Solicitation - PMA for JCC AV Equipment.pdf

FA481423TF053 1

This is a Request for Quote (RFQ) for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481423TF053 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-027; Effective 16 Mar 2023.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 811210 with a size standard of $34M.

The purpose of this RFQ is for the purchase and delivery of Audio/Visual preventative maintenance agreement (PMA) in Building 148 at MacDill AFB, Tampa FL Statement of Work (SOW), dated 20 Mar 2023. The bid schedule and contract CLIN schedule are below

LINE DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL AMOUNT

0001 Base Year - PMA for JCC A/V Equipment BLDG 148 IAW attached SOW, dtd 20 Mar 2023 (Attachment 1)

MacDill AFB, FL 33621

Ea $ $

1001 OY 1 - PMA for JCC A/V Equipment BLDG 148 IAW attached SOW, dtd 20 Mar 2023 (Attachment 1)

2 Ea $ $

2001 OY 2 - PMA for JCC A/V Equipment BLDG 148 IAW attached SOW, dtd 20 Mar 2023 (Attachment 1)

2 Ea $ $

3001 OY 3 - PMA for JCC A/V Equipment BLDG 148 IAW attached SOW, dtd 20 Mar 2023 (Attachment 1)

2 Ea $ $

4001 OY 4 - PMA for JCC A/V Equipment BLDG 148 IAW attached SOW, dtd 20 Mar 2023 (Attachment 1)

2 Ea $ $ https://www.acquisition.gov/content/part-8-required-sources-supplies-and-services#i1117301

FA481423TF053 2

5001 6 month extension (If needed) 6 Ea $ $

Total $

NOTE: PROPOSALS MUST INCLUDE THIS FORM AS ITS COVER SHEET, FILLED OUT COMPLETELY.

Quote Valid Until:

Delivery:

Payment Terms/Discount:

Warranty:

FOB: DESTINATION

Company Name:

POC email and phone:

CAGE Code/Unique Entity ID Number:

Offeror Signature/Date:

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

52.212-2 Evaluation-Commercial Items. (Nov 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government requirement

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

FA481423TF053 3

RFQ due date: 1 Jun 2023 RFQ due time: (1:00 P.M. ET) Email to: Contract Specialist, Ms. Jill Warye, jill.warye@us.af.mil and Contracting Officer,David Lovett, david.lovett@us.af.mil

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to jill.warye@us.af.mil and david.lovett@us.af.mil by (1:00 P.M.) ET 20 May 2023

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met in the SOW dated 20 Mar 2023.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

BASIS FOR AWARD:

First, the government will rank all responsive offers by price. Then the Government will evaluate lowest priced Offeror for technical acceptability. The Government shall evaluate the offer on an acceptable/unacceptable basis IAW Table A-1 (as provided below). Should the lowest priced Offeror be rated “Technically Unacceptable”, evaluation of the next lowest priced Offeror will continue, until technical acceptability can be determined with two offerors, at that point evaluations will cease without consideration of any other offers.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

https://www.sam.gov/portal/public/SAM/

FA481423TF053 4

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/browse/index/far. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Statement of Work dtd 20 Mar

2. Provisions and clauses https://www.acquisition.gov/browse/index/far