Solicitation W15QKN-23-R-0073.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Offeror To Complete Block 12, 17, 23, 24, & 30

1. Requisition Number Page Of

2. Contract No. 3. Award/Effective Date 4. Order Number 5. Solicitation Number 6. Solicitation Issue Date

7. For Solicitation Information Call:

A. Name B. Telephone Number (No Collect Calls) 8. Offer Due Date/Local Time

9. Issued By Code 10. This Acquisition is Unrestricted OR Set Aside: % For:

Small Business Women-Owned Small Business (WOSB) Eligible Under the Women-Owned Small Business Program

Hubzone Small Business EDWOSB

Service-Disabled Veteran-Owned Small Business NAICS:

Email: 8(A) Size Standard:

11. Delivery For FOB Destination Unless Block Is Marked

12. Discount Terms 13a. This Contract Is A Rated Order Under DPAS (15 CFR 700) 13b. Rating

See Schedule 14. Method Of Solicitation RFQ IFB RFP

15. Deliver To Code 16. Administered By Code

Telephone No.

17a. Contractor/Offeror Code Facility 18a. Payment Will Be Made By Code

Telephone No.

17b. Check If Remittance Is Different And Put Such Address In Offer

18b. Submit Invoices To Address Shown In Block 18a Unless Block Below Is Checked See Addendum

19.

Item No.

20.

Schedule Of Supplies/Services

21.

Quantity

22.

Unit

23.

Unit Price

24.

Amount

(Use Reverse and/or Attach Additional Sheets As Necessary)

25. Accounting And Appropriation Data 26. Total Award Amount (For Govt. Use Only)

27a.Solicitation Incorporates By Reference FAR 52.212-1, 52.212-4. FAR 52.212-3 And 52.212-5 Are Attached. Addenda Are Are Not Attached.

27b.Contract/Purchase Order Incorporates By Reference FAR 52.212-4. FAR 52.212-5 Is Attached. Addenda Are Are Not Attached.

28. Contractor Is Required To Sign This Document And Return _________ 29. Award Of Contract: Ref. Offer Copies to Issuing Office. Contractor Agrees To Furnish And Deliver All Items Set Forth Or Otherwise Identified Above And On Any Additional Sheets Subject To The Terms And Conditions Specified.

Dated . Your Offer On Solicitation (Block 5), Including Any Additions Or Changes Which Are Set Forth Herein, Is Accepted As To Items:

30a. Signature Of Offeror/Contractor 31a. United States Of America (Signature Of Contracting Officer)

30b. Name And Title Of Signer (Type Or Print) 30c. Date Signed 31b. Name Of Contracting Officer (Type Or Print) 31c. Date Signed

Authorized For Local Reproduction Previous Edition Is Not Usable

Standard Form 1449 (Rev. 2/2012) Prescribed By GSA-FAR (48 CFR) 53.212

W15QKN-23-R-0073 2023JUL25

KELLY LYNCH (973)724-9360

KELLY.A.LYNCH21.CIV@ARMY.MIL

2023AUG08 02:00pm

W15QKN

ARMY CONTRACTING COMMAND - NJ

PICATINNY ARSENAL, NJ 07806-5000

811210

X

X DOA6

X

SEE SCHEDULE

SEE SCHEDULE

X X

X 1

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19.

Item No.

20.

Schedule Of Supplies/Services

21.

Quantity

22.

Unit

23.

Unit Price

24.

Amount

32a. Quantity In Column 21 Has Been

Received Inspected Accepted, And Conforms To The Contract, Except As Noted: _________________________________________________

32b. Signature Of Authorized Government Representative 32c. Date 32d. Printed Name and Title of Authorized Government Representative

32e. Mailing Address of Authorized Government Representative 32f. Telephone Number of Authorized Government Representative

32g. E-Mail of Authorized Government Representative

33. Ship Number 34. Voucher Number 35. Amount Verified 36. Payment 37. Check Number Correct For Partial Final Complete Partial Final

38. S/R Account No. 39. S/R Voucher Number 40. Paid By

41a. I Certify This Account Is Correct And Proper For Payment 42a. Received By (Print) 41b. Signature And Title Of Certifying Officer 41c. Date 42b. Received At (Location)

42c. Date Rec’d (YY/MM/DD) 42d. Total Containers

Standard Form 1449 (Rev. 2/2012) Back

CONTINUATION SHEET

Reference No. of Document Being Continued Page of

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SUPPLEMENTAL INFORMATION

Buyer Name: KELLY LYNCH

Buyer Office Symbol/Telephone Number: CCNJ-JA/(973)724-9360

Type of Contract 1: Firm Fixed Price

Kind of Contract: Service Contracts

*** End of Narrative A0000 ***

1. Background:

The Combat Capabilities Development Command (DEVCOM) - Armaments Center, Picatinny Arsenal has a requirement for maintenance services to support the operation of North Star Imaging (NSI) digital X-Ray computed tomography (CT) systems.

The Contractor shall provide maintenance and support services of all NSI system hardware, software, and each systems associated computer equipment. This includes but is not limited to repair of x-ray tubes, generators, computers, and related components, supporting software, and imaging devices. Personnel radiation safety components shall be covered in this contract as well (safety interlocks, radiation surveys). The services shall ensure maximum uptime and stability of the non-destructive testing (NDT) equipment. The resulting contract will be primarily a Firm Fixed Price (FFP) contract for Preventative Maintenance, Repair, and Emergency Repair Services. Time &

Materials (T&M) contract line item numbers (CLINs) have been included to provide for emergency repairs. A ceiling price for the T&M

CLINs will be be determined (at time of contract award); any work performed in excess of the established ceiling price will be at the risk of the contractor.

2. Period of Performance:

The period of performance (PoP) for this effort is as follows:

Base - 12 months from date of award

Option One (1) - 12 months from the end of the base PoP

Option Two (2) - 12 months from the end of Option One (1) PoP

Option Three (3) - 12 months from the end of Option Two (2) PoP

Option Four (4) - 12 months from the end of Option Three (3) PoP

3. Proposal Submissions and Evaluation:

All proposals shall be submitted in accordance with the Instructions, Conditions, and Notices to Offerors section of this solicitation.

Responses to this notice shall be Submitted/Uploaded to Procurement Integrated Enterprise Environment (PIEE). All other forms of submission (e.g., paper copy(ies), email submission to any POC listed above) shall be discarded without being opened/read and shall be considered invalid and SHALL NOT be considered for award.

GENERAL INFORMATION TO OFFERORS OR QUOTERS

1. Responses must set forth full, accurate and complete information as required by this solicitation (including attachments). Fill-ins are provided on Standard Form (insert form numbers), and other solicitation documents. Examine the entire solicitation carefully. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

2. Responses must be plainly marked with the Solicitation Number and the date and local time set forth for bid opening or receipt of proposals in the solicitation document.

3. Information regarding the timeliness of response is addressed in the provision of the solicitation entitled either Late Submission, Modification and Withdrawal of Bid or Instructions to Offerors Competitive Acquisitions.

4. Procurement Information

This procurement is being solicited using Other Than Full and Open Competition in accordance with Simplified Acquisition Procedures for

Certain Commercial Items, 41 United States Code (U.S.C.) 1901 as implemented in Federal Acquisition Regulation (FAR) subpart

13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Issuing Office:

U.S. Army Contracting Command - New Jersey

ATTN: Gloria Thoguluva

ACC-NJ

Picatinny Arsenal, NJ 07806-5000 gloria.thoguluva.civ@army.mil

6. Point of Contact for Information:

Kelly Lynch

2 76

W15QKN-23-R-0073 REPRINT

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

Contract Specialist

(973) 724-9360 kelly.a.lynch21.civ@army.mil

DISCLOSURE OF UNIT PRICE INFORMATION

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial

Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5

USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial proposals.

*** END OF NARRATIVE A0001 ***

3 76

PIIN/SIIN

Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

SUPPLIES OR SERVICES AND PRICES/COSTS

0001 PREVENTATIVE MAINTENANCE & REPAIRS 12 MO $ __________________________________ __________________

SERVICE REQUESTED: BASE PERIOD

CLIN CONTRACT TYPE:

Firm Fixed Price

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 0030

002 1 0060

003 1 0090

004 1 0120

005 1 0150

006 1 0180

007 1 0210

008 1 0240

009 1 0270

010 1 0300

011 1 0330

012 1 0365

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Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

0002 EMERGENCY REPAIRS 1 LO $ _________________ __________________

SERVICE REQUESTED: BASE PERIOD

CLIN CONTRACT TYPE:

Time and Materials

This will be a Not To Exceed CLIN at time of award.

(End of narrative A001)

PSC Code: J066

(End of narrative A002)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 0365

0003 PREVENTATIVE MAINTENANCE & REPAIRS, OPTION 1 1 LO $ ____________________________________________ __________________

SERVICE REQUESTED: OPTION PERIOD 1

CLIN CONTRACT TYPE:

Firm Fixed Price

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 0730

0004 EMERGENCY REPAIRS, OPTION 1 1 LO $ ___________________________ __________________

SERVICE REQUESTED: OPTION PERIOD 1

CLIN CONTRACT TYPE:

Time and Materials

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Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 0730

0005 PREVENTATIVE MAINTENANCE & REPAIRS, OPTION 2 1 LO $ ____________________________________________ __________________

SERVICE REQUESTED: OPTION PERIOD 2

CLIN CONTRACT TYPE:

Firm Fixed Price

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 1095

0006 EMERGENCY REPAIRS, OPTION 2 1 LO $ ___________________________ __________________

SERVICE REQUESTED: OPTION PERIOD 2

CLIN CONTRACT TYPE:

Time and Materials

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

6 76

Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 1095

0007 PREVENTATIVE MAINTENANCE & REPAIRS, OPTION 3 1 LO $ ____________________________________________ __________________

SERVICE REQUESTED: OPTION PERIOD 3

CLIN CONTRACT TYPE:

Firm Fixed Price

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 1460

0008 EMERGENCY REPAIRS, OPTION 3 1 LO $ ___________________________ __________________

SERVICE REQUESTED: OPTION PERIOD 3

CLIN CONTRACT TYPE:

Time and Materials

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 1460

0009 PREVENTATIVE MAINTENANCE & REPAIRS, OPTION 4 1 LO $ ____________________________________________ __________________

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Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

SERVICE REQUESTED: OPTION PERIOD 4

CLIN CONTRACT TYPE:

Firm Fixed Price

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 1825

0010 EMERGENCY REPAIRS, OPTION 4 1 LO $ ___________________________ __________________

SERVICE REQUESTED: OPTION PERIOD 4

CLIN CONTRACT TYPE:

Time and Materials

PSC Code: J066

(End of narrative A001)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

Deliveries or Performance _________________________

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 1825

0011 CONTRACT DATA REQUIREMENTS LIST (DD-1423 CDRL) ______________________________________________

PSC Code: J066

(End of narrative A001)

PSC Code: J066

(End of narrative A001)

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Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

A001 PREVENTATIVE MAINTENANCE SCHEDULE 1 LO $ ** NSP ** _________________________________ __________________

SERVICE REQUESTED: CDRL A001

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

PSC Code: J066

(End of narrative A001)

A002 CONTRACTORS CONTACT LIST 1 LO $ ** NSP ** ________________________ __________________

SERVICE REQUESTED: CDRL A002

CLIN CONTRACT TYPE:

Firm Fixed Price

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

PSC Code: J066

(End of narrative A001)

A003 SERVICE REPORT 1 LO $ ** NSP ** ______________ __________________

SERVICE REQUESTED: CDRL A003

CLIN CONTRACT TYPE:

Firm Fixed Price

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

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Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

PSC Code: J066

(End of narrative A001)

A004 WARRANTY PERFORMANCE REPORT 1 LO $ ** NSP ** ___________________________ __________________

SERVICE REQUESTED: CDRL A004

CLIN CONTRACT TYPE:

Firm Fixed Price

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

PSC Code: J066

(End of narrative A001)

A005 JOB ORDER RECORDINGS & MATERIALS 1 LO $ ** NSP ** ________________________________ __________________

SERVICE REQUESTED: CDRL A005

CLIN CONTRACT TYPE:

Firm Fixed Price

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

PSC Code: J066

(End of narrative A001)

A006 ACCIDENT PREVENTION PLAN 1 LO $ ** NSP ** ________________________ __________________

SERVICE REQUESTED: CDRL A006

CLIN CONTRACT TYPE:

Firm Fixed Price

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

10 76

Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

PSC Code: J066

(End of narrative A001)

A007 TRAINING CERTIFICATES 1 LO $ ** NSP ** _____________________ __________________

SERVICE REQUESTED: CDRL A007

CLIN CONTRACT TYPE:

Firm Fixed Price

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

PSC Code: J066

(End of narrative A001)

A008 ACCIDENT/INCIDENT REPORT 1 LO $ ** NSP ** ________________________ __________________

SERVICE REQUESTED: CDRL A008

CLIN CONTRACT TYPE:

Firm Fixed Price

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

0012 CONTRACTOR MANPOWER REPORTING 1 LO $ ** NSP ** _____________________________ __________________

SERVICE REQUESTED: REQUIRED REPORTING

CLIN CONTRACT TYPE:

Firm Fixed Price

The contractor shall complete Contractor Manpower

Reporting (CMRA) in accordance with the Performance

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Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

Work Statement (PWS).

(End of narrative A001)

PSC Code: J066

(End of narrative A002)

Inspection and Acceptance _________________________

INSPECTION: Destination ACCEPTANCE: Destination

DLVR SCH PERF COMPL

REL CD QUANTITY DATE ________ ______________ __________

001 1 AS REQUIRED

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Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Preventative Maintenance, Repair, & Emergency Repair Services for Digital X-Ray Computed Tomography (CT) Equipment

1.0 Background

U.S. Army Combat Capabilities Development Command Armaments Center (DEVCOM) Armaments Center (AC) Quality Engineering & System Assurance

Division (QE&SA), Radiography Laboratory requires maintenance services to support the operation of North Star Imaging (NSI) digital X-

Ray computed tomography (CT) systems in Building 908 at Picatinny Arsenal, NJ. These maintenance services will ensure operation and performance of the non-destructive testing (NDT) equipment. Operation of the machines is important as the equipment provides useful data for QE&SA groups and the Army as a whole.

1.1 Scope

Maintenance services will cover the maintenance and support of all NSI system hardware, software, and each systems associated computer equipment. This includes but is not limited to repair of x-ray tubes, generators, computers, and related components, supporting software, and imaging devices. Personnel radiation safety components shall be covered in this contract as well (safety interlocks, radiation surveys). The services shall ensure maximum uptime and stability of the non-destructive testing (NDT) equipment. Preventive maintenance consists primarily of inspection, calibration, adjustment, and minor part or component replacement (to include but not limited to power supply, relays, cables, fluids and shielding) as required to minimize malfunction, breakdown, and deterioration of equipment; and the identification of and/or performance of any repairs required to ensure the equipment is operating per manufacturers standards.

1.2 Objectives

The Contractor shall provide service and support for all NSI hardware, software, and associated computer equipment located in Building

908. Operation of the instrumentation and analytical devices in Building 908 is critical for the ACs performance and ability to support the its mission and the Warfighter. Maintenance of the equipment includes but is not limited to servicing x-ray tubes, generators, imaging devices, and manipulators. Performance of these components directly impacts data quality.

2.0 Applicable Documents

2.1 AMCR 358-100; Safety Manual Department of the Army; 1985.

2.2 DA PAM 385-24; Army Radiation Safety Program; 30 Nov 15.

2.3 DA PAM 385-25; Occupational Dosimetry & Dose Recording For Exposure to Ionizing Radiation; 2 Oct 12.

2.4 DA PAM 385-26; Army Electrical Safety Program; 1 Feb 13.

2.5 DA PAM 385-64; Ammunition and Explosives Safety Standards; 10 Oct 13.

3.0 Requirements

The following equipment is covered under this requirement:

Computed Tomography Systems

Nomenclature/Mfr./ Model & Location / Serial No. / Warranty Information

North Star Imaging / X5500 (Bay 18) Computers: Z820; 4G Extreme / 14111025, 2UA4401PG9; 454450443 / None

North Star Imaging / X3000 (Hallway) Computers: Z8; 4G Ultimate / 1602, 2UA8451W19; 4622104748 / None

North Star Imaging / X7500 (Bay 19) Computers: Z840; 4G Ultimate / 18021526, 2UA7331547; 4622101326 / None

North Star Imaging / X7500 (Bay 20) Computers: HP Z8; 4G Ultimate / 19071726, MXL93224ZT; 4622107141 / None

Digital Detector Arrays

Nomenclature/Mfr. / Model / Serial No. / Warranty Information

Perkin Elmer / XRD 1621 AN3-ES / 743-9303 / None

Perkin Elmer / XRD 1621 AN14ES / 744-12566 / None

Perkin Elmer / XRD 1621 AN14ES / 744-15223 / None

Varex Imaging / PaxScan 2520DX / Z8-A07512-1005 / None

13 76

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

Linear Detector Array

Nomenclature/Mfr. / Model / Serial No. / Warranty Information

DEE TEE (Detection Technology) / X-scan H0104922A / XSW13013245-22030001 / None

The list of equipment is subject to a bilateral change based throughout the life of the contract and will be based off changes made to the Government inventory. This contract also covers all associated equipment such as processing equipment and the accompanying efX

Suite software. Software package updates shall be included. Any radiation safety components shall be included as well. All associated preventative maintenance plans shall be updated according to any modification of the base contract.

3.1 The Contractor shall perform both scheduled and unscheduled maintenance. The Contractor shall maintain sufficient parts, materials, and equipment on hand to perform all scheduled and recurring work. Scheduled work includes preventive maintenance which consists primarily of inspection, calibration, adjustment, and minor part or component replacement (to include but not limited to power supply, relays, cables, fluids and shielding) as required to minimize malfunction, breakdown, and deterioration of equipment; and the identification of and/or performance of any repairs required to ensure the equipment is operating per manufacturers standards.

Emergency maintenance is maintenance that is not scheduled but is required to correct deficiencies. The Contractor shall complete all identified repairs and provide all necessary services, parts and materials as part of any maintenance.

The maintenance services provided shall ensure performance of X-ray tubes, generators, manipulators, imaging devices, water chillers or other cooling devices, safety interlocks, power supplies & control devices, vacuum components

3.2 The Contractor shall submit a detailed preventive maintenance schedule in accordance with CDRL A001 (DI-ILSS-81225) to the

Government for final approval 16 calendar days after the start date of the contract. The contractor will receive Government approval of the preventative maintenance plan within 10 business days of receipt. The schedule shall cover preventive maintenance visits during the period of performance and include for each system/piece of equipment the facility/building number, the work to be performed (e.g., semiannual preventive maintenance), the week of the month the preventive maintenance will be performed, and estimated length of equipment down time.

3.3 The Contractor shall arrange work so as not to cause interference with normal occurrence of Government business. In those cases where some interference is unavoidable, the Contractor must make every effort to minimize the impact of the interference and its effects.

3.4 The Contractor shall perform Diagnostic, Repair and Support Services as identified below:

3.4.1 The types of repairs anticipated include, but are not limited to:

3.4.1.1 Power supply repairs,

3.4.1.2 Regrease / replace high voltage cables,

3.4.1.3 Replace communication relays / components,

3.4.1.4 Electrical components,

3.4.1.5 Refrigeration components,

3.4.1.6 Calibration of specialized radiation safety equipment

3.4.1.7 Fluids,

3.4.1.8 Controllers,

3.4.1.9 Air compressors, vacuum pumps

3.4.1.10 Heaters, heat exchangers

3.4.1.11 Handling systems, holding fixtures and lifting devices

3.4.1.12 Computer hardware & components, software, and firmware repairs or upgrades

3.4.1.13 Generator repairs,

3.4.1.14 Coolers and test flow switches,

3.4.1.15 Manipulator repair,

3.4.1.16 Safety Interlocks and Safety Lamp repairs,

3.4.1.17 Radiation shielding

3.4.2 If the cost to make a repair exceeds the cost to replace an item (which may include installation and setup), the Government will make a determination on whether or not to replace the item.

3.5 Maintenance and support services performed by the Contractor shall be in compliance with manufacturers specifications, national code, industry standard, applicable federal, state and local laws and regulations to include AMCR 385-100. New components shall meet or exceed existing components in terms of manufacture and quality.

3.6 Maintenance and support service performed by the Contractor shall be coordinated with the Contracting Officers Representative (COR) and the Contractor prior to the commencement of service. The Contractor shall receive emergency service call requests from the COR. The

COR will notify the Contractor of a service request by phone or e-mail, which is to take place at Picatinny Arsenal. Service requests other than scheduled maintenance shall be classified by the Government as critical or non-critical on each order. A log shall be maintained of all service calls (to include scheduled maintenance) or e-mails received; a description of the problem or requested work, 14 76

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

date and time received, facility/building number and requestors name and contact information shall be recorded for each request. The

Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements with regard to established time limits and quality standards. A service request will be considered complete when the equipment is returned to normal function and use as intended by the manufacturer unless the Government requests diagnostic service only.

3.7 Emergency Services: Critical service calls will be classified as critical at the discretion of the Government. Generally, critical service calls consist of providing services or correcting failures which will soon disrupt the Governments mission. Non-critical service calls will be classified as routine when the work does not qualify as critical.

3.7.1 For critical service requests the Contractor must report to the job site within two business days after receipt of the request.

The Contractor shall work hours in accordance with PWS Paragraph 6.1 to complete all critical service requests. Critical service calls shall be completed within three business days after reporting to the job site. If it is determined that additional time is needed to complete the service request, the Contractor shall notify the COR and ACC-NJ Contracting Officer as soon as practicable and provide an estimate of the cost, total additional time and/or material needed to complete the repair(s).

3.7.2 For non-critical service calls the Contractor shall be on the job site within one week after receipt of the request. The

Contractor shall correct, remedy, or take other action as required to complete any non-critical service request not later than 7 business days after arriving at the job site. If it is determined that additional time is needed to complete the service request, the

Contractor shall notify the COR and ACC-NJ Contracting Officer in writing as soon as practicable and provide an estimate of the total cost, additional time and/or material needed to complete the repair(s).

3.8 The Government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract. For the purpose of this contract, the clause, good operating condition means the conditions necessary for the equipment to function as intended without corrective maintenance. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract.

3.9 Point of Contact (POC). The Contractor shall provide in writing the name, telephone number and email address of a primary and alternate individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government. CDRL A002 (DI-MGMT-81596).

3.10 The Contractor shall deliver all service and support mentioned. The Contractor shall also be required to provide a detailed report following any service or preventative maintenance visits. The report should identify issues with the equipment, details of service completed, list parts replaced / added, and certify that the equipment is operational to standards. CDRL A003 (DI-MGMT-80995A).

Preventative maintenance for hardware to be performed at six month intervals. Software maintenance / upgrades to be performed whenever requested. Contractor shall notify the Government of optional software upgrades upon release. The Government shall receive preferential treatment for services or repairs whenever possible

3.11 Maintenance and support services performed by the Contractor shall be in compliance with manufacturers specifications, national code, industry standard, applicable federal, state and local laws and regulations to include AMCR 385-100. New components shall meet or exceed existing components in terms of manufacture and quality.

3.12 Property

3.12.1 Any parts, components or assets installed or affixed on/to Government property or equipment, automatically becomes the property of the Government upon expiration or termination of the contract. If any part, component or asset installed is covered by a manufacturers warranty, the Contractor shall maintain a warranty file. This file shall remain in existence during the entire performance period of the contract. Upon expiration or termination of the contract, the Contractor warranty file shall automatically become the property of the Government. CDRL A004 (DI-SESS-81639B).

3.12.2 The Contractor is responsible for providing all maintenance components and tooling required for the performance of this contract.

3.13 Quality Assurance

3.13.1 The Government shall evaluate the Contractors performance under this contract in accordance with the quality assurance and surveillance plan. All surveillance observations shall be recorded by the Government. When an observation indicates deficient or defective performance, the Government shall request the Contractors representative initial the observation.

3.13.2 Joint inspection. The Contractor shall perform a joint inspection with the Government at the time of services acceptance.

Discrepancies will be addressed by the next business day. The discrepancy will be addressed immediately if it creates a safety or environmental hazard.

3.13.3 Acceptance inspection. The Contractor shall provide an inspection sheet which must be signed and dated by both the Government and Contractor as acknowledgement of the condition of the equipment prior to commencement of services. The Contractor and the

Government will retain a copy of the inspection sheet for use during joint inspections conducted at the time of service acceptance.

3.13.4 The Government reserves the right to perform inspections on services provided to the extent deemed necessary to protect the

Governments interests. Government verification of inspections of services shall not constitute acceptance nor replace the Contractor inspection or in any way relieve the Contractor of any responsibility to take any and all actions necessary to assure the highest quality of service rendered.

3.13.4.1 During the final 60 days of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latent defects after contract termination, when it has been determined that defects either are a result of Contractors performance or should have been discovered during normal performance of work

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under this contract.

3.13.5 All replacement parts shall be new and certified as Original Equipment Manufacturer (OEM) replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts. The Contractor shall specifically annotate the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.

3.14 DELIVERABLES

3.14.1 Preventative Maintenance Schedule CDRL A001 (DI-ILSS-81225)

3.14.2 Contractor Contacts List CDRL A002 (DI-MGMT-81596)

3.14.3 Service Report CDRL A003 (DI-MGMT-80995A)

3.14.4 Contractor Warranty File A004 (DI-SESS-81639B)

3.14.5 Job Order Records & Materials A005 (DI-MISC-81617)

3.14.6 Accident Prevention Plan A006 (DI-SAFT-82080)

3.14.7 Training Certificates A007 (DI-MGMT-80368A TAILORED)

3.14.8 Accident/Incident Report A008 (DI-SAFT-81563)

4.0 General Information

4.1 Hours of operation: The Contractor is responsible for conducting maintenance and repairs between the hours of 0600 and 1800 hours

Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings unless specified otherwise in this PWS. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of work defined in this PWS when the Government facility is not closed for the above reasons.

4.2 Removal of Government Property

4.2.1 Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify the ACC-NJ Contracting Officer and COR. The Government will make arrangements for the Contractor to move the item to the

Contractors designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items/accessories, the Contractor will provide a detailed description and quantities of items to be removed. The description will include as a minimum manufacturers serial numbers of all equipment/items removed. In the event that items/sub-assemblies/accessories are repaired via Repair by Replacement a detailed description of replaced items is to be included upon return of repaired components.

4.2.2 All charges resulting from a Contractor determined requirement to transport Government owned property, covered by this contract, to and from an alternate repair location shall be the responsibility of the Contractor.

4.3 Shipment: Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

4.4 The Contractor shall maintain a copy of each completed, customer signed, job order in a folder. Copies shall be maintained in chronological order. At a minimum, these records shall include details of all work performed and order history, and include as applicable all logs, reports, manufacturer manuals and warranty information which will be made available to the Government during the term of this contract. This material shall be provided to the Government 30 days prior to the end of the contract A005 (DI-MISC-81617).

4.5 Special qualifications: The Contractor is responsible for ensuring all employees performing the work defined in this PWS possess all required training, licenses and certifications needed for the execution of this contract at no additional expense to the Government.

4.6 The Contractor Point of Contact (POC). The Contractor shall provide in writing the name, telephone number and email address of a primary and alternate individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government.

4.7 Safety

4.7.1 The Contractor agrees to attend a post-award conference at the Government's facility which will be held within 14 days after award of the contract. The primary purpose of this meeting is to discuss with the DEVCOM AC safety office, the Contractor's accident prevention plan CDRL A006 (DI-SAFT-82080) addressing specific occupational and safety hazards.

4.7.1.1 The Contractor shall submit a written, site-specific accident prevention plan for implementing OSHA standards, DOD, Army, Federal, state, and local safety and health requirements to the Contracting Officer for approval. The written plan shall include the details of the Contractors safety organization, responsibilities, method of program implementation, and how hazards and deficiencies shall be identified and corrected. It shall detail employees responsibilities for: protection of Government property and safety of others, employees responsibilities for reporting mishaps, and establish procedures for reporting or correcting unsafe conditions, hazards or practices. The plan shall contain mishap notification and reporting procedures. This plan shall also address specific occupational and safety hazards associated with requirements as defined within this contract. The Contractor shall adhere to the practices and procedures detailed in the accident prevention plan for the duration of this contract. Random audits of the Contractor's adherence to the accident prevention plan shall be conducted during the course of this contract. Work shall not begin until the accident

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prevention plan has been approved by the Government. The Contractor shall adhere to OSHA regulations and the Army Safety Program (AR 385-

10) throughout the execution of this contract. The Contractor shall adhere to DA PAM 385-24, DA PAM 385-25, DA PAM 385-26, and DA PAM

385-64. Any work which has the potential to create a radiation dose greater than the general public limit, therefore possibly exceeding

0.002 rem (0.02 millisievert) in any one hour or possibly exceeding 0.1 rem (1 millisievert) in a year, must be coordinated with and permitted by the DEVCOM Armaments Center Radiation Safety Officer. The plan shall include:

1. An activity hazard analysis of the significant hazards to life, limb, and property inherent in the specific contract work performance and a plan for controlling these hazards.

2. Designation of the Contractor quality control qualified personnel primarily responsible for safety and health at the project site.

3. A description of how the Contractor quality control safety duties will be performed on the project. At a minimum, these duties will consist of

a. A prework review of appropriate activity hazard analysis, to be reviewed with each worker.

b. Regular safety training for the workforce.

c. Frequent and regular checks for compliance with contract safety requirements by Contractor and subcontractor workforce.

4.7.2 Prohibitions

The Government shall assure that there is no energetic material in or on the equipment to be serviced prior to the start of maintenance or repairs.

4.8 Disposal: The Contractor shall dispose of non-repairable items in accordance with applicable federal, state, and local regulations at no additional cost to the Government.

4.9 ENVIRONMENTAL

4.9.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate

Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces

Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer

Representative (COR).

4.9.2 Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines

(www.epa.gov/cpg ) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-

Sustainable-Procurement.docx ) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content;

materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

4.9.3 Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

4.9.4 Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

4.9.5 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

4.9.6 Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

4.9.7 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the

Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

4.9.8 Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility. 11.1. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy. 11.2. Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP)

Manager, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream. 11. 3. Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight. 11. 4. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials. 11. 5. The Contractor shall make maximum effort to reduce and prevent waste.

4.9.9 Generation of Hazardous Waste: Contractor shall assign all hazardous waste management responsibilities to the appointed ECD.

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Contractor shall contact the DGR and/or COR to obtain technical assistance from the Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. Contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support

Agreement or Status-of-Forces Agreement. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to DGR for approval and signature prior to removing any hazardous waste from the installation.

Contractor shall contact DGR to obtain the installations hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify the DGR 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation, to an approved off-post permitted hazardous waste disposal facility. The DGR shall assist contractors with profiling their waste upon request.

4.9.10 Use of Hazardous Materials: Contractor shall assign all hazardous materials management responsibilities to the appointed ECD.

Contractor shall contact the DGR or COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit to the COR and/or DGR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list without prior written approval from DGR and/or COR.

4.9.11 Prevention of Storm Water Pollution: The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as applicable to the Pollutant Discharge Elimination System general permit requirements. Applicable permits include: 1) The installations Small Municipal Separate Storm Sewer System (MS4) Permit; 2) The

Multi-Sector General Permit for Storm Water Discharges Associated with Industrial Activities (MSGP); and, 3) All Construction Activity

Storm Water permits minimum control measures include, but not limited to:

Public Education and Outreach on Storm Water Impacts, Public Involvement and Participation, Illicit Discharge Detection and Elimination, Construction Site Storm Water Run-off Control, Post Construction Storm Water Management in New Development and Redevelopment, Pollution

Prevention/Good Housekeeping for Municipal Operations. Contractors will comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to: Practicing spill prevention and good housekeeping, Installing and managing erosion and sediment control, Meeting the requirements of the MS4 permit, Contractors will obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to: Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.