

for

labor

based

actual

salaries,

but

rather

Fixed

(Burdened)

Hourly

Rates,

request

that

USAID

remove

the

requirement

for

offerors

propose

unburdened

CDRs

and

revise

the

instructions

for

completing

the

Budget

Summary

Template

Attachment

J.9

that

conducive

T&M‐type

contract.

See question #3.

All other terms and conditions of the Solicitation remain unchanged.

Sincerely, /s/

Stephanie	E.	Fugate
Agreement	Officer

File details come from the government source that posted it. Updated Nov 14, 2017.