Solicitation W912WJ25QA069.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Section A - Solicitation/Contract Form

Office HVAC System Replacement, Colebrook River Lake, Colebrook, CT

W912WJ25QA069

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

INSTRUCTION TO VENDORS:

VENDORS SUBMITTING A QUOTE IN RESPONSE TO A SOLICITATION ARE RESPONSIBLE FOR ADHERING TO ALL INSTRUCTIONS AND TERMS AND CONDITIONS INCLUDED IN THE SOLICITATION. FAILURE TO DO SO MAY RESULT IN QUOTES BEING DEEMED

NON-RESPONSIVE

INFORMATION:

1. This is a Request for Quotations (RFQ) in accordance with Federal Acquisition Regulation (FAR) Part 13.

2. Potential vendors are notified that the basis on which award will be made is price alone.

3. All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

4. The Government may request that a vendor respond to a Quote Verification after the solicitation closes, but prior to award. The vendor shall respond in sufficient detail to all questions or statements no later than the response date and time listed in the correspondence. Failure to do so may result in quotes being deemed non-responsive and removed from consideration. The Government is under no obligation to provide extensions for responses.

QUESTIONS REGARDING SOLICITATIONS:

1. Questions regarding the solicitation shall be directed to the Contract Specialist:

a. Name: Alicia LaCrosse

b. Phone: 978-318-8902

c. Email: Alicia.N.LaCrosse@usace.army.mil

2. Technical Points of Contact shall not provide responses to interested vendors.

3. Please direct questions to the Contract Specialist. Any information received at the site visit which conflicts with this solicitation should be brought to the attention of the Contract Specialist. The solicitation and resulting contract shall be the governing document in all cases.

QUOTE SUBMISSION:

1. Quotes shall be submitted via email to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

2. The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

1. If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety (all tasks, all years).

2. Vendors shall enter $0.00 on Bid Schedules in which items are Not Separately Priced. Blank entries will not be considered and will result in quotes being deemed non-responsive.

3. Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

1. SITE VISITS ARE HIGHLY RECOMMENDED PRIOR TO PROVIDING A QUOTE. SEE CLAUSE 52.236-27 or 2.236-27 ALT I FOR

ADDITIONAL INFORMATION.

2. If date(s)/time(s) for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

3. If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the Technical Point of Contact as identified in the solicitation to schedule a site visit.

4. No site visits will be permitted AFTER a solicitation closes.

BONDING:

1. In accordance with FAR 28.101-1(c), the Contractor will NOT be required to provide a Bid Guarantee.

2. In accordance with FAR 28.102-2(b), the Contractor will be required to provide the following payment protections for all construction contracts at or above $150,000.00.

(i) Payment Bond or

(ii) Irrevocable Letter of Credit and

(iii) Performance Bond

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the Contracting Officer within 10 days after receipt of award.

A Performance Bond shall be required if the total price of the quote is $150,000.00 or above. The penal amount of the Performance Bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall also be submitted to the Contracting Officer within 10 days after receipt of award.

3. In accordance with FAR Part 28.102-2(c), the Contractor will be required to provide one of the following payment protections for all construction contracts $35,000.00 or above, but not exceeding $150,000.00.

(i) Payment bond or

(ii) Irrevocable letter of credit

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the Contracting Officer within 10 days after receipt of award.

**No Payment Protections Required for construction contracts less than $35,000**

4. Prior to award, the Government may request that the Contractor provide a Letter of Bond Ability issued by a Surety that is listed on US Treasury Circular 570 (https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html).

Letter of Bond Ability shall be issued to the Contractor and shall state that the Contractor is pre-qualified for bonding, include the single and aggregate bond limits that the bond company will support, and provide contact information of the bond agent or attorney-in-fact.

Failure to provide a Letter of Bond Ability as required will result in the Contractor's quote being deemed non-responsive.

QUOTATION INSTRUCTIONS:

1. If subcontractor will be used for this work, please provide company name and contact information:

2. In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.

gov) to submit a quote. Registered is considered when a SAM registration is marked "Active".

3. In accordance with FAR Clause 52.204-8(d), Representations and Certifications are to be completed in www.sam.gov.

NOTE: SAM.gov registration takes approximately 3 weeks (Unique Entity Identified (UEI) 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor's responsibility to track SAM.gov registration and follow-up with required tasks.

4. Provide business Unique Entity Identifier (UEI): _______________________________

5. Provide business CAGE code: __________________________________

6. Contractors are not required to submit an Accident Prevention Plan (APP) with their quote. The successful Contractor will be required to submit this document at the direction of the Technical Point of Contact. The APP must be accepted by the Government Designated Authority prior to the commencement of work.

Item Supplies/Service Quantity Unit Unit Price Amount

Contractor shall provide all labor, materials, equipment, and transportation to replace the existing hydronic heat system and replace with a forced air propane HVAC (Heating, Ventilation, and Air Conditioning) system at the Project Office at Colebrook River Lake, Colebrook, CT in accordance with the Statement of Work.

Pricing Arrangement: Firm Fixed Price

1 Job

Section C - Description/Specifications/Statement of Work

STATEMENT OF WORK:

OFFICE HVAC REPLACEMENT

COLEBROOK RIVER LAKE

COLEBROOK, CT

STATEMENT OF WORK

I. General

a. Scope - Furnish all materials, labor and equipment to remove the existing hydronic heat system and all associated components and piping at the Colebrook River Lake Project Office and replace it with a 50-60K BTU (British Thermal Unit) energy star or equivalent, 96% AFUE (Annual Fuel Utilization Efficiency) rated or higher, forced air propane Heating, Ventilation, and Air Conditioning (HVAC) system and energy star or equivalent hybrid heat pump water heater. As part of this statement of work, the Contractor shall also remove existing hydronic heaters from the garage bays and install new high-efficiency propane heaters. The heating system will be updated from oil to propane.

i. Demolition: Deenergize all electrical components to create electrically safe working conditions. Remove the existing oil boiler (Weil-McClain model P-WTGO-3) and all associated piping and heating elements. Remove and properly dispose of a 500-gallon exterior concrete oil tank and recycle or properly dispose of excess heating fuel and/or sludge remaining in the tank. Cap and seal all existing lines and penetrations into the building. Remove the existing hydronic heaters, piping and associated electrical wiring from the garage bays. Remove all oil piping and patch the remaining hole in the floor.

ii. Properly seal the flue pipe chimney penetration with cap and chimney sealer and recycle or dispose of equipment and materials in accordance with all applicable State and local laws and ordinances.

iii. Install 50-gallon heat pump water heater in the mechanical room with all associated piping, including mixing valve (if no built-in mixing valve exists) and expansion tank if specified in manufacturer's recommendations.

iv. Install 60k BTU variable speed furnace, two (2) ton high efficiency coil, and all associated ducting and equipment, including programmable thermostat.

v. Install heat pump two (2) ton condensing unit on oil tank pad with new heat pump riser pad.

vi. Install 40k BTU propane heater in single bay garage and 50k BTU heater in double bay garage, include all associated materials, equipment, and thermostats.

vii. Replace existing 250-gallon propane tank with 500-gallon propane tank and install all associated piping and equipment.

viii. Safely energize and test all new equipment for proper operation.

All work will be performed in a timely manner to the satisfaction of the Technical Point of Contact (TPOC) and in accordance with the following Statement of Work.

b. Location - 426A Colebrook River Rd., Colebrook, CT 06021. This is a US Army Corps of Engineers Flood Risk Management Facility.

c. Site Visit - Contact the TPOC, James Jylkka, Natural Resource Specialist, at james.jylkka@usace.army.mil or (860) 379-8234 to arrange a site visit.

*A site visit is highly encouraged. Contractors will be responsible to self-verify all measurements and plans prior to installation.

d. Schedules - The Contract period of performance will be 120 days after Notice to Proceed. The project area will be open to the Contractor Monday through Friday, 7:00AM to 3:30PM and all work must be done during those hours, unless additional hours are approved by the TPOC. No work shall be done on weekends or Government Holidays.

All preconstruction submittals shall be submitted within 21 days of Notice to Proceed. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 14 days of the Government's response, unless additional time is granted by the Government in writing. No field work may proceed prior to the acceptance of preconstruction submittals.

e. Safety Requirements

i. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385- 1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), Federal, State, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

ii. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_2023Aug31.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the TPOC upon request.

iii. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines.

The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_2023Aug24.pdf

iv. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3.b and 2-4.

b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the Prime Contractor's SOH program.

Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6282_2023Aug28.pdf

v. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency.

Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

vi. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385-1-1 and/or other sections of this Scope of Work, based on the definable features of work for this project.

vii. Accident Reporting: All accidents and near misses shall be investigated by the Contractor and reported to the TPOC in accordance with EM 385-1- 1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the TPOC within seven (7) days of an incident: https://www.publications.usace.

army.mil/Portals/76/Publications/EngineerForms/Eng_Form_3394_2021Aug.pdf

viii. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the TPOC by close of business on the 10th calendar day of the following month.

ix. Electrical

1. General Requirements (EM385-1-1, Para. 11-8):

All electrical work must comply with EM 385-1-1 (Chapters 11 & 12) and applicable American National Standards Institute (ANSI), ASTM International Standards, Electrical and Electronics Engineers Association (IEEE), National Fire Protection Association (NFPA), National Electric Safety Code (NESC), Occupational Health and Safety Administration (OSHA), Underwriters Laboratories (UL), Unified Facilities Criteria (UFC), and those regulations outlined in 29-CFR-1910 and 29-CFR-1926. In the circumstance where a discrepancy between the codes and regulations listed above, or an omission exists, the most stringent regulations shall apply.

All electrical wiring and equipment must be a type listed by a Nationally Recognized Testing Laboratory (NRTL) for the specific application for which it is to be used. For equipment not listed by a NRTL, the Authority Having Jurisdiction (AHJ) must determine if use is allowable.

2. Roles and Responsibilities:

a. Qualified Persons (QPs) Electrical: QPs must demonstrate the skills and knowledge related to the construction, operation, and maintenance of electrical equipment and installations, and receive relevant safety training to recognize, avoid, and control associated hazards that might be present.

(EM385-1-1, 11-3.b). QPs will meet requirements in accordance with EM 385-1-1, Chapters 11-3 and 11-4.

b. Personnel that install and/or remove electric conductors, equipment, or raceways, or manipulate cables must have verifiable credentials and be familiar with applicable code and electrical safety requirements. Verifiable credentials consist of national, state, or local certifications or licenses of a Master or Journeyman Electrician.

3. Establishing an Electrically Safe Work Condition (ESWC):

a. All equipment and circuits must be placed into an ESWC by a Qualified Person (QP) before worked is performed, in accordance with EM385-1-1, 11-8.d.

f. Preconstruction Conference:

Prior to the start of any work, the TPOC will schedule and conduct a "Preconstruction Conference." The Contractor's Project Manager and Quality Control Personnel will attend this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or obtain other pertinent information that might be required. At the Preconstruction Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-construction Conference:

i. Authority of the TPOC and Quality Assurance Inspectors

ii. Contractor's Safety Program (including sub-contractors)

iii. Mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) and Activity Hazard Analysis for each Definable Feature of Work (DFOW)

iv. Safety Meetings

v. ENG Form 3394 (Mandatory if needed for Accident Reporting)

vi. Safety Data Sheet (SDS) requirements

vii. Correspondence, Communication and Administrative Procedures

viii. Invoice and Payment

g. Permits:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

h. Security:

The Contractor shall comply with all established security policies at each Project Office identified. If applicable, Contractor shall comply with Projects Key Control Management Program. Due to periods of heightened security, which may affect access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor's ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent work in an area. The Contractor shall be given at least a 24-hour notice of any such closure.

i. Contractor's Personnel:

i. Employee Conduct:

The Contractor shall be responsible for seeing that the Contractor's employees strictly comply with all Federal, State, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees. Examples of unbecoming actions or conduct include but are not limited to the following:

1. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other Contractors

2. Recurring written and/or verbal complaints from visitors, USACE personnel, or other Contractors.

3. Unsafe operation of vehicles while on USACE property.

ii. Removal of Contractor's Employees:

The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

Note: At least one of the Contractor employees on site shall be able to communicate effectively and efficiently with all project staff.

j. Payment:

After final inspection and acceptance by the Government, the Contractor shall submit an invoice to the TPOC. The invoice shall include the following: Invoice Date; Contract Number; Dates of Work; Description of Work; Quantities; and total amount due per line item. For jobs greater than 30 days the Contractor may request progress payments.

All invoices may be faxed, emailed, or mailed to:

U.S. Army Corps of Engineers Colebrook River Dam 426A Colebrook River Rd., Colebrook, CT 06021 Fax: 860 379-6436 Email (preferred) to: james.jylkka@usace.army.mil

II. Technical Requirements

a. Submittals:

Although the Government reviews submissions required by this Statement of Work, it is emphasized that the Contractor's work must be completed using proper internal controls and review procedures. The Government reserves up to 21 days for review and acceptance on each submittal /resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in an acceptable form within 14 days of the Government's response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and must be accepted by the Government.

Preconstruction Submittals: Submitted within 21 days of Notice to Proceed. Submittals must be accepted prior to the commencement of any field work activities.

i. ENG Form 6293 (Accident Prevention Plan Worksheet)

ii. Activity Hazard Analysis; non-mandatory template available: ENG Form 6206

iii. ENG Form 6282 (Site Safety and Health Officer Designation Letter)

iv. First-Aid and CPR Personnel requirements

v. Safety Data Sheet (SDS) for applicable materials

vi. Licenses and Certifications as determined by the scope of work

vii. Safety Inspection for all Heavy Equipment: The Contractor shall submit a current written safety inspection for all heavy equipment proposed for use on this contract.

viii. Work Site Plan: Prior to the start of on-site work, the Contractor shall submit a site plan.

ix. Work Plan and Schedule: The Contractor shall submit a written Work Plan describing the methods and equipment required to accomplish the work and provide the required environmental and worker protection; this plan will include a schedule of work.

x. HVAC components spec sheets including BTUs, energy ratings and AFUE documentation.

Post-Construction Submittal(s):

i. Testing, Adjusting, and Balancing (TAB) Report

ii. Invoice

iii. ENG93 / Release of Claims

b. Clean Up:

The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any storage areas, free from the accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any tools, equipment, and materials that are not the property of the Government. Upon completion of work, the Contractor shall clean up the job site to the satisfaction of the Government.

c. Government Resources:

The Contractor is responsible for providing all materials to complete the project. Unless specified in the contract, the Government will not provide any equipment, water, telephone services or other resources. Electricity and restrooms will be available on site.

d. Omissions:

This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, State or Federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable and functional product.

e. Quality Assurance:

The Contractor is responsible for the quality control of the contract work. The Government has the right to inspect and test all items called for by the contract, to the extent practicable always and at all places during the term of the contract.

f. Other Contracts:

The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit or permit any act, which will interfere with the performance of work by another Contractor or by Government employees.

g. Environmental Protection:

Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the Contractor at the site, and the site will be inspected/ cleaned daily.

No burning is permissible. Water, air, and land resources shall not be adversely impacted during the work. The Contractor will take necessary steps to ensure all Federal, State, and Local environmental regulatory requirements are met at no additional cost to the Government. Assurance of compliance with this section by subcontractors shall be the responsibility of the Contractor.

h. Storage Area:

The storage area for use by the Contractor, for work and storage of equipment, materials, and trailers during the life of this contract will be determined at the Pre-Work Conference. The storage area will be located at Colebrook River Dam.

The Contractor shall confine its storage area to the limits as designated or approved by the TPOC and shall be responsible for the security of the area.

Upon completion of the contract, and at no additional cost to the Government, remove all equipment and materials, except as otherwise specified, and restore the site to its original condition as approved by the TPOC.

Trailers, equipment, or materials must not be open to public view except for those items which are in support of ongoing work on any given day. Do not stockpile materials outside the storage area in preparation for the next day's work. Park mobile equipment, such as tractors, wheeled lifting equipment, cranes, trucks, and like equipment within the storage area at the end of each workday.

i. Products:

i. Sustainability Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm /comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels.

Offerors must be able to demonstrate that each offered products meets minimum content levels upon request.

As required in clause 52.223-23 Sustainable Products and Services, https://www.acquisition.gov/far/52.223-23 the Contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The Contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

Furthermore, the Contractor should also meet the BioPreferred Program requirements. The United States Department of Agriculture (USDA) designates certain bio-based products for Federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio-based content level. Visit the BioPreferred web site.

ii. Specifications

1. Heating, Ventilation and Air Conditioning (HVAC) system:

a. 50k-60k BTU 96% AFUE rated efficiency, variable speed, propane furnace.

i. 120V feed circuit and low voltage wiring.

b. Two (2) ton high efficiency coil.

c. Five (5) inch filter rack on furnace return.

d. Exhaust and intake pipe for flue, per manufacturer's instructions.

e. Furnace and coil condensate lines with new condensate pump and neutralizer.

f. Six (6) inch fresh air duct from outside to return duct with bird screen on outside.

g. Attic ductwork shall have an insulation value no less than R-8. Ducts shall be sized appropriately by the Contractor, in accordance with equipment manufacturer's recommendations. Ductwork shall be galvanized, constructed and installed per SMACNA regulations.

h. Flexible run outs to each room shall have an insulation value no less than R-8. Supply take-offs shall be equipped with dampers.

i. Diffuser locations to be determined and approved by TPOC:

i. Bathroom - six (6) inch (quantity 1)

ii. Locker room - six (6) inch (quantity 1)

iii. Storage room - six (6) inch (quantity 1)

iv. Large office/open area - six (6) inch (quantity 2)

v. Small Office - seven (7) inch (quantity 1)

j. Supply return locations to be determined and approved by TPOC. Returns shall be sized in accordance with the equipment manufacturer's recommendations.

i. Small office - quantity 1

ii. Hallway - quantity 1

iii. Large office/open area - quantity 2

k. Heat pump two (2) ton condensing unit.

i. SEER rating no less than eighteen (18)

ii. HPSF efficiency rating no less than eight and one-half (8.5)

iii. AFUE rating no less than 96%

iv. R-410A or R452B type refrigerant

v. 208V circuit with new disconnect

2. Programmable heat pump thermostat with auto change features.

3. Water heater

a. Fifty (50) gallon hybrid heat pump water heater with all associated piping and ventilation, mixing valve if not internal to unit, expansion tank and condensate drain lines.

4. Propane tank

a. Five hundred (500) gallon Liquid Propane (LP) tank.

b. All necessary fuel lines, pipping, connections, elbows, and tees to properly make the (LP) connection to the furnace.

c. New Liquid Propane tank and connections shall be placed in the designated area and will comply with all Federal, State, and local building codes and regulations.

5. Garage heaters

a. For single bay garage - 40k BTU propane unit heater with side wall b-vent fluepipe to the outside.

b. For double bay garage - 50K BTU propane unit heater. Wide wall flue pipe through the rear of the building.

c. Programmable Thermostat with low voltage wiring for each garage unit heater (quantity 2) programmable or equivalent.

d. 120V circuit for each unit heater (quantity 2) and low voltage wiring.

III. Execution:

a. General:

i. Contractor shall install all products to manufacturer recommendations and in accordance with all electrical codes and Federal, State, and local building codes and laws, and safety standards.

ii. Only new, unused materials will be installed. Used or damaged materials will not be installed.

iii. Activities including - but not limited to - removal and installation work, shall be scheduled so weather-related events will not damage new or existing materials or equipment.

iv. Contractor must be able to cover and protect all work areas, materials and equipment that would otherwise be exposed to the elements during a weather event, expected or unexpected.

b. Existing Conditions:

i. Heat and hot water for the office and adjoining garage bay is currently supplied through an oil-fired hydronic heat system. The boiler, installed in 2003, is a Weil-McClain model P-WTGO-3. The boiler is powered via oil delivered from a 500-gallon ConVault above-ground concrete tank directly outside the utility room. The system includes an Amtrol EX30 expansion tank mounted inline above the boiler.

Water enters the boiler from a pair of well pressure tanks, then exits the system and runs through a series of exposed insulated pipes to baseboard heaters in each room, except for the garage. The garage is heated by a hydronic, wall-mounted Fedders model 17C220 unit heater. In total, the system comprises over 220 (two-hundred twenty) linear feet of piping.

All measurements are approximate. Contractor is responsible for verifying all measurements.

Supplemental heat and air conditioning is supplied to the office and adjacent garage by two Mitsubishi Electric heat pump systems. The office has a single compressor (model MUZ-FH09NA) and head (model MSZ-FH09NA). The garage also has a single compressor (model MUZ-FH12NA) and head (model MSZ-FH12NA). See Appendix A for informational photographs of current conditions.

An electrical panel is located in proximity to existing furnace. A four-plug outlet is currently located nearby (See Existing Conditions photographs in Appendix A).

ii. The Project office is easily accessible via paved road off State Route 8 in Colebrook, CT. This is a remote area, but all amenities are available within thirty minutes of the project office. Utilities are available on site.

Vehicle access to job site is limited by access gate. Building access is limited. Contractor must coordinate access with TPOC.

c. Removal:

i. Electrical components will be de-energized prior to work.

ii. Contractor will disconnect water supply and drain boiler and piping prior to removal. All plumbing and electrical components for the existing boiler system shall then be removed in accordance with all most recent electrical and plumbing codes, and Federal, State, and local laws and regulations. All penetrations of interior walls from existing pipes shall be sealed with drywall and taped/mudded and sanded to match surrounding walls.

iii. The oil tank shall be pumped until empty prior to tank removal. Contractor shall be responsible for disposing of oil, tank, and associated components or materials in accordance with all most recent codes and Federal, State, and local laws and regulations.

iv. Any penetrations to the building envelope (e.g. where supply lines enter the building) shall be properly insulated and covered over in such a manner as to prevent infiltration of water, pests, or other potentially damaging materials. Penetrations shall be completed in a neat and orderly manner with any work required to produce a finished, professional appearance.

v. The Contractor will be responsible for the proper disposal of all generated demolition material and equipment. The disposal shall be in accordance with the applicable sections of Connecticut State Law.

vi. The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor's actions. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor's operations. The Contractor shall notify the TPOC immediately of damage to Government and private property and injury to any person resulting from the Contractor's operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor's operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

d. Installation:

i. Contractor shall furnish all necessary materials, labor and equipment to install a hybrid heat pump water heater, 50k-60k BTU furnace and thermostat, high efficiency coil, filter rack, condensing unit, 40K BTU unit heater and thermostat, 50k BTU unit heater and thermostat, and any ducting, piping, venting, supply returns, pumps, expansion tanks, wiring, and materials or equipment listed in the products section above, and/or necessary for the full function of the system.

ii. Contractor shall install both flue exhaust and intake pipes per manufacturer's instructions.

iii. Contractor shall install furnace and coil condensate lines with new condensate Pump and neutralizer in accordance with manufacturer's recommendations.

iv. The new HVAC system will run off propane, and the Contractor shall furnish all necessary materials, labor and equipment to replace the existing 250-gallon tank with a 500-gallon tank, and to connect the new system to the tank, which shall be located on the existing pad at the rear of the office building.

v. Those components of the HVAC system that are intended to be installed outside the building shall be situated on the existing pad for the concrete oil tank.

vi. Those components of the HVAC system that are intended to be installed inside the building shall be situated as close to the southeast corner of the utility room (by the chimney) as code and reasonable access for maintenance will allow.

vii. Ductwork for the new HVAC system shall be run through the attic space and shall be insulated with an R-value no less than R-8. Penetrations into the attic space shall be fire sealed according to International Building Code. Attic space is accessible via stairway.

viii. Vents and returns shall be sized and installed in accordance with the International Mechanical Code (IMC) and International Residential Code

(IRC). Location of vents and returns must be approved by the TPOC to ensure compatibility with ongoing design plans for the office space.

ix. The new water heater shall be situated as close to the south wall as possible, next to the new HVAC system, and connected to the existing hot water supply lines.

x. Contractor shall properly seal the flue pipe chimney penetration with Cap & Chimney Sealer.

xi. Contractor shall make all necessary electrical connections in accordance with al Federal, State, and local building codes and laws. An electrical panel is located in proximity to the furnace installation location. A four-plug outlet is currently located nearby. (See Existing Conditions photographs in Appendix A)

xii. Contractor shall install all products to manufacturer's recommendations and in accordance with all Federal, State, and local building codes and laws.

xiii. Contractor shall perform a full test of all equipment upon completion of installation, including full functioning of HVAC system and water heater, thermostats, and associated equipment, and shall provide a Testing, Adjusting, and Balancing (TAB) report verifying system is operating to specifications to the TPOC.

Requirements Office HVAC System Replacement, Colebrook River Lake, Colebrook, CT

Product Service Code: Y1QA

Section E - Inspection and Acceptance

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.246-12 Inspection of Construction. Aug 1996

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT

AND CONTRACTOR PROVIDED QUOTE.

DoDAAC: 961108 CountryCode: USA

CORPS OF ENGINEERS NEW ENGLAND DIST

PROJECT MANAGER, COLEBROOK RIVER LAKE

RIVERTON, CT 06065

UNITED STATES

Section F - Deliveries or Performance

From date of lead time event to completion of performance 120 Calendar Days Date of Notice to Proceed Receipt

Line Item Delivery Schedule Quantity Address and POC

Delivery Schedule From date of lead time event to completion of performance 120 Calendar Days Date of Notice to Proceed Receipt

1 Job Place of Performance DoDAAC: 961108 CountryCode: USA

CORPS OF ENGINEERS NEW ENGLAND DIST

PROJECT MANAGER, COLEBROOK RIVER

LAKE

RIVERTON, CT 06065

UNITED STATES

JAMES ROBE JYLKKA,

DELIVER_TO_EMP_ID_NO

Email: james.jylkka@usace.army.mil Telephone: 860-379-8234

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.236-7000 Modification Proposals--Price Breakdown. Dec 1991

Section H - Special Contract Requirements

SECURITY REQUIREMENTS:

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

WAGE DETERMINATIONS:

The Wage Determination for this project can be found at:

https://sam.gov/wage-determination/CT20250019/5 Wage Determination No.: CT20250019 Modification No.: 5 Revised Date: 18 July 2025

W912WJ25QA069

https://sam.gov/wage-determination/CT20250019/5

Section I - Contract Clauses

UAI 5152.249-9000 Basis for Settlement of Proposals

Actual costs will be used to determine equipment costs for a settlement proposal submitted on the total cost basis under Federal Acquisition Regulation (FAR) 49.206-2(b). In evaluating a termination settlement proposal using total cost basis, the following principles will be applied to determine allowable equipment costs.

(a) Actual costs for each piece of equipment, or groups of similar serial or series equipment, need not be available in the contractor's accounting records to determine total actual equipment costs.

(b) If equipment costs have been allocated to a contract using predetermined rates, those charges will be adjusted to actual costs.

(c) Recorded job costs adjusted for unallowable expenses will be used to determine equipment operating expenses.

(d) Ownership costs (depreciation) will be determined using the contractor's depreciation schedule (subject to the provisions of Federal Acquisition Regulation (FAR) 31.205-11).

(e) License, taxes, storage and insurance costs are normally recovered as an indirect expense and unless the contractor charges these costs directly to contracts, they will be recovered through the indirect expense rate.

(End of Clause)

52.003-4015 MAGNITUDE OF PROJECT

The estimated cost of the work is .between $25,000 and $100,000

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov 2015 52.219-6 Notice of Total Small Business Set-Aside. Nov 2020 52.222-6 Construction Wage Rate Requirements. Aug 2018 52.222-7 Withholding of Funds. May 2014 52.222-8 Payrolls and Basic Records. Jul 2021 52.222-9 Apprentices and Trainees. Jul 2005 52.222-10 Compliance with Copeland Act Requirements. Feb 1988 52.222-11 Subcontracts (Labor Standards). May 2014 52.222-12 Contract Termination-Debarment. May 2014

52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations.

May 2014

52.222-14 Disputes Concerning Labor Standards. Feb 1988 52.222-15 Certification of Eligibility. May 2014 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts. May 2024 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.228-2 Additional Bond Security. Oct 1997 52.228-11 Pledges of Assets (DEVIATION 2020-O0016) Feb 2021 Deviation 2020-O0016 Apr 2020 52.228-12 Prospective Subcontractor Requests for Bonds. Dec 2022 52.228-14 Irrevocable Letter of Credit. Nov 2014 52.232-23 Assignment of Claims. May 2014 52.232-27 Prompt Payment for Construction Contracts. Jan 2017 52.236-2 Differing Site Conditions. Apr 1984 52.236-3 Site Investigation and Conditions Affecting the Work. Apr 1984 52.236-5 Material and Workmanship. Apr 1984 52.236-6 Superintendence by the Contractor. Apr 1984 52.236-7 Permits and Responsibilities. Nov 1991 52.236-8 Other Contracts. Apr 1984

52.236-9 Protection of Existing Vegetation,…