Solicitation_Packet_-_EVN0000101.pdf

Rev.08/14/2024 V. 24-4

MIAMI-DADE COUNTY, FLORIDA

REQUEST TO QUALIFY

(RTQ)

Event Number: EVN0000101 Event Title: Cisco Software, Hardware, Maintenance, and

Professional Services

Solicitation Contact: Georgina Cuza Procurement Contracting Officer Strategic Procurement Department Georgina.Cuza@maimidade.gov

Solicitation Contact: Pablo Martinez Procurement Contracting Officer Strategic Procurement Department Pablo.Martinez@miamidade.gov

Solicitation Contact: Natalya Vasilyeva Division Director Strategic Procurement Department Natalya.Vasilyeva@miamidade.gov mailto:Georgina.Cuza@maimidade.gov mailto:Pablo.Martinez@miamidade.gov mailto:Natalya.Vasilyeva@miamidade.gov

Rev.08/14/2024 V. 24-4

NOTICE TO ALL SUPPLIERS/VENDORS:

To establish the pool of prequalified Suppliers/Vendors, Submittals must be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated as the End Date in the INFORMS Solicitation published in INFORMS and in this Solicitation document. It is the sole responsibility of the Supplier/Vendor to ensure that its Submittal has been submitted in INFORMS before the Solicitation End Date. There is no cost to the Supplier/Vendor to submit a response to a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

Suppliers/Vendors must allow sufficient time to complete online forms and upload all submission documents.

All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded in INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Submittal can be submitted via hardcopy or email.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Suppliers/Vendors in the Pool may be invited to participate in future spot market competitions, as needed. The spot market competition may be in the form of an Invitation to Quote (ITQ) or Work Order Proposal Request (WOPR) that will include the specific goods and/or services required, and applicable provisions. Spot market competitions may not be restricted to Suppliers/Vendors in this Pool. However, Suppliers/Vendors must be prequalified under this Pool to be awarded a contract and must anticipate the inclusion of Miami-Dade County’s Section 1 – General Terms and Conditions in all contracts resulting from spot market competitions. These general terms and conditions are considered non-negotiable. All current and applicable terms and conditions pertaining to a resultant contract may be viewed online at Miami-Dade County’s Strategic Procurement Department webpage here:

https://www.miamidade.gov/procurement/library/boilerplate/general-terms-and-conditions-r24-4.pdf

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

This Solicitation is subject to all legal requirements contained in the applicable County Ordinances, Administrative/Implementing Orders, and Resolutions, as well as all applicable State Statutes and Federal Regulations. Where any conflict exists between this Solicitation and these legal requirements, the authority shall prevail in the following order: Federal, State, and local.

https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/procurement/library/boilerplate/general-terms-and-conditions-r24-4.pdf https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Rev. 08092021

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

This Request to Qualify (RTQ) will establish a Prequalified Pool of Vendors (Pool) that will be used to solicit Cisco hardware, parts, components, accessories, software, Software as a Service, cloud solutions, enterprise agreements, maintenance, repair services, and technical support services for Miami-Dade County (County). Placement in the Pool is not a contract between the County and the Vendor, but an acknowledgement that the Vendor meets the qualifications as outlined throughout this RTQ. Vendor Submittals are accepted throughout the term of the RTQ for placement in such Pool.

2.2 DEFINITIONS

Invitation to Quote (ITQ) – Shall refer to the solicitation of quotes from the Pool for specific goods and/or services;

and awarded based on lowest price, or other quantifiable criteria.

Prequalified Pool of Vendors (Pool) – Shall refer to business entities/individuals determined by the County’s Internal Services Department, Strategic Procurement Division, as meeting the minimum standards of business competence, financial ability, and/or product quality for placement in the Pool, and which may submit quote or proposal, at the time of need.

Submittal – Shall refer to all information, attachments and forms submitted in response to this RTQ.

Vendor – Shall refer to a business entity/individual responding to this RTQ.

Work Order Proposal Request (WOPR) – shall refer to a competitive process involving the solicitation of proposals, by the Internal Services Department Strategic Procurement Division, from the Pool for specific goods and/or services;

and evaluated and awarded based on best value.

2.3 TERM

The Pool shall be established on the first calendar day of the month succeeding approval by the Board of County Commissioners, or designee, unless otherwise stipulated in the Purchase Order issued by the County. The Pool shall expire on the last day of the last month of the five-year term.

2.4 QUALIFICATION CRITERIA

Vendor shall meet the following criteria to be considered for placement in the Pool and for participation in future ITQs or WOPRs for the following groups:

Group 1 – Cisco Software, Hardware, and Parts Group 2 – Cisco Maintenance, Technical Support, Repair Services, and Professional Services

Qualifications for both Groups

1. Vendor shall be a certified Cisco channel partner with a minimum of a Gold certification level. Vendors shall provide documentation illustrating their firm’s current certification status.

Vendor shall provide all of the specified information, documents and attachments listed above with their Submittal as proof of compliance with the requirements of this RTQ. However, the County may, at its sole discretion and in its best interest, allow Vendors to complete, supplement or supply the required documents throughout the term of the

RTQ. It shall be the sole right of the County to determine the number of Vendors which will be included in the Pool.

During the term of the RTQ, the County reserves the right to add or delete Vendors as it deems necessary, and in its best interest.

2.5 INSURANCE

Insurance is not required in order to be prequalified under this RTQ. Insurance requirements may be detailed in the subsequent ITQ or WOPR.

2.6 SPOT MARKET QUOTES

Vendors in the Pool may be invited to participate in future spot market competition, as needed. When a requirement to procure goods/services listed under a specific group is identified, Vendors in the Pool for that group will be invited to quote. When a requirement to procure goods/services falls under both groups, Vendors in the Pool under both groups will be invited to quote. The spot market competition will be in the form of an ITQ or WOPR that will include the specific goods and/or services required, and may include provisions, as applicable, such as:

• Small Business Enterprise (SBE) Measures

• Warranty Requirements

• Liquidated Damages

• Living Wage

For federally funded projects/programs, additional provisions may apply in accordance with the funding source. The following provisions from Section 1, General Terms and Conditions shall be exempted from such solicitations, as indicated in the ITQ or WOPR.

• Article 1.2(H) Prompt Payment Terms

• Article 1.11 Local Preference

• Article 1.29 Office of the Inspector General (only the cost of the random audits, as specified)

• Article 1.37 County User Access Program (UAP)

• Article 1.45 Small Business Enterprise (SBE) Measures

• Article 1.46 Local Certified Veteran’s Business Enterprise Preference

• Article 1.47 Application of Preferences

• Article 1.49 First Source Hiring Referral Program (FSHRP)

SECTION 3

SCOPE OF SERVICES

3.1 SCOPE OF SERVICES

Vendors shall be capable of providing Cisco hardware, parts, components, accessories, software, Software as a Service, cloud solutions, enterprise agreements, maintenance, repair services, and technical support services for the County.

3.2 GROUP DESCRIPTIONS

3.2.1 Group 1 – Cisco Software, Hardware, and Parts

Vendors shall provide Cisco hardware and parts, including but not limited to: switches, routers, firewalls, parts, access points, wireless network cards, cables, accessories, and antennas; software, including but not limited to: Software as a Service, Cloud Solutions, Enterprise Agreements, WebEx, Meraki, Hyperflex or any new arising Cisco technology, solution or licensing model that enhances or supports the County’s infrastructure. Vendors prequalified for this group should also be able to provide Cisco hardware & software such as: Nexus, UCS, AAA, ASA, IPS, WLC, WSA, SMA, ESA, Cisco Network Assistant & Prime Infrastructure.

3.2.2 Group 2 - Cisco Maintenance, Technical Support, Repair Services, and Professional Services

Vendors shall provide CISCO SMARTnet maintenance, technical support, and repair services for the existing and future CISCO equipment and software and or any item referred to in Group1. In addition, Group 2 shall also allow for the engagement of the Original Equipment Manufacturer (OEM) professional services.

Service levels for maintenance for current items must match existing levels: IPS Svc, AR NBD (SU1), SMARTnet 8x5xNBD (SNT), SMARTnet Premium 24x7x4 (SNTP), and Software Application Support (SAS), etc. Future purchases may include maintenance equal to or greater than current levels and as specified in the ITQ or WOPR.

SECTION 4

SUBMITTAL FORM

Instructions to Vendors: Please review and complete the below information to be considered for prequalification.

4.1 PREQUALIFICATION CRITERIA AFFIRMATION:

Please place a check mark (√) next to the group(s) you wish to be prequalified under.

Group 1 – CISCO Software, Hardware, and Parts

Group 2 –CISCO Maintenance, Technical Support, Repair Services, and Professional Services

4.2 CISCO CERTIFICATION:

As per Section 2, Paragraph 2.4.(1) Vendors shall provide a letter of authorization or certificate from Cisco that demonstrates the Vendor is a certified Cisco channel partner with a minimum of a Gold certification level.

Cisco Certification

Is the letter or certificate from Cisco mentioned above attached to this Submittal? Yes No